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admin & hr assistant Jobs in The Center For Quantum And Topological Systems Cqts Dr Hisham Sati Jobs In Abu Dhabi

admin & hr assistant

administrative and front office executive

Stronghold Global Incorporated Ltd

The Administrative and Front Office Executive supports the CHRO and wider team by managing HR, compliance, and administrative tasks, ensuring smooth, accurate, and compliant operations across the organisation.1. Administration &amp; Office Operations <ul><li>Oversee day-to-day office administration and ensure smooth functioning of operations.</li><li>Maintain office supplies, records, correspondence, and filing systems.</li><li>Coordinate with vendors, suppliers, and service providers for office maintenance and logistics.</li><li>Support meeting arrangements, travel coordination, and scheduling.</li><li>Maintain professional standards in all administrative activities, ensuring alignment with Stronghold Global&rsquo;s governance standards.</li></ul>2. Reception &amp; Front Office Cover<ul><li>Provide coverage for the Receptionist as required.</li><li>Handle calls, correspondence, and visitor management with professionalism and courtesy.</li><li>Ensure a seamless front-of-house experience for clients, guests, and partners.</li></ul>3. HR Administration<ul><li>Maintain and update employee records, contracts, and HR files in compliance with ADGM regulations.</li><li>Support the onboarding process by preparing documentation, coordinating inductions, and updating HR systems.</li><li>Administer employee leave, attendance, and benefits records accurately.</li><li>Assist in preparing HR reports and metrics for management.</li></ul>4. PRO &amp; Compliance Coordination<ul><li>Manage all employee visa applications, renewals, cancellations, and ADGM-related submissions.</li><li>Liaise with ADGM, immigration, and other government authorities for company and employee documentation.</li><li>Support renewal of company licences, trade certificates, and other corporate filings.</li><li>Maintain up-to-date understanding of ADGM laws, employment rules, and compliance deadlines.</li></ul>5. Medical &amp; Insurance Administrator<ul><li>Coordinate employee medical insurance enrolments, renewals, and cancellations.</li><li>Liaise with insurance providers to ensure accurate coverage and prompt processing.</li><li>Maintain confidential employee health insurance and medical records.</li></ul>6. HRIS &amp; Systems Management<ul><li>Ensure all employee information is accurately entered and maintained on the HR Information System (HRIS).</li><li>Support the implementation and continuous improvement of HR systems and digital processes.</li><li>Generate HR data and reports as required by the CHRO or management.</li></ul>7. CHRO Support<ul><li>Provide direct administrative and operational support to the Chief HR Officer.</li><li>Assist in preparing presentations, reports, and correspondence for the CHRO.</li><li>Coordinate HR meetings, follow-ups, and documentation.</li><li>Handle sensitive and confidential matters with discretion and integrity.</li></ul>Note: The starting salary for this role is up to AED 3,000. Applicants who expect a salary higher than AED 3,000 are kindly advised not to apply.Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have experience handling UAE visa applications, renewals, or PRO-related tasks?</li><li>Do you have experience maintaining employee records, HR files, or HR systems (HRIS)?</li><li>Are you available to join immediately?</li><li>This role offers a maximum starting salary of AED 3,000. Are you willing to accept this salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administration, HR coordination, or PRO functions: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative and Front Office Executive

Trust Well Properties Mgmt LLC

RECEPTIONISTThe Receptionist is a vital part of our organization, responsible for creating a positive first impression by delivering exceptional customer service. This role involves welcoming visitors, managing incoming communications, and supporting day-to-day administrative functions. The ideal candidate will have excellent communication and organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced office environment.Eligibility<ul><li>Candidates with own visa or spouse visa only</li><li>Female candidates preferred</li></ul>Key Responsibilities<ul><li>Greet visitors courteously and ensure a professional, welcoming reception at all times.</li><li>Answer, screen, and direct phone calls, emails, and general inquiries promptly.</li><li>Maintain a neat, organized, and presentable front desk and reception area.</li><li>Schedule and coordinate meetings, appointments, and calendar activities.</li><li>Manage incoming and outgoing mail, courier services, and deliveries efficiently.</li><li>Monitor office supplies and arrange timely replenishment when required.</li><li>Provide administrative assistance and data entry support to various departments.</li><li>Adhere to company policies, security procedures, and front desk protocols.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field; additional office administration training is an advantage.</li><li>Prior experience as a receptionist, front desk executive, or in a similar administrative role is an advantage.</li><li>Proficient in Microsoft Office and comfortable using standard office equipment.</li><li>Strong verbal and written communication skills in English; knowledge of Hindi or Arabic is an added advantage.</li><li>Excellent organizational and multitasking abilities.</li><li>Professional demeanor and presentable appearance.</li><li>Must currently reside in the UAE with a valid own or spouse visa.</li></ul>Key Competencies<ul><li>Outstanding customer service skills</li><li>High level of attention to detail</li><li>Effective time management and multitasking</li><li>Dependability and reliability</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>Work Location: In person

