administrative assistant cdd (rizzetta and company) Jobs in Tampa

administrative assistant cdd (rizzetta and company)

hr administrator

human resources administrative assistant Jobs in Tampa

human resources administrative assistant

legal administrative assistant - tax | private client services Jobs in Tampa

legal administrative assistant - tax | private client services

legal administrative assistant – tax | private client services Jobs in Tampa

legal administrative assistant – tax | private client services

administrative assistant cdd rizzetta and company

FirstService Residential

<div>Description 
 
This position is with Rizzetta and Company, Inc. who is an affiliate of FirstService Residential Florida, Inc.
 
 
The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts. 
 
This position is located in Wesley Chapel, Florida.
 
 
Essential Functions<ul><li>
Transcribe monthly meeting minutes.</li><li>
Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.</li><li>
Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.</li><li>
Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.</li><li>
Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.</li><li>
Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).</li><li>
Manage digital district files (set up new ones, maintain existing ones).</li><li>
Interact and assist clients and District staff with administrative needs.</li><li>
Non-essential duties include other job-related duties as assigned.</li></ul> 
 
Education Required
<ul><li>High School diploma or GED.</li></ul> 
 
Experience<ul><li>
Required minimum of two (2) years office work experience. Preferred - property management experience preferred. Job Knowledge</li><li>
Knowledge and application of Microsoft Word, Outlook and Excel is required.</li><li>
Knowledge of Community Development Districts desired. Job Skills</li><li>
Ability to work independently in a fast-paced environment.</li><li>
Ability to coordinate/manage multiple projects at the same time.</li><li>
Ability to interact and communicate effectively with colleagues and clients at all professional levels.</li><li>
Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.</li><li>
Demonstrates a commitment to the company's philosophy of high quality, professionalism, and organizational culture.</li></ul> 
 
Work Environment 
 
Professional office environment. 
 
 
Physical Demands 
 
Physical demands are essentially those of sedentary work. 
 
 
EEO Statement 
 
Rizzetta &amp; Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.&quot; 
 
 
Disclaimer 
 
This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</div>

Administrative Assistant CDD (Rizzetta and Company)

Rizzetta & Company

<div><div><div>Summary
The Maintenance Technician can identify and diagnose problems quickly and perform the necessary steps to correct the problem. This person has diverse and strong maintenance skills, great customer service, and strong verbal communication skills. 
Essential Functions
Conduct routine general maintenance procedures at property(ies).<ul><li>
Diagnose &amp; perform minor and routine maintenance/repair in a timely and professional manner.</li><li>
Pick up debris around community.</li><li>
Responsible for maintaining equipment in good working order.</li><li>
Assists with other assigned projects.</li><li>
Non-essential duties include other job-related duties as assigned.</li></ul> 
Basic skill sets for general upkeep of property(ies), including, but not limited to:<ul><li>
Painting</li><li>
Basic Plumbing</li><li>
Pressure washing</li><li>
Basic electrical knowledge, for light, ballast, and plug change outs</li><li>
Basic irrigation system knowledge</li><li>
Light wood working</li><li>
Drywall repairs</li></ul> 
Education Required - High School Diploma or GED. 
Experience Required - Maintenance &ndash; 2 years 
Job Skills<ul><li>
Ability to enforce rules, regulations and policies with tact, firmness, and to resolve problems or concerns.</li><li>
Ability to deal with people effectively, courteously, and enthusiastically.</li><li>
Must possess excellent customer service skills and be able to establish and maintain good customer relations.</li><li>
Ability to establish and maintain effective and congenial working relationships with other employees.</li><li>
Ability to understand and follow simple, oral, and written instructions, and to communicate clearly and concisely.</li><li>
Proven ability to work both collaboratively and autonomously</li><li>
Ability to learn new tasks.</li></ul> 
<ul><li>
Sufficient physical strength and agility to perform assigned tasks.</li><li>
Ability to comply with flexible work schedules.</li></ul> 
Supervisory Responsibilities - N/A 
Work Environment<ul><li>
Must be able to perform repetitive body mechanics, including but not limited to, climbing a ladder,</li></ul>
standing, stretching, twisting, bending, crouching, and kneeling.<ul><li>
Prolonged standing,</li><li>
Variable combination of outdoor and indoor environments while performing maintenance duties.</li></ul> 
EEO Statement
Rizzetta &amp; Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.</div></div></div>

