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executive assistant

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Executive Assistant

One Development

<div>
 
 We are seeking a highly professional and experienced
 
 Executive Assistant
 
 to provide comprehensive administrative and strategic support to our
 
 Chairman
 
 . Ideal candidate will have a
 
 finance or accounting background
 
 , proven experience supporting
 
 C-Level Executives
 
 , and exceptional organizational and communication skills.
 
 Experience in the real estate sector
 
 is highly desirable.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to Chairman, including managing schedules, meetings, travel arrangements, and confidential correspondence
 </li>
 <li>
 Serve as a key liaison between Chairman and internal/external stakeholders
 </li>
 <li>
 Prepare reports, presentations, financial summaries, and briefing materials
 </li>
 <li>
 Track and follow up on strategic initiatives and ensure timely execution
 </li>
 <li>
 Manage confidential information with discretion and professionalism
 </li>
 <li>
 Organize board meetings, executive reviews, and other high-level engagements
 </li>
 <li>
 Coordinate with Finance, Legal, HR, and other departments on behalf of the Chairman
 </li>
 <li>
 Support decision-making by providing research and analysis on key business topics
 </li>
 <li>
 Oversee special projects as directed by the Chairman
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in finance
 
 , Accounting
 
 , Business Administration, or related field (Master&rsquo;s degree preferred)
 </li>
 <li>
 
 5+ years
 
 of experience as an Executive Assistant, Personal Assistant, or similar role supporting
 
 senior executives
 
 (Chairman, CEO, or Board-level preferred)
 </li>
 <li>
 
 Background in finance or accounting
 
 is essential
 </li>
 <li>
 Experience in the
 
 real estate industry
 
 is highly desirable
 </li>
 <li>
 Fluent in
 
 English and Arabic
 
 (both written and spoken) is a Must
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Excellent communication, interpersonal, and presentation abilities
 </li>
 <li>
 Strong sense of discretion, confidentiality, and professionalism
 </li>
 <li>
 Proficient in
 
 Microsoft Office Suite
 
 (Excel, PowerPoint, Outlook, Word) and financial tools/software
 </li>
 </ul>
</div>

Charterhouse Middle East

<div>
 
 
 Competitive Salary
 
 
 
 
 
 
 Charterhouse is working with an international organization within the technology space, to recruit an Executive Assistant to provide professional support to the Managing Director.
 
 
 
 
 
 The Executive Assistant will provide high quality administrative support to the Managing Director whilst working within a fast-paced environment. Responsibilities in this role will include extensive diary management, complex travel arrangements across different time zones and itinerary management.
 
 
 
 
 
 Additionally, the Executive Assistant will review and prepare correspondence including emails, presentations and reports, will oversee and ensure smooth operations of the Managing Directors Office, including the management of office supplies, vendor coordination and office logistics.
 
 
 Alongside the above, this role will involve collaborating with other departments, organise events, support marketing, finance and in other administrative tasks where required. As a trusted employee working closely with senior management, this role will entail handling confidential information, therefore, a proven track record as a loyal employee is essential.
 
 
 
 
 
 The successful candidate will be well-presented professionally, with 5 years similar work experience within a corporate or prestige organisation. The ideal candidate will be highly motivated and results driven, possessing with excellent organisational skills and the proven ability to prioritise tasks efficiently to meet deadlines. A proven track record of providing high-level service and exceptional communication and written skills in English is essential for this position. Proficiency in using MS Office, including Power Point and Excel is a must.
 
</div>

<div>
 
 
 Who we are
 
 
 
 GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun &amp; Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.
 
 
 
 
 
 
 About the role
 
 
 
 We are looking for an
 
 Executive Assistant
 
 who will be the strategic right hand to our Chief Executive Officer.
 
 
 In this role, you&rsquo;ll be at the very heart of GMG&rsquo;s leadership, enabling our CEO to focus on driving the company&rsquo;s vision while you orchestrate the operational flow behind the scenes. From high-level board interactions and confidential communications to managing complex calendars, executive travel, and cross-functional projects, you&rsquo;ll make sure everything runs with precision and professionalism.
 
