executive assistant, supply chain execution Jobs in Mangaluru

executive assistant, supply chain execution

senior executive

operations assistant manager Jobs in Mangaluru

operations assistant manager

executive assistant

<div>
 
 
 Job description
 
 
 
 The Executive Assistant Lead will drive seamless operations within the CEOs Office, ensuring effective coordination of all Executive Assistants (EAs), accountability in workflows, and optimal scheduling and event management. This role will manage CEOs day-to-day, monthly, quarterly, and annual calendars and high-priority engagements, supporting the CEO in focusing on strategic initiatives and maximizing time efficiency.
 
 
 
 
 
 
 Role Description:
 
 
 
 
 
 
 
 1.CEO Office Operations:
 
 
 <ul>
 <li>
 Oversee daily functions within the CEO&rsquo;s Office, ensuring consistency and alignment in all scheduling, preparation, and follow-up tasks.
 </li>
 <li>
 Manage a streamlined workflow for EAs, fostering accountability and best practices in calendar management and task prioritization.
 </li>
 </ul>
 
 
 2. Calendar &amp; Scheduling Management:
 
 
 <ul>
 <li>
 Strategically manage the CEO&rsquo;s calendar across daily, monthly, quarterly, and annual timelines to align with key objectives.
 </li>
 <li>
 Ensure CEO&rsquo;s time is dedicated to high-impact activities, scheduling all executive meetings, board presentations, leadership sessions, and key company events.
 </li>
 </ul>
 
 
 3.Team Leadership for EA Operations:
 
 
 <ul>
 <li>
 Lead and support a team of Executive Assistants, setting standards for excellence in time management, task coordination, and performance accountability.
 </li>
 <li>
 Drive continuous improvement in EA workflows, establishing unified processes and enabling effective support for the CEO.
 </li>
 </ul>
 
 
 4.Event &amp; Meeting Coordination:
 
 
 <ul>
 <li>
 Handle all logistics for CEO-related events and meetings, ensuring thorough planning and precise execution.
 </li>
 <li>
 Collaborate with internal teams to align events with strategic priorities, facilitating smooth communication and coordination.
 </li>
 </ul>
 
 
 5.Executive Workflow Efficiency:
 
 
 <ul>
 <li>
 Implement process improvements to streamline operations, minimizing routine tasks and enhancing productivity within the CEO&rsquo;s Office.
 </li>
 <li>
 Regularly assess and refine workflows, leveraging technology and best practices to adapt to evolving needs.
 </li>
 </ul>
 
 
 6.Communication &amp; Reporting:
 
 
 <ul>
 <li>
 Prepare meeting agendas, briefings, and action items for the CEO, ensuring readiness and follow-through.
 </li>
 <li>
 Track and report on CEO Office initiatives, maintaining documentation and ensuring accountability on key actions.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Apna Mart

<div>
 
 
 ROLE DESCRIPTION
 
 
 
 The Executive Assistant will provide direct, high-level support to the CEO, enabling the leader to focus on strategic growth, store expansion and business leadership. This role will manage the CEO&rsquo;s schedule, communications, travel, key projects and stakeholder interface &mdash; acting as a trusted partner, gatekeeper and coordinator across functions
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, appointments and travel (domestic/international), including itineraries, accommodations, expenses.
 </li>
 <li>
 Screen and prioritize incoming calls, emails and correspondence; draft responses, ensure timely follow-up and alignment with priorities.
 </li>
 <li>
 Prepare briefing documents, presentations, reports and talking points for meetings, board interactions, store-opening events and leadership reviews.
 </li>
 <li>
 Create and maintain confidential files, records and reports; ensure information security and discretion.
 </li>
 </ul>
 
 
 Stakeholder &amp; Coordination
 
 
 <ul>
 <li>
 Act as liaison between the CEO and internal leadership team, store operations, marketing, finance and vendors.
 </li>
 <li>
 Coordinate board/leadership meetings or store-opening events: agenda creation, materials distribution, minutes, follow-up on action items.
 </li>
 <li>
 Support vendor/partner engagement: schedule meetings, ensure documentation, follow-through on commitments.
 </li>
 </ul>
 
