administrative assistant Jobs in Cairo Egypt

administrative assistant

ceo office manager

coo admin assistant

department assistant

personal assistant to group ceo Jobs in Cairo Egypt

personal assistant to group ceo

executive assistant

Elsewedy Technical Academy - STA

<div>
 
 
 Job Purpose
 
 
 
 The Executive Assistant is responsible for providing personalized secretarial and administrative support to the CEO
 
 
 in a well-organized and timely manner. She will work on various tasks related to the CEO&rsquo;s working life and communication.
 
 
 
 
 
 
 Key Accountabilities:-
 
 
 <ul>
 <li>
 Act as the point of contact between the CEO and internal/external clients and stakeholders.
 </li>
 <li>
 Screen and direct phone calls and distribute correspondence.
 </li>
 <li>
 Attend meetings to record minutes, Compile, transcribe, and distribute minutes for meetings.
 </li>
 <li>
 Handle requests and queries appropriately and on time.
 </li>
 <li>
 Manage diary and schedule meetings and appointments.
 </li>
 <li>
 Source and manage office supplies.
 </li>
 <li>
 Prepare reports, presentations and briefs.
 </li>
 <li>
 File and retrieve documents, records, and reports addressed to, or originating for proper filing.
 </li>
 <li>
 Devise and maintain the office filing system and keep it up-to-date.
 </li>
 <li>
 Producing reports, composing correspondence, and drafting letters and Interoffice memos.
 </li>
 <li>
 Creating presentations and other management-level reports.
 </li>
 <li>
 Coordinate with different departments for the arrangement of various events and visits.
 </li>
 </ul>
 
 
 Qualification &amp; Skills:-
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, or related field is required.
 </li>
 <li>
 5+ years of proven work experience as an Executive Assistant.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 MS Office and English proficiency
 </li>
 <li>
 Outstanding organizational and time management skills
 </li>
 <li>
 Ability to multitask and prioritize daily workload
 </li>
 <li>
 Excellent verbal and written communication skills at all levels
 </li>
 </ul>
 
 
</div>

Executive Assistant

Signify

<div>
 
 About Signify
 
 
 
 Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.
 
 
 At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.
 
 
 Join us, and together, we&rsquo;ll transform our industry, making a lasting difference for brighter lives and a better world.
 
 
 
 Job Summary
 
 
 
 
 More about the role
 
 
 
 Performs and coordinates administrative tasks to support management and teams with efficient office operations. Manages communication and schedules to facilitate organizational workflow.
 
 
 Key Areas of Responsibility
 
 
 <ul>
 <li>
 This role is responsible to support a team and/or senior leader with all administrative, organizational and operational matters in a timely manner.
 </li>
 <li>
 Support and organize own projects and events
 </li>
 <li>
 Data Management (including data storing and archive maintenance)
 </li>
 <li>
 Assist with On and Off boarding
 </li>
 <li>
 Provide travel booking and expense reporting support
 </li>
 <li>
 Process purchase orders
 </li>
 <li>
 Takes initiative and identifies problems in actual way of working, formulates alternatives and recommendations; develops and introduces new supporting sub-processes and improves existing processes
 </li>
 <li>
 Communication management (distribution lists, announcements, Microsoft Teams)
 </li>
 <li>
 Maintains confidential files and records with discretion.
 </li>
 <li>
 Facilitates communication between teams to enhance collaboration.
 </li>
 <li>
 Organizes and maintains office files and records to ensure easy access and retrieval.
 </li>
 <li>
 Schedules appointments and meetings to optimize time management for executives.
 </li>
 <li>
 Prepares and edits correspondence, reports, and presentations to support management.
 </li>
 <li>
 Handles incoming calls and inquiries to provide timely information and assistance.
 </li>
 <li>
 Coordinates travel arrangements and itineraries for staff and management.
 </li>
 <li>
 Assists in managing budgets and expense reports to maintain financial control.
 </li>
 <li>
 Supports project coordination by tracking deadlines and deliverables to ensure timely completion.
 
 
 </li>
 </ul>
 Critical Experiences
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field to ensure foundational knowledge in organizational and administrative functions.
 </li>
 <li>
 Minimum of 7 years experience in executive support or administrative roles involving calendar management, travel coordination, and confidential communication handling.
 </li>
 <li>
 No specific licenses required; however, proficiency certifications in Microsoft Office Suite and communication tools like Microsoft Teams are essential.
 
