admin assistant

adminstrative assistant Jobs in Cairo Egypt

adminstrative assistant

facilities supervisor - maintenance engineering Jobs in Cairo Egypt

facilities supervisor - maintenance engineering

admin assistant - director of human resources Jobs in Cairo Egypt

admin assistant - director of human resources

admin officer

administration coordinator facility administration

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

Arabian Construction Co.

<div>
 
 At
 
 Arabian Construction Company (ACC)
 
 , we pride ourselves on professionalism, service excellence, and operational efficiency across every touchpoint&mdash;including our front office.
 
 
 We are seeking a
 
 Front Desk Receptionist
 
 to be the welcoming face of our organization and the first point of contact for clients, visitors, and team members. This role plays a vital part in creating a professional and friendly environment while supporting administrative functions that keep our office running smoothly.
 
 
 
 
 
 
 What You&rsquo;ll Achieve:-
 
 
 
 
 
 
 
 Guest Experience
 
 
 <ul>
 <li>
 Greet and welcome all visitors in a professional, courteous, and friendly manner, ensuring they feel acknowledged and well-guided upon arrival.
 </li>
 <li>
 Maintain a well-organized and presentable reception area that reflects ACC&rsquo;s standards of excellence.
 </li>
 <li>
 Manage the sign-in process and visitor logs in compliance with company security policies.
 </li>
 </ul>
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Answer, screen, and route incoming calls efficiently, taking accurate messages when necessary.
 </li>
 <li>
 Respond promptly to email and in-person inquiries with clear, helpful communication.
 </li>
 <li>
 Coordinate meeting room bookings and notify relevant parties of scheduled appointments.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Handle incoming and outgoing mail, couriers, and deliveries.
 </li>
 <li>
 Support internal departments with clerical tasks such as filing, data entry, photocopying, and document preparation.
 </li>
 </ul>
 
 
 Professional Office Management
 
 
 <ul>
 <li>
 Maintain confidentiality and discretion in handling sensitive documents or conversations.
 </li>
 <li>
 Liaise with building management for facility needs, maintenance issues, or access control.
 </li>
 <li>
 Support leadership and other team members with ad hoc administrative requests and office coordination.
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Bring to ACC
 
 
 <ul>
 <li>
 High school diploma required; associate degree or higher in business administration or related field preferred.
 </li>
 <li>
 2&ndash;5 years of experience in a front desk, administrative assistant, or office coordinator role.
 </li>
 <li>
 Strong verbal and written communication skills in English (Arabic or French is a plus).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Excellent interpersonal skills, professional demeanor, and a customer-service mindset.
 </li>
 <li>
 Ability to multitask and stay organized in a fast-paced environment.
 </li>
 <li>
 Dependable, punctual, and committed to maintaining high professional standards.
 </li>
 </ul>
 
 
 
 
 
 Why ACC?
 
 
 
 At ACC, we believe that every role contributes to our success&mdash;from the job site to the front office. As a member of our team, you&rsquo;ll be part of a supportive, dynamic environment that values professionalism, teamwork, and personal growth. We offer opportunities to grow within the company and contribute to projects that are shaping the future of construction and infrastructure across the region.
 
</div>

Front Desk Receptionist

<div>
 
 
 Company Overview:
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 
 
 Training Administration &amp; Coordination
 
 
 <ul>
 <li>
 Schedule online or in-person training sessions and workshops, ensuring employee notifications, software availability, proper resources and facility setup as needed.
 </li>
 <li>
 Register employees for certification exams and training events and follow-up on payment with accounts and inform travel unit as needed.
 </li>
 <li>
 Add training and certification records in the TMS database, with all pertaining details: vendor, learning domain, cost, Pass or Fail, expiry date, evaluation, etc.
 </li>
 <li>
 Understand company training requirements as well as certification requirements to guide employees in preparing for the exams.
 </li>
 <li>
 Contact and review vendors proposals.
 </li>
 <li>
 Monitor training effectiveness through evaluations and employees&rsquo; feedback, and report threshold values.
 </li>
 <li>
 Track attendance, accreditations and certifications to ensure proper update of employees&rsquo; records, and issue relevant reports.
 </li>
 <li>
 Assign employees to Induction training courses.
 </li>
 <li>
 Perform basic administration tasks in Dar Academy: edit updates to induction training courses, etc.
 </li>
 </ul>
 
