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operations assistant manager

administrative assistant 1

Aditi India

<div>
 
 
 
 
 Typical Day in the Role:
 
 
 
 
 Calendar management support for executives of CSCPe team, Managing budgets, boosting morale, give campaign support, storage room management, events as planned.
 
 
 &nbsp;
 
 
 
 Responsibilities:
 
 
 
 
 Team Support:
 
 
 <ul>
 <li>
 
 
 People data management upkeep (titles, cost centers, project codes, etc.)
 
 
 </li>
 <li>
 
 
 Team alias management
 
 
 </li>
 <li>
 
 
 Be present and reachable during core business hours to assist with onsite and virtual requests
 
 
 </li>
 <li>
 
 
 Main point of contact for the team for ad-hoc requests and questions
 
 
 </li>
 </ul>
 
 
 SLA&rsquo;s for all requests:
 
 
 <ul>
 <li>
 
 
 Acknowledge emails within 24 hours
 
 
 </li>
 <li>
 
 
 Action taken within 48 hours or less (subject to change pending priority level)
 
 
 </li>
 <li>
 
 
 Shipping out items as appropriate for team members
 
 
 </li>
 <li>
 
 
 Providing assistance in terms of logistics etc, during team and org events.
 
 
 </li>
 </ul>
 
 
 Finance Management:
 
 
 <ul>
 <li>
 
 
 May perform PO creation/closures for discretionary budget requests
 
 
 </li>
 <li>
 
 
 GSR/Invoice approvals and receipt confirmation
 
 
 </li>
 </ul>
 
 
 Space:
 
 
 <ul>
 <li>
 
 
 Assist the lead Admin with end to end support during all team moves, space moves across locations.
 
 
 </li>
 <li>
 
 
 Ensure Client is up to date with current space locations
 
 
 </li>
 <li>
 
 
 RE&amp;F/facility request submissions
 
 
 </li>
 <li>
 
 
 Assist with intern space management
 
 
 </li>
 </ul>
 
 
 Compliance:
 
 
 <ul>
 <li>
 
 
 Assist with policy enforcement in all business operations and events
 
 
 </li>
 <li>
 
 
 Assist with required training reminders and tracking to completion
 
 
 </li>
 </ul>
 
 
 Work Expectations:
 
 
 <ul>
 <li>
 
 
 To be available onsite for all 3 locations on rotational basis, 4 times a week, for a 9-hour shift per day.
 
 
 </li>
 <li>
 
 
 Willing to stretch shifts based on the situation e.g., Leadership visits.
 
 
 </li>
 </ul>
 
 
 Procurement:
 
 
 <ul>
 <li>
 
 
 Raise equipment request for the new hires on MyDevice tool.
 
 
 </li>
 <li>
 
 
 Storage room inventory management for assets, peripherals, SAW&rsquo;s and supplies
 
 
 </li>
 </ul>
 
 
 Growth and Development:
 
 
 <ul>
 <li>
 
 
 GIVE campaign support
 
 
 </li>
 <li>
 
 
 Participate in administrative community meetings and events.
 
 
 </li>
 <li>
 
 
 Build network and relationships with peers, business partners and external EA&rsquo;s, customers and suppliers
 
 
 </li>
 </ul>
 
 
 Diversity &amp; Inclusion:
 
 
 <ul>
 <li>
 
 
 Administrators are champions of creating an inclusive environment and leading by example company cultural values
 
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 
 
 Minimum 4 years of Experience required
 
 
 </li>
 <li>
 
 
 Graduate and above with outlook and MS tools knowledge.
 
 
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Top must-have hard skills :
 
 
 
 <ul>
 <li>
 
 
 Office 365 tools
 
 
 </li>
 <li>
 
 
 Calendar &amp; Travel Management
 
 
 </li>
 <li>
 
 
 Finance and Procurement
 
 
 </li>
 </ul>
 
 &nbsp;
 
 
 #AditiIndia
 
 
 
 #25-23537
 
 
 
</div>

Administrative Assistant 1

Sandisk

<div>
 
 Company Description
 
 
 
 Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today&rsquo;s needs and tomorrow&rsquo;s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we&rsquo;re living in and that we have the power to shape.
 
 
 Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality.
 
 
 Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward.
 
