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administration assistant

Pacific Prime

The Role
 We are looking for a highly organized and proactive Administrative Assistant to support our daily operations in Dubai. The ideal candidate will ensure smooth administrative workflows and contribute to the overall efficiency and success of our team. • Communicates and coordinates with clients, insurance providers, and the sales team to process applications and track updates • Updates and maintains customer profiles within the company database • Ensures proper filing, organization, and updating of customer documents and requirements • Delivers excellent customer service to clients and provides strong support to the sales team • Provides accurate and timely responses to both clients and insurance companies
 
Requirements
 <ul>
<li>Excellent English communication skills (verbal and written) • Has a strong organizational, technical, interpersonal and communications skills • Excellent problem-solving skills • Proficient in Computer applications • Flexible, Competitive and a team player • Ability to prioritize and coordinate daily activity of office and multitask in order to meet objectives with sense of urgency • Ability to use standard office equipment • A graduate of any course (preferably Medical) • Proficient in MS Office Software • Experience in customer service is an advantage</li>
</ul>
About the company
 Pacific Prime is an insurance advisor that offers local insurance solutions and a wide range of health plans and cover for individuals and families. We provide free quotations along with expert independent advice for clients in person, over the phone and on the internet. We represent our clients' interests and offer unbiased and helpful advice so you can find the best insurance solutions.

Administration Assistant

Car Rental Company

<ul><li>Manage and organize office schedules, ensuring efficient allocation of time for meetings, events, and deadlines.</li><li>Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming atmosphere.</li><li>Maintain accurate and detailed records, including filing systems and databases, to ensure easy access to important information.</li><li>Assist in the preparation of reports and presentations, utilizing advanced software skills to create visually appealing documents.</li></ul>

AJJU HOODA HOTELS

<ul><li>Manage daily office operations.</li><li>Maintain and organize comprehensive filing systems for both electronic and hard-copy documents, facilitating quick access to vital information.</li><li>Oversee office supplies inventory.</li><li>Facilitate onboarding processes for new employees, providing essential resources and guidance to help them acclimate successfully.</li><li>Implement and monitor administrative procedures to enhance efficiency and promote a culture of continuous improvement.</li><li>Serve as the first point of contact for visitors and clients, creating a welcoming environment and fostering positive relationships.</li></ul>

EP Group

The Role
 Role Overview: We are seeking a qualified and experienced accountant to manage a diverse portfolio of financial and operational responsibilities across multiple entities and jurisdictions. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a dynamic environment for a Family owned and run business. This role requires strong knowledge of UAE compliance regulations and the ability to liaise effectively with local government bodies. Key Responsibilities: Accounting & Financial Management • Prepare and maintain accounts for 3 operations. • Monthly and annual accounts preparation • Bank reconciliations and audit support • VAT filings and tax returns • Payroll management • Record and invoice management fees for services rendered Property & Asset Management • Oversee rental property operations including tenant management • Coordinate property maintenance and liaise with Euro Residences or other service providers • Track and manage insurance policies (property, health, vehicles) • Manage company vehicles and related documentation Compliance & Legal & Personal • Ensure UAE legal compliance including ESR, VAT, and other regulatory filings • Liaise with DEWA, JAFZA, and other government agencies • Maintain strong understanding of UAE visa requirements and processes • Ensure visas and related documents are up to date • Control personal health insurance policies Systems & Reporting • Utilize ERP systems (Xero preferred) for financial reporting • Maintain and improve use of property management software (status to be confirmed) • Generate monthly reports and support strategic financial planning
 
Requirements
 <ul>
<li>Qualifications: Recognised accountancy qualification • Experience: Minimum 5 years in a similar role, ideally with exposure to UAE and UK jurisdictions Skills: • Advanced proficiency in Xero, Microsoft Office (Excel, Word, Outlook) • Exceptional English communication skills – both written and verbal • Strong understanding of UAE tax laws, VAT, ESR, and compliance frameworks • Ability to work independently and manage multiple responsibilities • Experience dealing with local government agencies and visa processes Personal Attributes: • Hardworking, dedicated, and enthusiastic with excellent memory • High attention to detail and total accuracy • Strong organisational skills • Comfortable working in a small team environment</li>
</ul>
About the company
 EP Group is a uniquely integrated sales, distribution and manufacturing operation with significant expertise in a range of consumable, paper and plastic based products. We call upon unrivalled in-house production, procurement and logistical expertise across Europe, Asia and the Far East to manufacture over 3,000 quality packaging consumables. This continually evolving portfolio encompasses a huge range of carrier bags, industrial and janitorial packaging, catering and food service packaging and automotive products. Our research and development team can also deliver cost-effective bespoke packaging solutions for any application. In addition, EP Group is committed to quality and exceptional service. Our state-of-the-art warehousing and customer-driven transport strategy enable us to distribute up to 1,300 pallets of products every day to customers in over 20 different countries. We also employ more than 1,000 professionals worldwide, generate revenues exceeding 170 million and have the capabilities and expertise to support your current and future packaging requirements.

Finance and Administration Assistant

Ayadi Home Health Care L...

