admin assistant

administration coordinator, facility & administration Jobs in Cairo Egypt

administration coordinator, facility & administration

administrative assistant Jobs in Cairo Egypt

administrative assistant

department assistant

executive office manager Jobs in Cairo Egypt

executive office manager

administration officer

Innovo Group

<div>
 Role Purpose
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 Key Accountabilities
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

Hexing Group

<div>
 
 
 Hexing Group
 
 , a leading Chinese multinational operating in over 90 countries, is looking for a talented
 
 HR &amp; Administration Officer
 
 to join our growing team in Middle East.
 
 
 
 
 
 This role requires a dynamic HR professional who can support end-to-end people operations while also driving employer-branding and internal communication initiatives.
 
 
 
 
 
 The ideal candidate will manage daily HR and administrative functions, coordinate onboarding, offboarding, social insurance, and attendance, and serve as the main liaison with HQ and external partners. In addition, the role includes creating localized content for internal engagement, supporting talent-attraction activities, and ensuring smooth coordination of technical and non-technical training with the HQ L&amp;D team. Creativity, strong organizational skills, and the ability to adapt global guidelines to the Egyptian market are essential for success.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 HR
 
 
 <ul>
 <li>
 Tracking Time in- out for Employees
 </li>
 <li>
 Send the attendance sheet to the payroll employee in HQ for salary transfer
 </li>
 <li>
 Hiring/ Talent Acquisition according to the man power plan shared by HQ HRBP (Tech- Non Tech)
 </li>
 <li>
 Strong knowledge of the Egyptian labor law
 </li>
 <li>
 Managing employees onboarding &amp; offboarding employees according to Egyptian labor law
 </li>
 <li>
 Act as point of contact between the company &amp; external parties (Legal/Banks/Financial Service provider)
 </li>
 <li>
 Responsible for Social insurance operation
 </li>
 <li>
 Issuance of HR Letters for employees
 </li>
 </ul>
 
 
 Facility Management
 
 
 <ul>
 <li>
 Handle office administration and operational logistics, including procurement, services, maintenance, and vendor coordination
 </li>
 <li>
 Organize employee engagement activities and internal events in partnership with the Head Office to foster a positive, inclusive, and high-performing workplace culture.
 </li>
 <li>
 Responsible for office rent payment/maintenance
 </li>
 </ul>
 
 
 Training &amp; Development
 
 
 <ul>
 <li>
 Act as key contact person between L&amp;D Department at HQ
 </li>
 <li>
 Coordinate VILT (Virtual- Instructor Led Training) Technical non technical with HQ
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Human Resources, Business Administration, or Communications
 
 .
 </li>
 <li>
 2&ndash;4 years of marketing experience, preferably in
 
 B2B industries
 
 (energy, technology, or infrastructure is a plus).
 </li>
 <li>
 Experience in Chinese companies is a great plus
 </li>
 <li>
 Having a car is a plus
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Key Skills
 
 
 <ul>
 <li>
 
 Bilingual Communication (Arabic &amp; English):
 
 Strong ability to communicate with HQ, draft HR letters, and coordinate with external stakeholders.
 </li>
 <li>
 
 HR Operations &amp; Labor Law Knowledge:
 
 Solid understanding of Egyptian labor law, onboarding/offboarding, and social insurance procedures.
 </li>
 <li>
 
 Organizational &amp; Time-Management Skills:
 
 Efficient in managing attendance, payroll inputs, vendor coordination, and multiple HR/admin tasks.
 </li>
 <li>
 
 Content Creation &amp; Employer Branding:
 
 Skilled in designing engaging materials and supporting internal communication and talent-attraction initiatives.
 </li>
 <li>
 
 Digital Tools Proficiency:
 
 Strong use of MS Office, HR systems, and design platforms (Adobe/Canva) to support HR documentation and reporting.
 </li>
 <li>
 
 Cross-Functional Collaboration:
 