 
 </li>
 </ul>
 
 Everything we&rsquo;ll do for you
 
 
 
 You can grow a lasting career here. We&rsquo;ll encourage you, support you, and challenge you. We&rsquo;ll help you learn and progress in a way that&rsquo;s right for you, with coaching and mentoring along the way. We&rsquo;ll listen to you too, because we see and value every one of our 27,000+ people. We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.
 
 
 Come join us, and together we can light up the future.
</div>

Premier Group

<div>
 
 
 We&rsquo;re Hiring | Group CEO Personal Assistant &amp; Office Manager
 
 
 
 
 
 
 We are looking for a
 
 high-caliber, proactive professional
 
 to support our Group CEO and manage office operations with excellence.
 
 
 
 
 
 If you are someone who:
 
 
 ✔ Thrives in fast-paced environments
 
 
 ✔ Has strong organizational and communication skills
 
 
 ✔ Can handle confidential matters with professionalism
 
 
 &hellip;this opportunity is for you.
 
 
 
 
 
 
 🌟 About the Role
 
 
 
 We are seeking a highly organized and professional
 
 Personal Assistant &amp; Office Manager
 
 to support the Group CEO while ensuring efficient day-to-day office operations. This role is critical in maintaining executive effectiveness and a well-structured work environment.
 
 
 
 
 
 
 🧩 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage CEO calendar, meetings, and travel arrangements
 </li>
 <li>
 Prepare reports, presentations, and meeting materials
 </li>
 <li>
 Handle confidential correspondence and communication
 </li>
 <li>
 Coordinate with internal and external stakeholders
 </li>
 <li>
 Track priorities and follow up on key action points
 </li>
 </ul>
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee daily office operations and administration
 </li>
 <li>
 Manage vendors, supplies, and service providers for the group office
 </li>
 <li>
 Coordinate meetings, events, and office logistics
 </li>
 <li>
 Maintain a professional and efficient workplace environment
 </li>
 </ul>
 
 
 
 
 
 🎯 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or relevant field
 </li>
 <li>
 
 +10 years of experience
 
 supporting senior executives
 </li>
 <li>
 Fluency in
 
 English &amp; Arabic
 
 (written and spoken)
 </li>
 <li>
 Strong proficiency in
 
 Microsoft Office tools
 
 </li>
 <li>
 High level of
 
 confidentiality and professionalism
 
 </li>
 <li>
 Preferably Female between 35-45
 </li>
 </ul>
 
 
 💼 Competencies
 
 
 <ul>
 <li>
 Strong organizational &amp; multitasking skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Professional communication and stakeholder management
 </li>
 </ul>
 
 
 
 
 
 🎁 What We Offer (EVP &ndash; Egypt Market)
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 annual bonus, medical, social and life insurance for self
 </li>
 <li>
 Exposure to
 
 top executive leadership and mutiple brands
 
 </li>
 <li>
 Dynamic and professional work environment
 </li>
 <li>
 Stable and reputable organization
 </li>
 </ul>
 
 
</div>

Personal Assistant to Group CEO

Waffarha

<div>
 
 Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s and Upper Management Executives' calendars, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Act as a gatekeeper, managing incoming communication and prioritizing requests.
 </li>
 <li>
 Prepare and organize materials for meetings, presentations, and reports.
 </li>
 <li>
 Draft, proofread, and send out correspondence on behalf of the CEO.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 
 
 </li>
 </ul>
 
 Meeting &amp; Event Coordination
 
 
 
 <ul>
 <li>
 Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person engagements.
 </li>
 <li>
 Prepare agendas, take notes during meetings, and track follow-up action items.
 </li>
 <li>
 Organize company events, off-sites, and team-building activities as requested by the CEO and Executives.
 
 
 </li>
 </ul>
 
 Travel Coordination
 
 
 
 <ul>
 <li>
 Arrange detailed travel itineraries, including flights, accommodations, and transportation.
 </li>
 <li>
 Ensure all travel logistics align with the CEO and the Executives schedules and preferences.
 
 
 </li>
 </ul>
 
 Project Support
 
 
 
 <ul>
 <li>
 Assist with the management of special projects, including research, data gathering, and preparing reports or
 
 
 </li>
 </ul>
 presentations.
 
 
 <ul>
 <li>
 Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
 </li>
 <li>
 Maintain and update project tracking systems and timelines.
 
