admin & operations executive Jobs in Muscat Oman

admin & operations executive

digital operations engineer Jobs in Muscat Oman

digital operations engineer

head of operations

admin operations executive

White Wall Digital Solutions

Location: Muscat, OmanType: Full-Time | On-SiteIndustry: Software, Event Tech, Interactive ExperiencesCompany: White Wall Digital Solutions &ndash; whitewall.om (website and Instagram)About UsWhite Wall Digital Solutions is one of Oman&rsquo;s most exciting players in digital signage, interactive experiences, and event technologies. With clients like Oxy, OQ, Omantel, and Takaful Oman Insurance, we deliver innovative tech solutions across events, exhibitions, and corporate installations.As we scale up our operations and events division, we&rsquo;re looking for a detail-oriented and reliable Admin &amp; Operations Executive to keep everything running smoothly &mdash; from procurement and logistics to documentation and scheduling.Your RoleYou&rsquo;ll be the operational backbone of the company &mdash; handling day-to-day admin tasks, coordinating with suppliers and vendors, ensuring on-time deliveries, and supporting on-site, the team in organizing events, installations, and activations. If you&rsquo;re highly organized, proactive, and thrive in a fast-paced environment, we&rsquo;d love to meet you.Key Responsibilities<ul><li>Manage administrative duties including document filing, purchase requests, and office supplies</li><li>Coordinate logistics and delivery schedules for screens, kiosks, and event equipment</li><li>Handle vendor communication, quotations, and purchase orders</li><li>Maintain databases for equipment, inventory, and project status</li><li>Prepare proposals, invoices, delivery notes, and basic documentation for clients</li><li>Support onsite setups and teardown for events, installations, and activations when needed</li><li>Follow up with suppliers for timelines, warranty items, and AMC-related issues</li><li>Maintain company calendars, checklists, and follow-up logs across teams</li></ul>Requirements<ul><li>1&ndash;3 years of experience in an administrative, logistics, or operations support role</li><li>Strong organizational and time management skills</li><li>Proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)</li><li>Bonus: Experience in the events, exhibitions, or software industries</li><li>Bonus: Familiarity with Notion, Asana, or similar task management tools</li><li>Strong written and verbal communication in English (Arabic is a plus)</li><li>Ability to handle multiple tasks and deadlines without supervision</li><li>Valid Omani driving license is a strong advantage</li></ul>What We Offer<ul><li>Stable, long-term role in a fast-growing company</li><li>Diverse work environment with exposure to high-profile clients and events</li><li>Opportunity to learn and grow within the digital and tech space</li><li>Involvement in some of Oman&rsquo;s most exciting exhibitions and activations</li><li>Supportive team and room to take initiative</li><li>Base pay and performance driven incentives</li></ul>Job Type: Full-time

Admin & Operations Executive

Nobles Marine Tours

Job Summary:We are seeking a detail-oriented and reliable Accounting &amp; Administrative Officer with 3&ndash;4 years of professional experience. The ideal candidate will handle day-to-day accounting operations while also managing administrative tasks and ensuring smooth office operations. This is a dual-role position that requires strong multitasking skills and a solid background in accounting and office management.Key Responsibilities:Accounting Duties:<ul><li>Maintain accurate financial records, ledgers, and journals.</li><li>Handle accounts payable and receivable, invoicing, and bank reconciliations.</li><li>Prepare and assist in monthly, quarterly, and annual financial reports.</li><li>Assist in budgeting, cash flow forecasting, and financial analysis.</li><li>Support internal and external audits with required documentation.</li><li>Ensure compliance with accounting standards and company policies.</li></ul>Administrative &amp; Office Management Duties:<ul><li>Manage day-to-day office operations including supplies, equipment, and facility maintenance.</li><li>Oversee administrative tasks such as filing, documentation, and correspondence.</li><li>Coordinate meetings, travel arrangements, and scheduling.</li><li>Support HR with employee onboarding, attendance, and record-keeping.</li><li>Ensure compliance with office policies, safety protocols, and vendor management.</li><li>Act as a point of contact for internal and external stakeholders for admin-related queries.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s (B.Com) or Master&rsquo;s (M.Com) degree in Accounting, Finance, or a related field.</li><li>3&ndash;4 years of experience in accounting and administrative roles.</li><li>Proficient in accounting software (e.g., Tally, QuickBooks, or ERP systems).</li><li>Strong knowledge of MS Excel, Word, and basic IT systems.</li><li>Excellent organizational and multitasking abilities.</li><li>Good communication and interpersonal skills.</li><li>High attention to detail and confidentiality.</li></ul>Job Type: Full-time

Accounting Staff

Louvre Hotels Group MENA

<div>
 As an Executive Secretary, you will play a pivotal role in delivering comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities encompass a wide spectrum, including handling highly confidential and sensitive matters, contributing to the seamless functioning of the executive office.
 