 
 
 
 
 Library and Country Codes Repository Administration
 
 
 <ul>
 <li>
 Maintain and update Dar&rsquo;s library holdings and post digital materials in the reference center.
 </li>
 <li>
 Add and update country codes received from different areas in the common repository.
 </li>
 </ul>
 
 
 
 
 
 Minimum Requirements:
 
 
 <ul>
 <li>
 Bachelor degree in Business Administration, HR or any related field of study
 </li>
 <li>
 Proficient in MS office (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent communication skills, with good attention to details
 </li>
 </ul>
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
 
 
</div>

Learning and Development Specialist

Toyota Egypt Group

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Oversee daily administrative operations, including security, cleaning, buffet services, pest control, and landscaping.
 </li>
 <li>
 Manage all government-related processes such as operating licenses, utility services (electricity, water, telephones), insurance office matters, industrial security, and advertising permits.
 </li>
 <li>
 Supervise all branch-related company vehicle operations, including employee transportation, chassis transfers, maintenance, traffic license renewals, and general licensing procedures.
 </li>
 <li>
 Administer staff attendance, leave requests, business trips, overtime, penalties, and permissions using the attendance system.
 </li>
 <li>
 Conduct internal administrative investigations in compliance with labor law regulations and report findings to management.
 </li>
 <li>
 Oversee contract renewals for vendors, service providers, and leased premises, ensuring optimal pricing and service quality.
 </li>
 <li>
 Manage and monitor periodic maintenance work, including building maintenance, air conditioning, occupational safety, industrial security, and staff training for civil protection and workplace safety.
 </li>
 <li>
 Coordinate with medical entities, including company doctors, hospitals, pharmacies, and laboratories, to ensure seamless healthcare services for employees.
 </li>
 <li>
 Organize semi-annual random drug testing for drivers to ensure compliance with safety regulations.
 </li>
 <li>
 Process and submit all invoices and contracts on the SAP system, including purchase requisitions (P.R.), purchase orders (P.O.), entry sheets, and material goods receipt (MIGO).
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Competencies:
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum of 5 years of experience in administration, facility management, or a similar role.
 </li>
 <li>
 Strong knowledge of governmental regulations, licensing procedures, and labor law compliance.
 </li>
 <li>
 Experience working with SAP or other enterprise resource planning (ERP) systems is preferred.
 </li>
 </ul>
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Strong leadership and team management skills.
 </li>
 <li>
 Excellent problem-solving and decision-making abilities.
 </li>
 <li>
 Strong negotiation skills to manage vendor contracts and service agreements.
 </li>
 <li>
 Ability to effectively coordinate with multiple departments and external entities.
 </li>
 <li>
 High attention to detail with strong organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
 </li>
 <li>
 Strong communication and interpersonal skills, with the ability to handle sensitive situations professionally.
 </li>
 </ul>
 
 
 Reporting Line:
 
 
 <ul>
 <li>
 
 Reports to:
 
 Senior Administration Manager
 </li>
 </ul>
 
 
</div>

Administration Supervisor

ArabWork Egypt

<div>
 
 
 About the Role:
 
 
 
 We&rsquo;re looking for a detail-oriented and proactive HR Coordinator to support our HR operations in Saudi Arabia. The ideal candidate will have hands-on experience with Saudi labor law, HR documentation, and the Jisr HR system. This role ensures smooth execution of HR processes, employee relations, and compliance while working remotely with our regional teams.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &middot; Manage day-to-day HR operations for Saudi-based employees, ensuring full compliance with Saudi labor regulations.
 
 
 &middot; Handle employee records, contracts, renewals, and end-of-service procedures.
 
 
 &middot; Maintain and update data accurately on the Jisr platform (attendance, payroll inputs, leaves, etc.).
 
 
 &middot; Support the onboarding and offboarding process, ensuring a seamless employee experience.
 
 
 &middot; Coordinate with finance and management to process payroll, benefits, and deductions through Jisr.
 
 
 &middot; Prepare HR letters, reports, and documentation as required.
 
