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administrative assistant

Almoayyed International Group - Kingdom of Bahrain

We are looking for a detail-oriented and proactive Administrative Assistant to manage daily operational and coordination tasks. The role involves handling company vehicles, mobile lines, purchase orders, and various government-related transactions.Key Responsibilities:<ul><li>Assist in preparing, processing, and following up on purchase orders.</li><li>Manage administrative tasks related to company cars, including registration, insurance renewal, maintenance scheduling, and record keeping.</li><li>Handle mobile line requests, renewals, cancellations, and maintain updated record.</li><li>Coordinate and process transactions with ministries and government departments as required.</li><li>Maintain organized records and documentation (soft and hard copies).</li><li>Provide general administrative support to the team.</li></ul>Qualifications:<ul><li>Diploma or in Business Administration or related field.</li><li>0&ndash;2 years of experience in administrative support or office coordination.</li><li>Good communication skills in English/Arabic.</li><li>Proficiency in MS Office.</li></ul>Job Type: Full-time

Administrative Assistant

Pretty Paws

We invite you to become part of our team at an upscale mobile pet grooming business in Bahrain.Responsibilities:<ul><li>Record financial transactions via accounting software (Quickbooks).</li><li>Perform monthly reconciliations.</li><li>Support the team by performing tasks related to the operation, such as publishing daily schedules, team dispatching, etc.</li><li>Answer customer inquiries and provide customer support.</li><li>Follow the CRM communication plan.</li><li>Maintain communication with suppliers.</li><li>Carry out administrative duties such as document filing, data entry, etc.</li><li>Schedule and monitor preventive maintenance of equipment, arrange for repairs, and maintain equipment inventories.</li><li>Maintain supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Handle other administrative tasks as assigned by senior managers.</li></ul>Requirements:<ul><li>Bachelor's degree or higher.</li><li>Excellent written and verbal English communication skills.</li><li>Minimum one year of bookkeeping work experience in the GCC.</li><li>Good knowledge of Quickbooks or similar bookkeeping software.</li><li>Advanced competency in Microsoft Office and Google Workspace.</li><li>Knowledge of office management systems and procedures.</li><li>Working knowledge of office equipment.</li><li>Strong organisational skills.</li><li>Interpersonal skills.</li><li>Attention to detail and problem solving skills.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you currently in Bahrain?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>bookkeeping: 1 year (Required)</li></ul>

AM Consulting W.L.L

Position:Junior Assistant / Executive Assistant &ndash; ClaimsWe are recruiting on behalf of our client for a Junior Assistant / Executive Assistant (Claims) to support administrative and claims processing activities. This role is ideal for an organized and customer-focused professional with experience in insurance claims handling and strong coordination skills.Job SummaryThe Junior Assistant / Executive Assistant (Claims) will provide day-to-day administrative and clerical support while assisting in claims processing and customer interactions. The role involves document management, coordination with internal and external stakeholders, claims follow-ups, and support in AML/KYC-related activities.Key ResponsibilitiesAdministrative Support<ul><li>Manage document version control, filing, and retrieval of records.</li><li>Assist in preparing official documents, letters, and reports as assigned.</li><li>Maintain confidentiality of all office documents and sensitive information.</li><li>Maintain and update confidential databases, contact lists, and project-related documentation.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through memos, emails, and notices.</li><li>Coordinate with government offices, vendors, clients, and consultants as directed.</li><li>Ensure timely dissemination of information and follow-up on key decisions.</li></ul>Claims Processing &amp; Customer Support<ul><li>Handle maturity and survival benefit claim intimations, processing, and settlements.</li><li>Process and settle annuity, death, disability, and other outstanding claims.</li><li>Follow up on pending claims to ensure timely resolution.</li><li>Attend to email queries and walk-in customers related to claims.</li><li>Provide support to the Deputy MLRO on AML/KYC-related activities.</li></ul>Skills &amp; Competencies<ul><li>Strong written and verbal communication skills.</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern productivity tools.</li><li>Strong attention to detail and accuracy in documentation and correspondence.</li><li>Customer-oriented approach with the ability to manage sensitive cases professionally.</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s degree with insurance certification. Preference will be given to candidates holding FIII from the Insurance Institute of India.</li><li>Experience: Minimum 5&ndash;7 years of relevant experience in insurance claims administration or support roles, preferably within the life insurance sector.</li></ul>Job Type: Full-time

Junior Assistant / Executive Assistant – Claims

Position:Junior Assistant &ndash; Policy ServicingWe are hiring on behalf of our client for a Junior Assistant (Policy Servicing) to support daily administrative and clerical operations within the policy servicing function. This role is ideal for a dependable and well-organized professional with strong coordination skills and experience in office administration.Job SummaryThe Junior Assistant (Policy Servicing) will provide general administrative and clerical support to ensure smooth day-to-day office operations. The role involves document handling, internal coordination, basic customer and office support tasks, and maintaining an organized working environment.Key ResponsibilitiesAdministrative Support<ul><li>Manage document version control, filing, and retrieval of records.</li><li>Assist in the preparation of official documents, letters, and reports as assigned.</li><li>Maintain confidentiality of all office documents and sensitive information.</li><li>Maintain and update confidential databases, contact lists, and project-related documentation.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through memos, emails, and notices.</li><li>Coordinate with government offices, vendors, clients, and consultants as directed.</li><li>Ensure timely dissemination of information and follow-up on key decisions.</li></ul>Policy Servicing &amp; Office Support<ul><li>File policy-related correspondence and maintain organized records.</li><li>Scan incremental correspondence, handle copying, posting, and internal movement of files.</li><li>Manage transfer file copying and documentation.</li><li>Handle bank and exchange-related tasks and office-related outdoor work.</li><li>Provide and attend to refreshment requirements for officers and visitors.</li></ul>Skills &amp; Competencies<ul><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern productivity tools.</li><li>High attention to detail and accuracy in documentation.</li><li>Ability to follow instructions and manage routine tasks efficiently.</li></ul>Qualifications &amp; Experience<ul><li>Education: High School or Higher Secondary (10+2).</li><li>Experience: Minimum 5&ndash;7 years of relevant experience in administrative or clerical support roles, preferably within an office or service-oriented environment.</li></ul>Job Type: Full-time

Junior Assistant – Policy Servicing

Position: Junior Assistant / Assistant &ndash; InvestmentWe are recruiting on behalf of our client for a Junior Assistant / Assistant (Investment) to support the daily administrative and operational activities of the Investment Department. This role is well-suited for organized and detail-oriented professionals seeking experience in an investment or financial services environment.Job SummaryThe Junior Assistant / Assistant (Investment) will provide routine administrative, documentation, and coordination support to ensure the smooth functioning of the Investment Department. The role involves maintaining records, assisting with investment-related documentation, coordinating with external stakeholders, and supporting compliance and reporting requirements.Key ResponsibilitiesAdministrative &amp; Documentation Support<ul><li>Maintain proper filing, indexing, version control, and retrieval of investment-related documents.</li><li>Assist in drafting, formatting, and processing routine correspondence, reports, and internal notes.</li><li>Ensure confidentiality of documents and sensitive information.</li><li>Update and maintain databases, trackers, contact lists, and document registers.</li><li>Maintain records in line with audit and compliance requirements.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through emails, memos, and notices.</li><li>Coordinate with banks, custodians, brokers, consultants, and government offices for routine documentation and follow-ups.</li><li>Track confirmations, acknowledgements, and pending responses.</li><li>Assist in scheduling meetings and circulating agendas and supporting documents.</li></ul>Investment Operations Support<ul><li>Maintain records of investment transactions, confirmations, settlement documents, and maturity details.</li><li>Assist in reconciliation activities by compiling statements from banks and custodians.</li><li>Maintain trackers for coupon/interest receipts and fixed deposit maturities.</li><li>Support KYC documentation updates with banks, brokers, custodians, and counterparties.</li><li>Monitor investment-related emails and route them to the concerned officers.</li></ul>Compliance &amp; Reporting Assistance<ul><li>Assist in compiling information for VAT submissions and regulatory compliance.</li><li>Support preparation of routine MIS reports by collating data from multiple sources.</li><li>Assist during internal and external audits by providing required documentation.</li></ul>Skills &amp; Competencies<ul><li>Basic to good written and verbal communication skills.</li><li>Working knowledge of MS Office (Excel, Word, Outlook, PowerPoint).</li><li>Strong organizational skills with attention to detail.</li><li>Ability to follow instructions and work within defined procedures.</li></ul>Qualifications &amp; Experience<ul><li>Education: Plus Two (Higher Secondary) or Graduate in Commerce, Business Administration, or a related discipline.</li><li>Experience:</li><li>Junior Assistant: 1&ndash;2 years of relevant administrative or clerical experience.</li><li>Assistant: 2&ndash;3 years of experience in administrative or finance/investment support roles.</li></ul>Job Type: Full-time