 
 
 Key Job Responsibilities:
 
 
 
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 Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
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 Prioritize and review all incoming mail, forwarding it to the General Manager after careful consideration.
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 Take proactive measures on routine standardized correspondence, promptly informing the General Manager of matters such as membership requests, accommodation inquiries, and brochure requests.
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 Efficiently coordinate and follow up with internal departments on behalf of the General Manager to facilitate smooth operations.
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 Prepare letters on behalf of the General Manager, ensuring clarity and professionalism in communication.
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 Maintain an organized and systematic filing system for all correspondence.
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 Attend meetings, record minutes accurately, and distribute them while following up on action items.
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 Manage all telephone calls and appointments for the General Manager, employing effective screening and prioritization techniques.
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 Manage the distribution, filing, and information flow of Duty Manager Reports, ensuring timely and accurate administration.
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 Prepare complimentary, upgrade request forms, and gift vouchers as requested by various departments and business contacts, maintaining a high level of attention to detail and efficiency.
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 Establish and update a comprehensive database of contacts as needed by the General Manager.
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 Organize travel arrangements and coordinate external business trips on behalf of the General Manager.
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 Operate in a safe and environmentally friendly manner to safeguard the health and safety of guests and colleagues, as well as contribute to environmental conservation.
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 Adhere to the hotel's environmental, health, and safety policies and procedures.
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 </ul>
</div>

Executive Secretary

National International Federation LLC

We're Hiring: Experienced Rental Agent (Car Rental Industry)Location: AL Khuwair, Muscat, Sultanate of OmanPosition Type: Full-timeStart Date: ImmediatelyAre you ready to drive your career forward?We are looking for a dynamic and customer-focused Rental Agent with a minimum of 3 years of experience working with international car rental companies.Key Responsibilities:Greet and assist customers in a professional and friendly mannerProcess rental agreements and related documentationManage vehicle reservations, returns, and inventoryUpsell additional services and insurance optionsResolve customer issues efficiently and professionallyMaintain up-to-date knowledge of rental policies and vehicle optionsRequirements:Minimum 3 years of experience in a similar role within a recognized international car rental companyExcellent communication and interpersonal skillsStrong sales and customer service orientationProficient in using rental software and office applicationsAbility to work flexible hours, including weekends and holidaysFluent in English &amp; ArabicWhat We Offer:Competitive salary + performance-based incentivesOpportunities for growth and career advancementSupportive team environmentOngoing training and developmentHow to Apply:Send your resume and a brief cover letter with the subject line:Rental Agent Application - Your Name TO:Email Address: admin@international-rentcar.com / pro@international-rentcar.comPhone Number: +968 97090180 /+968 97583100Job Types: Full-time, Permanent, Contract

Experienced Rental Agent (Car Rental Industry)

TIVOLI

<div>Company Description 
Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests. 
Job Description 
You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker, your tasks include but are not limited to organising appointments, taking meeting notes, making travel arrangements, and providing any other assistance required by the hotel&rsquo;s leadership team. You will work and coordinate with other departments to ensure that they meet their targets and goals. 
Qualifications<ul><li> 
At least Bachelor&rsquo;s Degree in any field.</li><li>At least 5 years&rsquo; experience in executive secretarial work with multinational companies.</li><li>Effective telephone communication skills, and above average proficiency in MS Office applications such as Word, Powerpoint, and Excel.</li><li>Above average fluency in English (written and spoken).</li></ul></div>

Personal Assistant to the General Manager

Shangri-La Group

<div>
 
 Shangri-La Barr Al Jissah Muscat
 
 , Sultanate of Oman
 
 
 Nestled in between the dramatic backdrop of rugged mountains and the pristine waters of the Sea of Oman, Shangri-La&rsquo;s Barr Al Jissah Resort and Spa is set on 124 acres of stunning scenery and home to three spectacular hotels: the family orientated Al Waha comprises 262 rooms, the diverse Al Bandar comprises 198 deluxe rooms and the luxurious and most exclusive Al Husn has 180 elegantly appointed guestrooms and suites. The resort also features 22 Food and Beverage outlets, 1,056 sqm ballroom with 8 breakout rooms, wide variety of recreational facilities, and a spa with 12 treatment villas.
 
 
 Event Sales Executive
 
 
 The Event Sales Executive is responsible for generating and converting event-related business opportunities, ensuring smooth planning and flawless execution of meetings, banquets, weddings, and social functions. This role focuses on client relationship management, sales conversion, and effective coordination with internal departments to deliver memorable guest experiences while maximizing revenue and profitability.
 
