executive assistant

administrative assistant Jobs in Cairo Egypt

administrative assistant

coo admin assistant

department assistant

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage daily administrative tasks and maintain organized filing and documentation systems.
 </li>
 <li>
 Formatting reports, presentations, excel sheets and all projects documentation in alignment with the Organization Standard and Quality Procedures.
 </li>
 <li>
 Preparing professional reports using Adobe InDesign
 </li>
 <li>
 Formal and prepare minutes of meeting, work instruction, and other quality paper.
 </li>
 <li>
 Support onboarding of new staff members including access requests, workspace setup and orientation coordination.
 </li>
 <li>
 Coordinate with the IT Department concerning all technical issues and requests.
 </li>
 <li>
 Maintain and update departmental records, files, and databases.
 </li>
 <li>
 Manage and maintain the department&rsquo;s store, equipment, and inventory.
 </li>
 <li>
 Handle internal communication professionally and promptly.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
 </li>
 <li>
 Proficiency in InDesign is an advantage.
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 Kind Note
 
 :
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
 
 
</div>

Department Assistant

IntouchCX

<div>
 
 About IntouchCX
 
 
 
 IntouchCX is a global leader in customer experience management, digital engagement, and AI and automation solutions. We immerse ourselves in your world with curiosity, creativity, and innovation to deliver exceptional results. For over 20 years, we have scaled with soul to become a disruptive industry leader by building trusted long-term relationships with our brand partners and empowering our people to drive positive change.
 
 
 
 About The Job
 
 
 
 We are looking for an Assistant Manager, Human Resources Operations who will execute employment strategies and actions while meeting the business needs and compliance for all legal requirements.
 
 
 As an Assistant Manager of HR Operations, You Will&hellip;
 
 
 <ul>
 <li>
 Research, implement and administer all company benefit plans
 </li>
 <li>
 Lead a team of 4-5 employees
 </li>
 <li>
 Responsible for executing all Human Resources Operations processes as per the agreed service level agreements with a high level quality in all deliverables
 </li>
 <li>
 Maintain in-depth knowledge of statutory requirements related to HR, reducing risks and ensuring regulatory compliance all times
 </li>
 <li>
 Develop and maintain Human Resources (HR) systems that meet HRMS personnel information needs
 </li>
 <li>
 Prepare onboarding email templates for the employees
 </li>
 <li>
 Stay up-to-date with innovative and creative ways of onboarding new employees
 </li>
 <li>
 Strive for continuous improvements and work excellence on HR operational matters
 </li>
 <li>
 Work closely with relevant key business leaders in building together a cost-efficient business operating culture for the organization and team
 </li>
 <li>
 Oversee HR databases and internal software
 </li>
 <li>
 Consult with line management providing HR guidance when appropriate
 </li>
 <li>
 Analyze and monitor HR performance metrics and KPIs
 </li>
 <li>
 Prepare periodic reports for management, as necessary and timely manner
 </li>
 <li>
 Carry out tasks as assigned by the HR Senior Manager/Director
 
 
 </li>
 </ul>
 As an Assistant Manager of HR Operations, You Have&hellip;
 
 
 <ul>
 <li>
 3-4 years of relevant experience as an Onboarding Specialist or a similar role in the Human Resources Department
 </li>
 <li>
 Strong experience working with Applicant Tracking Systems and Employee Onboarding Software
 </li>
 <li>
 Good understanding of general Human Resources policies and procedures
 </li>
 <li>
 Strong knowledge of various employment/labor laws
 </li>
 <li>
 Ability to maintain sensitive and confidential information
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Ability to manage and handle multiple tasks
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Must be able to identify and resolve problems in a timely manner
 </li>
 <li>
 Strong decision-making skills
 </li>
 </ul>
</div>

Assistant Manager, HR Operations

Talent 360 ME

<div>
 
 MAP Advertising
 
 is a leading advertising and marketing agency in Egypt, delivering innovative campaigns and creative solutions for a diverse portfolio of clients. We pride ourselves on combining creativity with strategic thinking to help brands grow and connect with their audiences. Joining our team means being part of a dynamic, collaborative environment that values professional growth and innovation.
 