 
 
 Job Description
 
 
 
 
 Essential duties and responsibilities:
 
 
 
 <ul>
 <li>
 Scheduling: Schedule appointments, manage calendars, and coordinate meetings, travel, and events.
 </li>
 <li>
 Document and data management: Prepare and edit documents, reports, and presentations. Perform data entry and manage databases.
 </li>
 <li>
 Support and coordination: Assist staff members with various tasks, act as a point of contact for internal and external parties, and support project management by tracking deadlines.
 </li>
 <li>
 Financial tasks: Handle expense tracking, invoice processing, and basic bookkeeping.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 REQUIRED:
 
 
 
 <ul>
 <li>
 Technical skills: Proficiency in MS Office (Word, Excel, PowerPoint) and other office management software is crucial.
 </li>
 <li>
 Organizational and time management: The ability to multitask, prioritize, and work efficiently under pressure is essential.
 </li>
 <li>
 Communication: Excellent verbal and written communication skills are necessary for interacting with colleagues and clients.
 </li>
 <li>
 Attention to detail: A strong focus on detail is required for tasks like document preparation and data entry.
 </li>
 <li>
 Problem-solving: The ability to troubleshoot issues and find solutions is a key part of the role.
 </li>
 <li>
 Interpersonal skills: Professional demeanor and the ability to work well with others are important.
 </li>
 <li>
 Education: A high school diploma is typically the minimum requirement, but some roles may prefer or require an associate's or bachelor's degree.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills to effectively convey information to diverse audiences.
 </li>
 <li>
 Excellent interpersonal skills
 </li>
 <li>
 Strong can-do attitude
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 Sandisk thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.
 
 
 Sandisk is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@sandisk.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
</div>

Administrative Assistant

Rakuten Symphony

<div>
 
 
 Designation:
 
 EA
 
 
 
 Location:
 
 Bangalore
 
 
 
 
 
 
 Why should you choose us?
 
 
 
 Rakuten Symphony is reimagining telecom, changing supply chain norms and disrupting outmoded thinking that threatens the industry&rsquo;s pursuit of rapid innovation and growth. Based on proven modern infrastructure practices, its open interface platforms make it possible to launch and operate advanced mobile services in a fraction of the time and cost of conventional approaches, with no compromise to network quality or security. Rakuten Symphony has operations in Japan, the United States, Singapore, India, South Korea, Europe, and the Middle East Africa region. For more information, visit: https://symphony.rakuten.com
 
 
 
 
 Building on the technology Rakuten used to launch Japan&rsquo;s newest mobile network, we are taking our mobile offering global.
 
 
 
 
 To support our ambitions to provide an innovative cloud-native telco platform for our customers, Rakuten Symphony is looking to recruit and develop top talent from around the globe. We are looking for individuals to join our team across all functional areas of our business &ndash; from sales to engineering, support functions to product development.
 
 
 
 
 Let&rsquo;s build the future of mobile telecommunications together!
 
 
 
 
 About Rakuten Group, Inc. (TSE: 4755) is a global leader in internet services that empower individuals, communities, businesses and society. Founded in Tokyo in 1997 as an online marketplace, Rakuten has expanded to offer services in e-commerce, fintech, digital content and communications to approximately 1.9 billion members around the world. The Rakuten Group has over 30,000 employees, and operations in 30 countries and regions. For more information visit https://global.rakuten.com/corp/.
 
 
 
 
 
 
 
 
 
 
 
 
 
 What will you do?
 
 
 
 
 To provide high-level administrative and technical support to leadership, ensuring smooth operations and enabling executives to focus on strategic priorities
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate logistics for HR executives.
 </li>
 <li>
 Prepare confidential correspondence, reports, presentations, and meeting materials.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Maintain filing systems (electronic and paper), ensuring confidentiality and compliance.
 </li>
 </ul>
 
 
 Travel &amp; Communication
 
 
 <ul>
 <li>
 Make domestic and international travel arrangements for HR leaders and teams.
 </li>
 <li>
 Draft, review, and send communications on behalf of HR executives.
 </li>
 <li>
 Organize and prepare agendas and logistics for meetings and events.
 </li>
 </ul>
 
 
 Project &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments and external stakeholders.
 </li>
 <li>
 Track budgets, vendor contracts, and support procurement processes.
 </li>
 <li>
 Support cross-functional initiatives and ensure deadlines are met.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred (Business, HR, Communications, or related field).
 </li>
 <li>
 High school diploma or equivalent required.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 8 Year + years of experience as an Executive Assistant.
 </li>
 <li>
 Experience supporting C-level executives is highly desirable.
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Familiarity with HRIS systems (e.g., PeopleSoft, Oracle) and tools like Concur.
 </li>
 </ul>
 
 
 
 
 
 RAKUTEN SHUGI PRINCIPLES:
 
 
 
 Our worldwide practices describe specific behaviours that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.
 
 <ul>
 <li>
 
 Always improve, always advance.
 
 Only be satisfied with complete success - Kaizen.
 </li>
 <li>
 
 Be passionately professional.
 
 Take an uncompromising approach to your work and be determined to be the best.
 </li>
 <li>
 
 Hypothesize - Practice - Validate - Shikumika.
 
