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Grand Flora Group

Executive Assistant to COOGrand Flora Group LLC &ndash; Dubai, UAEKey Responsibilities1. Administrative SupportManage and organize the COO&rsquo;s calendar, meetings, and travel schedules.Draft, review, and manage correspondence, reports, and presentations.Prepare meeting agendas, minutes, and follow-ups.2. Operational SupportCoordinate with department heads and teams to ensure timely updates and reporting to the COO.Assist in monitoring key projects, deliverables, and deadlines.support the COO in decision-making by preparing accurate briefing materials.3. CommunicationServe as the primary point of contact between the COO and internal/external stakeholders.Handle confidential information with integrity and discretion.Maintain professional communication across all channels.4. Other DutiesOrganize events, workshops, or internal meetings as required.Manage expense reports and budgets related to the COO&rsquo;s office.Provide general office management and administrative support as needed.Requirements.Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.Strong organizational and multitasking skills.Excellent written and verbal communication in English (Arabic is a plus).Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).High level of discretion and professionalism.Ability to work under pressure and handle fast-paced tasks.Valid UAE Driving License is a must.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Executive Assistant : 5 years (Preferred)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>

Executive Assistant

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 We are looking to hire an Executive Assistant who will strategically supports the Senior Director -Talent and Culture by ensuring seamless operations, effective communication, and project execution. It enhances organizational efficiency through proactive administrative management and liaison with stakeholders. The role drives operational success by prioritizing tasks, managing schedules, and delivering high-quality support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manages the Executive&rsquo;s complex calendar, ensuring all appointments, meetings, and engagements are scheduled, prioritized, and optimized
 </li>
 <li>
 Act as the primary point of contact, handling confidential correspondence and communications with internal/external stakeholders.
 </li>
 <li>
 Organize meetings, prepare agendas, compile documents, and ensure accurate follow-up and documentation.
 </li>
 <li>
 Attend meetings, record meeting minutes, including decisions made and action items. Maintain accurate records of the meetings, if needed.
 </li>
 <li>
 Arrange detailed travel itineraries, prepare visa documentation, expense reports, travel budget, and hospitality arrangements (e.g., restaurant reservations)
 </li>
 <li>
 Assist and Coordinate agendas for senior management team meetings, department meetings, off-sites, and staff meetings, if necessary.
 </li>
 <li>
 Keep the Executive well informed of upcoming responsibilities, deadlines and follow-ups.
 </li>
 <li>
 Receive and interact with visitors, ensuring professional hospitality.
 </li>
 </ul>
 
 
 
 
 
 
 Office and Project Management
 
 
 
 <ul>
 <li>
 Track and follow up on projects and deliverables assigned to functional teams and departments on behalf of Senior Director
 </li>
 <li>
 Maintain systems to monitor key initiatives, deadlines, and reports, ensuring timely updates and execution
 </li>
 <li>
 Act as a liaison between the Senior Director&rsquo;s office and other departments/ business units to drive operational efficiency.
 </li>
 <li>
 Support / carries out special projects as assigned by the Senior Director, if required.
 </li>
 </ul>
 
 
 
 
 
 
 Documentation and Communication
 
 
 
 <ul>
 <li>
 Draft, review, and proofread high-quality correspondence, presentations, reports, for the Senior Director
 </li>
 <li>
 Maintain organized digital and physical filing systems for accurate documentation.
 </li>
 <li>
 Screen and prioritize calls, emails, and correspondence, escalating critical matters to the executive&rsquo;s attention, and ensures timely follow up.
 </li>
 <li>
 Ensure smooth communication between Senior Director and internal / external stakeholders.
 </li>
 <li>
 Manages approvals on behalf of the executive using platforms such as SAP Concur, SuccessFactors, Ariba, and others, as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Data and Technology
 
 
 
 <ul>
 <li>
 Analyze functional data to prepare executive summaries or dashboards as required.
 </li>
 <li>
 Utilize tools like Excel to track performance metrics and project progress.
 </li>
 <li>
 Support the implementation and use of digital tools and platforms for departmental efficiency.
 </li>
 </ul>
 
 
 
 
 
 
 Additional Responsibilities
 
 
 
 <ul>
 <li>
 Manage and update contact databases, tracking VIP relations and correspondence.
 </li>
 <li>
 Build and maintain strong relationships with key stakeholders in the organization.
 </li>
 <li>
 Anticipate and prepare information for meetings, appointments, and presentations.
 </li>
 <li>
 Handle matters requiring attention or delegate appropriately in the executive&rsquo;s absence.
 </li>
 </ul>
 
