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administrative assistant

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Reports To:
 
 HR Operations Specialist (dotted line to HRBP for governance alignment)
 
 
 
 Functional Partnership:
 
 Relevant Market / BU
 
 
 
 Function:
 
 Administration
 
 
 
 Location:
 
 Market &ndash; Location and functional agnostic collaboration support where required
 
 
 
 Grade:
 
 Hay
 
 
 
 
 
 
 Operating Context
 
 
 
 
 
 
 The Administration Assistant operates within a structured HR operating model supporting:
 
 <ul>
 <li>
 HR Operations execution
 </li>
 <li>
 Commercial and Factory administrative coordination
 </li>
 <li>
 Office and facility management
 </li>
 <li>
 Government documentation support
 </li>
 </ul>
 
 The role functions within a regulated, cost-disciplined, multi-department environment requiring:
 
 <ul>
 <li>
 High coordination discipline
 </li>
 <li>
 Documentation accuracy
 </li>
 <li>
 Facility and office control standards
 </li>
 <li>
 Confidential handling of employee data
 </li>
 <li>
 Alignment to enterprise governance and reporting systems
 </li>
 </ul>
 
 The role is an enabling function and does not carry workforce governance authority.
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 
 
 The Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations Specialist and Business Unit leadership.
 
 
 The role ensures:
 
 <ul>
 <li>
 Smooth office operations
 </li>
 <li>
 Accurate documentation handling
 </li>
 <li>
 Timely processing of administrative transactions
 </li>
 <li>
 Structured meeting and travel coordination
 </li>
 <li>
 Compliance with internal policies and regulatory requirements
 </li>
 </ul>
 
 The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 A. Administrative &amp; Office Coordination
 
 
 <ul>
 <li>
 Provide structured administrative support to BU Head, Line Managers, and Factory Team
 </li>
 <li>
 Manage office supplies, pantry, equipment inventory, and vendor coordination
 </li>
 <li>
 Raise Purchase Orders (POs), process payment requests, and maintain tracking logs (including Capex where applicable)
 </li>
 <li>
 Ensure proper documentation of approvals and audit traceability
 </li>
 </ul>
 
 
 
 
 
 B. Documentation &amp; Filing Control
 
 
 <ul>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Maintain organized, secure filing systems for administrative and HR-related documentation
 </li>
 <li>
 Ensure documentation complies with retention standards and internal policy
 </li>
 <li>
 Maintain confidentiality and data protection discipline
 </li>
 </ul>
 
 
 
 
 
 C. HR Operational Support (Overflow &amp; Structured Assistance)
 
 
 <ul>
 <li>
 Support HR Operations Specialist during high-volume periods under supervision
 </li>
 <li>
 Prepare documentation packs for onboarding and offboarding
 </li>
 <li>
 Track document collection status for payroll, visas, and insurance
 </li>
 <li>
 Coordinate logistics for recruitment interviews and onboarding sessions
 </li>
 <li>
 Ensure all support remains within approved governance frameworks
 </li>
 </ul>
 
 Local Governance Authority: HR Operations Specialist
 
 
 Central Governance Authority: Operational Excellence Manager &amp; Head of HR
 
 
 
 
 
 
 D. Travel, Meetings &amp; Time Management
 
 
 <ul>
 <li>
 Manage calendars and schedules for Line Managers where applicable
 </li>
 <li>
 Coordinate internal and external meetings; prepare rooms and documentation
 </li>
 <li>
 Record and distribute meeting minutes when required
 </li>
 <li>
 Arrange travel logistics including visas, flights, accommodation, and insurance
 </li>
 <li>
 Track expense submissions and follow-ups
 </li>
 </ul>
 
 
 
 
 
 E. Government &amp; Regulatory Documentation Support
 
 
 <ul>
 <li>
 Assist in tracking contract renewals and government documentation
 </li>
 <li>
 Maintain updated GOSI and statutory files under HR Operations guidance
 </li>
 <li>
 Support document preparation for audits or inspections
 </li>
 <li>
 Escalate compliance risks immediately to HR Operations Specialist
 </li>
 </ul>
 