 
 If you thrive in fast-paced environments, have the ability to anticipate needs before they arise, and enjoy working closely with senior leadership, this could be your next big step.
 
 
 
 
 
 
 What you&rsquo;ll be doing
 
 
 <ul>
 <li>
 Serving as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Managing complex executive calendars, high-stakes meetings, and ensuring priorities are met.
 </li>
 <li>
 Leading the logistics of board meetings, leadership forums, and executive offsites, from agendas to presentations.
 </li>
 <li>
 Producing high-quality communications, reports, and confidential correspondence on behalf of the CEO.
 </li>
 <li>
 Coordinating travel in detail, including visas, itineraries, and post-travel documentation.
 </li>
 <li>
 Driving follow-ups and ensuring execution of CEO-level decisions, OKRs, KPIs, and cross-functional initiatives.
 </li>
 <li>
 Representing the CEO&rsquo;s office with discretion, professionalism, and influence at the highest levels.
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree in Business or a related field; Executive Assistant certification preferred.
 </li>
 <li>
 Experience: 7+ years of total experience, with at least 3 years supporting C-level executives.
 </li>
 <li>
 Skills:
 </li>
 <li>
 Mastery in executive calendar, meeting, and travel management.
 </li>
 <li>
 Strong communication and writing skills for board-level materials.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook).
 </li>
 <li>
 Stakeholder management with internal leaders, board members, and external partners.
 </li>
 <li>
 Ability to anticipate, prioritize, and deliver under pressure while maintaining the highest level of confidentiality.
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Arabic (Preferred)
 </li>
 </ul>
 
 
 
 
 
 Why Join GMG?
 
 
 
 At GMG, we're dedicated to nurturing a vibrant, inclusive, and engaging work environment that promotes growth, innovation, and well-being. Join us in our mission to inspire victories that make the world better &ndash; for our team, our consumers, and our communities.
 
 
 If you're seeking a challenging role where you can make a significant impact, we'd love to hear from you. Apply today to become a part of our journey.
 
 
 
 
 
 
 What we offer?
 
 
 <ul>
 <li>
 An opportunity to become part of diverse teams with international exposure
 </li>
 <li>
 Comprehensive family medical insurance
 </li>
 <li>
 Family residency sponsorship and flight allowances
 </li>
 <li>
 Up to 30% discount in our premium retail sports brand stores
 </li>
 <li>
 Up to 20% discount in our pharmacy chain
 </li>
 </ul>
 
 
</div>

Puranova Properties

<div>
 
 Location:
 
 Dubai, UAE
 
 
 Position Type:
 
 Full-time
 
 
 
 
 We are seeking a
 
 bright, capable, and self-driven Executive Assistant
 
 to work directly with the Managing Director of a dynamic, growing company. This is a high-responsibility role suited for someone who thrives in a professional environment, learns quickly, and takes pride in working independently while keeping operations running smoothly.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide executive-level support and act as a trusted right hand to the Managing Director
 
 </li>
 <li>
 Manage calendars, scheduling, and confidential correspondence with precision
 
 </li>
 <li>
 Prepare and process
 
 invoices, packing lists, delivery advice, transfer of ownership, and shipping documentation
 
 
 </li>
 <li>
 Maintain accurate financial records using
 
 QuickBooks
 
 and assist with basic accounting tasks in coordination with an external accounting agency
 
 </li>
 <li>
 Coordinate
 
 logistics
 
 for deliveries, meetings, and travel arrangements
 
 </li>
 <li>
 Liaise with clients, vendors, and business partners professionally and efficiently
 
 </li>
 <li>
 Assist with
 
 videography and content tasks
 
 when needed (preferred but not mandatory)
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 
 Minimum 3 years&rsquo; experience
 
 in a similar executive or personal assistant role
 
 </li>
 <li>
 Intelligent, fast learner with a proven ability to work
 
 independently and handle multiple priorities
 
 
 </li>
 <li>
 Experience with QuickBooks and strong understanding of business documentation workflows for international shipping
 