Maintenance Technician

Second Avenue Realty

<div>Second Avenue is the premier platform for enabling institutions to deploy meaningful capital into single-deeded residential assets (SFR) while retaining control and valuable lines of sight into their investments over time. Second Avenue&rsquo;s proprietary technology and exclusive relationships have allowed it to bring scale to scattered single-family investment homes, a strategy that was previously untenable as an institutional asset class. The Company provides all aspects of sourcing, acquisition, and property management services for its clients.
We offer a positive culture and professional work environment. Please visit our website for additional background on our business platform &ndash; www.secondavenue.com
Job Summary
The Entry-Level Human Resources Administrative Assistant will provide administrative and clerical support to HR and the central operations office. This role is ideal for someone starting their career in HR who has strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The assistant will help maintain personnel records, coordinate employee onboarding, and support day-to-day HR and operational functions.
Duties and Responsibilities<ul><li>
Manage all office administrative activities, including routing of mail, FedEx deliveries and shipments.</li><li>
Ordering of office supplies and equipment, maintenance of office equipment, and other day-to-day office operations.</li><li>
Maintain and update employee personnel files, records, and databases.</li><li>
Managing phone calls, greeting visitors, organizing meetings, ordering supplies, and assisting Second Avenue Senior Management with Culture Building activities and communications.</li><li>
Support new hire onboarding, including preparing welcome packets and processing paperwork.</li><li>
Handle HR-related correspondence and respond to routine inquiries.</li><li>
Assist in benefits administration and help employees with forms or enrollment questions.</li><li>
Prepare HR reports, letters, and other documents as needed.</li><li>
Ensure compliance with company policies and labor laws in administrative processes.</li><li>
Help coordinate employee training sessions and events.</li><li>
Perform general office duties such as filing, data entry, photocopying, and scanning.</li><li>
Maintain conference rooms and organize breakrooms as needed.</li><li>
Perform other duties as assigned.</li></ul>
Qualifications<ul><li>
Proficient MS Office skills.</li><li>
Excellent attention to detail.</li><li>
Highly organized and self-motivated.</li><li>
Able to consistently meet deadlines.</li><li>
Aptitude in problem-solving.</li><li>
Strong empathy and interpersonal skills.</li><li>
Attention to detail and analytically driven.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Detail-oriented and able to work in a fast-paced environment.</li><li>
Sense of urgency and desire to render excellent customer service.</li><li>
Ability to organize workload, to prioritize activities and follow-up appropriately.</li></ul>
Education and Experience<ul><li>
High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree in HR, Business Administration, or related field preferred).</li><li>
Previous office or administrative experience is preferred.</li></ul>
Job Competencies<ul><li>
Able to exhibit a proven track record with respect to goal achievement and adherence to planned timeframes</li><li>
Proven ability to interact effectively with a wide range of highly experienced peers, principals, prospects</li><li>
Successful track record with respect to prioritizing multiple initiatives &ndash; including rapid execution and sense of urgency regarding completion of key tasks.</li><li>
Strong work ethic, value system, high level of adaptability and team orientation.</li></ul>
Benefits<ul><li>
Medical, Dental and Vision Insurance, Employer Paid Short-Term/Long-Term Disability and Life AD&amp;D Insurance, 401k, PTO, and Paid Holidays.</li></ul> 
NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned.
Second Avenue is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Human Resources Administrative Assistant