 
 
 
 
 F. Facility &amp; Office Standards
 
 
 <ul>
 <li>
 Maintain office standards aligned with GHK / 5S practices
 </li>
 <li>
 Liaise with facility management for maintenance issues
 </li>
 <li>
 Ensure orderly, professional office environment
 </li>
 <li>
 Support workplace event logistics where required
 </li>
 </ul>
 
 
 
 
 
 Clear Role Boundaries
 
 
 
 This role IS:
 
 <ul>
 <li>
 Administrative and coordination support function
 </li>
 <li>
 Office and documentation control enabler
 </li>
 <li>
 Overflow support to HR Operations
 </li>
 <li>
 Service-oriented liaison
 </li>
 </ul>
 
 This role IS NOT:
 
 <ul>
 <li>
 Workforce governance authority
 </li>
 <li>
 HR decision-maker
 </li>
 <li>
 Payroll approver
 </li>
 <li>
 ER handler
 </li>
 <li>
 Compensation or talent framework owner
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Interfaces
 
 
 
 Internal
 
 <ul>
 <li>
 HR Operations Specialist (Primary Line Manager)
 </li>
 <li>
 HRBP (Governance awareness)
 </li>
 <li>
 Head of HR &ndash; enterprise direction, standards and operating model
 </li>
 <li>
 Finance &ndash; PO and payment processing
 </li>
 <li>
 Legal &ndash; documentation requests
 </li>
 <li>
 Commercial &amp; Factory teams
 </li>
 </ul>
 
 External
 
 <ul>
 <li>
 Travel agencies
 </li>
 <li>
 Government offices
 </li>
 <li>
 Facility vendors
 </li>
 <li>
 Suppliers
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators
 
 
 
 Administrative Excellence
 
 <ul>
 <li>
 Timely completion of assigned tasks
 </li>
 <li>
 PO and payment accuracy rate &ge;98%
 </li>
 <li>
 Zero penalties due to delayed visa or government processing
 </li>
 </ul>
 
 Documentation &amp; Compliance
 
 <ul>
 <li>
 Filing accuracy and audit readiness
 </li>
 <li>
 Zero lost or incomplete employee documentation
 </li>
 </ul>
 
 Service Quality
 
 <ul>
 <li>
 Meeting coordination without scheduling conflicts
 </li>
 <li>
 Positive internal service feedback
 </li>
 </ul>
 
 Facility Standards
 
 <ul>
 <li>
 GHK / 5S compliance adherence
 </li>
 </ul>
 
 
 
 
 
 Development Pathway
 
 
 
 
 
 
 Administration Assistant - HR Operations Specialist
 
 
 
 
 
 Progression requires:
 
 <ul>
 <li>
 Demonstrated accuracy and compliance discipline
 </li>
 <li>
 Strong system literacy
 </li>
 <li>
 Exposure to payroll and HRIS processes
 </li>
 <li>
 Proven confidentiality and governance mindset
 </li>
 <li>
 Basic workforce administration capability
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Decima International

<div>
 Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:
 
 
 Approach each client engagement as a
 
 partnership
 
 , create an environment that attracts the
 
 most talented professionals
 
 and allows them to flourish, and regulate
 
 growth
 
 to maintain
 
 excellence
 
 in our service standards.
 
 
 If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.
 
 
 We are looking for a motivated and skilled
 
 Administrative Assistant
 
 to join our team. We seek dedicated individuals who are passionate about innovation and can effectively multitask in a fast-paced environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, and organizational skills, as well as the ability to work independently. The ideal candidate must be able to manage multiple tasks simultaneously and coordinate efforts across different regions.
 
 
 You will perform a wide variety of administrative and support services. You will be accountable for processing invoices, scheduling meetings, maintaining meeting minutes, and maintaining calendars and travel itineraries. You will also assist the team with the maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our clients' objectives.
 