 
 
 Job Overview
 
 
 
 We are seeking a highly organized, proactive, and professional
 
 Personal Assistant to the General Manager
 
 to provide comprehensive administrative and operational support. The ideal candidate will act as a key point of coordination, supporting decision-making processes and ensuring smooth day-to-day operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Deputize for the GM, making decisions and delegating tasks in their absence
 </li>
 <li>
 Support management in decision-making and cross-department coordination
 </li>
 <li>
 Take on selected managerial responsibilities and work closely with different departments
 </li>
 <li>
 Assist in managing accounts and budgets
 </li>
 <li>
 Conduct research and support special projects
 </li>
 <li>
 Liaise with clients, suppliers, and internal teams
 </li>
 <li>
 Organize and attend meetings, ensuring the GM is well-prepared
 </li>
 <li>
 Prepare reports, presentations, and briefing documents
 </li>
 <li>
 Take meeting minutes and follow up on action items
 </li>
 <li>
 Manage incoming communications (emails, calls, correspondence) on behalf of the GM
 </li>
 <li>
 Screen calls, inquiries, and requests, handling them when appropriate
 </li>
 <li>
 Develop and maintain efficient filing systems and office processes
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (Marketing or Advertising preferred)
 </li>
 <li>
 Minimum 5 years of experience in a similar role
 </li>
 <li>
 Excellent command of English (written and spoken)
 </li>
 <li>
 Professional appearance and polished interpersonal skills
 </li>
 <li>
 Strong communication skills (verbal and written)
 </li>
 <li>
 Multitasking and prioritization abilities
 </li>
 <li>
 Ability to delegate tasks effectively
 </li>
 <li>
 Strong planning and organizational skills
 </li>
 <li>
 Accurate reporting skills
 </li>
 <li>
 Positive attitude and ability to work under pressure
 </li>
 <li>
 Must be based in or near Heliopolis or Nasr City
 </li>
 </ul>
</div>

GM Personal Assistant

Elsewedy Technical Academy - STA

<div>
 
 
 Job Purpose
 
 
 
 The Executive Assistant is responsible for providing personalized secretarial and administrative support to the CEO
 
 
 in a well-organized and timely manner. She will work on various tasks related to the CEO&rsquo;s working life and communication.
 
 
 
 
 
 
 Key Accountabilities:-
 
 
 <ul>
 <li>
 Act as the point of contact between the CEO and internal/external clients and stakeholders.
 </li>
 <li>
 Screen and direct phone calls and distribute correspondence.
 </li>
 <li>
 Attend meetings to record minutes, Compile, transcribe, and distribute minutes for meetings.
 </li>
 <li>
 Handle requests and queries appropriately and on time.
 </li>
 <li>
 Manage diary and schedule meetings and appointments.
 </li>
 <li>
 Source and manage office supplies.
 </li>
 <li>
 Prepare reports, presentations and briefs.
 </li>
 <li>
 File and retrieve documents, records, and reports addressed to, or originating for proper filing.
 </li>
 <li>
 Devise and maintain the office filing system and keep it up-to-date.
 </li>
 <li>
 Producing reports, composing correspondence, and drafting letters and Interoffice memos.
 </li>
 <li>
 Creating presentations and other management-level reports.
 </li>
 <li>
 Coordinate with different departments for the arrangement of various events and visits.
 </li>
 </ul>
 
 
 Qualification &amp; Skills:-
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, or related field is required.
 </li>
 <li>
 5+ years of proven work experience as an Executive Assistant.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 MS Office and English proficiency
 </li>
 <li>
 Outstanding organizational and time management skills
 </li>
 <li>
 Ability to multitask and prioritize daily workload
 </li>
 <li>
 Excellent verbal and written communication skills at all levels
 </li>
 </ul>
 
 
</div>

Executive Assistant

dubizzle Egypt

<div>
 dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 8 brands, we have more than 160 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As an administrative assistant, you will be the company's first point of contact, providing administrative and front office support, while also contributing to a positive and engaging workplace environment. You will manage the flow of people through the business and ensure all reception responsibilities are completed accurately and delivered with high quality and in a timely manner and assist in the execution of workplace experience and engagement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 
 Reception Management
 
 
 