 Effective in working with international teams, L&amp;D departments, and external partners to ensure smooth HR operations.
 </li>
 </ul>
 
 
</div>

HR & Administration Officer

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Senior Associate, Lease Contract | Majid Al Futtaim Properties | Asset Management Egypt
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The position is responsible for providing timely active administrative support to the Asset Management Business Unit Leasing Team in the development and monitoring of Lease Proposals, Lease Agreement Documents, communication with clients / tenants etc., ensuring that all lease related documents complies with the agreed terms, conditions of the contract and commitment between the company and the client.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Create entries for Lease deals in the Data Capture System based on the input received from the Leasing Team in Asst Management Business Unit.
 </li>
 <li>
 Prepare the draft and final Lease Agreements, Amendments and Deeds to be checked by the appropriate personnel for accuracy and ensure that the same is in accordance with the terms and conditions agreed at the time of closing lease deal.
 </li>
 <li>
 Review the final acceptance from the client on the Lease Agreement document to ensure that there is no ambiguity in the acceptance of the terms and conditions stated in the formal lease agreement.
 </li>
 <li>
 Collect all pertinent and valid legal documents from the tenant such as Trade license, Commercial Registration, Insurance Certificate, Owner&rsquo;s passport copies etc., to ensure the legality of the tenant.
 </li>
 <li>
 Organize the payment documents and forward the same to the client along with the Lease Agreement so as to receive the payment along with the signed agreement signifying the acceptance of the client.
 </li>
 <li>
 Be responsible for all correspondences between Company and tenants whether it is by email, letter and fax and all follow up required during the course of the process, until the final Lease agreement is signed.
 </li>
 <li>
 Provide input (cheques, job requests, T- Forms) to and receive output from (legal jobs, receipts, ,LOD&rsquo;s) to related departments i.e., Leasing, Finance, Legal and Retail Architecture.
 </li>
 <li>
 Provide all necessary data / reports concerning to Lease administration to Senior Manager Lease Administration as and when requested.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law.
 </li>
 <li>
 Minimum 1-2 years work experience in managing Lease Administration and Documentation activities preferably in a reputed Real Estate companies/ Legal Firm / Retail
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Proficient user of Microsoft Office.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Lease Contract Senior Associate

Ishraaq Foundation for Community Development

<div>
 Job Purpose
 
 The Programs Officer supports the day-to-day implementation of the Innovation Factory project by coordinating training operations, supporting the preparation of technical documents and TORs, tracking progress, maintaining accurate participant records, and assisting partner coordination&mdash;under the guidance of the Executive Manager and senior technical resources.
 
 Key Responsibilities1) Program Implementation Support &amp; Technical Coordination
 <ul>
 <li>
 Support the implementation of the training methodology and ensure activities follow the approved plan, standards, and objectives.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Identify implementation issues early, document them clearly, and escalate to the Executive Manager with proposed options for resolution.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Assist in preparing, updating, and organizing TORs, training tools, and technical documentation, ensuring proper version control and timely circulation.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Coordinate technical review meetings (scheduling, agenda, minutes, action tracking) and ensure follow-ups are communicated and monitored.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 2) Partner Coordination &amp; Stakeholder Engagement
 <ul>
 <li>
 Maintain up-to-date stakeholder mapping and partner contact lists, and support partner engagement planning.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Coordinate with training providers, industry stakeholders, community organizations, and innovation hubs for training delivery support and collaboration logistics.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Support coordination with universities, technical centers, incubators, and relevant institutions to ensure alignment and smooth implementation.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Prepare meeting minutes, coordination summaries, and follow-up trackers for partner engagements.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 3) Training Coordination &amp; Logistics
 <ul>
 <li>
 Coordinate training activities from planning to execution (schedules, venues, materials, trainer/trainee communication, and logistics).
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Support quality follow-up by collecting feedback, flagging relevance/quality concerns, and proposing adjustments for review.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 4) Outreach, Candidate Screening &amp; Enrollment
 <ul>
 <li>
 Support outreach and mobilization activities (awareness sessions, info meetings, community/school/institute coordination).
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Conduct initial screening interviews and verify eligibility against selection criteria, ensuring all documentation is complete.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Maintain accurate participant databases, files, and enrollment documentation.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 5) Training Monitoring &amp; Attendance Tracking
 <ul>
 <li>
 Track attendance and engagement, maintain attendance records, and follow up on absences/retention risks with documented actions.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Prepare periodic summaries on attendance, progress, and operational performance for internal use.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 6) Reporting &amp; Documentation
 <ul>
 <li>
 Prepare and submit timely progress updates, attendance sheets, and training summaries as required.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Maintain well-organized records of training activities, participant performance data, and documentation required for donor/internal reporting.
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 Qualifications &amp; Requirements
 <ul>
 <li>
 Bachelor&rsquo;s degree in Industrial Technology, Innovation Management, Vocational Training, or related field.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 
 Experience:
 