 
 
 RESPONSIBILITIES
 
 
 
 <ul>
 <li>
 Facilitate, schedule, and arrange project meetings while maintaining accurate meeting minutes and action items
 </li>
 <li>
 Coordinate the processing of invoices and manage travel itineraries
 </li>
 <li>
 Manage the calendars for the management team
 </li>
 <li>
 Manage office expenses, supplies, and maintenance
 </li>
 <li>
 Efficiently archive various types of documents
 </li>
 <li>
 Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks
 </li>
 <li>
 Assist in preparing reports and PowerPoint presentations for management that detail progress, findings, and recommendations
 </li>
 <li>
 Perform other related duties as required and assigned
 
 
 </li>
 </ul>
 
 QUALIFICATIONS
 
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent from a reputable university
 </li>
 <li>
 5+ years of administrative experience
 </li>
 <li>
 Fluency in written and spoken English
 </li>
 <li>
 Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
 </li>
 <li>
 Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork
 </li>
 <li>
 Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
 </li>
 <li>
 Experience in developing various types of reports, targeting different audiences
 </li>
 <li>
 Experience in client-facing positions
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience within an engineering, construction, or related organization is highly preferred
 </li>
 <li>
 Experience working with executives, as well as government and public officials
 
 
 </li>
 </ul>
 
 POSITION DETAILS
 
 
 
 <ul>
 <li>
 Position: Administrative Assistant
 </li>
 <li>
 Location (Office-based): Heliopolis, Cairo
 </li>
 <li>
 Position Classification: Salary-based full-time hours
 
 
 </li>
 </ul>
 
 PRODUCTIVITY TOOLS
 
 
 
 <ul>
 <li>
 Microsoft Office
 </li>
 <li>
 Microsoft 365
 
 
 </li>
 </ul>
 Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.
 
 
 At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.
</div>

ELSEWEDY ELECTRIC

<div>
 
 
 Purpose of the Role
 
 
 
 To ensure the smooth daily operations of office through professional front-desk service, administrative coordination, and office facility management. This role will act as the face of the company for visitors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Reception &amp; Guest Services
 
 
 Welcome visitors, clients, and partners in a professional and friendly manner.
 
 
 Maintain a tidy and organized front-desk and waiting area.
 
 
 Handle incoming calls and mail distribution.
 
 
 
 
 
 Office &amp; Facility Management
 
 
 Manage meeting room bookings and ensure readiness (IT, seating, refreshments, etc.).
 
 
 Monitor office supplies and pantry stock; place orders when needed.
 
 
 
 
 
 Administrative Support
 
 
 Draft and circulate internal memos, announcements, and basic correspondences.
 
 
 Support with arranging gatherings, internal events, and visitor hospitality.
 
 
 Maintain basic records
 
 
 
 
 
 
 
 
 
 Profile Requirements:
 
 
 
 2+ years of experience in office administration.
 
 
 Proficient in Microsoft Office (Outlook, Excel, Word).
 
 
 Excellent communication and organizational skills.
 
 
 Excellent English Language
 
 
 Discreet, trustworthy, and service-oriented.
 
 
 
</div>

Qurec

<div>
 
 Job Title:
 
 Executive Personal Assistant to the C-Suite
 
 
 
 Company:
 
 Qurec
 
 
 
 Location: United States | UAE | KSA (Hybrid)
 
 
 Employment Type: Full-time
 
 
 
 
 
 
 About Qurec
 
 
 
 
 
 
 Qurec LLC., a subsidiary of the prestigious Kong Group, is a dynamic startup at the forefront of the Artificial Intelligence revolution. We specialize in developing sophisticated, practical AI solutions that empower global enterprises. Our mission is to deliver tailored software that drives measurable results, boosts operational efficiency, and fundamentally transforms the customer experience.
 