 Use the Rakuten Cycle to success in unknown territory.
 </li>
 <li>
 
 Maximize Customer Satisfaction.
 
 The greatest satisfaction for workers in a service industry is to see their customers smile.
 </li>
 <li>
 
 Speed!! Speed!! Speed!!
 
 Always be conscious of time. Take charge, set clear goals, and engage your team.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Apna Mart

<div>
 
 
 ROLE DESCRIPTION
 
 
 
 The Executive Assistant will provide direct, high-level support to the CEO, enabling the leader to focus on strategic growth, store expansion and business leadership. This role will manage the CEO&rsquo;s schedule, communications, travel, key projects and stakeholder interface &mdash; acting as a trusted partner, gatekeeper and coordinator across functions
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, appointments and travel (domestic/international), including itineraries, accommodations, expenses.
 </li>
 <li>
 Screen and prioritize incoming calls, emails and correspondence; draft responses, ensure timely follow-up and alignment with priorities.
 </li>
 <li>
 Prepare briefing documents, presentations, reports and talking points for meetings, board interactions, store-opening events and leadership reviews.
 </li>
 <li>
 Create and maintain confidential files, records and reports; ensure information security and discretion.
 </li>
 </ul>
 
 
 Stakeholder &amp; Coordination
 
 
 <ul>
 <li>
 Act as liaison between the CEO and internal leadership team, store operations, marketing, finance and vendors.
 </li>
 <li>
 Coordinate board/leadership meetings or store-opening events: agenda creation, materials distribution, minutes, follow-up on action items.
 </li>
 <li>
 Support vendor/partner engagement: schedule meetings, ensure documentation, follow-through on commitments.
 </li>
 </ul>
 
 
 Project &amp; Strategic Support
 
 
 <ul>
 <li>
 Assist in special projects and strategic initiatives led by the CEO: establish timelines, track milestones, coordinate cross-functional input.
 </li>
 <li>
 Anticipate needs: identify potential gaps, prepare early briefings, raise issues for CEO&rsquo;s attention.
 </li>
 <li>
 Monitor key deliverables within the CEO&rsquo;s office: store launch readiness, major vendor contracts, marketing milestones.
 </li>
 </ul>
 
 
 Process Improvement &amp; Office Systems
 
 
 <ul>
 <li>
 Establish and maintain office processes for the CEO&rsquo;s office: document management, task-trackers, dashboards, expense workflows.
 </li>
 <li>
 Improve efficiencies: suggest tools, templates or workflows that help the CEO and leadership team work more smoothly.
 </li>
 <li>
 Manage confidential correspondence, ensure compliance with company policies, assist with offsite/onsite special events.
 </li>
 </ul>
 
 
 KPIs / Metrics
 
 
 <ul>
 <li>
 % of meetings scheduled and executed as per plan for the CEO
 </li>
 <li>
 Accuracy and timeliness of briefing materials for CEO engagements
 </li>
 <li>
 Travel &amp; expense variances within budget
 </li>
 <li>
 Number of strategic project milestones tracked and completed under CEO&rsquo;s office
 </li>
 <li>
 Internal stakeholder satisfaction with the CEO&rsquo;s office support
 </li>
 <li>
 Timeliness of action-item follow-ups and coordination from CEO&rsquo;s meetings
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration / Management / relevant discipline
 </li>
 <li>
 2-4 years&rsquo; experience supporting senior leadership (preferably C-suite) in a dynamic environment
 </li>
 <li>
 Exceptional organizational, multitasking and prioritization skills
 </li>
 <li>
 Excellent written &amp; verbal communication; ability to draft professional documents, emails and presentations
 </li>
 <li>
 High degree of confidentiality, discretion and integrity
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint), calendar &amp; travel tools; familiarity with dashboards/trackers is a plus
 </li>
 <li>
 Ability and willingness to travel domestically and occasionally internationally
 </li>
 <li>
 Proactive mindset: able to anticipate needs, act independently, handle ambiguity
 </li>
 </ul>
 
 
</div>

Amazon

<div>
 
 Description
 
 
 
 If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes, this is the role for you. We are looking for a bright, well organized and self-motivated Executive Assistant to support two Directors on our Supply Chain Execution team in Bangalore, KA, IND.
 
 
 This role requires five (5) days a week in office.
 
 
 This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Management of complex calendar and scheduling to support the Directors.
 </li>
 <li>
 Manage both domestic and international travel and process expense reports.
 </li>
 <li>
 Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
 </li>
 <li>
 Assist the EA team to foster a cohesive and effective work environment.
 </li>
 <li>
 Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.
 