Receptionist

Accor

<div>Company Description 
Novotel &amp; Ibis Abu Dhabi Gate Hotels
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
Role Summary 
The Assistant Front Office Manager assists in the planning, supervision, and daily management of front office operations, supporting the Front Office Manager to maximize occupancy, revenue, and service quality while maintaining brand standards and ensuring personalized guest recognition.
Key Responsibilities<ul><li>
Supervise front office teams to ensure guests receive prompt, courteous, and personalized service</li><li>
Support the Front Office Manager in all operational and administrative duties</li><li>
Ensure repeat guests and VIPs receive appropriate recognition and special attention</li><li>
Control room availability, room types, rate categories, and accuracy of room counts</li><li>
Maximize occupancy, revenue, and average daily rate while maintaining high service standards</li><li>
Coordinate closely with Housekeeping to ensure room readiness and quality standards are met</li><li>
Liaise with the Executive Housekeeper to fulfill special guest requests and amenities</li><li>
Ensure compliance with credit policies and coordinate with Finance on credit procedures</li><li>
Maintain knowledge of system recovery procedures and front office reporting tools</li><li>
Interpret operational reports and compile statistics for front office performance tracking</li><li>
Approve upgrades and special amenities in the absence of the Front Office Manager</li><li>
Maintain strong inter-departmental relationships to support seamless guest service</li><li>
Conduct regular inspections of lobby, reception, cashier desks, and selected VIP rooms</li><li>
Prepare staff work schedules and vacation plans based on occupancy forecasts and group movements</li><li>
Enforce staff conduct, appearance, hygiene, and uniform standards</li><li>
Work closely with People &amp; Culture to support productivity and team development</li><li>
Support Finance in departmental budgeting and cost control</li><li>
Ensure compliance with occupational health, safety, and hotel policies</li></ul> 

Qualifications 
Qualifications<ul><li>
Strong knowledge of front office operations in a luxury hotel environment</li><li>
Experience using Opera Property Management System is preferred</li><li>
Excellent leadership, communication, and organizational skills</li><li>
Ability to manage and motivate a multicultural team</li><li>
Flexible management style with a proactive, service-driven mindset</li><li>
High levels of integrity, professionalism, and commitment to continuous improvement</li></ul> 

Additional Information 
Additional Language is an added advantage.
Our commitment to Diversity &amp; Inclusion: 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS</div>