 
 
 
 
 In order to be successful in this role, you should have:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent.
 </li>
 <li>
 5-8 years job related experience and 3-4 years of experience supporting Senior Leaders/C-Level Executive.
 </li>
 <li>
 Proven experience as an Office Assistant or Manager
 </li>
 <li>
 Functional experience (for eg: HR) is an added advantage.
 </li>
 <li>
 Exceptional communication skills (verbal and written)
 </li>
 <li>
 English - Excellent verbal and written communication.
 </li>
 <li>
 Arabic - Good verbal and written communication is an added advantage.
 </li>
 <li>
 Project management knowledge is an added advantage.
 </li>
 </ul>
 
 
 
 
 If you are ready for your next challenge, apply now!
 
</div>

Eaton

<div>
 Eaton has been a key player in the Middle East for 40 years. Last July, we announced the construction of a
 
 new sustainable campus
 
 in Dubai, which will bring together our commercial, manufacturing, and support functions, providing room for future growth.
 
 
 
 About Eaton
 
 
 
 Eaton is a power management company where we provide energy-efficient solutions that help our customers effectively manage electrical, hydraulic and mechanical power more efficiently, safely and sustainably. Eaton is dedicated to improving the quality of life and the environment through the use of power management technology and services. Eaton has approximately 96,000 employees and sells products to customers in more than 175 countries.
 
 
 We are seeking a highly organized, proactive, and professional
 
 Executive Assistant.
 
 The Executive Assistant will provide high-level administrative, operational, and project coordination support, ensuring the VP&rsquo;s activities run smoothly and effectively. The ideal candidate will be a self-starter with strong communication skills, attention to detail, and the ability to manage confidential information in a fast-paced technical environment.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.
 </li>
 <li>
 Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.
 </li>
 <li>
 Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.
 </li>
 <li>
 Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
 </li>
 <li>
 Act as a liaison between the VP and internal/external stakeholders, ensuring smooth communication flow.
 </li>
 <li>
 Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.
 </li>
 <li>
 Handle confidential information with discretion and maintain a high level of professional integrity.
 </li>
 <li>
 Assist with organizing team events, meetings, conferences, and technical workshops.
 </li>
 <li>
 Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience in business administration, management, or a related field.
 </li>
 <li>
 10+ years of related experience in large Multinational Organizations
 
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Proven experience as an executive assistant or in a similar role supporting senior leadership.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Strong interpersonal and communication abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Excellent problem-solving skills and attention to detail.
 </li>
 <li>
 Flexibility and adaptability in a fast-paced environment.
 </li>
 <li>
 Professional demeanor and a positive attitude.
 </li>
 <li>
 Experience with project management tools and software is a plus.
 </li>
 <li>
 Demonstrated ability to communicate and coordinate with others.
 </li>
 <li>
 Skilled in navigating &amp; collaborating with multiple stakeholders in a complex organization.
 </li>
 <li>
 Strong sense of urgency &amp; solid organization skills, able to resolve problems efficiently.
 </li>
 <li>
 Self-motivated &amp; driven.
 
 
 
 </li>
 </ul>
 
 What We Offer You
 
 
 
 <ul>
 <li>
 Being part of a company that has been in business for more than 100 years, is well known in the industry, and has a major impact on the energy industry
 </li>
 <li>
 Work in a company that is commitment to Inclusion &amp; Diversity and Sustainability
 </li>
 <li>
 Annual mentoring program, Eaton University, a reward, and recognition system
 </li>
 <li>
 Ongoing Learning and Career Development Opportunities in a global company. Build your career and apply internally for our open positions worldwide
 </li>
 <li>
 Strong, agile and diverse team locally and globally
 </li>
 <li>
 Strong processes and state-of-the-art systems and tools
 </li>
 <li>
 Structured employee development processes, open feedback culture with development plans
 </li>
 <li>
 Detailed induction support and well-structured onboarding
 </li>
 <li>
 Balance your work and life with a hybrid worktime model
 
 
 
 </li>
 </ul>
 Living and Working in Dubai
 
 
 Dubai is a vibrant, cosmopolitan city known for its modern architecture, luxurious lifestyle, and rich cultural heritage. Living and working in Dubai offers an exceptional quality of life with world-class amenities, a safe environment, and a thriving expatriate community. Experience a dynamic blend of work and leisure in one of the world&rsquo;s most exciting cities.
 
 
 Ready to make a difference? Join Eaton&rsquo;s Dubai Team and be part of a company shaping the future of sustainable manufacturing and power management!
 
 
 We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.
 