 </li>
 <li>
 Background in
 
 logistics
 
 or
 
 accounting
 
 is a strong advantage
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 High level of discretion and ability to work closely with senior leadership
 
 </li>
 <li>
 Videography/editing skills are a plus but not essential
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 
 What We Offer
 
 
 
 <ul>
 <li>
 A professional, respectful, and empowering work environment
 
 </li>
 <li>
 Direct exposure to senior-level decision-making and business operations
 
 </li>
 <li>
 Opportunity to grow with a boutique, fast-moving company where your contributions matter
 
 
 
 </li>
 </ul>
</div>

Boundless

<div>
 
 We are seeking a highly capable Executive Assistant to provide operational and organizational support to senior leadership. This role goes beyond traditional administration, focusing on project coordination, operational follow-up, and cross-departmental alignment. The ideal candidate will be proactive and skilled at managing complex tasks in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support senior leadership in driving operational priorities, ensuring projects and initiatives are tracked, monitored, and delivered on time.
 </li>
 <li>
 Coordinate across multiple departments to gather updates, align on agendas, and prepare leadership for decision-making.
 </li>
 <li>
 Draft and translate reports, documents, and correspondence in Arabic and English with a high level of accuracy and professionalism.
 </li>
 <li>
 Record and circulate meeting minutes, follow up on action items, and ensure accountability across teams.
 </li>
 <li>
 Maintain task trackers and dashboards to monitor progress on leadership priorities.
 </li>
 <li>
 Handle sensitive information with discretion while ensuring smooth internal and external communications.
 </li>
 <li>
 Assist in preparing presentations, briefing materials, and operational reports.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
 </li>
 <li>
 Strong project coordination and operational support background.
 </li>
 <li>
 Bilingual fluency in Arabic and English (spoken and written).
 </li>
 <li>
 Typing speed of 65 WPM or higher, with strong computer literacy (MS Office Suite and business tools).
 </li>
 <li>
 Excellent organizational and time management skills, with the ability to manage multiple priorities.
 </li>
 <li>
 Professional presence, adaptability, and the ability to thrive in a fast-paced environment.
 </li>
 </ul>
 
 
</div>

RNR International DMCC

Job Summary:We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our team with various administrative tasks. The successful candidate will be responsible for managing office operations, coordinating communication, and providing support to ensure the efficient functioning of the organization. This is a highly confidential position at all times.Key Responsibilities:<ul><li>General Office Support:</li><li>Answer and direct phone calls and emails.</li><li>Maintain and manage office supplies inventory.</li><li>Organize and schedule appointments, meetings, and travel arrangements.</li><li>Prepare and maintain office documents, reports, and presentations.</li><li>Administrative Duties:</li><li>Draft, format, and proofread correspondence, documents, and reports.</li><li>Maintain and update filing systems (physical and digital).</li><li>Prepare and Manage spreadsheets and databases.</li><li>Communication Management:</li><li>Serve as the point of contact for internal and external stakeholders.</li><li>Coordinate communication between departments and clients.</li><li>Handle confidential and sensitive information with discretion.</li><li>Financial Administration:</li><li>Preparation of invoices, month end statements and other financial documents.</li><li>Track expenses and maintain company budget records.</li><li>Track monthly performance versus budget.</li><li>Coordinate with Internal and External auditors for financial reports.</li><li>Team Support:</li><li>Provide administrative support to other staff members as required.</li><li>Assist with onboarding new employees and managing office onboarding tasks.</li></ul>Required Qualifications:<ul><li>Education: Bachelors in commerce from a reputed university .</li><li>Experience: 3-5 years of experience in an administrative support role, ideally in a fast-paced office environment.</li><li>Skills:</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and manage time effectively.</li><li>Strong problem-solving skills and ability to work independently.</li><li>Ability to adapt to changing priorities and work in a dynamic environment.</li><li>Basic understanding of financial or accounting principles.</li></ul>Job Types: Full-time, PermanentPay: AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin: 3 years (Preferred)</li><li>accounting: 3 years (Preferred)</li></ul>

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