Assistant Front Office Manager

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

YoSH

<div><h5 class="jobSectionHeader">Job Purpose</h5>
The role is responsible for establishing and maintaining positive relationships with customers, welcoming visitors, and and providing assistance as required. The role also provides support in basic administrative duties to ensure smooth daily operations.<h4 class="jobSectionHeader">
Key Responsibilities
</h4><h5 class="jobSectionHeader">Customer Service &amp; Front Desk</h5><ul><li>
Greet all students, members, and potential members when they enter the lobby and assist visitors in a timely manner.</li><li>
Manage telephone calls professionally, take and relay messages, redirect calls to appropriate staff, and respond to enquiries about the company and its services.</li><li>
Manage WhatsApp messages and enquiries efficiently, document requests, confirm orders, and respond to customer questions.</li><li>
Maintain a visitor registry and ensure accurate records.</li><li>
Respond to customer enquiries regarding products, services, special offers, billing policies, and other customer service-related matters in person, via phone, email, or messaging platforms.</li><li>
Effectively communicate member or operational issues to the appropriate staff.</li></ul><h5 class="jobSectionHeader">
Administrative &amp; Operational Support</h5><ul><li>
Organize and maintain files, records, and updated documents including guest and external instructor profiles.</li><li>
Oversee sorting and distribution of incoming mail and prepare outgoing mail, packages, and envelopes.</li><li>
Maintain records of staff movement within the premises to ensure calls and visitors are directed appropriately.</li><li>
Manage meeting rooms including scheduling, preparation, and ensuring cleanliness and readiness.</li><li>
Maintain office inventories including stationery, consumables, and front desk supplies.</li><li>
Perform clerical and administrative support such as photocopying, filing, typing, and data entry as directed by the Line Manager.</li><li>
Record meeting minutes when required.</li></ul><h5 class="jobSectionHeader">
Membership, Sales &amp; System Management</h5><ul><li>
Process payments for memberships, classes, and retail sales.</li><li>
Organize bookkeeping documentation and issue invoices to customers.</li><li>
Manage equipment reservations for members.</li><li>
Maintain accurate membership and class records in the Customer Relationship Management (CRM) system.</li><li>
Oversee sales of on-site storage and office rentals.</li></ul><h5 class="jobSectionHeader">
Facilities &amp; Operations Support</h5><ul><li>
Ensure a safe environment by understanding and enforcing makerspace rules and policies.</li><li>
Prepare class materials for instructors and support them during classes when required.</li><li>
Maintain a clean and organized front desk, retail lobby, kitchen, and break areas.</li><li>
Manage retail area operations including inventory, ordering, and merchandising.</li><li>
Assist facilities staff with shop tours when required.</li><li>
Complete daily shift checklists and end-of-shift reports.</li><li>
Support operations at third-party premises when required.</li><li>
Operate office equipment such as printers, photocopiers, POS machines, and lamination machines.</li><li>
Perform any other duties assigned by the Direct Manager.</li></ul><h4 class="jobSectionHeader">
Qualifications</h4><h5 class="jobSectionHeader">
Education</h5><ul><li>
Minimum High School Diploma required.</li><li>
Diploma or Bachelor&rsquo;s Degree in any discipline with relevant experience preferred.</li></ul><h5 class="jobSectionHeader">
Work Experience</h5><ul><li>
Minimum 1 year of experience as a Receptionist or in a customer service-related role.</li><li>
Experience in administrative, retail, hospitality, or restaurant environments preferred.</li><li>
Experience in health club, salon, or hospitality services is strongly preferred.</li><li>
Familiarity with the maker or creative community is an advantage.</li></ul><h5 class="jobSectionHeader">
Knowledge &amp; Skills</h5><ul><li>
Sound knowledge of reception-related duties and administrative support functions.</li><li>
Strong customer service skills with the ability to identify and meet customer needs.</li><li>
Proficiency in Microsoft Office, Google tools, and Customer Management software.</li><li>
Exceptional verbal and written communication skills.</li><li>
Fluency in English and Arabic (spoken and written) preferred.</li><li>
Excellent organizational, multitasking, and time management abilities.</li><li>
Professional appearance with a positive and friendly attitude.</li><li>
Ability to build relationships easily and create a welcoming environment.</li><li>
Strong problem-solving skills and adaptability to change.</li></ul></div>

Customer Service Officer

Shangri-La Group

<div>
 [Not translated in selected language]
 
 
 
 Passport Processor
 
 
 
 Shangri-La Group | Abu Dhabi, United Arab Emirates
 
 
 
 About Us
 
 
 
 
 Find Your Shangri-La in Shangri-La.
 
 
 
 Our story began in 1971, when the first Shangri-La opened its doors. We have since been crafting joyful experiences through heartfelt hospitality, and that legacy continues to guide us today.
 
 
 As we look ahead to new horizons, we invite you to join the world of Shangri-La &mdash; shaping the next chapter and making a meaningful impact through shared purpose and the art and joy of Asian hosting.
 
 
 Shangri-La Qaryat Al Beri, Abu Dhabi, offers 213 luxurious guestrooms and suites, six private pool villas, and 161 fully furnished serviced apartments featuring a one-kilometre private beach which blends modern Arabic design with exceptional comfort.
 
