admin officer

system administrator

admin and operations officer Jobs in Cairo Egypt

admin and operations officer

admin. officer

assistant manager lease admin Jobs in Cairo Egypt

assistant manager lease admin

administrative assistant

dubizzle Egypt

<div>
 dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 8 brands, we have more than 160 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As an administrative assistant, you will be the company's first point of contact, providing administrative and front office support, while also contributing to a positive and engaging workplace environment. You will manage the flow of people through the business and ensure all reception responsibilities are completed accurately and delivered with high quality and in a timely manner and assist in the execution of workplace experience and engagement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 
 Reception Management
 
 
 
 <ul>
 <li>
 Maintain the reception area to ensure it is clean and tidy and kept up to a professional standard
 </li>
 <li>
 Answer and distribute calls/messages in a timely and professional manner
 </li>
 <li>
 Meet &amp; greet external visitors in a professional and polite manner
 </li>
 <li>
 Distribute office post &amp; courier deliveries
 </li>
 <li>
 Schedule courier collections and deliveries
 </li>
 <li>
 Report on any maintenance issues to the concerned department
 </li>
 <li>
 Serve as the first point of contact for visitors, clients, and employees at the front office, ensuring a welcoming and professional experience and keeping the clients' tracking system updated
 </li>
 <li>
 Coordinate the scheduling of meeting rooms, conference calls, and other front office resources efficiently
 </li>
 <li>
 Assist in the onboarding process for new employees, including providing access badges, orientation materials, and office tours
 
 
 
 </li>
 </ul>
 
 Administration:
 
 
 
 <ul>
 <li>
 Responsible for office sundry replenishment, including stationery, refreshments, and other items
 </li>
 <li>
 Ensuring the office pantry is always stocked by placing orders, tracking the inventory and issuing periodical reports.
 </li>
 <li>
 Manage and implement the internal event calendar, from small initiatives to engagement activities
 </li>
 <li>
 Efficiently manage and execute all domestic and international travel bookings, including flights, accommodation, ground transportation, and visa processing, ensuring adherence to the company's travel policy
 </li>
 <li>
 Update the Caf&eacute; monitor and all display monitors with useful information
 </li>
 <li>
 Manage meeting room booking system, including upkeep of meeting rooms
 </li>
 <li>
 Responsible for administration duties as and when requested by various departments
 </li>
 <li>
 Check-in attendees for Bayut Academy or any other external or internal trainings
 
 
 
 </li>
 </ul>
 
 Employee Experience Support:
 
 
 
 <ul>
 <li>
 Collaborate with HR and management to develop and implement employee engagement initiatives, programs, and events
 </li>
 <li>
 Organize and execute workplace events, including team-building activities, wellness programs, and celebrations, with a focus on fostering a positive and inclusive atmosphere
 </li>
 <li>
 Gather employee feedback to identify opportunities for improvement in the workplace experience
 </li>
 <li>
 Act as a liaison between employees and management to address concerns, facilitate open communication, and resolve workplace-related issues
 </li>
 <li>
 Provide cover and take over other ad hoc responsibilities in the absence of team members and when requested by the Line Manager
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree is required. Majoring in Business Administration/Management or any related field is a plus
 
 
 
 </li>
 </ul>
 Experience:
 
 
 <ul>
 <li>
 Proven working experience in a front office handling receptionist responsibility.
 </li>
 <li>
 1-3 years of experience in front office management, engagement, CSR coordination, student activities, etc
 
 
 
 </li>
 </ul>
 Knowledge:
 
 
 <ul>
 <li>
 Proficient with Microsoft Office Suite. (Canva is a plus.)
 </li>
 <li>
 Fluent in English and Arabic, speaking and writing
 
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Solid communication skills, both written and verbal;
 </li>
 <li>
 Ability to be resourceful and proactive in dealing with issues that may arise;
 </li>
 <li>
 Ability to organise, multitask, prioritise and work under pressure;
 </li>
 <li>
 Exceptional interpersonal and communication skills. Strong organizational and multitasking abilities
 