 
 &middot; Assist in resolving employee inquiries and ensuring policy adherence.
 
 
 &middot; Support HR audits and compliance reviews.
 
 
 &middot; Collaborate with the wider HR team on performance management, engagement initiatives, and training logistics.
 
 
 
 
 
 
 Qualifications:
 
 
 
 &middot; Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 
 
 &middot; 2&ndash;4 years of HR coordination or operations experience, preferably supporting Saudi-based teams.
 
 
 &middot; Strong understanding of Saudi labor law and related regulatory requirements.
 
 
 &middot; Hands-on experience using Jisr HR system (mandatory).
 
 
 &middot; Excellent organizational and communication skills.
 
 
 &middot; High attention to detail and the ability to manage multiple tasks remotely.
 
 
 &middot; Proficiency in both Arabic and English.
 
 
 
 
</div>

HR Coordinator (Remote) – Saudi Operations

Juhayna Food Industries

<div>
 Job description:
 
 
 
 
 Who we are
 
 
 
 For over three decades, Juhayna Food Industries has been a pioneer in Egypt&rsquo;s dairy and juice sector, producing, processing, and packaging milk, yoghurt, cooking products, juices, and concentrates. Since 1983, we have built trusted household brands, expanding our presence across Egypt and the Middle East through a commitment to high-quality, safe, and healthy products.
 
 
 Today, with four state-of-the-art plants, a vast distribution network reaching over 136,000 outlets, and a 5,000-feddan dairy farm housing over 7,000 milking cows, Juhayna continues to set benchmarks for premium Egyptian products. Our success stems from our people, who embody the values of
 
 Integrity, Achievement, Continuous Improvement, Innovation, Ownership, and Positivity.
 
 
 
 
 &nbsp;
 
 
 
 
 Job Purpose
 
 
 
 The Facility Manager is responsible for overseeing all facility operations across multiple locations, ensuring full compliance with local regulations, operational efficiency, and optimal working conditions. The role involves managing maintenance, services, budgets, and teams to guarantee smooth daily operations and continuous improvement of facility standards. As well as maintaining positive work relationships with all stakeholders and creating a climate of trust, consideration, and mutual respect.
 
 
 
 What you will do in your role
 
 
 <ul>
 <li>
 Ensure full compliance with audits, NFSA requirements, and timely renewal of operational licenses; including labor office, obtaining and renewing civil defense, industrial safety, sanitation, and NFSA permits, as well as coordinating with relevant governmental authorities to secure timely approvals and prevent any operational delays, penalties, or shutdowns.
 </li>
 <li>
 Lead and manage the Central Maintenance and Coolers Teams, overseeing building and equipment maintenance projects from planning to execution, including budgeting, scheduling, quality control, and coordination with contractors and service providers. Ensure optimal performance through effective outsourcing management, cost efficiency, and regular team performance evaluation.
 </li>
 <li>
 Oversee and monitor departmental budgets, expenditures, and performance reports, ensuring alignment with corporate financial objectives.
 </li>
 <li>
 Coordinate with the Fleet Department to maintain uninterrupted fleet operations and prevent downtime.
 </li>
 <li>
 Supervise facility services across branches, ensuring proper alignment and efficiency in transportation, housekeeping, and waste management.
 </li>
 <li>
 Manage lease agreements for rented branches, including rent renewals, reallocation, and contract negotiations when required.
 </li>
 </ul>
 
 Supervise and support facility teams across branches, conducting regular follow-ups, site visits, and performance evaluations to ensure service quality and compliance with company standards.
 
 
 
 &nbsp;
 
 
 
 
 What you will bring to the role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Engineering or a related field.
 </li>
 <li>
 Strong knowledge of Egyptian regulatory requirements (labor, safety, environmental, and NFSA standards).
 </li>
 <li>
 Proven experience in budgeting, project management, and vendor management.
 </li>
 <li>
 Ability to travel regularly between locations.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum of 7&ndash;10 years of experience in facilities or operations management, preferably in multi-site environments.
 </li>
 <li>
 Excellent leadership, communication, and problem-solving skills.
 </li>
 </ul>
</div>

Manager - Administration & Facility Management

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