 
 
 
 
 
 The Opportunity
 
 
 
 
 
 
 We are seeking a highly motivated, proactive, and exceptionally organized Executive Personal Assistant to serve as a strategic partner to our senior leadership team. This is not a traditional administrative role; you will be the right hand to our executives, enabling them to operate at maximum efficiency and effectiveness &mdash; both professionally and personally.
 
 
 
 
 
 This full-time, hybrid role requires a professional who can seamlessly navigate a fast-paced, global startup environment. You will be a central hub of communication, a master of complex scheduling, a trusted manager of sensitive personal matters, and a key contributor to our daily operational success. The position can be based in the USA, UAE, or KSA, with flexibility for some remote work.
 
 
 
 
 
 
 What You Will Do
 
 
 
 
 
 
 Executive Partnership
 
 <ul>
 <li>
 Provide comprehensive, high-level support to C-suite executives, including managing complex calendars, coordinating international travel, and preparing detailed itineraries.
 </li>
 <li>
 Anticipate needs and proactively address both professional and personal priorities to allow executives to focus on strategic objectives.
 </li>
 </ul>
 
 Strategic Communication
 
 <ul>
 <li>
 Act as a professional gatekeeper, managing correspondence and liaising with internal teams and high-profile external stakeholders with discretion and diplomacy.
 </li>
 <li>
 Prepare polished, high-impact communications, reports, and presentations.
 </li>
 </ul>
 
 Operational &amp; Administrative Excellence
 
 <ul>
 <li>
 Manage and process expense reports, prepare and proofread advanced business documents, and coordinate executive meetings with flawless execution.
 </li>
 <li>
 Maintain confidential files, records, and documentation for both corporate and personal matters.
 </li>
 </ul>
 
 Personal Assistance &amp; Lifestyle Management
 
 <ul>
 <li>
 Organize and manage personal appointments, reservations, and errands for executives.
 </li>
 <li>
 Coordinate household staff, personal service providers, and vendors when required.
 </li>
 <li>
 Oversee personal travel arrangements, including family trips, events, and accommodations.
 </li>
 <li>
 Handle special personal projects, ensuring they are completed accurately and on time.
 </li>
 </ul>
 
 
 
 
 
 What You Bring to the Table
 
 
 <ul>
 <li>
 Proven Experience: 5+ years of experience as an Executive/Personal Assistant, supporting senior-level executives, preferably in a fast-paced tech or startup environment.
 </li>
 <li>
 Exceptional Communication: Flawless written and verbal communication skills in English are mandatory. You can articulate ideas clearly and professionally to any audience.
 </li>
 <li>
 Master of Organization: Impeccable organizational and time-management skills, with a proven ability to prioritize conflicting demands and manage multiple projects simultaneously.
 </li>
 <li>
 Technical Proficiency: Advanced proficiency in the MS Office Suite (PowerPoint, Excel, Word, Outlook) and familiarity with modern collaboration tools (e.g., Slack, Teams).
 </li>
 <li>
 Document &amp; Presentation Mastery: Demonstrated ability to create visually compelling, professional-grade presentations and sophisticated business documents from concept to completion.
 </li>
 <li>
 Professional Attributes: A high degree of autonomy, integrity, and discretion. You are a resourceful problem-solver who works effectively both independently and as part of a collaborative, global team.
 </li>
 </ul>
 
 
 
 
 
 Essential Requirements for This Role
 
 
 <ul>
 <li>
 Global Mobility: The ability and willingness to travel internationally for business trips, sometimes on short notice.
 </li>
 <li>
 Flexibility: A flexible approach to working hours is essential to accommodate global time zones and support executive schedules.
 </li>
 </ul>
 
 
 
 
 
 Why Join Qurec?
 