Orlando Health

<div>Position Summary:
<div>
Performs patient care under the direction and supervision of the physician or advanced practice provider (APP) in an ambulatory setting as a medical assistant. Acts as a medical scribe for a provider in an ambulatory setting.</div><div></div><div> 
**Experience Minimum three (3) years as a Certified Medical Assistant.**</div><div></div><div> 
Why is Florida Medical Clinic Orlando Health your best place to work?</div><div>
&#9989; Education &amp; Career Growth &ndash; Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.</div><div>
&#9989; Health &amp; Wellness &ndash; Comprehensive medical, dental, vision, free virtual visits, and well-being programs.</div><div>
&#9989; Financial &amp; Retirement &ndash; Up to 5% employer match on retirement contributions.</div><div>
&#9989; Work-Life Balance &ndash; Four weeks of paid parental leave, PTO, and flexible leave options.</div><div>
&#9989; Family &amp; Pet Support &ndash; Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.</div>
Responsibilities:
<div>
Essential Functions
</div><ul><li>Accurately and thoroughly document medical visits and procedures as they are being performed by the physician, including but not limited to:
</li><li>Patient medical history and physical exam.
</li><li>Procedures and treatments performed by healthcare professionals, including nurses and physician assistants.
</li><li>Patient education and explanations of risks and benefits.
</li><li>Physician-dictated diagnoses, prescriptions and instructions for patient or family members for self-care and follow-up.
</li><li>Prepare referral letters as directed by the physician.
</li><li>Accountable to the Assistant Nurse Manager, Nursing Operations Manager, or Practice Manager for operational issues.
</li><li>Embraces and participates in quality initiatives, goal attainment, and clinical outcome process improvement activities
</li><li>Supports and demonstrates effective and professional communication with patients and family members.
</li><li>Works collaboratively with the administrative and operations staff.
</li><li>Gathers patient data through interviews and observation.
</li><li>Assists patients and families with preparation for examination.
</li><li>Assists the physician during examination and procedures.
</li><li>Demonstrates competency in specific tasks and skills as defined by the practice.
</li><li>Provides routine treatments and administers approved medication types as ordered by the provider.
</li><li>Helps develop and coordinate the orientation process in the assigned practice for Medical Assistants Scribes. Acts as MA scribe preceptor and/or oversees assigned preceptor(s) in collaboration with nursing/clinical leadership and corporate Learning Consultant.
</li><li>Documents patient data, treatments, procedures, and patient education according to Orlando Health and department specific policies.
</li><li>Assists the physician by acting as a liaison on behalf of the patient to schedule, provide patient with scheduling information to obtain specialty testing, and/or specialty physician consultation.
</li><li>Processes incoming and outgoing calls in an independent and professional manner using sound clinical judgment.
</li><li>Able to help lead and participate in departmental committees and special projects as assigned.
</li><li>Demonstrates competency in specific tasks and skills as defined by the practice.
</li><li>Adheres and assures compliance with Orlando Health and department specific policy, procedures, value statements and Commitment to Excellent standards.
</li><li>Consistently demonstrates personal and patient safety practices and adherence to infection control standards outlined in Orlando Health policies.
</li><li>Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
</li><li>Maintains compliance with all Orlando Health policies and procedures.
</li></ul><div>Other Related Functions
</div><ul><li>Must be able to demonstrate the knowledge and skills necessary to provide care and can assess data appropriate to the age-specific needs of the patients on his or her assigned department and/or unit.
</li><li>Demonstrates awareness of medical/legal issues, patient rights and compliance with standards of regulatory and accrediting agencies.
</li><li>Practices the efficient use of supplies.
</li><li>Assists business office as needed with reception, scheduling, and discharge of patients.
</li></ul>Qualifications:
<div>
Education/Training
</div><ul><li>High school graduate or equivalent.
</li><li>Successful completion of Medical Assistant training from an approved technical school required</li><li>
Successful completion of a Medical Assistant Scribe training program.
</li></ul><div>Licensure/Certification
</div><ul><li>Maintains current BLS Healthcare Provider Certification &ndash; and</li><li>
Maintains current certification by one of the following agencies:
</li><li>Certified Medical Assistant (CMA) by the American Association of Medical Assistants (AAMA) (www.aama-ntl.org)
</li><li>Registered Medical Assistant (RMA) by American Medical Technologists (AMT) (www.amt1.com)
</li><li>Certified Clinical Medical Assistant (CCMA) by National Health career Association (NHA) (www.nhanow.com)
</li><li>National Certified Medical Assistant (NCMA) by National Center for Competency Testing (NCCT) (www.ncctinc.com)
</li></ul><div>Hold completion certification of a Scribe training program. Experience Minimum three (3) years as a Certified Medical Assistant.</div><div></div><div> 
Orlando Health proudly embraces and honors the individuality of our team members. By sharing different ideas and perspectives and working together as a team, we are better able to relate to, care for and authentically serve our patients and families who make up the collective populations in our community. So, no matter who you are, what you believe or how you express yourself, you are welcome here.</div></div>