 
 Project &amp; Strategic Support
 
 
 <ul>
 <li>
 Assist in special projects and strategic initiatives led by the CEO: establish timelines, track milestones, coordinate cross-functional input.
 </li>
 <li>
 Anticipate needs: identify potential gaps, prepare early briefings, raise issues for CEO&rsquo;s attention.
 </li>
 <li>
 Monitor key deliverables within the CEO&rsquo;s office: store launch readiness, major vendor contracts, marketing milestones.
 </li>
 </ul>
 
 
 Process Improvement &amp; Office Systems
 
 
 <ul>
 <li>
 Establish and maintain office processes for the CEO&rsquo;s office: document management, task-trackers, dashboards, expense workflows.
 </li>
 <li>
 Improve efficiencies: suggest tools, templates or workflows that help the CEO and leadership team work more smoothly.
 </li>
 <li>
 Manage confidential correspondence, ensure compliance with company policies, assist with offsite/onsite special events.
 </li>
 </ul>
 
 
 KPIs / Metrics
 
 
 <ul>
 <li>
 % of meetings scheduled and executed as per plan for the CEO
 </li>
 <li>
 Accuracy and timeliness of briefing materials for CEO engagements
 </li>
 <li>
 Travel &amp; expense variances within budget
 </li>
 <li>
 Number of strategic project milestones tracked and completed under CEO&rsquo;s office
 </li>
 <li>
 Internal stakeholder satisfaction with the CEO&rsquo;s office support
 </li>
 <li>
 Timeliness of action-item follow-ups and coordination from CEO&rsquo;s meetings
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration / Management / relevant discipline
 </li>
 <li>
 2-4 years&rsquo; experience supporting senior leadership (preferably C-suite) in a dynamic environment
 </li>
 <li>
 Exceptional organizational, multitasking and prioritization skills
 </li>
 <li>
 Excellent written &amp; verbal communication; ability to draft professional documents, emails and presentations
 </li>
 <li>
 High degree of confidentiality, discretion and integrity
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint), calendar &amp; travel tools; familiarity with dashboards/trackers is a plus
 </li>
 <li>
 Ability and willingness to travel domestically and occasionally internationally
 </li>
 <li>
 Proactive mindset: able to anticipate needs, act independently, handle ambiguity
 </li>
 </ul>
 
 
</div>

Rakuten Symphony

<div>
 
 
 Designation:
 
 EA
 
 
 
 Location:
 
 Bangalore
 
 
 
 
 
 
 Why should you choose us?
 
 
 
 Rakuten Symphony is reimagining telecom, changing supply chain norms and disrupting outmoded thinking that threatens the industry&rsquo;s pursuit of rapid innovation and growth. Based on proven modern infrastructure practices, its open interface platforms make it possible to launch and operate advanced mobile services in a fraction of the time and cost of conventional approaches, with no compromise to network quality or security. Rakuten Symphony has operations in Japan, the United States, Singapore, India, South Korea, Europe, and the Middle East Africa region. For more information, visit: https://symphony.rakuten.com
 
 
 
 
 Building on the technology Rakuten used to launch Japan&rsquo;s newest mobile network, we are taking our mobile offering global.
 
 
 
 
 To support our ambitions to provide an innovative cloud-native telco platform for our customers, Rakuten Symphony is looking to recruit and develop top talent from around the globe. We are looking for individuals to join our team across all functional areas of our business &ndash; from sales to engineering, support functions to product development.
 
 
 
 
 Let&rsquo;s build the future of mobile telecommunications together!
 
 
 
 
 About Rakuten Group, Inc. (TSE: 4755) is a global leader in internet services that empower individuals, communities, businesses and society. Founded in Tokyo in 1997 as an online marketplace, Rakuten has expanded to offer services in e-commerce, fintech, digital content and communications to approximately 1.9 billion members around the world. The Rakuten Group has over 30,000 employees, and operations in 30 countries and regions. For more information visit https://global.rakuten.com/corp/.
 
 
 
 
 
 
 
 
 
 
 
 
 
 What will you do?
 
