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administrative assistant

MACNA

<div>
 
 
 JOB SUMMARY
 
 
 
 The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO&rsquo;s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 CEO Related Responsibilities (70%):
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle confidential correspondence, emails, and phone calls.
 </li>
 <li>
 Prepare reports, presentations, agendas, and briefing materials for the CEO.
 </li>
 <li>
 Arrange business travel, accommodations, and visa documentation for the CEO.
 </li>
 <li>
 Facilitate follow-ups on the CEO&rsquo;s action items and maintain task trackers.
 </li>
 <li>
 Liaise between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the preparation and logistics of board and executive meetings.
 </li>
 <li>
 Draft high-level communications and consolidate business updates.
 </li>
 <li>
 Track documents and approvals requiring the CEO's signature or review.
 </li>
 <li>
 Manage confidential files and maintain secure records.
 </li>
 </ul>
 
 
 Cross-Functional &amp; Administrative Support (30%):
 
 
 <ul>
 <li>
 Support other departments with administrative tasks when assigned directly by the CEO.
 </li>
 <li>
 Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
 </li>
 <li>
 Participate in internal project coordination or research assignments.
 </li>
 <li>
 Help prepare and update internal policies, procedures, and templates.
 </li>
 <li>
 Act as a backup for executive office administrative needs.
 </li>
 <li>
 Support internal events, workshops, or visits hosted at the executive level.
 </li>
 <li>
 Maintain supplies and oversee vendors related to the executive office or boardroom.
 </li>
 </ul>
 
 
 QUALIFICATIONS &amp; REQUIMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in executive support roles
 </li>
 <li>
 Prior exposure to supporting C-level or senior executives preferred
 </li>
 <li>
 Bilingual preferred (English &amp; Arabic mandatory)
 </li>
 <li>
 Familiarity with Saudi corporate work culture is beneficial
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
</div>

Administrative Assistant

51Talk Headquarters

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Handle walk-in customers
 </li>
 <li>
 Schedule and confirm meetings
 </li>
 <li>
 Ensure file organization based on office protocol
 </li>
 <li>
 Provide ad hoc support around office as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Strong interpersonal, customer service and communication skills
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 </ul>
 
 
</div>

ALPIN LIMITED

<div>Job Description:
The Executive Administrative Assistant is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.
Key Responsibilities:<ul>
<li>
Effectively participate in stakeholder meetings and provide assistance to program director as needed.</li>
</ul><ul><li>Prepare and format presentations, reports, and official documents for internal and external use.</li>
</ul><ul><li>Support the team with day-to-day office tasks using Microsoft Office tools.</li>
</ul><ul><li>Organize and maintain shared documentation and templates.</li>
</ul><ul><li>Assist in scheduling meetings and coordinating materials for project reviews.</li>
</ul><ul><li>Ensure consistency, clarity, and professionalism in all presentation outputs.</li>
</ul>
Candidate Profile:<ul>
<li>
Experience: Minimum 4-5 years&rsquo; experience in administrative support roles, preferably in technical or project-based environments.</li>
</ul><ul><li>Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.</li>
</ul><ul><li>Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.</li>
</ul><ul><li>Professional fluency in English &amp; Arabic</li></ul></div>

Executive Administrative Assistant (Saudi Nationals only)