 
 </li>
 </ul>
 
 Communication &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Build and maintain relationships with clients, investors, partners, and other key contacts.
 </li>
 <li>
 Ensure the CEO&rsquo;s priorities and communications align with organizational goals.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Maintain the CEO&rsquo;s files, records, and documents in an organized manner.
 </li>
 <li>
 Manage expenses, reimbursements, and invoices related to the CEO&rsquo;s activities.
 </li>
 <li>
 Perform ad-hoc administrative tasks as needed to support the CEO and Executives.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience in business, finance, or a related field.
 </li>
 <li>
 5+ years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced or tech-driven environment.
 </li>
 <li>
 Strong Business Acumen, specifically in Fintech/ App.
 </li>
 <li>
 Proficiency in English.
 </li>
 <li>
 Exemplary planning and time management skills.
 </li>
 <li>
 Up-to-date with advancements in office gadgets and applications.
 </li>
 <li>
 Ability to multitask and prioritize daily workload.
 </li>
 <li>
 High-level verbal and written communications skills.
 </li>
 <li>
 Discretion and confidentiality.
 </li>
 <li>
 Strong understanding of the fintech industry and/or financial services is highly desirable.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and other productivity tools.
 </li>
 <li>
 Excellent organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Strong verbal and written communication skills, with the ability to interact with senior executives, investors, and stakeholders.
 </li>
 <li>
 High level of professionalism, discretion, and the ability to handle sensitive information.
 </li>
 <li>
 Strong problem-solving skills, attention to detail, and ability to anticipate the CEO&rsquo;s needs.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience with CRM systems, project management tools (e.g., Asana, Trello), and video conferencing platforms (e.g., Zoom, Microsoft Teams).
 </li>
 </ul>
</div>

CEO Office Manager

Deloitte

<div>
 
 About Deloitte
 
 
 
 When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, Best Consulting Firm, and the Middle East Training &amp; Development Excellence Award.
 
 
 
 Our Purpose
 
 
 
 Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most&mdash;for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges, and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations, and supporting our communities.
 
 
 Our shared values guide the way we behave to make a positive, enduring impact:
 
 
 <ul>
 <li>
 Lead the way
 </li>
 <li>
 Serve with integrity
 </li>
 <li>
 Take care of each other
 </li>
 <li>
 Foster inclusion
 </li>
 <li>
 Collaborate for measurable impact
 
 
 </li>
 </ul>
 The successful candidate&rsquo;s key responsibilities include, but are not limited to, the following:
 
 
 <ul>
 <li>
 Have an understanding of a project lifecycle
 </li>
 <li>
 Organizing and managing actions related to ongoing projects.
 </li>
 <li>
 Create schedules and collect documents to track projects and outcomes.
 </li>
 <li>
 Translate metrics into actionable, meaningful intelligence.
 </li>
 <li>
 Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
 </li>
 <li>
 Break projects into doable tasks and set timeframes and goals
 </li>
 <li>
 Create and update workflows
 </li>
 <li>
 Prepare and provide documentation to internal teams and key stakeholders
 </li>
 <li>
 Retrieve necessary information (e.g. user/client requirements and relevant case studies)
 </li>
 <li>
 Track expenses and predict future costs
 </li>
 <li>
 Monitor project progress and address potential issues
 </li>
 <li>
 Coordinate quality controls to ensure deliverables meet requirements
 </li>
 <li>
 Measure and report on project performance
 </li>
 <li>
 Communicate with stakeholders about scheduling, staffing and technical requirements.
 </li>
 <li>
 Act as the point of contact for all participants
 </li>
 <li>
 Carrying out general support services to the wider team
 </li>
 <li>
 Manage and maintain portfolio management databases, ensuring data accuracy, consistency, and confidentiality.
 </li>
 <li>
 Collaborate effectively across cross-functional teams, including coordination with remote colleagues internationally.
 </li>
 <li>
 Any other administrative tasks as assigned.
 