 
 <ul>
 <li>
 Be at the Forefront: Play a key role in a company shaping the future of Artificial Intelligence.
 </li>
 <li>
 High-Impact Work: Your contribution will directly impact the success and efficiency of our leadership and the entire organization.
 </li>
 <li>
 Growth &amp; Development: Thrive in a dynamic startup culture with the stability and backing of a major corporation, offering significant opportunities for professional growth.
 </li>
 <li>
 Global Culture: Work with a diverse, intelligent, and ambitious team spread across the world.
 </li>
 <li>
 Flexibility: Hybrid model with remote empowerment.
 </li>
 <li>
 Innovation: Work at the intersection of technology and industry transformation.
 </li>
 </ul>
 
 
 
 
 Ready to drive the future of AI in the enterprise? Submit your resume and a brief cover note highlighting your most significant deal or business development achievement to careers@qurec.com
 
 
</div>

Executive Personal Assistant

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.
 
 
 In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.
 
 
 Today, we are recruiting for a
 
 Site Team Assistant
 
 to join our Rolling Stock team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Execute all administrative and operational support activities efficiently and independently.
 </li>
 <li>
 Coordinate and support onboarding and integration of new and foreign employees, including housing, administration, translation, mobility within Egypt, medical matters, and social integration.
 </li>
 <li>
 Maintain and update platform and site personnel lists, ensuring accurate data transfer to shift planning and alignment with the Rolling Stock team.
 </li>
 <li>
 Prepare regular workforce reports and provide managers with insights on staffing levels, capacity utilization, productivity, and workload trends to support short-, medium-, and long-term planning.
 </li>
 <li>
 Monitor administrative processes and deadlines across the platform to ensure timely execution and compliance.
 </li>
 <li>
 Plan, organize, and manage the arrival and departure of internal and external staff.
 </li>
 <li>
 Record, control, and transfer working time and productization data accurately for internal and external employees.
 </li>
 <li>
 Allocate employee expenses to the appropriate networks in line with approved budgets and initiate corrective actions for deviations.
 </li>
 <li>
 Identify, track, and document additional workloads and related activities.
 </li>
 <li>
 Report regularly to site and platform management on operational and administrative matters.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field from a reputable university.
 </li>
 <li>
 Minimum 2 years of experience providing administrative support in a complex, fast-paced environment.
 </li>
 <li>
 Strong understanding of administrative processes, basic technical concepts, and commercial principles.
 </li>
 <li>
 Proven planning, analytical, and methodical skills with a detail-oriented, process-driven approach.
 </li>
 <li>
 Ability to work independently with high reliability, flexibility, and assertiveness under pressure and competing priorities.
 </li>
 <li>
 High level of integrity and discretion when handling confidential information.
 </li>
 <li>
 Strong communication, collaboration, and teamwork skills with intercultural awareness and openness to diverse cultures.
 </li>
 <li>
 Proficiency in IT tools, including MS Office, SAP, and web-based applications.
 </li>
 <li>
 Full professional proficiency in English and Arabic (spoken and written); German language skills are an advantage.
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Site Team Assistant @Siemens Mobility Egypt

LikeCard

<div>
 
 About LikeCard
 
 
 LikeCard is a leading provider of digital prepaid cards and payment solutions across the MENA region. We empower users and partners with seamless, secure, and scalable digital transaction services. With millions of users and collaborations with top-tier global brands, we continue to grow rapidly in a fast-paced fin-tech landscape. Our Cairo office is a key operational hub&mdash;if you're energized by structure, service, and a collaborative environment, this is the moment to join our journey.
 
 
 Role &amp; Responsibilities
 
 
 As the Administration Coordinator, you&rsquo;ll report directly to the Country Manager and play a central role in maintaining an organized, efficient, and professional office environment. You&rsquo;ll also provide administrative support to leadership and internal teams, while coordinating logistics, travel, and internal events.
 