 3&ndash;5 years in program coordination, vocational training, or project implementation (NGO/private-sector training programs).
 </li>
 <li>
 
 Strong coordination, documentation, and stakeholder communication skills.
 
 </li>
 <li>
 
 Proficiency in Arabic and strong English (written and spoken).
 
 </li>
 <li>
 
 Programs Officer
 
 </li>
 <li>
 
 Experience in entrepreneurship/incubation or value chain work is an advantage
 
 (not mandatory).
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 Expected Deliverables (Officer-Level)
 <ul>
 <li>
 Weekly/monthly progress updates, attendance sheets, and training summaries.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Updated participant database, enrollment documentation, and training records.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Meeting minutes, action trackers, and coordination summaries for partners and technical reviews.
 </li>
 <li>
 Programs Officer
 </li>
 <li>
 Organized folder of TORs, training tools, and technical documents (updated versions + log).
 </li>
 <li>
 Programs Officer
 </li>
 </ul>
 
 
 
</div>

Programs Officer

Azeus Systems Limited

<div>
 <ul>
 <li>
 Create and issue invoice and account statements for customers
 </li>
 <li>
 Process credit memos
 </li>
 <li>
 Receive, review, and process all account receivable documents and received payments, and prepare billing reports
 </li>
 <li>
 Collect and sort all invoices, credit, bill and other order statements
 </li>
 <li>
 Collect all information needed to calculate bills receivable
 </li>
 <li>
 Manage account balance and sort out inconsistencies
 </li>
 <li>
 Send reminders for payment deadlines and contact customers or departments involved
 </li>
 <li>
 Record and update all payments made in the system used
 </li>
 <li>
 Check the data input in the accounting system to ensure accuracy of the final bill
 </li>
 <li>
 Perform any other duties as may be directed by the Chief Financial Officer and the other members of the Finance team
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Graduate of BS Business Management/Administration, Commerce or any related business course
 </li>
 <li>
 Proven experience as billing clerk or in a similar role
 </li>
 <li>
 Experience in working with different stakeholders in the company
 </li>
 <li>
 Must have good working knowledge of MS Excel and MS Word
 </li>
 <li>
 Must have good English communication (oral and written) skills
 </li>
 <li>
 Able to thrive in a fast-paced environment
 </li>
 <li>
 Proven ability to multi task and deliver results with strong time management skills
 </li>
 <li>
 Must be well-organized and has keen attention to detail
 </li>
 <li>
 Able to maintain confidentiality
 </li>
 </ul>
</div>

Billing Clerk- Xero Knowledge Mandatory.

Suez Canal Bank

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 
 Branches Network Relationship Officer
 
 is responsible for marketing and selling the bank&rsquo;s products and services through direct and cross selling techniques while maintaining a high-quality service. In addition to developing relationships with customers and ensuring that their profiles are up to date.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 &bull; Identifies customer needs and fulfils it with proper bank&rsquo;s products or services.
 
