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administrative assistant

Gallup

<div>
 
 
 Work with persistence, precision and purpose as an administrative anchor of our MENA team.
 
 
 
 
 
 
 As an administrative assistant in Gallup&rsquo;s Riyadh office, you&rsquo;ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You&rsquo;ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you&rsquo;ll help us exceed our goals and deliver exceptional experiences to our clients.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 <ul>
 <li>
 Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
 </li>
 <li>
 Coordinate travel arrangements and manage calendars for MENA regional leaders
 </li>
 <li>
 Process and submit expenses for consulting and business development teams
 </li>
 <li>
 Support collections efforts by persistently following up on past-due payments
 </li>
 <li>
 Scan accounting-related documents
 </li>
 <li>
 Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
 </li>
 <li>
 Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup&rsquo;s legal team
 </li>
 <li>
 Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
 </li>
 <li>
 Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
 </li>
 <li>
 Register Gallup on vendor and supplier platforms
 </li>
 <li>
 Update contact information in the CRM system
 </li>
 </ul>
 
 
 
 
 
 Who We Want
 
 
 
 
 
 <ul>
 <li>
 Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
 </li>
 <li>
 Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
 </li>
 <li>
 Exceptional achievers who bring discipline, dependability and follow-through to every task
 </li>
 <li>
 Master multitaskers who stay organized and manage competing priorities flawlessly
 </li>
 <li>
 Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right
 </li>
 </ul>
 
 
 
 
 
 What You Need
 
 
 
 
 
 <ul>
 <li>
 Saudi national status with at least three years of relevant professional experience required
 </li>
 <li>
 Experience processing work permits and visas required
 </li>
 <li>
 Experience processing government billing and transactions required
 </li>
 <li>
 Proficiency in Microsoft Word, Outlook and Excel required
 </li>
 <li>
 Fluency in English and Arabic required
 </li>
 <li>
 A commitment to working on-site at Gallup&rsquo;s office required
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Experience
 
 
 
 
 
 <ul>
 <li>
 Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
 </li>
 <li>
 An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
 </li>
 <li>
 Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it&rsquo;s safe &mdash; and expected &mdash; to challenge the status quo.
 </li>
 <li>
 Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
 </li>
 <li>
 A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.
 </li>
 </ul>
 
 
 
 
 Learn more about
 
 life at Gallup
 
 .
 
 
 
 
 
 Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates&rsquo; wellbeing.
 
 
 
 
 
 To review Gallup&rsquo;s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.
 
 
 
 
 
 
 Agencies:
 
 We are not partnering with agencies for this role, nor will we accept unsolicited r&eacute;sum&eacute;s or be responsible for any fees or expenses related to such unsolicited r&eacute;sum&eacute;s and/or applicants.
 
</div>

Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Administrative Assistant - Saudi National to join our team!
What You'll Be Doing:
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Greeting visitors and clients
</li><li>Managing security and telecommunications systems.
</li><li>Handling queries and complaints via phone, email and general correspondence. Transferring calls as necessary.
</li><li>Taking and ensuring messages are passed to the appropriate staff member in time.
</li><li>Managing meeting room availability.
</li><li>Prepares general correspondence and maintains general files.
</li><li>M ay establish and maintain records of equipment, including a log of equipment service dates.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelors or Diploma in any related field.
</li><li>Minimum 2 years of experience in a similar role.
</li></ul>What Required Skills You'll Bring:
<ul><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</li><li>Ability to analyze and revise operating practices to improve efficiency.
</li><li>Detail oriented and comfortable working in a fast-paced office environment
</li><li>Good communication and interpersonal skills.
</li><li>Ability to multitask.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Control Risks

<div>To provide administrative and logistical support to ensure smooth daily operations, contribute to office organization, and enhance work efficiency for all employees.
Role tasks and responsibilities:<ul><li>Schedule appointments and coordinate meetings as per request.</li><li>Prepare and draft official correspondence and administrative reports.</li><li>Monitor and manage incoming and outgoing emails and communications.</li><li>Support the team in daily administrative tasks.</li><li>Ensure confidentiality and compliance with internal policies and procedures.</li><li>Assist colleagues and managers with any other day-to-day administrative needs.</li></ul>
Requirements<ul><li>Bachelor&rsquo;s degree in administration or related field is preferred).</li><li>Good knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong organizational and communication skills.</li><li>Attention to detail and ability to complete tasks on time.</li><li>Team-oriented and committed to working in an inclusive environment</li></ul></div>

FNRCO

<div>
 
 
 Job Objective: -
 
 
 <ul>
 <li>
 Supports CIO and all IT administrative staff.
 </li>
 <li>
 Acts as departmental secretary, document controller, and liaison for the CIO.
 </li>
 </ul>
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage calendars, meetings, and correspondence for the CIO and IT leadership
 </li>
 <li>
 Prepare reports, presentations, and documentation for IT meetings
 </li>
 <li>
 Maintain a centralized repository for IT, cybersecurity, and compliance documentation
 </li>
 <li>
 Ensure version control and accessibility of policies, procedures, and technical reports
 </li>
 <li>
 Support the team operations by distributing agendas, recording minutes, and managing documentation
 </li>
 <li>
 Handle sensitive data with utmost confidentiality and professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or equivalent.
 </li>
 <li>
 1&ndash;3 years of experience in administrative roles (preferably in HR or IT environments)
 </li>
 <li>
 Proficiency in Microsoft Office Suite and basic IT systems
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Familiarity with Saudi labor laws and data protection standards is advantageous
 </li>
 </ul>
 