MAIN PURPOSE OF JOBTo provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning &amp; development, academic site coordinators, graduate programme directors and discipline coordinators.The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.KEY RESPONSIBILITY AREAS<ul><li>Act as the primary liaison for MBRU s undergraduate medical students (Years 1 6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.</li><li>Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.</li><li>Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.</li><li>Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.</li><li>Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.</li><li>Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.</li></ul>

Academic Administration Assistant

FIRE GATE SAFETY & SECURITY SYSETEMS L.L.C

We are seeking a proactive and detail-oriented Admin Assistant &ndash; PRO to support our administrative operations and public relations (PRO) activities. The ideal candidate will assist in managing office administration tasks and coordinating all government-related documentation and processes efficiently.Key Responsibilities:<ul><li>Assist in preparing, processing, and coordinating all documentation related to visa applications, renewals, cancellations, and other PRO-related activities.</li></ul><ul><li>Maintain and update records of employees&rsquo; visa and legal documents in a timely manner.</li></ul><ul><li>Liaise with government authorities (e.g., MOHRE, Immigration, Labour, Municipality, RTA, etc.) for various company requirements.</li></ul><ul><li>Support HR and Admin departments with day-to-day administrative duties such as filing, correspondence, and scheduling.</li></ul><ul><li>Track and renew company trade licenses, and other legal documents.&bull; Handle courier arrangements, office supply management, and other administrative tasks.</li></ul><ul><li>Assist in onboarding processes by ensuring all legal formalities and documentation are completed.&bull; Coordinate with internal departments to ensure smooth execution of administrative and PRO functions.</li></ul>Requirements:&middot; Bachelor&rsquo;s degree is mandatory.&middot; Minimum 1 year of hands-on PRO experience in the UAE.&middot; Strong knowledge of UAE immigration, labor, and visa policies and procedures.&middot; Proven experience in handling visa applications, renewals, cancellations, and related government processes.&middot; Excellent communication and coordination skills, both in English and Hindi.&middot; Ability to manage time effectively and prioritize tasks.&middot; Strong interpersonal skills with a customer-focused approach.&middot; Fluency in English is required; Arabic knowledge is an advantage.Job Types: Full-time, Permanent

Admin Assistant – PRO

Ecofac Technical services LLC

About the Role: ECOFAC is seeking a rigorous and analytical Management Assistant to join our team in Dubai. In this role, you will act as the right hand to the Regional Manager and Projects Director, providing critical support that bridges administrative organization, financial reporting, and on/off-site project coordination.This is not a purely desk-based administrative role. We are looking for a confident professional with a financial background who is comfortable visiting construction sites, analyzing data on excel, creating Pivot tables, indicators, and communicating effectively with everyone from site engineers to executives and clients.Key Responsibilities:<ul><li>Executive Support: Assist the Regional Manager and Projects Director with daily operations, calendar management, and priority handling.</li><li>Financial Reporting: Utilize advanced Excel and PowerBI to prepare detailed financial reports, track project expenses, and manage KPI&rsquo;s.</li><li>Project Administration: Handle robust documentation and filing systems; ensure all project records are up to date and compliant.</li><li>Client &amp; Payment Management: Follow up on client accounts, manage payment schedules, and ensure timely invoicing and collections.</li><li>Communication Bridge: Serve as a key point of contact between site engineers, management, and clients, ensuring clear information flow.</li><li>Site Mobility: Conduct site visits when necessary to collect data, deliver documents, or coordinate with field teams.</li></ul>Candidate Requirements:<ul><li>Experience: 3&ndash;5 years of experience in a similar role, preferably within the Construction or Engineering sector.</li><li>Education/Background: A background in Finance or Accounting is highly preferred.</li></ul>Mandatory Skills:<ul><li>Advanced Microsoft Excel (VLOOKUP, Pivot Tables, Macros).</li><li>PowerBI (Ability to create and interpret dashboards).</li><li>Valid UAE Driving License (Mandatory for site visits).</li><li>Tech Stack: Proficiency in Zoho Suite is a strong advantage.</li><li>Languages: Fluency in English is required. Proficiency in Arabic or Hindi is required.</li></ul>Soft Skills:<ul><li>Confident: Capable of holding your ground and communicating clearly with senior stakeholders and site personnel (very important).</li><li>Rigorous &amp; Organized: Ability to handle complex filing and documentation without errors.</li><li>Analytical: You don't just input data; you understand what the numbers mean.</li></ul>Why Join ECOFAC?<ul><li>Opportunity to work in a dynamic, target-oriented environment.</li><li>Exposure to high-level project management and regional operations.</li><li>A role that offers a mix of office analysis and on-site engagement.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED6,000.00 per monthExperience:<ul><li>Accounting: 2 years (Required)</li></ul>License/Certification:<ul><li>Driving Licence (Required)</li></ul>

Management Assistant

Explore 1234+ Administration assistant in Project Jobs In Dubai this December. Find roles across top companies and apply now to boost your career.

1234 administration assistant jobs IN Project Jobs In Dubai

Administration Assistant

Administration Assistant

Administration Assistant

Finance and Administration Assistant

Academic Administration Assistant

Admin Assistant – PRO

Management Assistant