 
 
 
 To provide high-level administrative and technical support to leadership, ensuring smooth operations and enabling executives to focus on strategic priorities
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate logistics for HR executives.
 </li>
 <li>
 Prepare confidential correspondence, reports, presentations, and meeting materials.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Maintain filing systems (electronic and paper), ensuring confidentiality and compliance.
 </li>
 </ul>
 
 
 Travel &amp; Communication
 
 
 <ul>
 <li>
 Make domestic and international travel arrangements for HR leaders and teams.
 </li>
 <li>
 Draft, review, and send communications on behalf of HR executives.
 </li>
 <li>
 Organize and prepare agendas and logistics for meetings and events.
 </li>
 </ul>
 
 
 Project &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments and external stakeholders.
 </li>
 <li>
 Track budgets, vendor contracts, and support procurement processes.
 </li>
 <li>
 Support cross-functional initiatives and ensure deadlines are met.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred (Business, HR, Communications, or related field).
 </li>
 <li>
 High school diploma or equivalent required.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 8 Year + years of experience as an Executive Assistant.
 </li>
 <li>
 Experience supporting C-level executives is highly desirable.
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Familiarity with HRIS systems (e.g., PeopleSoft, Oracle) and tools like Concur.
 </li>
 </ul>
 
 
 
 
 
 RAKUTEN SHUGI PRINCIPLES:
 
 
 
 Our worldwide practices describe specific behaviours that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.
 
 <ul>
 <li>
 
 Always improve, always advance.
 
 Only be satisfied with complete success - Kaizen.
 </li>
 <li>
 
 Be passionately professional.
 
 Take an uncompromising approach to your work and be determined to be the best.
 </li>
 <li>
 
 Hypothesize - Practice - Validate - Shikumika.
 
 Use the Rakuten Cycle to success in unknown territory.
 </li>
 <li>
 
 Maximize Customer Satisfaction.
 
 The greatest satisfaction for workers in a service industry is to see their customers smile.
 </li>
 <li>
 
 Speed!! Speed!! Speed!!
 
 Always be conscious of time. Take charge, set clear goals, and engage your team.
 </li>
 </ul>
 
 
</div>

Amazon

<div>
 
 Description
 
 
 
 If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes, this is the role for you. We are looking for a bright, well organized and self-motivated Executive Assistant to support two Directors on our Supply Chain Execution team in Bangalore, KA, IND.
 
 
 This role requires five (5) days a week in office.
 
 
 This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Management of complex calendar and scheduling to support the Directors.
 </li>
 <li>
 Manage both domestic and international travel and process expense reports.
 </li>
 <li>
 Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
 </li>
 <li>
 Assist the EA team to foster a cohesive and effective work environment.
 </li>
 <li>
 Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.
 
 
 </li>
 </ul>
 A day in the life
 
 
 <ul>
 <li>
 Coordinate calendars across multiple teams to proactively plan for key business cycles.
 </li>
 <li>
 Effectively and proactively supporting Directors and other team members.
 </li>
 <li>
 Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
 </li>
 <li>
 Submit expense reports.
 </li>
 <li>
 Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner.
 </li>
 <li>
 Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants.
 </li>
 <li>
 Drive completion of key deliverables and out standing items.
 </li>
 <li>
 Assist with event coordination (including team meetings and morale events).
 </li>
 <li>
 Creatively solve complex problems while building sustainable, scalable mechanisms.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 3+ years of senior level leadership support, or 1+ years of Amazon experience
 </li>
 <li>
 High school or equivalent diploma
 </li>
 <li>
 Experience with Microsoft Office products and applications
 </li>
 <li>
 Experience with executive level calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in a fast-paced, high-tech company
 </li>
 <li>
 Experience managing multiple calendars
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Amazon Retail India Private Limited
 
 
 Job ID: A3062004
</div>

Executive Assistant, Supply Chain Execution

Tata Advanced Systems Limited

<div>
 
 
 
 Senior Executive (Purchase)
 
 
 
 
 
 
 
 
 Position Title
 
 : Senior Executive &ndash; Purchase
 
 
 
 Department
 
 : Supply Chain (Purchase)
 
 
 
 Location
 
 : Bangalore
 
 
 
 
 
 
 Role Purpose:
 
 
 