 
</div>

Expertise Recruitment

<div>The Executive Assistant plays a crucial role in providing high-level administrative support to the CEO. It requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. 
MAIN RESPONSIBILITIES 
<ul><li>
Assist with research, and presentations as requested by the CEO. 
</li><li>
Participate in innovative projects and take initiatives in suggesting new ideas based on need. 
</li><li>
Help manage the CEO's schedules, appointments, and travel arrangements. 
</li><li>
Act as a liaison between the CEO and internal/external stakeholders, maintaining professional relationships and handling requests or inquiries. 
</li><li>
Draft and edit correspondence, memos, and other documents on behalf of the CEO when needed. 
</li><li>
Ensure timely communication and follow-up on behalf of the CEO, keeping them informed of relevant information or updates. 
</li><li>
Maintain strict confidentiality and discretion in handling sensitive information and confidential matters.</li></ul><div></div><h3 class="jobSectionHeader"> 
Requirements</h3> 
<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field. 
</li><li>
5+ years of proven experience in a similar administrative and/or analytical role. 
</li><li>
Excellent organizational and time management skills. 
</li><li>
Fluency in Arabic and English. 
</li><li>
Strong written and verbal communication abilities. 
</li><li>
Proficiency in Microsoft Office Suite and other relevant software. 
</li><li>
Ability to prioritize tasks and manage multiple deadlines. 
</li><li>
Discretion and confidentiality in handling sensitive information. 
</li><li>
Flexibility and adaptability to changing priorities and deadlines.</li></ul></div><div></div>

Autodesk

<div>
 
 Job Requisition ID #
 
 
 
 25WD89912
 
 
 We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate travel arrangements.
 </li>
 <li>
 Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
 </li>
 <li>
 Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
 </li>
 <li>
 Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
 </li>
 <li>
 Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
 </li>
 <li>
 Create presentations, region-wide communications, and maintain organization charts
 </li>
 <li>
 Act as a gatekeeper and point of contact in the Dubai office
 </li>
 <li>
 Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
 </li>
 <li>
 Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
 </li>
 <li>
 Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
 
 
 </li>
 </ul>
 
 Contingent Workforce Management
 
 
 
 <ul>
 <li>
 Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
 </li>
 <li>
 Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
 </li>
 <li>
 Track approved costs, manage compensation updates, and liaise with hiring agencies.
 </li>
 <li>
 Serve as the primary point of contact between Autodesk and hiring agencies.
 
 
 </li>
 </ul>
 
 Procurement
 
 
 
 <ul>
 <li>
 Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
 </li>
 <li>
 May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
 </li>
 <li>
 Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
 
 
 </li>
 </ul>
 
 Finance
 
 
 
 <ul>
 <li>
 Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
 </li>
 <li>
 Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
 </li>
 <li>
 Support the tax team to obtain the signed finance reports and submit them as needed.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, HR, or related fields
 </li>
 <li>
 6+ years&rsquo; experience supporting senior executives in a fast-paced, multinational environment
 </li>
 <li>
 Exceptional time management, organizational, and multitasking skills.
 </li>
 <li>
 Willing to adapt to a rapidly changing environment and new processes and responsibilities
 </li>
 <li>
 Proven ability to work under pressure, communicate effectively, and meet deadlines
 </li>
 <li>
 Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
 </li>
 <li>
 Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
 </li>
 <li>
 Able and willing to travel to events or internal meetings, locally and internationally as required
 </li>
 <li>
 Due to our globally distributed team, you may occasionally work outside of normal business hours
 </li>
 <li>
 Discreet and experienced in handling sensitive and confidential information.
 
 
 </li>
 </ul>
 
 The Ideal Candidate
 
 
 
 <ul>
 <li>
 Takes initiative and is a self-starter who thrives with minimal supervision
 </li>
 <li>
 Excels at managing complex projects and delivering results both independently and collaboratively
 </li>
 <li>
 Enjoys building positive working relationships across all levels and geographies
 </li>
 <li>
 Highly organized, detail-driven, and capable of juggling multiple responsibilities
 </li>
 <li>
 Embraces change, learns quickly, and adapts well to dynamic environments
 
 
 </li>
 </ul>
 
 
 Learn More
 
 
 
 
 
 About Autodesk
 
 
 
 Welcome to Autodesk! Amazing things are created every day with our software &ndash; from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
 
 
 We take great pride in our culture here at Autodesk &ndash; it&rsquo;s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
 
 
 When you&rsquo;re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
 
 
 
 Salary transparency
 
 
 
 Salary is one part of Autodesk&rsquo;s competitive compensation package. Offers are based on the candidate&rsquo;s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
 
 
 
 Diversity &amp; Belonging
 
 
 
 We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
 
 
 
 Are you an existing contractor or consultant with Autodesk?
 