 
 Key Responsibilities
 
 
 Sales &amp; Business Development
 
 
 <ul>
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 Actively solicit new event business through sales calls, networking, referrals, and follow-ups.
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 Prepare and present proposals, quotations, and contracts tailored to client requirements.
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 Maximize sales opportunities by upselling banquet packages, F&amp;B options, and value-added services.
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 Maintain a healthy pipeline of leads and ensure timely conversion of inquiries into confirmed bookings.
 
 
 </li>
 </ul>
 Client Relationship Management
 
 
 <ul>
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 Build and maintain strong relationships with corporate clients, wedding planners, travel agents, and social event organizers.
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 Conduct site inspections and pre-event meetings with clients to understand needs and expectations.
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 Provide personalized service, ensuring clear communication and professional handling of all client inquiries.
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 Implement effective post-event follow-ups to secure repeat and referral business.
 
 
 </li>
 </ul>
 Event Coordination &amp; Execution
 
 
 <ul>
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 Liaise with the Groups &amp; Events, Banquet Operations, Culinary, and F&amp;B teams to ensure seamless event delivery.
 </li>
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 Communicate all event details accurately in Banquet Event Orders (BEOs).
 </li>
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 Attend pre-event briefings and, when necessary, support on-site coordination to guarantee flawless service.
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 Handle last-minute changes and ensure quick, professional resolution of client concerns.
 
 
 </li>
 </ul>
 Administration &amp; Reporting
 
 
 <ul>
 <li>
 Maintain accurate client records and contracts in the CRM system.
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 Prepare daily, weekly, and monthly sales reports, highlighting pipeline progress and conversion ratios.
 </li>
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 Track event revenue, average checks, and covers to support forecasting and budgeting.
 
 
 </li>
 </ul>
 Financial Responsibility
 
 
 <ul>
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 Achieve assigned revenue targets through proactive sales and upselling strategies.
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 Ensure pricing and contract negotiations align with company profitability guidelines.
 </li>
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 Monitor payment schedules, deposits, and invoicing to support financial accuracy.
 
 
 </li>
 </ul>
 Teamwork &amp; Collaboration
 
 
 <ul>
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 Work closely with the Director of Groups &amp; Events and Sales Managers to align on strategy and key accounts.
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 Collaborate with marketing for promotional materials, event packages, and social media campaigns.
 </li>
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 Support banquet operations and service teams during peak periods or high-profile events.
 
 
 </li>
 </ul>
 Key Competencies
 
 
 <ul>
 <li>
 Strong sales, negotiation, and customer service skills.
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 Excellent organizational abilities and attention to detail.
 </li>
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 Ability to handle multiple inquiries and events simultaneously.
 </li>
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 Professional communication skills, both written and verbal.
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 Proficiency in CRM systems, Microsoft Office, and event management software.
 </li>
 </ul>
</div>

Event Sales Executive

<div>
 As a Housekeeping Supervisor, you play a crucial role in ensuring the cleanliness and orderliness of guestrooms, public areas, and back-of-house spaces. Your responsibilities include overseeing the housekeeping team, implementing cleaning schedules, and maintaining high standards. You lead by example, fostering a positive and efficient work environment, while actively contributing to the overall guest satisfaction and operational excellence of the hotel.
 
 
 
 Key Job Responsibilities:
 
 
 
 <ul>
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 Organize and assign daily tasks to Housekeeping Attendants, ensuring efficient service on guest floors.
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 Provide necessary resources, such as keys and supplies, to Housekeeping Attendants for their daily tasks.
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 Handle guest requests and complaints with care, ensuring effective resolution to enhance guest satisfaction.
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 Inspect guest rooms regularly, ensuring cleanliness and adherence to the hotel's quality assurance standards.
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 Monitor room status and communicate effectively with the Front Office Department for efficient operations.
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 Report damaged items and broken equipment to the Engineering Department and follow set procedures for lost and found items.
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 Order Housekeeping supplies on time and manage inventory procedures to maintain sufficient stock levels.
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 Evaluate Housekeeping Attendant performance, providing feedback and reporting any issues to the Assistant Executive Housekeeper / Assistant Housekeeping Manager.
 </li>
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 Train Room Attendants on Standards of Performance (SOPs) to maintain desired performance levels and uphold quality assurance standards.
 </li>
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 Uphold environmental, health, and safety standards in alignment with organizational policies.
 </li>
 <li>
 Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.
 </li>
 </ul>
</div>

Housekeeping Supervisor

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