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administrative assistant

Atatreh Gate Real Estate

Administrative AssistantLocation: Abu DhabiJob Responsibilities:- Provide administrative support to the management and operations team.- Manage office documentation, data entry, and file organization.- Handle incoming calls, emails, and correspondence.- Schedule meetings and appointments.- Assist in preparing reports and presentations.- Coordinate travel and logistics arrangements.Requirements:- Proven experience as an administrative assistant or similar role.- Proficiency in MS Office (Word, Excel, PowerPoint).- Strong organizational and multitasking abilities.- Excellent written and verbal communication skills in English.Job Type: Full-timeJob Type: Full-timeLanguage:<ul><li>Arabic (Required)</li></ul>

Administrative Assistant

Confidential

<div>
 
 
 About the Organization:
 
 
 
 
 
 
 We are a newly established government organization based in Abu Dhabi, committed to improving education through innovation, high standards of excellence, and strong community involvement. As we build our dynamic team, we are looking for passionate and creative individuals who are ready to shape the future of education in the UAE.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a talented and detail-oriented Administration Assistant to join our growing team. The ideal candidate will be responsible for coordinating all activities and tasks related to academic affairs, including scheduling courses and the necessary resources for their effective and organized delivery, preparing classrooms (for teaching and administering exams), and communicating and coordinating with suppliers of textbooks and reference materials&mdash;whether print or digital&mdash;as well as other related activities, in accordance with the policies and procedures followed by the department and the organization.
 
 
 
 
 
 
 Tasks and Responsibilities:
 
 
 <ul>
 <li>
 Oversee academic activities in compliance with organizational policies.
 </li>
 <li>
 Provide administrative support for curriculum delivery, student projects, and examinations.
 </li>
 <li>
 Coordinate faculty scheduling, class planning, and exam logistics.
 </li>
 <li>
 Manage student attendance, respond to inquiries, and support educational needs.
 </li>
 <li>
 Collaborate with departments, HR, and external partners to support faculty, staffing, and onboarding.
 </li>
 <li>
 Maintain academic records and assist with accreditation processes and review visits.
 </li>
 <li>
 Ensure effective use of resources, including textbooks, library systems, and facilities.
 </li>
 <li>
 Perform additional duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Educational Administration, Human Resources Management, or a related field.
 </li>
 <li>
 Professional experience from 0 to 2 years in coordinating academic affairs within the academic or educational sector, or a related field.
 </li>
 <li>
 Prior experience in coordinating academic affairs within reputable academic or educational institutions is preferred.
 </li>
 </ul>
 
 
</div>

FGF General Transport

Front Desk &amp; Customer Service<ul><li>Welcome visitors, drivers, vendors, and customers in a friendly and professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage incoming/outgoing mail, deliveries, and packages</li></ul>Administrative Support<ul><li>Assist with data entry, filing, and maintaining digital and paper records</li><li>Prepare invoices, purchase orders, and basic documentation</li><li>Schedule appointments, meetings, and coordinate communication between departments</li><li>Support HR with onboarding tasks (forms, ID badges, etc.) when needed</li><li>Maintain office supplies and ensure front office area stays clean and organized</li></ul>Qualifications<ul><li>Previous receptionist or administrative experience required.</li><li>Strong communication and customer service skills</li><li>Proficient with Microsoft Office</li><li>Strong attention to detail and organizational skills</li><li>Proficient in English and Arabic (spoken and written) &mdash; required</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Receptionist & Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE National)
Abu Dhabi, UAE
Parsons is looking for an amazingly talented Administrative Assistant to join our team!
What You'll Be Doing:<ul><li>
Assists with developing or updating reports based on team needs and supervisor direction</li><li>
Verifies data accuracy, such as checking supplier invoices against internal records</li><li>
Distributes reports, updates, and documentation as assigned by the supervisor</li><li>
Prepares basic correspondence and internal documents that do not require supervisor review</li><li>
Answers phone calls, takes messages, and directs inquiries to the appropriate team member</li><li>
Sorts and distributes incoming mail and helps maintain organized filing systems</li><li>
Tracks office equipment usage and service history; submits service requests as needed</li><li>
Gathers and inputs data to support the team&rsquo;s overhead budget; assists with regular budget reports and basic reconciliation</li><li>
Coordinates workspace and equipment needs (e.g., requests for PCs, phones); updates internal contact directories when needed</li><li>
Supports preparation of staffing and occupancy reports by gathering required information</li><li>
Provides general administrative support to the team, contributing to smooth daily operations</li></ul>
What Required Skills You'll Bring:<ul><li>
Bachelors degree or High school diploma</li><li>
Ideally 1 year experience in Administrative roles, fresh graduates ae encouraged to apply</li><li>
Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)</li><li>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills</li><li>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines</li></ul>
Minimum Clearance Required to Start:
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (UAE National)