 
 Office Management &amp; Administration
 
 
 <ul>
 <li>
 Ensure smooth office operations by maintaining a clean, functional, and welcoming workspace
 
 </li>
 <li>
 Manage meeting room calendars; prepare rooms with materials, equipment, and refreshments as needed
 
 </li>
 <li>
 Coordinate with facility management and vendors to address maintenance and office service needs
 
 </li>
 </ul>
 
 Administrative Support (Country Manager, HR &amp; Finance)
 
 
 <ul>
 <li>
 Handle incoming communications (emails, calls, correspondence) professionally and promptly
 
 </li>
 <li>
 Maintain accurate and accessible digital and physical filing systems
 
 </li>
 <li>
 Provide calendar and scheduling support to the Country Manager, including meeting logistics and follow-ups
 
 </li>
 </ul>
 
 Travel, Visa &amp; Accommodation Coordination
 
 
 <ul>
 <li>
 Manage end-to-end travel arrangements: hotel bookings, flights, transportation, and visa processing
 
 </li>
 <li>
 Collaborate with approved travel agencies to ensure cost-effective, policy-compliant itineraries
 
 </li>
 <li>
 Work with HR to process and approve travel requests
 
 </li>
 <li>
 Liaise with Finance to manage payments, invoicing, and travel expense reconciliation
 
 </li>
 <li>
 Maintain a tracking log for travel bookings, expenses, and confirmations
 
 </li>
 </ul>
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Act as a key liaison between the Country Manager, internal teams, and external stakeholders
 
 </li>
 <li>
 Support coordination across HR, Finance, and Operations to streamline administrative processes
 
 </li>
 <li>
 Assist with onboarding logistics: workspace setup, documentation, and access credentials
 
 </li>
 </ul>
 
 Logistics &amp; Office Support
 
 
 <ul>
 <li>
 Oversee courier services and shipment logistics with clear tracking and timely follow-up
 
 </li>
 <li>
 Support internal meetings, workshops, and company events with logistics and planning
 
 </li>
 <li>
 Ensure compliance and completeness in administrative documentation and records
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in administration, office coordination, or executive support
 
 </li>
 <li>
 Strong written and verbal communication in Arabic and English
 
 </li>
 <li>
 Proficient in Microsoft Office or Google Workspace
 
 </li>
 <li>
 Detail-oriented with strong time management and follow-up skills
 
 </li>
 <li>
 Based in Cairo and available to work
 
 on-site from 9:00 AM to 5:00 PM, Sunday&ndash;Thursday
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 A visible, cross-functional role supporting operations across LikeCard Egypt
 
 </li>
 <li>
 A vibrant, organized office environment in Cairo
 
 </li>
 <li>
 Development in admin, logistics, HR, and finance coordination
 
 </li>
 <li>
 Regular team activities, wellness events, and engagement initiatives
 
 </li>
 <li>
 Paid time off, internal growth opportunities, and a people-first company culture
 
 </li>
 </ul>
</div>

Administration Coordinator

K-LAGAN

<div>
 
 🎯 We&rsquo;re waiting for you at K-LAGAN to keep growing together!
 
 
 K-LAGAN is an international technology services company, specialized in:
 
 
 &bull; IT: Banking, Insurance, Retail &amp; E-Commerce, Healthcare&hellip;
 
 
 &bull; Transport &amp; Supply Chain: AD&amp;S, Automotive, Rail&hellip;
 
 
 &bull; Manufacturing: Renewables, Oil &amp; Gas, Utilities&hellip;
 
 
 &bull; R&amp;D: Research, innovation and technology development
 
 
 We work with a clear focus on innovation, real impact and tailored solutions, supporting our clients in transforming their businesses and operations.
 
 
 
 
 
 🤝 Our purpose is clear:
 
 
 Humanize technology and lead sustainability &mdash; being responsible with our people, our clients and society.
 
 
 
 
 
 💡 Our solutions
 
 
 We offer an end-to-end technology portfolio:
 
 
 🔹 Technical Assistance
 
 
 🔹 Turnkey Projects
 
 
 🔹 Managed Services (SLA)
 
 
 🔹 Customized tech products
 
 
 🔹 Specialized consulting
 
 
 🔹 Nearshore / Offshore delivery
 
 
 
 
 
 We also work across key areas such as Cybersecurity, Data, QA, Agile, AI &amp; Business Transformation and Green IT.
 