 <ul>
 <li>
 Maintain the reception area to ensure it is clean and tidy and kept up to a professional standard
 </li>
 <li>
 Answer and distribute calls/messages in a timely and professional manner
 </li>
 <li>
 Meet &amp; greet external visitors in a professional and polite manner
 </li>
 <li>
 Distribute office post &amp; courier deliveries
 </li>
 <li>
 Schedule courier collections and deliveries
 </li>
 <li>
 Report on any maintenance issues to the concerned department
 </li>
 <li>
 Serve as the first point of contact for visitors, clients, and employees at the front office, ensuring a welcoming and professional experience and keeping the clients' tracking system updated
 </li>
 <li>
 Coordinate the scheduling of meeting rooms, conference calls, and other front office resources efficiently
 </li>
 <li>
 Assist in the onboarding process for new employees, including providing access badges, orientation materials, and office tours
 
 
 
 </li>
 </ul>
 
 Administration:
 
 
 
 <ul>
 <li>
 Responsible for office sundry replenishment, including stationery, refreshments, and other items
 </li>
 <li>
 Ensuring the office pantry is always stocked by placing orders, tracking the inventory and issuing periodical reports.
 </li>
 <li>
 Manage and implement the internal event calendar, from small initiatives to engagement activities
 </li>
 <li>
 Efficiently manage and execute all domestic and international travel bookings, including flights, accommodation, ground transportation, and visa processing, ensuring adherence to the company's travel policy
 </li>
 <li>
 Update the Caf&eacute; monitor and all display monitors with useful information
 </li>
 <li>
 Manage meeting room booking system, including upkeep of meeting rooms
 </li>
 <li>
 Responsible for administration duties as and when requested by various departments
 </li>
 <li>
 Check-in attendees for Bayut Academy or any other external or internal trainings
 
 
 
 </li>
 </ul>
 
 Employee Experience Support:
 
 
 
 <ul>
 <li>
 Collaborate with HR and management to develop and implement employee engagement initiatives, programs, and events
 </li>
 <li>
 Organize and execute workplace events, including team-building activities, wellness programs, and celebrations, with a focus on fostering a positive and inclusive atmosphere
 </li>
 <li>
 Gather employee feedback to identify opportunities for improvement in the workplace experience
 </li>
 <li>
 Act as a liaison between employees and management to address concerns, facilitate open communication, and resolve workplace-related issues
 </li>
 <li>
 Provide cover and take over other ad hoc responsibilities in the absence of team members and when requested by the Line Manager
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree is required. Majoring in Business Administration/Management or any related field is a plus
 
 
 
 </li>
 </ul>
 Experience:
 
 
 <ul>
 <li>
 Proven working experience in a front office handling receptionist responsibility.
 </li>
 <li>
 1-3 years of experience in front office management, engagement, CSR coordination, student activities, etc
 
 
 
 </li>
 </ul>
 Knowledge:
 
 
 <ul>
 <li>
 Proficient with Microsoft Office Suite. (Canva is a plus.)
 </li>
 <li>
 Fluent in English and Arabic, speaking and writing
 
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Solid communication skills, both written and verbal;
 </li>
 <li>
 Ability to be resourceful and proactive in dealing with issues that may arise;
 </li>
 <li>
 Ability to organise, multitask, prioritise and work under pressure;
 </li>
 <li>
 Exceptional interpersonal and communication skills. Strong organizational and multitasking abilities
 
 
 
 </li>
 </ul>
 Traits:
 
 
 <ul>
 <li>
 Professional attitude and appearance;
 </li>
 <li>
 Friendly and well-spoken;
 </li>
 <li>
 Customer service attitude;
 </li>
 <li>
 A can-do and flexible approach;
 </li>
 <li>
 Can perform under pressure and operate in a fast-paced environment;
 </li>
 <li>
 Strong collaborative skills;
 </li>
 <li>
 High energy with a passion for building internal relationships;
 </li>
 <li>
 Creativity and enthusiasm for fostering a positive workplace culture;
 </li>
 <li>
 A passion for social responsibility and community involvement
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Administrative Assistant

Premier Group

<div>
 
 
 We&rsquo;re Hiring | Group CEO Personal Assistant &amp; Office Manager
 
 
 
 
 
 
 We are looking for a
 
 high-caliber, proactive professional
 
 to support our Group CEO and manage office operations with excellence.
 