Progressive Technology & Services LLC

The Receptionist and Admin Assistant will manage front desk operations and provide administrative support to ensure smooth day‑to‑day functioning of the office. The role includes handling calls and visitors, maintaining records, and assisting the team with routine administrative tasks.Key Responsibilites:<ul><li>Assist with preparing basic documents, letters, and data entry in spreadsheets or systems.</li><li>Maintain and update office records, files, and contact lists.</li><li>Support HR/Accounts/Admin/Sales teams in filing, and other routine tasks.</li><li>Manage incoming and outgoing emails, courier packages, and general correspondence</li></ul>Qualification &amp; Skills:<ul><li>Female candidate.</li><li>High school diploma or above</li><li>1&ndash;3 years of experience as a receptionist, front office, or admin assistant</li><li>Strong command of the English language, both written and verbal.</li><li>Proficient with MS Office (Word, Excel, Outlook) and basic computer use.</li><li>Presentable, polite, and professional with strong customer service skills.</li><li>Organized, punctual, and able to handle multiple tasks.</li></ul>Company Overview:We are a well-established 25 -year-old, small sized, specialized technical service company based in M9, Musaffah Industrial Area, Abu Dhabi.Interested candidates who meet the above criteria are requested to apply through this job portal with an updated CV and recent photo. In your application, please mention your current and expected salary, current visa status, notice period if employed. Candidates who are currently present in the UAE will only be considered.Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Office is based in M9, Musaffah Industrial Area. Are you willing to travel using public transportation or arrange your own? </li></ul>Application Deadline: 27/12/2025

Receptionist and Administrative Assistant - Female

Mind Base Education

<div>
 
 This is a full-time position responsible for assisting with the preparation, review, validation, and maintenance of reports and records that support operational oversight, compliance, and management decision-making.
 
 
 
 The position focuses on reporting support, transcript management, system data accuracy, document control, onboarding administration, and general operational coordination. Strong attention to detail, intermediate Excel skills, and the ability to manage multiple administrative workflows are essential. Responsibilities are primarily supportive in nature and are carried out under the direction of senior management.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Reporting &amp; Data Management Support
 
 
 
 <ul>
 <li>
 Assist in the preparation, review, and finalization of the Monthly Progress Report (MPR) by supporting data collection, audit checks, and formatting throughout the month.
 
 </li>
 <li>
 Support grade report preparation by conducting audit checks, validating data, and assisting with report compilation as required.
 
 </li>
 <li>
 Coordinate tutoring bookings for students interventions. Assist with data clean-up and data alignment and audit check activities across systems and trackers, including data reviews, pending request reports, and notes audits.
 
 </li>
 <li>
 Perform regular data checks to identify missing, inconsistent, or inaccurate information and flag observations or issues to the Senior Manager prior to report submission. Maintain accurate and timely data entry across trackers, shared files, and systems in line with agreed processes.
 
 </li>
 <li>
 Support ad-hoc data requests, report extracts, and validations as requested by the Senior Manager or management team.
 
 </li>
 </ul>
 
 
 Transcript Entry &amp; Records Support
 
 
 
 <ul>
 <li>
 Upload student transcripts and related academic documents to the Student Management System (SMS) in accordance with established procedures.
 
 </li>
 <li>
 Maintain transcript trackers to ensure completeness, version control, and alignment with system records.
 
 </li>
 <li>
 Follow up on missing or delayed transcripts and flag gaps or issues to the Senior Manager for review.
 
 </li>
 </ul>
 
 
 Systems &amp; Platform Support
 
 
 
 <ul>
 <li>
 Support day-to-day data management activities within the Student Management System (SMS) and College Planner Pro (CPP).
 
 </li>
 <li>
 Assist in generating system-based extracts, trackers, and reports as required for operational or management review.
 
 </li>
 <li>
 Follow established workflows for system usage and escalate system-related issues when required.
 
 </li>
 </ul>
 
 
 Document Control &amp; Records Management
 
 
 
 <ul>
 <li>
 Maintain organized, accurate, and up-to-date records across OneDrive and shared folders.
 
 </li>
 <li>
 Ensure documents are properly named, version-controlled, and stored in line with internal standards.
 
 </li>
 <li>
 Assist in preparing documents and evidence files for audits, reviews, and compliance checks.
 
 </li>
 </ul>
 
 
 Email &amp; Communication Support
 
 
 
 <ul>
 <li>
 Manage assigned inboxes and group email communications.
 
 </li>
 <li>
 Support the drafting and sending of internal communications to Team Leads and relevant stakeholders.
 
 </li>
 <li>
 Ensure emails are monitored regularly and actions are taken or escalated as required.
 
 </li>
 </ul>
 
 
 Administrative &amp; Onboarding Support
 
 
 
 <ul>
 <li>
 Support onboarding administration, including account setup coordination, tracker updates, profile creation, and documentation checks.
 
 </li>
 <li>
 Assist with meeting scheduling, calendar management, interviews, and internal coordination.
 
 </li>
 <li>
 Support logistics for events, training sessions, and operational activities.
 
 </li>
 <li>
 Assist management with preparing presentations, formatting slides, and organizing meeting materials.
 
 </li>
 </ul>
 
 
 Process, SOP &amp; Training Support
 
 
 
 <ul>
 <li>
 Assist in documenting, updating, and organizing Standard Operating Procedures (SOPs).
 
 </li>
 <li>
 Support the creation of training materials, user guides, and instructional videos for systems and processes.
 
 </li>
 <li>
 Contribute suggestions for process improvements based on operational observations.
 
 </li>
 </ul>
 
 
 Compliance &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Handle sensitive student and program data in line with confidentiality, data protection, and information security requirements.
 
 </li>
 <li>
 Follow internal policies and procedures at all times.
 
 </li>
 <li>
 Promptly flag data, documentation, or compliance concerns to the Senior Manager.
 
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 Degree &amp; Qualification Requirements
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Information Management, Education Administration, Data Management, or a related field.
 
 
 </li>
 <li>
 
 Diploma or Associate Degree with significant relevant experience in data entry, administrative support, reporting, or operational coordination.
 
 
 </li>
 <li>
 
 Candidates should have proven experience with data management systems, reporting workflows, and administrative processes, along with intermediate Excel skills and attention to detail.
 
 
 </li>
 <li>
 
 Practical expertise in document control, transcript management, onboarding support, and handling sensitive data is highly valued.
 
 
 </li>
 </ul>
</div>

Data Entry & Administrative Assistant

Aldar Academies

<div><div>Yasmina British Academy is an outstanding English Curriculum school in the beautiful city of Abu Dhabi. With our globally recognized and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Yasmina British Academy is an exceptional place to work. With the transition to its multi-billion-dirham new campus now complete, Yasmina British Academy is leveraging its state-of-the-art facilities to redefine digital learning. This new multi-building campus is designed to foster a future-focused educational experience, providing students and teachers with cutting-edge technology, sustainable learning environments, and unparalleled opportunities for innovation and digital excellence.
This incredible facility is more than just a school, acting as a social, sporting and performance hub for both the local and international communities of the city. The new campus enables us to add even more value to our currently outstanding educational provision, whilst utilising the reputation of Aldar Academies&rsquo; brand to positively impact the lives of our learning community in the UAE.
It has an exciting, diverse, and progressive learning community that annually produces some of the very best I/GCSE and A Level results in the UAE. Yasmina&rsquo;s learning culture is underpinned by the core values of excellence, respect, passion, collaboration, and creativity, allowing all students to thrive. Furthermore, the Academy is extremely proud of its recent ADEK inspection, which rated Yasmina British Academy as &lsquo;Outstanding&rsquo; in all six performance standards, placing it among the top schools in the UAE and Middle East.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.</div></div>
 <div>REQUIREMENTS
Minimum Qualifications
<ul><li>&ldquo;O&rdquo; Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)
</li></ul>Minimum Experience
<ul><li>School Experience Preferred.
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
</li>Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage). 
<li>
</li></ul> 
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance. 
 
#HR@AYA</div>
 <div><div>RESPONSIBILITIES
<ul><li>Attend all administration team meetings
</li><li>Typing and branding of official documents and letters to staff
</li><li>Receiving, directing and responding to emails on behalf of the Team as appropriate
</li><li>Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder&rsquo;s responsibility
</li><li>Link to Aldar HQ for all issues/tasks
</li><li>Design new documents, where necessary, to improve department's effectiveness
</li><li>Attend any training deemed necessary in relation to the role of Admin Support
</li><li>Support new staff &ndash; arrival, induction, accommodation and any other requirements
</li><li>Maintaining up to date records for all staff
</li><li>Mail merge letters to provide a more personalised service for staff
</li><li>Responsible for all communications to staff
</li><li>Ensure all fire registers are up to date and accurate</li></ul></div></div>

Administrative Assistant - Yasmina British Academy

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310 administrative assistant jobs IN Institutional And Governmental Communication Jobs In Abu Dhabi

Administrative Assistant

Administrative Assistant

Receptionist & Administrative Assistant

Administrative Assistant (UAE National)

Receptionist and Administrative Assistant - Female

Data Entry & Administrative Assistant

Administrative Assistant - Yasmina British Academy