 
 
 Please search for open jobs and apply internally (not on this external site).
</div>

Lockton

<div>
 
 
 Your Responsibilities
 
 
 
 
 
 Purpose of the role
 
 
 
 This role focuses on delivering high-level executive support to the UAE CEO, contributing to the smooth and efficient running of the office and enabling the CEO to focus on strategic priorities. in a dynamic and fast-paced executive environment. This role goes beyond traditional administrative support, requiring board-level exposure, cross-functional communication skills, and the ability to
 
 
 act as a trusted advisor and extension of the CEO. The successful candidate will provide strategic support, manage high-level stakeholder relationships, and help drive key executive initiatives.
 
 
 
 
 Your Responsibilities
 
 
 
 
 <ul>
 <li>
 Board &amp; Executive Support:
 </li>
 <ul>
 <li>
 Coordinate all aspects of board and executive committee meetings, including scheduling, agenda preparation, distribution of pre-reads, and taking and circulating detailed minutes.
 </li>
 <li>
 Ensure the CEO is fully briefed and prepared for board meetings, investor updates, and leadership reviews.
 </li>
 <li>
 Track and follow up on board action items and ensure timely execution of resolutions.
 </li>
 <li>
 Maintain accurate records of board and governance documentation in strict confidence.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Executive-Level Communication:
 </li>
 <ul>
 <li>
 Draft, proofread, and manage high-level internal and external communications on behalf of the CEO.
 </li>
 <li>
 Serve as the first point of contact between the CEO and senior stakeholders, clients, partners, board members, and regulators.
 </li>
 <li>
 Represent the CEO with professionalism and discretion in all communications.
 </li>
 <li>
 Prepare executive briefing notes, business updates, and presentations for external meetings and strategic engagements.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Stakeholder &amp; Relationship Management:
 </li>
 <ul>
 <li>
 Liaise effectively with C-suite executives, board members, clients, vendors, and internal departments on behalf of the CEO.
 </li>
 <li>
 Build and maintain trusted relationships with key external and internal stakeholders.
 </li>
 <li>
 Support the CEO in investor, client, and regulatory engagement activities.
 </li>
 <li>
 Coordinate executive-level events, including leadership retreats, investor meetings, and confidential off-site engagements.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Project &amp; Strategic Support:
 </li>
 <ul>
 <li>
 Assist in the tracking and management of strategic projects, ensuring progress, timelines, and deliverables are maintained.
 </li>
 <li>
 Prepare executive dashboards, reports, and summaries from leadership meetings or strategic initiatives.
 </li>
 <li>
 Conduct research and prepare reports and recommendations on market intelligence, competitors, or business opportunities as required.
 </li>
 <li>
 Ensure the CEO&rsquo;s office is operating in alignment with the broader goals of the business.
 
 
 </li>
 </ul>
 </ul>
 <ul>
 <li>
 Executive Office Operations:
 </li>
 <ul>
 <li>
 Serve as the right hand to the CEO, managing their calendar, travel, priorities, and communications with a high degree of confidentiality and accuracy.
 </li>
 <li>
 Filter and prioritize incoming issues, correspondence, and requests, determining the appropriate course of action.
 </li>
 <li>
 Lead or supervise administrative staff within the executive office, if applicable.
 
 
 </li>
 </ul>
 </ul>
 
 
 Qualifications
 
 
 
 
 
 Required Qualifications
 
 
 
 Successful applicants will ideally have prior relevant experience in a similar type of corporate, professional services business working
 
 
 in administrative, customer service or client-facing positions and be able to evidence the following attributes:
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
 </li>
 <li>
 Intermediate/Advanced MS Office skills/IT literacy &ndash; especially Outlook (experience of arranging meetings across multiple time-zones a bonus) and PowerPoint
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Prior experience in administration or executive support role is preferred
 </li>
 <li>
 Understanding of the retail broking industry is preferred
 </li>
 <li>
 Experience with attending executive meetings, and meeting tracking.
 </li>
 <li>
 Experience supporting C-level executives or working in a multinational/board-governed organization
 </li>
 <li>
 Ability to anticipate needs and proactively solve problems
 </li>
 <li>
 Polished, professional presence with strong interpersonal and client-facing skills
 </li>
 <li>
 Flexible and adaptable with a service-oriented mindset
 </li>
 <li>
 A minimum of 5 years experience working at C-Suite level in a similar role.
 </li>
 </ul>
</div>

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