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administrative assistant

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Administrative Assistant

Iconic Architectural Engineering Consultants

Position Overview:The Administrative Assistant will be responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing communications, scheduling, office logistics, and assisting the architectural and engineering teams with various administrative tasks.Key Responsibilities:&middot; Handle incoming calls, emails, and correspondence.&middot; Facilitate internal and external communication, ensuring messages are conveyed promptly.&middot; Schedule and coordinate meetings, appointments.&middot; Prepare meeting agendas, take minutes, and distribute them as required.&middot; Coordinate with project teams to ensure timely submission of reports and documents.&middot; Maintain and update company databases and filing systems.&middot; Assist in the preparation of reports, presentations, and other documents.&middot; Ensure all records are accurately maintained and easily accessible.&middot; Provide administrative support during project planning and execution phases.&middot; Financial Administration:&middot; Assist with basic bookkeeping tasks, such as processing invoices and expense reports.&middot; Coordinate with the finance department to ensure timely payment of bills and invoices.Qualifications:Education: Bachelor&rsquo;s DegreeExperience: Minimum of 5 years of experience in an administrative role, in an architectural or engineering firm.Preferred: Female - Can join immediately.Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational and multitasking abilities.Strong verbal and written communication skills.Attention to detail and problem-solving skills.Ability to work independently and as part of a team.Knowledge of architectural and engineering terminology is a plus.Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Assistant: 5 years (Required)</li><li>Engineering Consultant: 5 years (Required)</li></ul>Job Type: Full-time

ScoreCarts

Job Title: Administrative AssistantLocation: Dubai &ndash; Hybrid Employment Type: Full-Time Salary: AED 1,000 &ndash; 1,500 per month (based on experience)Job OverviewWe are looking for a reliable and detail-oriented Administrative Assistant to support our team with daily administrative tasks, data management, report preparation, and progress tracking. The ideal candidate is highly proficient in Microsoft Excel and Word, well-organized, proactive, and comfortable working in a fast-paced environment.Key Responsibilities<ul><li>Prepare, format, and update regular reports (daily/weekly/monthly) using Microsoft Excel and Word</li><li>Collect, clean, and verify data from team members to ensure accuracy before submission</li><li>Track task and project progress, follow up with team members, and update status sheets/trackers</li><li>Maintain organized filing systems (digital and physical) for reports, contracts, and documents</li><li>Schedule meetings, prepare agendas, and take minutes when required</li><li>Assist in preparing presentations in PowerPoint when needed</li><li>Support the team with ad-hoc tasks and urgent requests</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as an Administrative Assistant, Data Entry Clerk, or similar role (at least 1&ndash;2 years)</li><li>Excellent knowledge of Microsoft Office &ndash; especially Excel (pivot tables, formulas, data validation, conditional formatting) and Word (mail merge, styles, templates)</li><li>Strong attention to detail and high accuracy in data handling</li><li>Good written and spoken English (Arabic is a plus)</li><li>Ability to prioritize tasks and meet deadlines</li><li>Strong organizational and time-management skills</li><li>Positive attitude, team player, and willing to learn</li><li>High school diploma or higher</li></ul>We Offer<ul><li>Hybrid position (5&ndash;6 days/week depending on project load)</li><li>Salary: AED 1,000 &ndash; 1,500 per month</li><li>Public holidays as per UAE labor law</li><li>Friendly and supportive team environment</li><li>Opportunity for growth for outstanding performers</li></ul>Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED1,000.00 - AED1,500.00 per monthApplication Question(s):<ul><li>Have you read the salary package in the job description?</li><li>Do you require an employment visa?</li></ul>Experience:<ul><li>excel: 2 years (Required)</li><li>power point: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

INTERSPACE FLOORING LLC

Admin Assistant (Female )Location: Dubai - Al KaramaWe are seeking a proactive, well-organized, and detail-oriented Admin Assistant to join our team. The ideal candidate must be a female any national with strong administrative skills and a positive, professional attitude.Key ResponsibilitiesHandle day-to-day administrative and clerical tasksManage emails, correspondence, documents, and filingAssist with office coordination, scheduling, and general operationsSupport management with routine tasks and follow-upsCommunicate professionally with internal teams and external partiesMaintain organized records and ensure smooth office workflowDeal with vendors and suppliers when requiredManage multiple tasks efficiently and prioritize as neededQualificationsPrevious experience in administration or office support (preferred)Strong communication and customer service skillsExcellent organizational and multitasking abilitiesProficiency in Microsoft Office (Word, Excel, Outlook) and email systemsAbility to work independently with minimal supervisionPositive attitude and professional behaviorJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

REALTY EXPERTS REAL ESTATE BROKERS L.L.C

Hiring: Admin Executive (Female Candidates Only) Location: Dubai, UAE Company: Real Estate FirmWe are expanding our team and looking for a well-organized, proactive, and responsible Female Admin Executive to support our daily operations. If you have strong attention to detail and a passion for real estate administration, we want to hear from you!Key Responsibilities:<ul><li>Manage day-to-day office operations and general administrative duties</li><li>Prepare, update, and maintain documents, contracts, and property listings</li><li>Coordinate professionally with agents, clients, and management</li><li>Handle phone calls, emails, and inquiries efficiently</li><li>Maintain organized filing systems and company records</li><li>Assist with marketing activities, listings, and property coordination when needed</li></ul>Requirements:<ul><li>Proven work experience in an administrative or office support role</li><li>Excellent organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Fluent in English (spoken &amp; written)</li><li>Female candidates only</li><li>Immediate joiner preferred</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

TOPPOWER GENERAL TRADING LLC

- Provide administrative and clerical support to the management team- Organize and maintain files, records, and correspondence- Schedule meetings, appointments, and travel arrangements- Draft and format letters, memos, and reports- Handle incoming calls, emails, and visitor inquiries professionally- Assist with quotations, invoices preparation and payment follow-ups- Maintain confidentiality and ensure accuracy in all documentationQualifications: - Strong organizational and time-management skills- Excellent written and verbal communication in English- Proficiency in MS Office (Word & Excel)- Ability to multitask and work independently- Trustworthy, discreet, and detail-oriented

Spencer Interiors & Contracting LLC

<div><div><div>Key Responsibilities : Provide day-to-day administrative and clerical support. Handle incoming emails and correspondence professionally. Assist in preparing letters and internal communications if required. Organize and maintain company records, employee files and databases. Support HR and PRO teams with documentation, visa processing, and onboarding activities when necessary. Assist in translation of documents from English to Arabic. Perform additional office tasks and responsibilities assigned by management. Requirements : Must be a UAE National (Emirati). High school diploma or bachelor's degree. Prior experience in administration, office support is an advantage (fresh graduates are encouraged to apply). Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Strong communication skills in Arabic and English. Professional, organized, and able to manage multiple tasks efficiently. Ability to handle confidential information with discretion.
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Explore 982+ Administrative assistant in Project Jobs In Dubai this December. Find roles across top companies and apply now to boost your career.

982 administrative assistant jobs IN Project Jobs In Dubai

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant