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IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

Confidential

<div>
 
 
 Executive Assistant - UAEN - Abu Dhabi
 
 
 
 
 
 
 Provide day-to-day administrative support to the department Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director&rsquo;s activities.
 
 
 
 
 
 
 Administrative support
 
 
 
 <ul>
 <li>
 Ensure smooth and effective execution of all daily activities relating to the Director by managing time and tasks effectively, coordinating meetings, following up on incomplete tasks and aligning key deliverables.
 </li>
 <li>
 Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork.
 </li>
 <li>
 Continuously follow-up on relevant reports and projects in the pipeline.
 </li>
 <li>
 Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics etc.,) to provide a smooth schedule and enhance the office work efficiency.
 </li>
 <li>
 Manage schedules and organize meetings according to the Director&rsquo;s request and proactively follow-up on re-scheduling and other minor irregularities.
 </li>
 <li>
 Assist in coordinating communications and thus nurturing the relationship with key stakeholders, delegations, and visitors by arranging meetings and organizing business trips.
 </li>
 <li>
 Methodically manage office documents and records and ensure that all documents are securely stored and protected.
 </li>
 <li>
 Draft letters and official correspondences as per the direction of the Director.
 </li>
 <li>
 Greet and receive visitors of the Director, inform the Director and ensure that required attention and hospitality are provided to the visitors.
 </li>
 <li>
 Work collaboratively with other Executive Assistants, ensuring up-to-date knowledge on processes and policies relating to all necessary administrative drafts.
 </li>
 <li>
 Other duties as applicable to the role.
 </li>
 </ul>
</div>

Executive Assistant

ALDAR

<div>
 
 
 Join Aldar Retail Management &ndash; Where Talent Meets Opportunity!
 
 
 
 
 
 
 At
 
 Aldar Retail Management
 
 , we&rsquo;re shaping the future of retail across the UAE. From managing vibrant F&amp;B destinations to delivering world-class shopping experiences, we&rsquo;re redefining how communities connect, shop, and thrive.
 
 
 Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you&rsquo;re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region&rsquo;s leading retail environments,
 
 this is your opportunity to be part of something extraordinary.
 
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 
 To support the
 
 Retail Design &amp; Delivery
 
 department with all related administration and document control functions and ensure the smooth-running of daily operations of the retail design and delivery department.
 
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Undertake all requested functions related to reporting, tracking of information &amp; drawings, archiving, maintain document registers, and document control.
 </li>
 <li>
 Coordinate day to day office activities and operations to secure efficiency and compliance to company policies.
 </li>
 <li>
 Preparation and update of all reports and trackers.
 </li>
 <li>
 Input information provided by the client into the appropriate reports and trackers.
 </li>
 <li>
 Extract data and produce summary reports from the associated trackers.
 </li>
 <li>
 Track information reporting and follow up internally to ensure the response time of the team is within to acceptable time frame
 </li>
 <li>
 Contact clients/tenants to schedule meeting
 </li>
 <li>
 Prepare minutes of the meeting when requested
 </li>
 <li>
 Submit timely reports and prepare presentations/proposals as assigned.
 </li>
 <li>
 Issue trackers and reports to the client.
 </li>
 <li>
 Issue project documentation and drawings as requested.
 </li>
 <li>
 Prepare invoices as requested.
 </li>
 <li>
 Follow up on outstanding invoices and track invoices and payments.
 </li>
 <li>
 Responsible for filling system accuracy and maintain internal database and filing systems.
 </li>
 <li>
 Prepares letters and forms upon requests.
 </li>
 <li>
 Ensure compliance with documentation naming protocol.
 </li>
 <li>
 Ensure back up of all pertinent information.
 </li>
 <li>
 Upload documents and drawings onto the client&rsquo;s external platforms as required.
 </li>
 <li>
 Assist colleagues whenever necessary.
 </li>
 <li>
 Perform other related duties or assignments as required &amp; directed.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 
 
 
 Education:
 
 
 
 High School Certificate or Equivalent
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 3 years&rsquo; experience in document control or administrative role with proven experience as an Administrator, Administrative Assistant, or relevant role.
 
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Proficient in Excel, word &amp; power point
 </li>
 <li>
 Excellent Communication
 </li>
 <li>
 Self- motivated
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Problem-solving attitude with an eye for detail
 </li>
 <li>
 Understanding of construction drawings an advantage
 </li>
 </ul>
 
 
</div>

Document Controller - Aldar Retail Management

OH Advisors Properties L.L.C - TWO

We are seeking a highly organized and detail-oriented Sales Coordinator Assistant to support our real estate sales team in Abu Dhabi. The role focuses on coordinating property listings, assisting sales operations, managing documentation, and ensuring smooth communication between agents, management, developers, and property portals.This position is ideal for a proactive individual with strong administrative skills and experience in the UAE real estate market.Key Responsibilities<ul><li>Provide daily administrative and coordination support to the sales team.</li><li>Create, upload, update, and manage property listings on Property Finder, Bayut, Dubizzle, and company CRM systems.</li><li>Coordinate with agents to collect property details, pricing, photos, and required approvals.</li><li>Ensure all listings are accurate, compliant, and aligned with company and portal regulations.</li><li>Prepare, organize, and track sales documentation including Form A, Title Deeds, MOUs, and marketing approvals.</li><li>Follow up on listings, leads, and transactions to ensure deadlines are met.</li><li>Liaise with developers, portal account managers, and internal departments.</li><li>Maintain organized and up-to-date records of listings and sales files.</li><li>Handle confidential information professionally and discreetly.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred).</li><li>1&ndash;2 years of experience in a sales coordination, administrative, or real estate support role.</li><li>Experience in the UAE real estate sector, preferably Abu Dhabi.</li><li>Strong proficiency in MS Office (Excel, Word, Outlook).</li><li>Hands-on experience with CRM systems and property portals.</li><li>Fluent in Arabic and English (spoken and written) &ndash; mandatory.</li></ul>Core Personality &amp; Work Style<ul><li>Highly detail-oriented with strong accuracy in listings, contracts, and databases.</li><li>Flexible and adaptable to changing priorities in a fast-paced real estate environment.</li><li>Able to work under pressure and manage multiple deadlines calmly.</li><li>Organized, structured, and strong in task tracking and follow-up.</li><li>Proactive, self-motivated, and able to work independently.</li></ul>We provide<ul><li>Competitive salary based on experience and qualifications</li><li>Employment visa provided</li><li>Medical insurance as per UAE labor law.</li><li>Paid annual leave and UAE public holidays.</li><li>Professional and supportive work environment.</li><li>Stable, long-term employment with a growing real estate company.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

SALES COORDINATOR ASSISTANT

Blue Ocean Management Training

<div>
 
 The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 
 Greet customers and guests professionally upon arrival.
 
 
 </li>
 <li>
 
 Answer calls, handle course inquiries, and assist walk-in customers.
 
 
 </li>
 <li>
 
 Manage courier requests and certificate collections.
 
 
 </li>
 <li>
 
 Provide administrative support to management.
 
 
 </li>
 <li>
 
 Organize and coordinate meetings and events.
 
 
 </li>
 <li>
 
 Maintain detailed internal databases and customer filing systems.
 
 
 </li>
 <li>
 
 Liaise with internal and external units for administrative tasks.
 
 
 </li>
 <li>
 
 Arrange training sessions and schedule events.
 
 
 </li>
 <li>
 
 Execute all administrative processes in line with company standards and policies.
 
 
 </li>
 <li>
 
 Perform clerical tasks as needed.
 
 
 </li>
 <li>
 
 Monitor and maintain office supplies and equipment inventory.
 
 
 </li>
 <li>
 
 Assist other departments with document preparation, data analysis, and project coordination.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in any relevant field.
 
 
 </li>
 <li>
 
 Minimum
 
 2 years
 
 of experience in an administrative or secretarial role.
 
 
 </li>
 <li>
 
 Strong proficiency in MS Office suite.
 
 
 </li>
 <li>
 
 Ability to thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Functional Competencies
 
 <ul>
 <li>
 
 
 Organizational Skills
 
 : Prioritize tasks, manage time effectively, and maintain organized records.
 
 
 </li>
 <li>
 
 
 Communication
 
 : Excellent verbal/written skills with active listening to address concerns clearly.
 
 
 </li>
 <li>
 
 
 Customer Service
 
 : Deliver prompt, professional support with a friendly demeanor.
 
 
 </li>
 <li>
 
 
 Resource Management
 
 : Track supplies, procure materials, and ensure equipment maintenance.
 
 
 </li>
 <li>
 
 
 Technology Proficiency
 
 : Use LMS, databases, and office software; troubleshoot basic issues.
 
 
 </li>
 <li>
 
 
 Adaptability
 
 : Handle changing priorities and unexpected challenges flexibly.
 
 
 </li>
 <li>
 
 
 Problem-Solving
 
 : Identify issues, make decisions, and improve processes.
 
 
 </li>
 <li>
 
 
 Compliance
 
 : Adhere to safety, legal, and industry standards.
 
 
 </li>
 <li>
 
 
 Cross-Functional Collaboration
 
 : Work effectively across teams to support organizational goals.
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 <ul>
 <li>
 
 
 Service
 
 : Delight customers consistently.
 
 
 </li>
 <li>
 
 
 Passion
 
 : Bring energy to every task.
 
 
 </li>
 <li>
 
 
 Integrity
 
 : Build trust through honesty.
 
 
 </li>
 <li>
 
 
 Respect
 
 : Treat all equally, regardless of title.
 
 
 </li>
 <li>
 
 
 Innovation
 
 : Create value for customers.
 
 
 </li>
 <li>
 
 
 Teamwork
 
 : Unite for shared success.
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 
 Health Insurance
 
 
 </li>
 <li>
 
 Annual Ticket to home country
 
 
 </li>
 <li>
 
 Employment Visa
 
 
 </li>
 </ul>
</div>

Admin Assistant

Burtplace General Contracting LLC

Date posted: January 5, 2026Pay: 4,500.00 (AED) - 5,000.00 (AED) per monthJob description:Job Title: HR AssistantLocation: United Arab EmiratesJob Description: We are looking for a motivated HR Assistant to support our Human Resources department in daily operations. The ideal candidate will assist with recruitment, employee records, payroll, and HR administration to ensure smooth HR processes across the organization.Key Responsibilities:<ul><li>Assist in recruitment and onboarding processes.</li><li>Maintain and update employee records accurately.</li><li>Support payroll and attendance tracking.</li><li>Prepare HR reports and documentation as needed.</li><li>Assist in implementing HR policies and procedures.</li><li>Respond to employee inquiries regarding HR-related matters.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Previous experience in an HR role is preferred.</li><li>Good knowledge of HR practices and UAE labor laws.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficiency in MS Office and HR software is a plus.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

HR assistant - construction

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Explore 115+ Administrative assistant in Arabic Jobs In Abu Dhabi this February. Find roles across top companies and apply now to boost your career.

115 administrative assistant jobs In Arabic Jobs In Abu Dhabi

Administrative Assistant

Executive Assistant

Document Controller - Aldar Retail Management

SALES COORDINATOR ASSISTANT

Admin Assistant

HR assistant - construction

Executive Assistant