Medical Assistant Scribe - Orthopedics/TAMPA

Levacy Legal

Levacy Legal is seeking a detail-oriented and motivated Title Assistant to join our growing real estate law firm. This position is primarily focused on title work with some receptionist responsibilities. The ideal candidate will have experience in title processing and be comfortable handling client communications at the front desk as needed.Key Responsibilities:<ul><li>Perform title processing tasks, including:</li><li>Ordering and reviewing title commitments</li><li>Coordinating with lenders, agents, and clients</li><li>Ordering payoffs and clearing title issues</li><li>Preparing title documents and closing packages</li><li>Support attorneys and paralegals with title-related administrative tasks</li><li>Ensure accuracy and timeliness in title processing and closing preparation</li><li>Maintain organized electronic and physical filing systems</li><li>Provide receptionist support as needed:</li><li>Answer phones and greet clients professionally</li><li>Manage scheduling and basic client communications</li></ul>What We&rsquo;re Looking For:<ul><li>Prior experience in title work is required (title company or real estate law firm)</li><li>Strong organizational skills with sharp attention to detail</li><li>Ability to handle multiple files and deadlines in a fast-paced environment</li><li>Professional demeanor and excellent customer service skills</li><li>Clear and confident communication, both written and verbal</li><li>Team-oriented, flexible, and able to take on receptionist duties as needed</li></ul>Growth Opportunity: This role offers advancement potential into a Title Processor, Closing Coordinator, or Paralegal position for candidates who demonstrate initiative, accuracy, and commitment to the team.About Levacy Legal: Levacy Legal is an investor-friendly law firm focused on real estate and business transactions. Our mission is to help clients Leave a Legacy through comprehensive legal services, with particular expertise in real estate and estate planning. We are dedicated to professional growth and creating a supportive, team-first work environment.Job Type: Full-timePay: $15.00 - $20.00 per hourExpected hours: 40 per weekWork Location: In person

Title Assistant (with Reception Duties) – Real Estate Law Firm

Johnson Pope Bokor Ruppel & Burns

<div>Johnson Pope Bokor Ruppel &amp; Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) for our Tampa office. The Candidate must have a minimum of three (3) years of experience in a law firm or family office setting. The LAA will perform a wide variety of legal administrative duties to attorneys specializing in the representation of ultra-high net worth individuals, families, and their related businesses. This role requires the highest level of discretion, professionalism, and attention to detail while managing administrative and secretarial support for complex legal matters involving sophisticated tax, estate planning, corporate, probate, and trust administration matters.

Position Overview

Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex tax, estate planning, corporate, probate, and trust administration matters while ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in preparing documents, coordinating with clients, maintaining accurate records, and supporting attorneys in the delivery of exceptional client service.