 
 🚀 The opportunity
 
 
 We are looking for a
 
 Document Control / Administrative Coordinator (Aconex)
 
 to join a high-impact project in
 
 Egypt (New Administrative Capital, near Cairo)
 
 , supporting the
 
 construction phase of a new pharmaceutical manufacturing facility
 
 .
 
 
 If you are highly organized, detail-oriented, and comfortable managing documentation and operational reporting in a demanding on-site environment, this could be your next step.
 
 
 
 
 
 🎯 Your mission
 
 
 Ensure the
 
 order, control and traceability of project documentation
 
 , while providing strong day-to-day administrative support. You will help keep information structured, up to date and ready for reporting &mdash; enabling smoother internal coordination and better decision-making.
 
 
 
 
 
 📌 What will you do day-to-day?
 
 
 &bull; End-to-end
 
 document control
 
 : registration, classification, filing, version control and traceability.
 
 
 &bull; Manage and update
 
 databases / trackers
 
 (Excel and internal repositories).
 
 
 &bull; Create
 
 reports, summaries and executive presentations
 
 (PowerPoint) from operational inputs.
 
 
 &bull; Provide administrative support for internal documentation (communications, forms, records, files).
 
 
 &bull; Coordinate meetings: invitations, agenda, material preparation, minutes and follow-up on actions.
 
 
 &bull; Support internal stakeholders, managing priorities and ensuring consistent, high-quality deliverables.
 
 
 &bull; Contribute to improving administrative workflows and documentation procedures.
 
 
 
 
 
 🧩 Must-have requirements
 
 
 &bull;
 
 Proven experience with ACONEX
 
 (mandatory).
 
 
 &bull;
 
 Vocational Training (Administrative Management) or equivalent
 
 .
 
 
 &bull;
 
 6+ years
 
 of experience in administrative / document control roles.
 
 
 &bull; Advanced
 
 Microsoft Office
 
 , especially:
 
 
 &ndash; Excel (tables, filters, common formulas, structured tracking)
 
 
 &ndash; PowerPoint (executive-ready decks)
 
 
 &ndash; Word (structured documentation)
 
 
 &bull; High level of organization, attention to detail, confidentiality and ability to manage multiple tasks.
 
 
 &bull;
 
 Languages:
 
 local language (Arabic) +
 
 professional English
 
 .
 
 
 &bull;
 
 On-site availability
 
 (full-time presence at site).
 
 
 &bull;
 
 Own car required
 
 to commute to the project facilities in New Capital.
 
 
 
 
 
 🌟 Nice-to-have
 
 
 &bull; Experience in
 
 public sector / institutional / Defense
 
 environments.
 
 
 &bull; Strong background in document management and maintaining reporting databases.
 
 
 &bull; Experience preparing reporting packs with relevant KPIs and operational data.
 
 
 &bull; Knowledge of other document management tools / corporate repositories.
 
 
 
 
 
 🧠 Key competencies
 
 
 &bull; Planning and prioritization
 
 
 &bull; Document rigor and attention to detail
 
 
 &bull; Clear and professional written communication
 
 
 &bull; Proactivity and autonomy
 
 
 &bull; Discretion and handling of sensitive information
 
 
 
 
 
 🌱 What do we offer?
 
 
 &bull; Stable project in an international environment
 
 
 &bull; Long-term collaboration with a leading client
 
 
 &bull; Professional growth and continuous learning
 
 
 &bull; Collaborative, people-first culture
 
 
 
 
 
 📩 Interested?
 
 
 Apply now and become part of K-LAGAN.
 
 
 ✅ YOUR GROWTH, OUR VISION
 
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Explore 44+ Administrative assistant in Cairo Egypt this March. Find roles across top companies and apply now to boost your career.

44 administrative assistant jobs In Cairo Egypt

Administrative Assistant

Administrative Assistant

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Administration Coordinator

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