 
 
 
 
 If you are someone who:
 
 
 ✔ Thrives in fast-paced environments
 
 
 ✔ Has strong organizational and communication skills
 
 
 ✔ Can handle confidential matters with professionalism
 
 
 &hellip;this opportunity is for you.
 
 
 
 
 
 
 🌟 About the Role
 
 
 
 We are seeking a highly organized and professional
 
 Personal Assistant &amp; Office Manager
 
 to support the Group CEO while ensuring efficient day-to-day office operations. This role is critical in maintaining executive effectiveness and a well-structured work environment.
 
 
 
 
 
 
 🧩 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage CEO calendar, meetings, and travel arrangements
 </li>
 <li>
 Prepare reports, presentations, and meeting materials
 </li>
 <li>
 Handle confidential correspondence and communication
 </li>
 <li>
 Coordinate with internal and external stakeholders
 </li>
 <li>
 Track priorities and follow up on key action points
 </li>
 </ul>
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee daily office operations and administration
 </li>
 <li>
 Manage vendors, supplies, and service providers for the group office
 </li>
 <li>
 Coordinate meetings, events, and office logistics
 </li>
 <li>
 Maintain a professional and efficient workplace environment
 </li>
 </ul>
 
 
 
 
 
 🎯 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or relevant field
 </li>
 <li>
 
 +10 years of experience
 
 supporting senior executives
 </li>
 <li>
 Fluency in
 
 English &amp; Arabic
 
 (written and spoken)
 </li>
 <li>
 Strong proficiency in
 
 Microsoft Office tools
 
 </li>
 <li>
 High level of
 
 confidentiality and professionalism
 
 </li>
 <li>
 Preferably Female between 35-45
 </li>
 </ul>
 
 
 💼 Competencies
 
 
 <ul>
 <li>
 Strong organizational &amp; multitasking skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Professional communication and stakeholder management
 </li>
 </ul>
 
 
 
 
 
 🎁 What We Offer (EVP &ndash; Egypt Market)
 
 
 <ul>
 <li>
 Competitive salary package
 </li>
 <li>
 annual bonus, medical, social and life insurance for self
 </li>
 <li>
 Exposure to
 
 top executive leadership and mutiple brands
 
 </li>
 <li>
 Dynamic and professional work environment
 </li>
 <li>
 Stable and reputable organization
 </li>
 </ul>
 
 
</div>

Personal Assistant to Group CEO

Wadi Degla Developments

<div>
 
 
 Main Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Review contract data and related documents to ensure accuracy as recorded in the CRM (Initial Review).
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Oversee the creation and finalization cycles of all management contracts.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Support the Sales Contracts team by answering inquiries related to contracts and supporting documents throughout the contract preparation phase.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Notify all team members of any legal or internal process changes or updates.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Revise all newly received legal templates and communicate them to the team.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Notify related departments (Legal, Contracts, Developments, etc.) of requests received from clients.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Set department yearly plan and targets in coordination with the direct manager.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare and submit forecasts for the department budget for discussion and approval by the direct manager.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ensure adherence to all department processes, policies, and procedures by the team and Sales departments, from unit reservations with Sales Advisors to the final approved contract delivery to clients.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Inform Sales Managers of any changes in processes.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Assign sales tasks to the Sales Contracts team.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Receive client requests, delegate to team members, and ensure timely handling.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Receive all remarks regarding clients&rsquo; grace periods ending and notify the Legal Department.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ensure that data in the CRM is consistently accurate and updated.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Suggest enhancements and developments for the CRM to add new features according to business needs in coordination with the technical department.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Conduct periodic meetings with the entire Sales Contracts team.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Prepare and submit all requested periodic reports.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Participate in recruiting and setting objectives for teams.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coach, monitor, and evaluate team performance.
 </li>
 </ul>
 
 
 
 
 
 Job requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Min. 10 years with proven experience in Contracts Department.
 </li>
 </ul>
</div>

Contract Manager

Explore 79+ Department assistant in Cairo Egypt this April. Find roles across top companies and apply now to boost your career.