Key Responsibilities:
<ul>
<li>Prepare, proofread, and edit correspondence, including transmittal letters and correspondence to the Internal Revenue Service, ensuring accuracy in spelling, grammar, format, and content.</li>
<li>Manage attorney calendars and open matters, including scheduling client meetings, hearings, and deadlines.</li>
<li>Organize, maintain, and update client files (both electronic and physical), including estate planning binders and probate administration documents.</li>
<li>Review and edit pre-bills, ensuring they are ready for attorneys&rsquo; review and approval.</li>
<li>Drafting correspondence to clients with invoices and addressing billing related questions.</li>
<li>Submit new business intake and conflicts checks and opening/closing of client matters.</li>
<li>Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.</li>
<li>Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.</li>
</ul>
Essential Knowledge, Skills, and Abilities:
<ul>
<li>Attention to detail with strong organizational and time management abilities.</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.</li>
<li>Excellent communication skills, both written and oral.</li>
<li>Strong organizational and administrative skills.</li>
<li>Client service-oriented with the ability to effectively communicate with clients and team members.</li>
<li>Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.</li>
<li>Confidentiality and professionalism in handling sensitive information.</li>
<li>Ability to work extra hours as needed.</li>
<li>Self-motivated with a willingness to learn.</li>
</ul>
Educational/Job Experience Requirements:
<ul>
<li>High school diploma from an accredited institution.</li>
<li>A minimum of three (3) years of experience in a law firm or family office setting is preferred.</li>
<li>Experience with trust and estate, corporate diligence, or tax.</li>
<li>Is a notary public or is eligible and will apply shortly following acceptance of the role.</li>
</ul>
Office Location: Tampa, FL

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

 Johnson Pope Bokor Ruppel &amp; Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant&rsquo;s or employee&rsquo;s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).</div>

LEGAL ADMINISTRATIVE ASSISTANT – TAX | PRIVATE CLIENT SERVICES

JP firm

<div>Description:

Johnson Pope Bokor Ruppel &amp; Burns, LLP is seeking a full-time Legal Administrative Assistant (LAA) for our Tampa office. The Candidate must have a minimum of three (3) years of experience in a law firm or family office setting. The LAA will perform a wide variety of legal administrative duties to attorneys specializing in the representation of ultra-high net worth individuals, families, and their related businesses. This role requires the highest level of discretion, professionalism, and attention to detail while managing administrative and secretarial support for complex legal matters involving sophisticated tax, estate planning, corporate, probate, and trust administration matters.
Why Join Johnson Pope?
At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida&rsquo;s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.
Position Overview
Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex tax, estate planning, corporate, probate, and trust administration matters while ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in preparing documents, coordinating with clients, maintaining accurate records, and supporting attorneys in the delivery of exceptional client service.
Requirements:

Key Responsibilities:<ul><li>
 Prepare, proofread, and edit correspondence, including transmittal letters and correspondence to the Internal Revenue Service, ensuring accuracy in spelling, grammar, format, and content.</li><li>
Manage attorney calendars and open matters, including scheduling client meetings, hearings, and deadlines.</li><li>
Organize, maintain, and update client files (both electronic and physical), including estate planning binders and probate administration documents.</li><li>
Review and edit pre-bills, ensuring they are ready for attorneys&rsquo; review and approval.</li><li>
Drafting correspondence to clients with invoices and addressing billing related questions.</li><li>
Submit new business intake and conflicts checks and opening/closing of client matters.</li><li>
Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.</li><li>
Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.</li></ul>
Essential Knowledge, Skills, and Abilities:<ul><li>
Attention to detail with strong organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.</li><li>
Excellent communication skills, both written and oral.</li><li>
Strong organizational and administrative skills.</li><li>
Client service-oriented with the ability to effectively communicate with clients and team members.</li><li>
Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.</li><li>
Confidentiality and professionalism in handling sensitive information.</li><li>
Ability to work extra hours as needed.</li><li>
Self-motivated with a willingness to learn.</li></ul>
Educational/Job Experience Requirements:<ul><li>
High school diploma from an accredited institution.</li><li>
A minimum of three (3) years of experience in a law firm or family office setting is preferred.</li><li>
Experience with trust and estate, corporate diligence, or tax.</li><li>
Is a notary public or is eligible and will apply shortly following acceptance of the role.</li></ul>
Office Location: Tampa, FL
Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.
Equal Opportunity Employment:
Johnson Pope Bokor Ruppel &amp; Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant&rsquo;s or employee&rsquo;s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).</div>

Legal Administrative Assistant - Tax | Private Client Services

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