 
 
 </li>
 </ul>
 Traits:
 
 
 <ul>
 <li>
 Professional attitude and appearance;
 </li>
 <li>
 Friendly and well-spoken;
 </li>
 <li>
 Customer service attitude;
 </li>
 <li>
 A can-do and flexible approach;
 </li>
 <li>
 Can perform under pressure and operate in a fast-paced environment;
 </li>
 <li>
 Strong collaborative skills;
 </li>
 <li>
 High energy with a passion for building internal relationships;
 </li>
 <li>
 Creativity and enthusiasm for fostering a positive workplace culture;
 </li>
 <li>
 A passion for social responsibility and community involvement
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Administrative Assistant

Elsewedy Technical Academy - STA

<div>
 
 
 Job Purpose
 
 
 
 The Executive Assistant is responsible for providing personalized secretarial and administrative support to the CEO
 
 
 in a well-organized and timely manner. She will work on various tasks related to the CEO&rsquo;s working life and communication.
 
 
 
 
 
 
 Key Accountabilities:-
 
 
 <ul>
 <li>
 Act as the point of contact between the CEO and internal/external clients and stakeholders.
 </li>
 <li>
 Screen and direct phone calls and distribute correspondence.
 </li>
 <li>
 Attend meetings to record minutes, Compile, transcribe, and distribute minutes for meetings.
 </li>
 <li>
 Handle requests and queries appropriately and on time.
 </li>
 <li>
 Manage diary and schedule meetings and appointments.
 </li>
 <li>
 Source and manage office supplies.
 </li>
 <li>
 Prepare reports, presentations and briefs.
 </li>
 <li>
 File and retrieve documents, records, and reports addressed to, or originating for proper filing.
 </li>
 <li>
 Devise and maintain the office filing system and keep it up-to-date.
 </li>
 <li>
 Producing reports, composing correspondence, and drafting letters and Interoffice memos.
 </li>
 <li>
 Creating presentations and other management-level reports.
 </li>
 <li>
 Coordinate with different departments for the arrangement of various events and visits.
 </li>
 </ul>
 
 
 Qualification &amp; Skills:-
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, or related field is required.
 </li>
 <li>
 5+ years of proven work experience as an Executive Assistant.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 MS Office and English proficiency
 </li>
 <li>
 Outstanding organizational and time management skills
 </li>
 <li>
 Ability to multitask and prioritize daily workload
 </li>
 <li>
 Excellent verbal and written communication skills at all levels
 </li>
 </ul>
 
 
</div>

Executive Assistant

LIPS Healthcare

<div>
 
 Job Summary:
 