 To support the Assistant Manager &ndash; Purchase in executing procurement activities for the MRO facility, ensuring timely sourcing, cost-effective purchasing, and compliance with company policies and regulatory requirements. The role involves vendor coordination, RFQ management, PO processing, and follow-up for on-time delivery of materials and services.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist in executing the purchase process as per the procurement plan.
 </li>
 <li>
 Float inquiries, prepare comparative statements, and support negotiation with vendors.
 </li>
 <li>
 Coordinate with suppliers for timely submission of quotations and clarifications.
 </li>
 <li>
 Prepare and process Purchase Orders (POs) in ERP/SAP system.
 </li>
 <li>
 Follow up with vendors for timely delivery and documentation.
 </li>
 <li>
 Maintain updated records of suppliers, quotations, and contracts.
 </li>
 <li>
 Assist in vendor evaluation and performance tracking.
 </li>
 <li>
 Support in maintaining compliance with quality, statutory, and company procurement guidelines.
 </li>
 <li>
 Coordinate with internal departments (Stores, Engineering, Finance, Quality) for smooth procurement cycle.
 </li>
 <li>
 Highlight delays, risks, or deviations to the Assistant Manager for corrective actions.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Good knowledge of procurement processes and vendor management.
 </li>
 <li>
 Basic understanding of aviation/aerospace MRO material procurement will be preferred.
 </li>
 <li>
 Strong negotiation, communication, and interpersonal skills.
 </li>
 <li>
 Proficiency in MS Office and ERP/SAP systems.
 </li>
 <li>
 Ability to work under timelines and manage multiple priorities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Graduate in Commerce/Science/Engineering.
 </li>
 <li>
 MBA/PG Diploma in Materials Management/Supply Chain preferred.
 </li>
 <li>
 3&ndash;5 years of relevant experience in procurement (aviation/aerospace/MRO industry preferred).
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 <ul>
 <li>
 On-time purchase order processing.
 </li>
 <li>
 Vendor response and delivery adherence.
 </li>
 <li>
 Cost savings achieved through negotiations.
 </li>
 <li>
 Accuracy of procurement documentation.
 </li>
 <li>
 Compliance with procurement policies and audit requirements
 </li>
 </ul>
 
 
</div>

Senior Executive Purchase

<div>
 
 
 Position Title
 
 : Senior Executive &ndash; Stores
 
 
 
 Departmen
 
 t: Supply Chain (Stores)
 
 
 
 Location
 
 : Bangalore
 
 
 
 Reports To
 
 : Assistant Manager &ndash; Stores
 
 
 
 
 
 
 Role Purpose:
 
 
 
 To support the Assistant Manager &ndash; Stores in managing day-to-day store operations including receiving, storage, preservation, issuance, and dispatch of materials in the MRO facility. Ensure proper inventory control, documentation, and compliance with company and regulatory requirements.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist in receipt, verification, and proper storage of incoming materials.
 </li>
 <li>
 Ensure proper tagging, labeling, and binning of parts and consumables.
 </li>
 <li>
 Support issue of materials against approved requests/indents.
 </li>
 <li>
 Coordinate with Purchase, Quality, and User departments for smooth material flow.
 </li>
 <li>
 Update stock records in ERP/SAP system on a real-time basis.
 </li>
 <li>
 Assist in maintaining stock accuracy and conducting periodic cycle counts/physical verification.
 </li>
 <li>
 Monitor shelf-life items and initiate timely actions for renewal or disposal.
 </li>
 <li>
 Support bonded, customer-owned, and scrap material handling as per laid-down procedures.
 </li>
 <li>
 Ensure compliance with aviation regulatory standards, safety, and audit requirements.
 </li>
 <li>
 Highlight discrepancies, shortages, or non-conformances to the Assistant Manager &ndash; Stores.
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Knowledge of storekeeping processes, inventory control, and material handling.
 </li>
 <li>
 Understanding of aviation/aerospace MRO stores management will be preferred.
 </li>
 <li>
 Good ERP/SAP knowledge for inventory transactions.
 </li>
 <li>
 Strong coordination and communication skills.
 </li>
 <li>
 Ability to work systematically with accuracy and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Graduate in Commerce/Science/Engineering.
 </li>
 <li>
 Diploma/Certification in Materials Management/Supply Chain preferred.
 </li>
 <li>
 3&ndash;5 years of relevant experience in stores/warehouse operations (aviation/aerospace/MRO industry preferred).
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators (KPIs):
 
 
 <ul>
 <li>
 Accuracy of receipts and issues.
 </li>
 <li>
 Stock record accuracy and variance control.
 </li>
 <li>
 Compliance with regulatory and audit requirements.
 </li>
 <li>
 On-time support to maintenance and other departments.
 </li>
 <li>
 Effective space utilization and safety in stores.
 </li>
 </ul>
 
 
</div>

Senior Executive Stores

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63 executive assistant jobs IN Mangaluru

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant, Supply Chain Execution

Executive Assistant, Supply Chain Execution

Senior Executive Purchase

Senior Executive Stores