ABDULWAHED AHMED BEN SHABIB FOR TRADING

(with flexibility to attend client meetings)Job Type:Full-timeKey Responsibilities:<ul><li>&#1573;&#1583;&#1575;&#1585;&#1577; &#1608;&#1585;&#1601;&#1593; &#1575;&#1604;&#1605;&#1606;&#1578;&#1580;&#1575;&#1578; (Listing) &#1593;&#1604;&#1609; &#1605;&#1606;&#1589;&#1575;&#1578; Amazon, Noon.</li><li>&#1605;&#1578;&#1575;&#1576;&#1593;&#1577; &#1608;&#1578;&#1581;&#1583;&#1610;&#1579; &#1575;&#1604;&#1576;&#1610;&#1575;&#1606;&#1575;&#1578; &#1593;&#1604;&#1609; ERP system</li></ul>&#1581;&#1590;&#1608;&#1585; &#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1575;&#1578; &#1575;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569; &#1548; &#1608;&#1578;&#1587;&#1580;&#1610;&#1604; &#1575;&#1604;&#1605;&#1604;&#1575;&#1581;&#1592;&#1575;&#1578; (Meeting minutes) &#1608;&#1575;&#1604;&#1605;&#1578;&#1575;&#1576;&#1593;&#1577; &#1576;&#1593;&#1583; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1575;&#1578;.<ul><li>&#1575;&#1604;&#1578;&#1606;&#1587;&#1610;&#1602; &#1605;&#1593; &#1575;&#1604;&#1601;&#1585;&#1602; &#1575;&#1604;&#1583;&#1575;&#1582;&#1604;&#1610;&#1577; &#1608;&#1575;&#1604;&#1582;&#1575;&#1585;&#1580;&#1610;&#1577; &#1604;&#1590;&#1605;&#1575;&#1606; &#1587;&#1610;&#1585; &#1575;&#1604;&#1593;&#1605;&#1604;&#1610;&#1575;&#1578; &#1576;&#1587;&#1604;&#1575;&#1587;&#1577;.</li><li>&#1573;&#1593;&#1583;&#1575;&#1583; &#1578;&#1602;&#1575;&#1585;&#1610;&#1585; &#1583;&#1608;&#1585;&#1610;&#1577; &#1593;&#1606; &#1581;&#1575;&#1604;&#1577; &#1575;&#1604;&#1605;&#1606;&#1578;&#1580;&#1575;&#1578; &#1608;&#1575;&#1604;&#1605;&#1576;&#1610;&#1593;&#1575;&#1578; &#1608;&#1575;&#1604;&#1600; operations.</li><li>&#1583;&#1593;&#1605; &#1575;&#1604;&#1605;&#1583;&#1610;&#1585; &#1601;&#1610; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1610;&#1577; &#1575;&#1604;&#1610;&#1608;&#1605;&#1610;&#1577; &#1581;&#1587;&#1576; &#1575;&#1604;&#1581;&#1575;&#1580;&#1577;.</li></ul>Requirements:<ul><li>&#1582;&#1576;&#1585;&#1577; &#1587;&#1575;&#1576;&#1602;&#1577; &#1601;&#1610; &#1605;&#1580;&#1575;&#1604; E-commerce (&#1610;&#1601;&#1590;&#1604; &#1593;&#1604;&#1609; Amazon &#1571;&#1608; Noon).</li><li>&#1605;&#1593;&#1585;&#1601;&#1577; &#1593;&#1605;&#1604;&#1610;&#1577; &#1576;&#1600; ERP systems.</li><li>&#1588;&#1582;&#1589;&#1610;&#1577; &#1602;&#1608;&#1610;&#1577;&#1548; &#1604;&#1576;&#1602;&#1577;&#1548; &#1608;&#1602;&#1583;&#1585;&#1577; &#1593;&#1604;&#1609; &#1578;&#1605;&#1579;&#1610;&#1604; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577; &#1601;&#1610; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1575;&#1578;.</li><li>&#1573;&#1580;&#1575;&#1583;&#1577; &#1575;&#1604;&#1604;&#1594;&#1577; &#1575;&#1604;&#1573;&#1606;&#1580;&#1604;&#1610;&#1586;&#1610;&#1577; &#1608;&#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1603;&#1578;&#1575;&#1576;&#1577; &#1608;&#1578;&#1581;&#1583;&#1579;&#1611;&#1575;.</li><li>&#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1578;&#1606;&#1592;&#1610;&#1605; &#1593;&#1575;&#1604;&#1610;&#1577; &#1608;&#1575;&#1604;&#1602;&#1583;&#1585;&#1577; &#1593;&#1604;&#1609; &#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1605;&#1593; &#1605;&#1607;&#1575;&#1605; &#1605;&#1578;&#1593;&#1583;&#1583;&#1577;.</li></ul>Preferred:<ul><li>&#1582;&#1576;&#1585;&#1577; &#1587;&#1575;&#1576;&#1602;&#1577; &#1603;&#1605;&#1587;&#1575;&#1593;&#1583; &#1573;&#1583;&#1575;&#1585;&#1610; &#1571;&#1608; E-commerce Coordinator.</li><li>&#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1580;&#1610;&#1583;&#1577; &#1601;&#1610; Excel &#1608; PowerPoint</li></ul>Job Type: Full-time

E-commerce & Administrative Assistant

Limitless Solution for Conferences and Seminars - شركة ليمتلس لتنظيم المعارض و الؤتمرات

<div>
 
 
 Company Description
 
 
 