 
 Provides vital administrative support to healthcare professionals, ensuring the smooth operation of medical practices. This role involves managing schedules, coordinating patient appointments, maintaining medical records, and facilitating communication between patients and healthcare providers. Plays a crucial role in enhancing patient care by ensuring that all administrative tasks are handled efficiently and accurately.
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Liaising between consultant and Patient
 </li>
 <li>
 Answering calls with professionalism and high quality
 </li>
 <li>
 Replying to queries and emails in a timely manner
 </li>
 <li>
 Medical admin Work (filling forms &ndash; scan requests-surgery bookings)
 </li>
 <li>
 Forwarding patients queries to consultant and aiding patients as much as they could
 </li>
 <li>
 Point of intersection between patient, hospital and consultant
 </li>
 <li>
 Arranging consultant diary according to consultant preference
 </li>
 <li>
 Replying to consultant emails and queries in a timely manner
 </li>
 <li>
 Matching clinics between hospitals and practice management database
 </li>
 <li>
 Booking and canceling patients appointments
 </li>
 <li>
 Arranging surgery for patients
 </li>
 <li>
 Adding new patient&rsquo;s info on Practice Management System (Compucare).
 </li>
 <li>
 Following up on patient&rsquo;s treatment plans with no Delays
 </li>
 <li>
 Arranging for patient scans
 </li>
 <li>
 Overseeing sending referrals for patients from consultant
 </li>
 <li>
 Invoicing for surgeries and services provided by consultant.
 </li>
 <li>
 Adding and canceling clinics.
 </li>
 <li>
 Settling payment with self-pay patients (before service)
 </li>
 <li>
 Sending trust pilot reviews invitations
 </li>
 <li>
 Adhere to workplace rules and codes of conduct
 </li>
 <li>
 Complying to line manager in work related tasks and instructions
 </li>
 <li>
 Chasing appointment authorization code
 </li>
 <li>
 Chasing embassies for logs.
 </li>
 <li>
 Updating subject lines and invoice logs to ensure smooth invoicing process
 </li>
 <li>
 Follow operational processes to avoid mistakes, delays and errors
 </li>
 <li>
 Complying with the line manager in work-related tasks and instructions
 </li>
 <li>
 Other duties within the job role as reasonably identified by the senior management team.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Fluent English speaker is a must
 </li>
 <li>
 A bachelor's degree in a related field.
 </li>
 <li>
 Previous experience as a personal assistant is preferred.
 </li>
 <li>
 Strong communication skills.
 </li>
 <li>
 Multitasker and Customer focused
 </li>
 </ul>
 
 
 
 
 
 Working Days: Monday to Friday ( Saturday &amp; Sunday off )
 
 
 
 
 Working Hours: 11:00AM to 7:00PM
 
 
 
 
 Work Location: Heliopolis, Cairo
 
 
 
 
</div>

Medical Personal Assistant - Fluent English Speaker

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.
 
 
 In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.
 
 
 Today, we are recruiting for a
 
 Site Team Assistant
 
 to join our team in
 
 Egypt
 
 . This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Support the TPS site team on all administrative and operational coordination activities.
 </li>
 <li>
 Coordinate material transfers and initiate material ordering processes in alignment with site requirements.
 </li>
 <li>
 Follow up with the procurement team to ensure timely processing and delivery of materials and services.
 </li>
 <li>
 Maintain and ensure up-to-date and accurate site documentation and records.
 </li>
 <li>
 Support the preparation, submission, and follow-up of site permits and related approvals.
 </li>
 <li>
 Engage with local suppliers and follow up to ensure timely delivery and compliance with project requirements.
 </li>
 <li>
 Assist in preparing and updating site progress reports.
 </li>
 <li>
 Monitor and follow up on equipment calibration schedules to ensure compliance with quality and safety standards.
 </li>
 <li>
 Track and coordinate maintenance schedules for site equipment and tools.
 </li>
 <li>
 Ensure proper documentation and filing of all site-related administrative records.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, or equivalent.
 </li>
 <li>
 2&ndash;5 years of relevant professional experience, preferably in construction, infrastructure, or railway projects.
 </li>
 <li>
 Strong Communication and coordination skills.
 </li>
 <li>
 Strong Organizational and documentation management skills.
 </li>
 <li>
 Ability to work under pressure and in challenging site conditions.
 </li>
 <li>
 Strong personality with the ability to deal effectively with different stakeholders.
 </li>
 <li>
 Experience in dealing with local suppliers.
 </li>
 <li>
 Previous experience in large-scale infrastructure or railway projects.
 </li>
 <li>
 English &amp; Arabic Language Speaking is a must
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Site Team Assistant @Siemens Mobility Egypt

Magnet

<div>
 
 
 Employer Overview:
 
 
 
 A premium wellness and fitness studio located in New Cairo dedicated to providing high-quality classes and a welcoming environment for clients. The studio focuses on delivering exceptional customer experiences while promoting healthy and active lifestyles.
 