 
 </li>
 </ul>
 
 Leadership Capabilities
 
 
 
 <ul>
 <li>
 Builds own understanding of our purpose and values; explores opportunities for impact.
 </li>
 <li>
 Demonstrates strong commitment to personal learning and development.
 </li>
 <li>
 Takes accountability for performance and delivers tasks with accuracy and timeliness.
 </li>
 <li>
 Develops effective communication and relationship-building skills.
 </li>
 <li>
 Understands how daily responsibilities contribute to partner and business priorities.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 2&ndash;4 years of relevant experience as an Executive Assistant or in administrative support
 </li>
 <li>
 Self-motivated with a strong sense of ownership and accountability
 </li>
 <li>
 Ability to work effectively in a team environment, strong leadership and people management skills Ability to work under pressure and achieve results
 </li>
 <li>
 Strong business and commercial awareness
 </li>
 <li>
 Excellent analytical and report writing skills
 </li>
 <li>
 Excellent organizational and planning skills
 </li>
 <li>
 Legal and moral integrity
 </li>
 <li>
 Strong multitasking, troubleshooting and problem-solving skills
 </li>
 <li>
 Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.
 </li>
 <li>
 Fluency in English (reading, speaking, and writing). Preference will be given to bilingual candidates (Arabic/English).
 </li>
 </ul>
</div>

Experienced Associate | Project Management Officer | Jordan/Egypt/Lebanon

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage daily administrative tasks and maintain organized filing and documentation systems.
 </li>
 <li>
 Formatting reports, presentations, excel sheets and all projects documentation in alignment with the Organization Standard and Quality Procedures.
 </li>
 <li>
 Preparing professional reports using Adobe InDesign
 </li>
 <li>
 Formal and prepare minutes of meeting, work instruction, and other quality paper.
 </li>
 <li>
 Support onboarding of new staff members including access requests, workspace setup and orientation coordination.
 </li>
 <li>
 Coordinate with the IT Department concerning all technical issues and requests.
 </li>
 <li>
 Maintain and update departmental records, files, and databases.
 </li>
 <li>
 Manage and maintain the department&rsquo;s store, equipment, and inventory.
 </li>
 <li>
 Handle internal communication professionally and promptly.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
 </li>
 <li>
 Proficiency in InDesign is an advantage.
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 Kind Note
 
 :
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
 
 
</div>

Department Assistant

Talent 360 ME

<div>
 
 MAP Advertising
 
 is a leading advertising and marketing agency in Egypt, delivering innovative campaigns and creative solutions for a diverse portfolio of clients. We pride ourselves on combining creativity with strategic thinking to help brands grow and connect with their audiences. Joining our team means being part of a dynamic, collaborative environment that values professional growth and innovation.
 
 
 
 Job Overview
 
 
 
 We are seeking a highly organized, proactive, and professional
 
 Personal Assistant to the General Manager
 
 to provide comprehensive administrative and operational support. The ideal candidate will act as a key point of coordination, supporting decision-making processes and ensuring smooth day-to-day operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Deputize for the GM, making decisions and delegating tasks in their absence
 </li>
 <li>
 Support management in decision-making and cross-department coordination
 </li>
 <li>
 Take on selected managerial responsibilities and work closely with different departments
 </li>
 <li>
 Assist in managing accounts and budgets
 </li>
 <li>
 Conduct research and support special projects
 </li>
 <li>
 Liaise with clients, suppliers, and internal teams
 </li>
 <li>
 Organize and attend meetings, ensuring the GM is well-prepared
 </li>
 <li>
 Prepare reports, presentations, and briefing documents
 </li>
 <li>
 Take meeting minutes and follow up on action items
 </li>
 <li>
 Manage incoming communications (emails, calls, correspondence) on behalf of the GM
 </li>
 <li>
 Screen calls, inquiries, and requests, handling them when appropriate
 </li>
 <li>
 Develop and maintain efficient filing systems and office processes
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Marketing or Advertising preferred)
 </li>
 <li>
 Minimum 5 years of experience in a similar role
 </li>
 <li>
 Excellent command of English (written and spoken)
 </li>
 <li>
 Professional appearance and polished interpersonal skills
 </li>
 <li>
 Strong communication skills (verbal and written)
 </li>
 <li>
 Multitasking and prioritization abilities
 </li>
 <li>
 Ability to delegate tasks effectively
 </li>
 <li>
 Strong planning and organizational skills
 </li>
 <li>
 Accurate reporting skills
 </li>
 <li>
 Positive attitude and ability to work under pressure
 </li>
 <li>
 Must be based in or near Heliopolis or Nasr City
 </li>
 </ul>
</div>

GM Personal Assistant

Explore 53+ Executive assistant in Cairo Egypt this April. Find roles across top companies and apply now to boost your career.

53 executive assistant jobs In Cairo Egypt

Executive Assistant

Executive Assistant

Personal Assistant to Group CEO

CEO Office Manager

Experienced Associate | Project Management Officer | Jordan/Egypt/Lebanon

Department Assistant

GM Personal Assistant