 Limitless Solution for Conferences and Seminars Organizing LLC is a prominent Events and Conferences Organizer in the Middle East, specializing in Business, Events, Education, IT, Travel &amp; Tourism, and Innovation. Operating across the GCC region, with a focus on UAE, KSA, and Qatar, our head office is based in Dubai with branches in Abu Dhabi, Sharjah, and Riyadh. We bring a fresh and unique approach to the MICE and medical Education industry.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Secretary and Administrative Assistant located in Riyadh. As a Secretary and Administrative Assistant, you will be responsible for providing administrative support, managing office tasks, handling communications, and assisting in executive administrative duties.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Assistance and Executive Administrative Assistance skills
 </li>
 <li>
 Strong Phone Etiquette and Communication abilities
 </li>
 <li>
 Clerical Skills
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook)
 </li>
 <li>
 Ability to prioritize tasks and work efficiently
 </li>
 <li>
 Detail-oriented and proactive approach to work
 </li>
 <li>
 Previous experience in a similar role is a Must
 </li>
 <li>
 Maintaining and Updating vendor list
 </li>
 <li>
 Following up with vendors through Calls/Emails/WhatsApp
 </li>
 <li>
 Arrange shipments with different courier and follow-up until delivery
 </li>
 <li>
 Handle petty cash, keep appropriate records and prepare expense report
 </li>
 <li>
 Managing Vendor's List and Vendor Inquiry
 </li>
 </ul>
 
 
 
 
 
 Salary
 
 
 
 Depending on the candidate profile, the range of monthly package will be from
 
 3,000.00 SAR
 
 to
 
 4,000.00 SAR
 
 .
 
</div>

Operations and Admin Executive

Sealy Mattress Middle East

<div>Sealy Mattress Middle East is seeking a proactive and highly organized Executive Assistant to support our executive team in Jeddah. As a pivotal member of our organization, you will provide comprehensive administrative support, ensuring smooth operations and effective communication across various departments. Your role will involve managing schedules, coordinating meetings, and assisting in project management while maintaining the highest level of professionalism and confidentiality. If you are detail-oriented, adaptable and thrive in a fast-paced environment, we invite you to join our dynamic team.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage executives' schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence as required.</li>
<li>Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.</li>
<li>Assist in project management by tracking deadlines and progress on various initiatives.</li>
<li>Maintain organized filing systems and databases for easy access to information.</li>
<li>Act as a liaison between executives and various departments to facilitate communication.</li>
<li>Handle confidential information with discretion and professionalism.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Business Administration, Management, or a related field.</li>
<li>3-5 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong written and verbal communication skills in both Arabic and English.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>High level of attention to detail and problem-solving abilities.</li>
<li>25 to 35 years old.</li>
<li>Female</li>
<li>Saudi national.</li>
</ul>Benefits<ul>
<li>Private Health Insurance</li>
<li>Pension Plan</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Assistant

Astek Middle East

<div>
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 Riyadh, KSA (Onsite)
 
 
 
 Contract:
 
 1 Year (Extendable)
 
 
 
 Position Overview:
 
 
 
 We are looking for a dynamic and proactive
 
 Assistant Coordinator
 
 to support our client&rsquo;s CTO and enhance the overall operational efficiency of the team. The ideal candidate will be highly organized, possess excellent English communication skills, and demonstrate a social and approachable personality. This role requires someone who can manage multiple responsibilities with a hands-on approach and a can-do attitude.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Provide support to employees by addressing concerns and ensuring a positive work environment
 
 
 &bull; Review and verify invoices for accuracy and completeness
 
 
 &bull; Coordinate internally to follow up on tasks and ensure timely execution
 
 
 &bull; Manage the CTO&rsquo;s calendar, schedule meetings, and arrange events
 
 
 &bull; Maintain strong relationships with vendors and ensure effective communication and follow-up
 
 
 
 Qualifications:
 
 
 
 &bull; Minimum 1 year of experience in a similar administrative or coordination role
 
 
 &bull; Excellent command of English (written and verbal)
 
 
 &bull; Strong interpersonal and communication skills
 
 
 &bull; Demonstrated ability to take initiative and work effectively in a fast-paced environment
 
 
 &bull; Proficient in handling multiple tasks and setting priorities
 
 
 
 Soft Skills:
 
 
 
 &bull; Outgoing and confident personality
 
 
 &bull; Ability to engage and collaborate with cross-functional teams
 
 
 &bull; Professional, proactive, and detail-oriented
 
</div>

Explore 398+ Administrative assistant in Ksa this September. Find roles across top companies and apply now to boost your career.

398 administrative assistant jobs IN Ksa

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant (Saudi Nationals only)

E-commerce & Administrative Assistant

Operations and Admin Executive

Executive Assistant

Executive Assistant