 
 </li>
 </ul>
 A day in the life
 
 
 <ul>
 <li>
 Coordinate calendars across multiple teams to proactively plan for key business cycles.
 </li>
 <li>
 Effectively and proactively supporting Directors and other team members.
 </li>
 <li>
 Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
 </li>
 <li>
 Submit expense reports.
 </li>
 <li>
 Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner.
 </li>
 <li>
 Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants.
 </li>
 <li>
 Drive completion of key deliverables and out standing items.
 </li>
 <li>
 Assist with event coordination (including team meetings and morale events).
 </li>
 <li>
 Creatively solve complex problems while building sustainable, scalable mechanisms.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 3+ years of senior level leadership support, or 1+ years of Amazon experience
 </li>
 <li>
 High school or equivalent diploma
 </li>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 Experience with executive level calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience managing multiple calendars
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Amazon Retail India Private Limited
 
 
 Job ID: A3062004
</div>

Executive Assistant, Supply Chain Execution

<div>
 
 Company Description
 
 
 
 This role sits within
 
 Doctors.net.uk
 
 , a subsidiary of M3 Inc. Doctors.net.uk is the UK's largest professional network of doctors; a closed community used by over 50,000 doctors daily and with a total membership of over 245,000. Products range from a trusted email communications platform to robust news and educational web pages along with our world-class sponsored pharmaceutical content and doctors&rsquo; own user-generated content. Our mission is to continually improve these offerings as well as identifying new ways to support our community of doctors throughout their career.
 
 
 
 About M3:
 
 A Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include mdlinx.com, m3.com, research.m3.com, Doctors.net.uk, medigate.net, and medlive.cn. M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes&rsquo; Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India.
 
 
 
 Job Description
 
 
 
 The
 
 Project Administrator
 
 provides essential administrative and operational support across multiple client projects, ensuring seamless project delivery whilst maintaining the highest standards of compliance and quality assurance required in the medical communications sector.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 Including, but not limited to the following:
 
 
 
 Project Administration &amp; Documentation
 
 
 
 <ul>
 <li>
 Assist with comprehensive project documentation set-up, ensuring all necessary files and systems are properly configured from project initiation
 </li>
 <li>
 Create detailed project timelines in collaboration with project managers, incorporating key milestones, deliverable dates, and client requirements
 </li>
 <li>
 Maintain accurate documentation version control and archiving systems in accordance with industry standards and client specifications
 </li>
 <li>
 Ensure strict compliance with document version control and approval processes throughout project lifecycles
 
 
 </li>
 </ul>
 
 Financial Management &amp; Tracking
 
 
 
 <ul>
 <li>
 Manage project finances set-up and ongoing administration, including purchase order generation and invoice processing
 </li>
 <li>
 Assist with project finance tracking and forecasting to support budget management and client reporting
 </li>
 <li>
 Coordinate with finance teams to ensure accurate and timely processing of project-related financial transactions
 
 
 </li>
 </ul>
 
 Project Monitoring &amp; Reporting
 
 
 
 <ul>
 <li>
 Track project milestones and deliverables against established timelines, flagging potential delays or issues proactively
 </li>
 <li>
 Support preparation of comprehensive project status reports and client updates, ensuring clear communication of progress and any challenges
 </li>
 <li>
 Assist in the preparation of documentation submissions for client compliance reviews, ensuring all materials meet regulatory requirements
 
 
 </li>
 </ul>
 
 Quality Assurance &amp; Content Management
 
 
 
 <ul>
 <li>
 Support quality assurance processes and participate in document reviews to maintain the highest standards of accuracy and compliance
 </li>
 <li>
 Generate promotional materials in content management systems (CMS) for internal reviews and approval processes
 </li>
 <li>
 Support deployment of website content, including confirmation of approvals, testing of site links and functionality, and updating project documentation accordingly
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Administrative or project support experience would be ideal
 </li>
 <li>
 Strong organization, attention to detail, and disciplined follow-through on tasks
 </li>
 <li>
 Comfortable with Microsoft 365 (Excel basics&mdash;sorting/filters; Word formatting; PowerPoint) and ability to learn new systems quickly
 </li>
 <li>
 Ability to follow SOPs, maintain version control, and keep accurate records
 </li>
 <li>
 Excellent communication and clear, concise written updates and professional stakeholder coordination
 </li>
 <li>
 Good time management, ability to prioritize tasks, and juggle multiple deadlines and escalate blockers early
 </li>
 <li>
 Ability to enter data, process simple POs/invoices, and check totals without errors
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 Must be willing to work UK shift hours
 
 
 All your information will be kept confidential according to EEO guidelines.
 
 
</div>

Project Administrator

Explore 274+ Administrative assistant 1 in Mangaluru this November. Find roles across top companies and apply now to boost your career.

274 administrative assistant 1 jobs IN Mangaluru

Administrative Assistant 1

Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant, Supply Chain Execution

Executive Assistant, Supply Chain Execution

Project Administrator