 
 &bull; Handles customers&rsquo; requests/inquiries related to their accounts, products and services in a professional manner and serves all customers regardless of segment up to the level of their full satisfaction.
 
 
 &bull; Promotes and sells the bank&rsquo;s products and services to achieve the yearly set targets.
 
 
 &bull; Ensures that brochures are up to date and in place.
 
 
 &bull; Carries and handles efficiently custody items, keys as per custodian matrix and relevant policies and procedures.
 
 
 &bull; Uses cross-selling techniques with Suez Canal Bank existing customers.
 
 
 &bull; Adheres to Branch Operating Model.
 
 
 &bull; Ensures that customers&rsquo; profiles are updated through implementing the KYC principle (Know Your Customers).
 
 
 &bull; Migrates customers to various channels (ATM, online Banking).
 
 
 &bull; Carries out any task requested by the Relationship Manager and the Branch Manager.
 
 
 &bull; Makes calls upon request to Suez Canal Bank existing clients.
 
 
 
 
 
 
 Job specification:
 
 
 
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or Finance.
 
 
 &bull;
 
 1 &ndash; 3
 
 years of experience in customer service or any related field of work.
 
 
 
</div>

Relationship Officer

Floward

<div>
 Floward
 
 Job Purpose
 
 
 
 The Inventory Officer supports day-to-day warehouse and inventory activities, ensuring accurate stock records, proper receiving and dispatch of items, and timely reporting. The role contributes to preventing stock discrepancies, maintaining availability of fast-moving products, and supporting smooth operations across Floward&rsquo;s supply chain.
 
 
 
 Key Responsibilities
 
 
 
 
 Inventory Control &amp; Record Management
 
 
 
 <ul>
 <li>
 Maintain accurate records of stock movements, product codes, and system entries.
 </li>
 <li>
 Support reconciliation of work orders to ensure accuracy of materials and products.
 </li>
 <li>
 Track inbound and outbound orders to prevent overstock or stock-outs.
 </li>
 <li>
 Escalate discrepancies between physical stock and system records.
 
 
 </li>
 </ul>
 
 Receiving &amp; Warehouse Coordination
 
 
 
 <ul>
 <li>
 Assist in receiving incoming items, verifying quantities and quality against purchase requests.
 </li>
 <li>
 Coordinate with procurement and warehouse staff for timely and accurate processing.
 </li>
 <li>
 Check date-sensitive products for expiration and assist in removal or transfer as required.
 </li>
 <li>
 Report any damages or losses to supervisor for corrective action.
 
 
 </li>
 </ul>
 
 Reporting &amp; Analysis
 
 
 
 <ul>
 <li>
 Prepare and submit daily/weekly stock balance and stagnancy reports.
 </li>
 <li>
 Assist in generating inventory reports for management review.
 </li>
 <li>
 Track basic operational KPIs (stock accuracy, returns, defective items).
 
 
 </li>
 </ul>
 
 Compliance &amp; Support
 
 
 
 <ul>
 <li>
 Follow standard inventory and warehouse procedures to maintain efficiency.
 </li>
 <li>
 Ensure compliance with occupational safety and health guidelines.
 </li>
 <li>
 Assist in filing claims for defective or returned products when required.
 </li>
 <li>
 Provide support to cross-functional teams (Category, Sales, Procurement) in product availability and timely order fulfillment.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Logistics, Supply Chain, Business Administration, or related field (preferred).
 </li>
 <li>
 1&ndash;2 years of experience in inventory or warehouse operations, preferably in retail or e-commerce.
 </li>
 <li>
 Familiarity with ERP systems (e.g., Microsoft Dynamics 365 or similar) is an advantage.
 </li>
 <li>
 Proficiency in MS Excel and basic reporting.
 </li>
 <li>
 Strong attention to detail, organizational skills, and time management.
 </li>
 <li>
 Bilingual proficiency (English and Arabic preferred).
 </li>
 </ul>
</div>

Inventory Officer

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