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administrative assistant

Zahr Freighters

<div>Zahr Freighters is looking for a reliable and organized Administrative Assistant to join our team in Dubai. This role is perfect for someone who enjoys supporting daily office operations, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities:
<ul>
<li>Manage daily administrative tasks, including filing, documentation, and data entry.</li>
<li>Handle incoming calls, emails, and correspondence professionally.</li>
<li>Assist in preparing reports, schedules, and office records.</li>
<li>Coordinate meetings, appointments, and office calendars.</li>
<li>Maintain office supplies and ensure the workspace is well-organized.</li>
<li>Support HR and logistics teams with documentation and departmental tasks.</li>
<li>Process and distribute incoming and outgoing mail.</li>
<li>Assist with vendor coordination and basic procurement activities.</li>
<li>Keep confidential information secure and follow office protocols.</li>
<li>Provide general support to management and staff when required.</li>
</ul>
Qualifications:
<ul>
<li>Diploma or bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong communication and organizational skills.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li>
<li>Ability to multitask, prioritize, and work independently.</li>
<li>Attention to detail and a professional attitude.</li>
</ul>
Joining Zahr Freighters in Dubai as an Administrative Assistant offers a chance to grow within a supportive and dynamic environment. If you are dedicated, efficient, and motivated to contribute to smooth office operations, this role provides an excellent platform to advance your career.</div>

Administrative Assistant

ScoreCarts

Job Title: Administrative AssistantLocation: Dubai &ndash; Hybrid Employment Type: Full-Time Salary: AED 1,000 &ndash; 1,500 per month (based on experience)Job OverviewWe are looking for a reliable and detail-oriented Administrative Assistant to support our team with daily administrative tasks, data management, report preparation, and progress tracking. The ideal candidate is highly proficient in Microsoft Excel and Word, well-organized, proactive, and comfortable working in a fast-paced environment.Key Responsibilities<ul><li>Prepare, format, and update regular reports (daily/weekly/monthly) using Microsoft Excel and Word</li><li>Collect, clean, and verify data from team members to ensure accuracy before submission</li><li>Track task and project progress, follow up with team members, and update status sheets/trackers</li><li>Maintain organized filing systems (digital and physical) for reports, contracts, and documents</li><li>Schedule meetings, prepare agendas, and take minutes when required</li><li>Assist in preparing presentations in PowerPoint when needed</li><li>Support the team with ad-hoc tasks and urgent requests</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience as an Administrative Assistant, Data Entry Clerk, or similar role (at least 1&ndash;2 years)</li><li>Excellent knowledge of Microsoft Office &ndash; especially Excel (pivot tables, formulas, data validation, conditional formatting) and Word (mail merge, styles, templates)</li><li>Strong attention to detail and high accuracy in data handling</li><li>Good written and spoken English (Arabic is a plus)</li><li>Ability to prioritize tasks and meet deadlines</li><li>Strong organizational and time-management skills</li><li>Positive attitude, team player, and willing to learn</li><li>High school diploma or higher</li></ul>We Offer<ul><li>Hybrid position (5&ndash;6 days/week depending on project load)</li><li>Salary: AED 1,000 &ndash; 1,500 per month</li><li>Public holidays as per UAE labor law</li><li>Friendly and supportive team environment</li><li>Opportunity for growth for outstanding performers</li></ul>Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED1,000.00 - AED1,500.00 per monthApplication Question(s):<ul><li>Have you read the salary package in the job description?</li><li>Do you require an employment visa?</li></ul>Experience:<ul><li>excel: 2 years (Required)</li><li>power point: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