 
 
 
 
 
 Job Summary:
 
 
 
 The Front Desk Receptionist is responsible for managing daily front desk operations and ensuring a smooth and positive client experience. This role involves greeting clients, managing bookings, coordinating schedules, and supporting studio operations in a professional and organized manner.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet and welcome clients in a friendly and professional manner upon arrival.
 </li>
 <li>
 Handle incoming phone calls, messages, and client inquiries promptly and professionally.
 </li>
 <li>
 Manage class bookings, cancellations, and schedule updates through the studio booking system.
 </li>
 <li>
 Process client payments and maintain accurate client records.
 </li>
 <li>
 Coordinate with instructors regarding class schedules and operational needs.
 </li>
 <li>
 Assist instructors with class preparation and scheduling when required.
 </li>
 <li>
 Ensure the reception area and studio entrance remain organized, clean, and presentable.
 </li>
 <li>
 Provide general administrative support related to front desk operations.
 </li>
 <li>
 Maintain a positive client experience and address basic client concerns or requests.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Undergraduate student or currently pursuing a university degree.
 </li>
 <li>
 English fluency is a MUST.
 </li>
 <li>
 0&ndash;1 year of experience in customer service, reception, hospitality, or similar roles is preferred.
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Friendly and welcoming personality
 </li>
 <li>
 Organized and detail-oriented
 </li>
 <li>
 Reliable and punctual
 </li>
 <li>
 Basic scheduling and booking management
 </li>
 <li>
 Payment handling and record keeping
 </li>
 <li>
 Basic administrative support skills
 </li>
 <li>
 Familiarity with booking systems or CRM platforms
 </li>
 <li>
 Basic proficiency in standard office software and digital tools
 </li>
 <li>
 Ability to maintain a professional and presentable front desk environment
 </li>
 <li>
 Ability to manage multiple client requests efficiently
 </li>
 <li>
 Ability to work flexible hours, including evenings or weekends when required
 </li>
 <li>
 Strong customer service orientation and problem-solving capability
 </li>
 </ul>
 
 
</div>

Receptionist (Internship)

Al-Mansour Automotive

<div>
 
 The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the Showroom, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Receiving Visitors:
 
 Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
 </li>
 <li>
 
 Handling Enquiries and Correspondence:
 
 Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally regularly to convey requests, provide instructions, or obtain information
 </li>
 <li>
 
 Business Meetings/Events Arrangement:
 
 Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following instructions to ensure more senior colleagues or a senior executive make the best use of their time. On behalf of a senior colleague
 </li>
 <li>
 
 Administration:
 
 Produce, update, and provide best practice support on a wide range of MS documents, databases, and other departmental systems to support the work of more senior colleagues.
 </li>
 <li>
 
 Collect Information from Customers:
 
 Collect varied and somewhat complex information and data from customers/service users by information requirement, capturing this and inputting it into relevant forms, systems, and processes.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Ability to maintain a positive attitude
 </li>
 <li>
 Excellent communication skills
 </li>
 </ul>
 
 
</div>

Receptionist

Emirates NBD

<div>
 <ul>
 <li>
 Provide support to COO related to assigned tasks
 </li>
 <li>
 Manage and maintain COO schedule
 </li>
 <li>
 Create and maintain filing systems, keeping dairies, arranging meetings/ appointments
 </li>
 <li>
 Prepare agendas and arrange for committees and other meetings
 </li>
 <li>
 Perform general office duties such as ordering supplies, maintaining records management systems.
 </li>
 <li>
 Handle tasks assigned by the COO related to Projects follow ups, preparing committee documents and reports, or any other requested task.
 </li>
 <li>
 Compile, transcribe and distribute minutes of meetings.
 </li>
 <li>
 Conduct research, compile data, and prepare papers for consideration and presentation by executives.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 1 to 5 years of experience in relevant field.
 </li>
 <li>
 Expert knowledge of MS Applications.
 </li>
 </ul>
 
 
</div>

COO Admin Assistant

Explore 35+ Administrative assistant in Cairo Egypt this April. Find roles across top companies and apply now to boost your career.