executive assistant

admin assistant

office administrator

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administration coordinator, facility & administration Jobs in Cairo Egypt

administration coordinator, facility & administration

administrative assistant

Knight Frank MENA

<div>
 
 
 Overview
 
 
 
 We are seeking a dynamic and organized individual to join Knight Frank Middle East as an Executive Administrative Assistant. This pivotal role will need to have experience with personal assistance and office management, ensuring a seamless experience for our clients and staff. The ideal candidate will thrive in a fast-paced environment, exhibit professionalism, and have a keen attention to detail.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
 </li>
 <li>
 Prepare and manage documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 Assist in maintaining client databases and records, ensuring confidentiality and compliance with data protection regulations.
 </li>
 <li>
 Provide high-level administrative support, including; managing calendars; booking travel; coordinating meetings; and other administrative support related tasks.
 </li>
 <li>
 Prepare briefing materials and agendas for meetings, ensuring executives are well-prepared.
 </li>
 <li>
 Handle personal errands and tasks for executives as needed, demonstrating discretion and confidentiality.
 </li>
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 Conduct research and compile information for special projects or presentations.
 </li>
 <li>
 Oversee the daily operations of the office by working closely with the Office Attendant and the Housekeeping team, ensuring tidy and presentable office working environment.
 </li>
 <li>
 Manage office supplies and equipment, ordering new items as needed and coordinating maintenance.
 </li>
 <li>
 Liaise with building management and service providers to address any office-related issues.
 </li>
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 Help plan and coordinate internal and external events, meetings, and workshops.
 </li>
 <li>
 Provide ad-hoc support to various departments as required.
 </li>
 <li>
 Other tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree.
 </li>
 <li>
 Minimum of 2 years&rsquo; experience as a receptionist, personal assistant, preferably in a corporate or multinational environment.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Strong organizational and multitasking skills with a keen eye for detail.
 </li>
 <li>
 Understanding of regional business culture and regulations.
 </li>
 <li>
 The ability to understand and make use of computers and information technology (Knight Frank internal systems).
 </li>
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 Software: Microsoft Office programs to an advanced/proficient level.
 </li>
 <li>
 Language skills: Fluency in English and Arabic, written and verbal. Fluency in other languages is advantageous.
 </li>
 <li>
 Travel: Flexible attitude towards travelling.
 </li>
 </ul>
</div>

Executive Administrative Assistant

LC Waikiki

<div>
 
 
 About Us
 
 
 
 LC Waikiki Retail Company is a leading fashion retail company with a turnover of $ 4,4 billion. LC Waikiki&rsquo;s journey started in France in 1988, continuing after 1997 as a Turkish brand under the umbrella of LC Waikiki Ma&gbreve;azac&inodot;l&inodot;k Hizmetleri Ticaret A.&Scedil;.
 
 
 
 
 
 Today LC Waikiki trades with more than 1300 stores in 59 countries, with the company&rsquo;s philosophy that &ldquo;Everyone Deserves to Dress Well&rdquo; enabling people to enjoy accessible fashion through quality products at affordable prices.
 
 
 
 
 
 There are around 6000 employees working at LC Waikiki&rsquo;s corporate office, more than 60,000 people in Turkey and abroad.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Welcomes and directs the visitors to the related person
 </li>
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 Provide full administrative support of management team providing secretarial/support functions as required
 </li>
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 Creating or Reviewing Office Procedures
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 Maintain documents workflow
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 Support personnel in business trips arrangements, ticket and hotel booking, cooperate with agencies
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 Assist in the coordination, preparation, and development of internal and external meetings, conferences, seminars, workshops, and studies
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 Dealing with courier provider.
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 Monitors office materials, stationery, and supplies and orders as needed
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 Managing work permit process. Renewals for expatriate employees
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 Follow up with Third-party providers - renewals, invoices, contracts maintenance, building, security &amp; cleaning)
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 <li>
 Processing and Payment of invoices related to mobile phone contracts of country employees.
 </li>
 <li>
 Develop and maintain a physical archiving system for all activities
 </li>
 </ul>
 
 
 
 
 
 Job Requirements
 
 
 
 
 
 Education &amp; Language Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business or any relevant education.
 </li>
 <li>
 Very Good Command of English Language (written &amp; verbal).
 </li>
 <li>
 Preferably 2-4 years with retail experience in similar position.
 </li>
 </ul>
 
 
 
 
 Professional Expertise
 
 
 <ul>
 <li>
 Presentable and punctual
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 Excellent time management skills and ability to multi-task and prioritize work
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 <li>
 Advanced knowledge of MS Office (Word, PowerPoint, Excel)
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Attention to details and accuracy.
 </li>
 </ul>
</div>

Office Administrative Assistant

Integrant, Inc.