Junior Assistant / Assistant – Investment

Position: Junior Assistant / Executive Assistant &ndash; AccountsWe are recruiting on behalf of our client for a Junior Assistant / Executive Assistant (Accounts) to provide administrative and accounting support to ensure smooth and efficient office and finance operations. This role is suitable for a detail-oriented professional with strong coordination skills and hands-on accounting support experience.Job SummaryThe Junior Assistant / Executive Assistant (Accounts) will be responsible for day-to-day administrative and clerical support, document management, coordination with internal and external stakeholders, and supporting accounting and payment-related activities. The role plays a key part in maintaining organized records, accurate reconciliations, and timely financial processes.Key ResponsibilitiesAdministrative Support<ul><li>Manage document version control, filing, and retrieval of records.</li><li>Assist in preparing official documents, letters, and reports as required.</li><li>Maintain confidentiality of all office documents and sensitive information.</li><li>Maintain and update confidential databases, contact lists, and project-related documentation.</li></ul>Communication &amp; Coordination<ul><li>Support internal communication through memos, emails, and notices.</li><li>Coordinate with government offices, vendors, clients, and consultants as directed.</li><li>Ensure timely dissemination and follow-up of information and key decisions.</li></ul>Accounting &amp; Finance Support<ul><li>Perform bank reconciliations and reconciliation of various account ledgers.</li><li>Prepare policy-related and corporate payments.</li><li>Maintain and file payment vouchers and supporting documents.</li><li>Handle collection of cash, DDs, TTs, adjustments, and remit daily collections to the bank.</li><li>Prepare cash books and scroll books.</li><li>Support ULIP accounting and reconciliation activities.</li></ul>Skills &amp; Competencies<ul><li>Strong written and verbal communication skills.</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and modern productivity tools.</li><li>Strong attention to detail and accuracy in documentation and financial records.</li><li>Ability to multitask and meet deadlines in a structured environment.</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Commerce, or a related discipline.</li><li>Experience: Minimum 5&ndash;7 years of relevant experience in administrative and accounts support roles, preferably supporting senior management.</li></ul>Job Type: Full-time

Junior Assistant / Executive Assistant – Accounts

Petiole Foods

We are looking for an IT &amp; Admin Assistant to provide first-level IT support and assist with day-to-day administrative, purchasing, and basic accounts coordination. This role is ideal for a junior candidate with hands-on IT experience who is also comfortable handling office and coordination tasks.Key ResponsibilitiesIT Support (Primary)<ul><li>Provide first-level IT support for users, systems, and basic hardware/software issues</li><li>Manage user access, email accounts, and system permissions</li><li>Support employee onboarding and offboarding from IT systems</li><li>Assist in managing document storage systems (Box, shared drives, cloud platforms)</li><li>Maintain basic IT documentation and records</li><li>Coordinate with external IT vendors when required</li><li>Handle CCTV Camera Troubleshooting, POS Setup &amp; Troubleshooting</li></ul>Admin &amp; Office Support<ul><li>Handle general administrative and office tasks</li><li>Support the purchase team with purchase requests, vendor follow-ups, and documentation</li><li>Assist the accounts team with invoice filing, document organization, and basic data entry</li><li>Manage office supplies and administrative records</li></ul>Coordination &amp; Compliance<ul><li>Ensure proper organization of digital and physical documents</li><li>Follow IT security policies and data access controls</li><li>Track tasks and ensure timely follow-up and resolution</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in IT, Computer Science, Business Administration, or related field</li><li>Minimum 1 year of IT support or systems experience (mandatory)</li><li>Basic IT troubleshooting knowledge</li><li>Familiarity with cloud/document tools (Box, Google Drive, OneDrive, etc.)</li><li>Good working knowledge of MS Office / Google Workspace</li><li>Good communication and coordination skills</li><li>Organized, reliable, and willing to learn</li></ul>Salary &amp; Benefits<ul><li>Salary range: BHD 300 &ndash; 350</li><li>Salary based on experience and skills</li><li>Growth opportunity in IT and administration</li></ul>Important: Only candidates with hands-on IT experience and a primary career focus in IT will be shortlisted.Job Type: Full-timePay: BD300.000 - BD350.000 per monthApplication Question(s):<ul><li>What is your Expected Salary? If above 300-350 BHD, please do not apply.</li><li>Please confirm whether your work experience is in IT. If not, you will not be shortlisted.</li></ul>Experience:<ul><li>IT support or systems: 1 year (Preferred)</li></ul>

IT & Admin Assistant

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