 
 
 
 Also, You can forward your CV through below link for more upcoming Job vacancies:
 
 
 
 https://cv-fnrco.com
 
 
 
 
</div>

MACNA

<div>
 
 
 JOB SUMMARY
 
 
 
 The CEO Assistant provides high-level administrative support directly to the Chief Executive Officer. While the primary responsibility is to ensure the CEO&rsquo;s daily operations run smoothly, approximately 30% of the role includes supporting broader administrative and cross-functional office needs during periods of low CEO demand. The Assistant reports exclusively to the CEO and works with complete confidentiality, professionalism, and flexibility across departments as directed by the CEO.
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 CEO Related Responsibilities (70%):
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle confidential correspondence, emails, and phone calls.
 </li>
 <li>
 Prepare reports, presentations, agendas, and briefing materials for the CEO.
 </li>
 <li>
 Arrange business travel, accommodations, and visa documentation for the CEO.
 </li>
 <li>
 Facilitate follow-ups on the CEO&rsquo;s action items and maintain task trackers.
 </li>
 <li>
 Liaise between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the preparation and logistics of board and executive meetings.
 </li>
 <li>
 Draft high-level communications and consolidate business updates.
 </li>
 <li>
 Track documents and approvals requiring the CEO's signature or review.
 </li>
 <li>
 Manage confidential files and maintain secure records.
 </li>
 </ul>
 
 
 Cross-Functional &amp; Administrative Support (30%):
 
 
 <ul>
 <li>
 Support other departments with administrative tasks when assigned directly by the CEO.
 </li>
 <li>
 Assist HR, Finance, or Marketing teams with documentation or meeting coordination during low CEO demand periods.
 </li>
 <li>
 Participate in internal project coordination or research assignments.
 </li>
 <li>
 Help prepare and update internal policies, procedures, and templates.
 </li>
 <li>
 Act as a backup for executive office administrative needs.
 </li>
 <li>
 Support internal events, workshops, or visits hosted at the executive level.
 </li>
 <li>
 Maintain supplies and oversee vendors related to the executive office or boardroom.
 </li>
 </ul>
 
 
 QUALIFICATIONS &amp; REQUIMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in executive support roles
 </li>
 <li>
 Prior exposure to supporting C-level or senior executives preferred
 </li>
 <li>
 Bilingual preferred (English &amp; Arabic mandatory)
 </li>
 <li>
 Familiarity with Saudi corporate work culture is beneficial
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 </ul>
 
 
</div>

51Talk Headquarters

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Handle walk-in customers
 </li>
 <li>
 Schedule and confirm meetings
 </li>
 <li>
 Ensure file organization based on office protocol
 </li>
 <li>
 Provide ad hoc support around office as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Strong interpersonal, customer service and communication skills
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 </ul>
 
 
</div>

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 What We Do
 
 
 
 We pride ourselves in our resourcefulness and work on a variety of initiatives. On any given day, our work could include advising a company on a cross-border merger, structuring the initial public offering of a subsidiary, refinancing an outstanding bond and more.
 
 
 
 As a Division, Our Strategic Objectives Include
 
 
 
 <ul>
 <li>
 To be the world&rsquo;s preeminent investment bank &ndash; trusted advisor, financier and risk manager for our clients on their most important transactions
 </li>
 <li>
 Build long-term relationships with clients and bring them world-class execution by &ldquo;delivering the firm&rdquo; over time
 </li>
 <li>
 Drive superior returns for our stakeholders
 </li>
 <li>
 Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 Are you passionate about working with teams, helping your teams achieve the best results, keeping people focused and on track, and making things happen? We are looking for an administrative professional fluent in both Arabic and English to join the Investment Banking team based in Riyadh
 
 
 
 Duties
 
 
 
 This role is for a full-time assistant to support a team of investment bankers in the Riyadh office.
 
 
 <ul>
 <li>
 Proactive diary management for busy investment bankers
 </li>
 <li>
 Arranging travel; organizing and providing detailed travel schedules
 </li>
 <li>
 Liaising with internal and external stakeholders to organize client meetings and full trip agendas
 </li>
 <li>
 Processing expenses and invoices in a timely manner
 </li>
 <li>
 Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
 </li>
 <li>
 Adhering to Compliance regulations and gaining the relevant approvals
 </li>
 <li>
 General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
 </li>
 <li>
 Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
 </li>
 <li>
 Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
 </li>
 <li>
 Involved in client event organization
 </li>
 <li>
 Flexibility to support assistant colleagues and cover when necessary
 
 
 </li>
 </ul>
 
 Skills &amp; Experience Required
 
 
 
 <ul>
 <li>
 Fluent in both Arabic and English
 </li>
 <li>
 Prior experience as an assistant, or in an administrative and/or customer service role
 </li>
 <li>
 Solid organizational skills &ndash; ability to multi-task and prioritize effectively
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
 </li>
 <li>
 Ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Proactivity &ndash; ability to take initiative, follow up where necessary without prompting and seek clarification when needed
 </li>
 <li>
 Strong work ethic with a positive attitude and growth mindset
 </li>
 <li>
 Ability to work well under pressure and stay professional in a busy environment
 </li>
 <li>
 Discretion &ndash; ability to always handle sensitive matters confidentially
 </li>
 <li>
 Microsoft Office skills (Outlook, Word, Excel)
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2021. All rights reserved.
 
 
 Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity
</div>

GBM - Private - Administrative Assistant - Riyadh

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GBM - Private - Administrative Assistant - Riyadh