 
 As a
 
 Passport Processor
 
 , you will support Front Office operations by managing guest passport handling and documentation processes in compliance with UAE regulations. Also, you will ensure accurate collection, recording, and return of guest identification documents while maintaining confidentiality and professionalism. And you will contribute to smooth guest arrivals and departures through efficient administrative support.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Collect, process, and manage guest passports and identification documents in line with UAE legal requirements.
 </li>
 <li>
 Ensure accurate entry of guest information into hotel systems and maintain proper documentation records.
 </li>
 <li>
 Coordinate with Front Office, Concierge, and relevant authorities when required for compliance purposes.
 </li>
 <li>
 Always maintain strict confidentiality and secure handling of all guest documents.
 </li>
 <li>
 Support front desk operations by assisting with guest inquiries and administrative tasks as needed.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 High attention to detail and accuracy in handling sensitive documentation.
 </li>
 <li>
 Strong understanding of confidentiality, professionalism, and guest privacy standards.
 </li>
 <li>
 Good communication and interpersonal skills with a service-oriented approach.
 </li>
 <li>
 High school certificate or diploma in Hospitality.
 </li>
 <li>
 Previous experience in front office administration or guest services is preferred.
 </li>
 <li>
 Proficiency in MS Office and familiarity with hotel systems is desirable.
 
 
 </li>
 </ul>
 
 Why Join Us
 
 
 
 <ul>
 <li>
 A workplace that values your passion and supports self-realization and personal growth.
 </li>
 <li>
 Structured learning and development pathways with real opportunities to advance your professional craft and leadership skills.
 </li>
 <li>
 Competitive benefits, recognition programs, and colleague stay/travel perks that reward your contribution and dedication.
 </li>
 <li>
 Teams that promote inclusion and respect, value diversity, and foster a secure environment where everyone can thrive
 
 
 </li>
 </ul>
 We are an equal opportunity employer. Applications from all qualified candidates are welcomed. All information provided by applicants will be treated in and used only for recruitment purposes.
 
 
 We appreciate your interest in joining us. Please note that only successful candidates will be contacted.
</div>

Passport Processor

Petrofac

<div>Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world&rsquo;s leading energy companies.
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? 
Job title: Receptionist
The Receptionist serves as the first point of contact for visitors, employees, and external partners. This role is responsible for creating a welcoming environment, managing front‑desk operations, and providing administrative support to ensure smooth daily office operations. 
Responsibilities:<ul><li> Greet and assist visitors, ensuring a professional and friendly first impression</li><li> Answer, screen, and route incoming phone calls</li><li> Manage the front desk inbox and respond to general inquiries</li><li> Maintain visitor logs, issue badges, and follow security protocols</li><li> Coordinate incoming and outgoing mail, packages, and courier services</li><li> Support scheduling of conference rooms and assist with meeting setup as needed</li><li> Maintain a clean, organized, and presentable reception area</li><li> Assist with administrative tasks such as filing, data entry, document preparation, and office supply inventory</li><li> Provide support to HR, Facilities, and other departments as requested</li><li> Handle special projects and other tasks as assigned</li></ul> 
Requirements:<ul><li> Fluent in both Arabic and English</li><li> 1&ndash;3 years of experience in a receptionist or administrative support role</li><li> Strong verbal and written communication skills</li><li> Professional demeanor with excellent customer service abilities</li><li> Proficiency in Microsoft Office Suite (Outlook, Word, Excel)</li><li> Ability to multitask, prioritize, and maintain composure in a fast‑paced environment</li><li> Strong attention to detail and organizational skills</li></ul>
#LI-SG1</div>

Explore 938+ Administrative and front office executive in The Center For Quantum And Topological Systems Cqts Dr Hisham Sati Jobs In Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

938 administrative and front office executive jobs In The Center For Quantum And Topological Systems Cqts Dr Hisham Sati Jobs In Abu Dhabi

Administrative and Front Office Executive

Receptionist

Assistant Front Office Manager

Administrative Assistant

Customer Service Officer

Passport Processor

Receptionist