REALTY EXPERTS REAL ESTATE BROKERS L.L.C

Hiring: Admin Executive (Female Candidates Only) Location: Dubai, UAE Company: Real Estate FirmWe are expanding our team and looking for a well-organized, proactive, and responsible Female Admin Executive to support our daily operations. If you have strong attention to detail and a passion for real estate administration, we want to hear from you!Key Responsibilities:<ul><li>Manage day-to-day office operations and general administrative duties</li><li>Prepare, update, and maintain documents, contracts, and property listings</li><li>Coordinate professionally with agents, clients, and management</li><li>Handle phone calls, emails, and inquiries efficiently</li><li>Maintain organized filing systems and company records</li><li>Assist with marketing activities, listings, and property coordination when needed</li></ul>Requirements:<ul><li>Proven work experience in an administrative or office support role</li><li>Excellent organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Fluent in English (spoken &amp; written)</li><li>Female candidates only</li><li>Immediate joiner preferred</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

TOPPOWER GENERAL TRADING LLC

- Provide administrative and clerical support to the management team- Organize and maintain files, records, and correspondence- Schedule meetings, appointments, and travel arrangements- Draft and format letters, memos, and reports- Handle incoming calls, emails, and visitor inquiries professionally- Assist with quotations, invoices preparation and payment follow-ups- Maintain confidentiality and ensure accuracy in all documentationQualifications: - Strong organizational and time-management skills- Excellent written and verbal communication in English- Proficiency in MS Office (Word & Excel)- Ability to multitask and work independently- Trustworthy, discreet, and detail-oriented

Spencer Interiors & Contracting LLC

<div><div><div>Key Responsibilities : Provide day-to-day administrative and clerical support. Handle incoming emails and correspondence professionally. Assist in preparing letters and internal communications if required. Organize and maintain company records, employee files and databases. Support HR and PRO teams with documentation, visa processing, and onboarding activities when necessary. Assist in translation of documents from English to Arabic. Perform additional office tasks and responsibilities assigned by management. Requirements : Must be a UAE National (Emirati). High school diploma or bachelor's degree. Prior experience in administration, office support is an advantage (fresh graduates are encouraged to apply). Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Strong communication skills in Arabic and English. Professional, organized, and able to manage multiple tasks efficiently. Ability to handle confidential information with discretion.
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ZR Consultants

CompanyZRC International (ZRCI) is a leading business consulting firm specialising in Governance, Risk, and Controls. With deep expertise in executing large-scale projects, we offer comprehensive services in Cyber Security, Artificial Intelligence Compliance, SOX Compliance (Sarbanes-Oxley), Business and IT Controls Transformation (including SAP S/4HANA and Oracle Fusion), Controls Rationalisation and Optimisation, Internal Audits, ESG initiatives, and regulatory compliance. Our services are tailored to meet the unique needs of clients in the United Arab Emirates.Founded in 2023, ZRCI was established as a strategic extension of our successful affiliate, ZR Consultants, marking our expansion into the UAE market. As we continue to grow, our commitment to delivering high-quality, cost-effective solutions remains unwavering. To learn more, please visit www.zrc.aeRole OverviewWe are looking for a proactive and versatile Senior Administrative Assistant to join our growing consultancy. This role sits at the heart of our business, supporting senior leaders across operations, business development, marketing, recruitment, and executive support.You&rsquo;ll play a key part in ensuring the smooth running of day-to-day operations while also helping to drive client growth, elevate our brand, and strengthen our talent pipeline.If you thrive in a fast-paced environment, enjoy wearing multiple hats, and are looking for an opportunity where you can make a real impact, we&rsquo;d love to hear from you.Even if you don&rsquo;t tick every box, we encourage you to apply &ndash; we value drive, adaptability and a can-do attitude above all.What You&rsquo;ll Be Doing:Operations &amp; Executive Support<ul><li>Manage diaries, inboxes and coordinate meetings, events, and travel logistics.</li><li>Oversee operational tasks including expenses, supplier management, filing and award submissions.</li><li>Maintain accurate timesheets in MyHours.</li><li>Produce professional presentations, reports and briefing materials.</li><li>Provide ad hoc support to senior leadership and adapt to evolving business needs.</li></ul>Business Development &amp; Marketing<ul><li>Research prospective clients, markets and opportunities; create reports and insights.</li><li>Support outreach efforts using platforms such as Apollo and Supplier Portals.</li><li>Maintain and update company profiles across Supplier Portals.</li><li>Develop high-quality client presentations, proposals and marketing materials.</li><li>Manage and schedule content for LinkedIn, X and the company website.</li><li>Design creative digital assets using Canva to strengthen our brand presence.</li><li>Contribute to marketing campaigns targeting blue-chip clients.</li></ul>Recruitment<ul><li>Manage end-to-end recruitment: job postings, CV screening, candidate shortlisting and interview scheduling.</li><li>Keep candidate records and pipelines up to date via Indeed and internal systems.</li><li>Prepare polished candidate profiles for client review.</li></ul>What We&rsquo;re Looking For<ul><li>Strong written and verbal communication skills (English essential).</li><li>Confident using Microsoft Outlook for diary/inbox management.</li><li>Proficiency across Microsoft Office (Word, Excel, PowerPoint).</li><li>Comfortable using Canva for design and digital marketing collateral.</li><li>Excellent organisational skills with the ability to prioritise and multitask.</li><li>Self-starter with the confidence to work independently and take initiative.</li><li>Professional, trustworthy and able to handle confidential matters discreetly.</li><li>Willingness to complete an enhanced DBS/CRB check.</li><li>Previous experience in consulting, professional services or a high-growth environment is a plus.</li></ul>Agencies, please note we are not looking for your support on this recruitmentEqual OpportunitiesAs a proud Ethnic Minority Owned Business, ZRC International is an equal opportunity employer, and we value diversity in our organisation. We welcome applications from candidates with diverse backgrounds and perspectives.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have any experience using Canva?</li><li>Do you have any experience using WordPress?</li><li>We require individuals who will be able to commence engagement as soon as possible. Please indicate your availability or notice period?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Linkedin Administration: 2 years (Preferred)</li><li> executive assistant / administrative: 2 years (Preferred)</li><li>Business Development: 1 year (Preferred)</li><li>Marketing : 1 year (Preferred)</li><li>Recruitment Administration: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Senior Administrative Assistant