<div>
 
 Job Title: Executive Assistant
 
 
 
 
 Company: Integrant
 
 
 
 
 Location: On-site (Cairo, Egypt)
 
 
 
 As an Executive Assistant at Integrant, you will play a critical role in supporting the executive team by managing their schedules, communications, and administrative tasks. Your attention to detail, exceptional organizational skills, and ability to multitask will be essential in ensuring the smooth operation of the executive office.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Confidentiality &amp; Compliance
 </li>
 <ul>
 <li>
 Handle sensitive information with discretion and always maintain a high level of confidentiality
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 Ensure compliance requirements are met through organizational and procedural measures, including monitoring and reporting
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 Assist with confidential HR or business matters as needed
 </li>
 </ul>
 <li>
 Executive Support
 </li>
 <ul>
 <li>
 Act as a liaison between executives and staff, ensuring effective communication and timely follow-up
 </li>
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 Support the manager in strategic initiatives and ad hoc assignments
 </li>
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 Prepare and organize materials for meetings, including agendas and reports.
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 Take meeting notes, capture key decisions, and track follow-up actions
 </li>
 </ul>
 <li>
 Task &amp; Workflow Management
 </li>
 <ul>
 <li>
 Track and follow up on tasks and action items assigned to different teams to ensure timely execution
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 Assist in managing legal and compliance workflows and deadlines
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 Support various executive projects and manage deadlines effectively
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 </ul>
 <li>
 Documentation &amp; Communication
 </li>
 <ul>
 <li>
 Prepare, edit, and proofread correspondence, reports, and presentations for executive review
 </li>
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 Assist in the preparation of internal and external communications
 </li>
 <li>
 Handle administrative requests and queries from senior managers and employees
 </li>
 </ul>
 <li>
 Operational &amp; Administrative Support
 </li>
 <ul>
 <li>
 Ensure smooth day-to-day communication and workflow
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 <li>
 Supervise and guide team members, including the Senior Office Administrator and Office Manager, overseeing visa applications, medical insurance, procurement, and facilities.
 
 
 </li>
 </ul>
 </ul>
 
 Requirements
 
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)
 </li>
 <li>
 Excellent communication skills, both written and verbal, in English
 </li>
 <li>
 Proactive and adaptable mindset with a problem-solving attitude
 </li>
 <li>
 Strong interpersonal skills and the ability to build effective relationships across various department
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Why Integrant?
 </li>
 <li>
 Competitive compensation package
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 In-house Technical and English training programs
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 <li>
 Interest free loans
 </li>
 <li>
 Flexible work schedules
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 Perks: events, sponsored lunch, game area, rooftop hangout + more!
 </li>
 </ul>
</div>

Executive Assistant

PentaValue

<div>
 
 Company Description
 
 
 
 PentaValue is a rising global Software and digital solutions organization based in Cairo, Egypt founded in 2015. The firm offers your business the best technology, consultation, digital marketing service, security system service and security system.
 
 
 We believe that quality and client satisfaction are our priority, We are focused on engrossing ourselves in your business by creating a long-lasting partnership with our partners. Moreover, one of our major business goals is to enhance the use of technology in every aspect of our life and coming up with intelligent solutions that make our daily activities easier and simpler.
 
 
 We never stop striving, researching, and trying to find out new techniques and formulas in every service and product that we provide which would make us grow fast and reach the peak of the digital industry.
 
 
 
 Job Description
 
 
 
 An Executive Assistant plays a pivotal role in providing high-level administrative support to executives within an organization. This position demands a dynamic individual with exceptional organizational skills, discretion, and the ability to handle a wide range of responsibilities. The primary goal is to enhance the efficiency and effectiveness of the executive team by managing their schedules, communications, and administrative tasks.
 
 
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in administrative assistance and executive administrative assistance
 </li>
 <li>
 Excellent phone etiquette and communication skills
 </li>
 <li>
 undergarde and fresh grade
 </li>
 <li>
 Proficient in clerical skills such as organizing, filing, and data entry
 </li>
 <li>
 Ability to prioritize and multitask effectively
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Proficient in Microsoft Office Suite
 </li>
 <li>
 Knowledge of basic accounting principles is a plus
 </li>
 <li>
 Bachelor's degree in Business Administration or related field is preferred
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Dear candidate,
 
 
 
 
 Thank you very much for sharing your profile with us, Our team takes due care of every CV, but due to large no.of applications, we can contact only a few candidates apply here: https://forms.gle/2awdgvePDFsxPLn46
 
</div>

Admin Assistant

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
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 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
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 Organize and oversee on-site catering and hospitality and facility needs.
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 Develop and manage visit itineraries as needed.
 </li>
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 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

Talent 360 ME

<div>
 Qmaizen Quality is looking for a proactive and organized Personal Assistant / Office Manager to support senior management with daily administrative and coordination tasks. The ideal candidate will be detail-oriented, professional, and able to handle multiple priorities efficiently.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage calendars, meetings, and travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and meeting minutes.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Communicate with internal teams and external partners.
 </li>
 <li>
 Support operations across Real Estate, E-Commerce, TIC, Marketing, and Business Development.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Office Management, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience as a Personal Assistant, Office Manager, or Executive Secretary.
 </li>
 <li>
 Strong command of MS Office and Google Workspace.
 </li>
 <li>
 Certification in Executive Assistance or Office Management is a plus.
 
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent organization and time management.
 </li>
 <li>
 Strong communication and multitasking abilities.
 </li>
 <li>
 Problem-solving and decision-making skills.
 </li>
 <li>
 Basic finance knowledge and a sales mindset.
 
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Medical and social insurance
 </li>
 <li>
 Performance-based incentives
 </li>
 <li>
 Growth and development opportunities
 
 
 
 </li>
 </ul>
 📍 Location: UAE / Egypt
</div>

Personal Assistant

<div>
 
 
 Company Overview:
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at
 
 www.dar.com
 
 .
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 Kind Note:
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

Department Assistant

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