Müller's Solutions

<div>
 M&uuml;ller's Solutions, a leading tech consulting firm specializing in Technology consulting, Managed Services, SAP implementation &amp; Support, and Global Tech Recruitment, is seeking a dedicated and detail-oriented Administrative Assistant who is fluent in Arabic to join our dynamic team. With offices in Germany, Saudi Arabia, United Arab Emirates, and Egypt, we pride ourselves on delivering innovative solutions that drive progress and success for our clients. We empower businesses to optimize operations and streamline their processes.
 
 
 In this role, you will provide comprehensive administrative support to our team, focusing on enhancing efficiency and coordination within the office. Your contributions will be essential in facilitating communication with our Arabic-speaking clients and stakeholders, ensuring that all administrative tasks are handled promptly and professionally.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support, including handling correspondence, scheduling meetings, and managing calendars
 </li>
 <li>
 Assist in preparing reports, presentations, and documentation as needed
 </li>
 <li>
 Serve as a point of contact for Arabic-speaking clients and stakeholders, ensuring clear communication and support
 </li>
 <li>
 Maintain organized records and files, both digital and physical
 </li>
 <li>
 Coordinate travel arrangements and logistics for team members
 </li>
 <li>
 Support the team in project management and other ad-hoc administrative tasks
 </li>
 <li>
 Contribute to the overall efficiency of the office by implementing best practices in administrative procedures
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an Administrative Assistant or in a similar role
 </li>
 <li>
 Fluency in Arabic and English, both spoken and written
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Ability to work independently and as part of a team in a fast-paced environment
 </li>
 <li>
 Knowledge of basic office procedures and administrative processes
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field is a plus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Why Join Us:
 
 
 Opportunity to work with a talented and passionate team.
 
 
 Competitive salary and benefits package.
 
 
 Exciting projects and innovative work environment.
</div>

Administrative Assistant (Arabic Speaker)

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Senior Administrative Assistant

Administrative Assistant (Arabic Speaker)