administrative assistant Jobs in Saudi Arabia

administrative assistant

account executive

key account executive Jobs in Saudi Arabia

key account executive

office manager

admin assistant

executive assistant

ACWA Power

<div>
 
 About the Role:
 
 
 We are seeking a highly experienced and seasoned Executive Assistant to provide strategic support to our senior leadership team. This role is critical for ensuring seamless executive operations, optimizing workflows, and enabling decision-making at the highest level of the organization.
 
 
 The ideal candidate will have extensive experience supporting CEO-level executives in large, complex organizations, and will be highly proficient with modern technology tools to drive efficiency. This is an opportunity to operate in a dynamic and high-impact environment, contributing to strategic initiatives across the organization.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Provide comprehensive administrative and strategic support to the CEO or senior executive leadership
 </li>
 <li>
 Manage complex calendars, travel arrangements, and meeting logistics at local, and international levels
 </li>
 <li>
 Prepare executive briefings, reports, presentations, and correspondence with precision and confidentiality
 </li>
 <li>
 Serve as a strategic liaison, coordinating effectively with internal teams, government stakeholders, and external partners
 </li>
 <li>
 Drive workflow optimization and process improvements across the executive office
 </li>
 <li>
 Support key projects, special initiatives, and decision-making processes by providing timely and accurate information
 </li>
 <li>
 Maintain the highest standards of confidentiality, professionalism, and governance
 </li>
 <li>
 Mentor and guide other administrative team members as required
 </li>
 </ul>
 
 
 
 
 .
 
 
 Qualifications &amp; Experience
 
 <ul>
 <li>
 Minimum 8-10 years of proven experience as an Executive Assistant supporting CEO-level executives in large, complex organization
 </li>
 <li>
 Highly technology-savvy with proficiency in executive productivity tools, collaboration platforms, and virtual meeting technologies
 </li>
 <li>
 Strong organizational, planning, and prioritization skills with the ability to work in a high-pressure, fast-paced environment
 </li>
 <li>
 Exceptional communication, and interpersonal skill
 </li>
 <li>
 Arabic speaker is a plus
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies:
 
 <ul>
 <li>
 Executive Support &amp; Office Management
 </li>
 <li>
 Stakeholder Engagement &amp; Liaison
 </li>
 <li>
 Strategic Planning &amp; Decision Support
 </li>
 <li>
 Calendar &amp; Workflow Management
 </li>
 <li>
 Communication skills
 </li>
 <li>
 Confidentiality &amp; Discretion
 </li>
 <li>
 Project Coordination
 </li>
 </ul>
</div>

Executive Assistant

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant serves as a pivotal partner to senior executives, facilitating seamless operations within the organization and ensuring optimal efficiency in managing their complex schedules and administrative activities. This role requires a high level of discretion and organizational acumen, as the Executive Assistant will manage confidential information while proactively anticipating the needs of the executive. The ideal candidate will demonstrate exceptional interpersonal skills and a strong capacity for problem-solving, collaboration, and time management, thereby enabling the executive to focus on strategic initiatives. Responsibilities include managing communications, organizing meetings and travel arrangements, and preparing comprehensive reports and presentations, all while fostering a positive operational environment.
 
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Minimum of 3 to 5 years of proven experience in an executive support role, demonstrating a strong track record in managing high-level executives&rsquo; schedules and priorities.
 </li>
 <li>
 Proficiency in utilizing office software (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools, with a keen ability to adapt to new technologies and platforms as required.
 </li>
 <li>
 Demonstrated ability to manage confidential information with the utmost discretion, maintaining a high level of integrity and professionalism.
 </li>
 <li>
 Exceptional verbal and written communication skills, with the ability to represent the executive and organization effectively across all levels of internal and external stakeholders.
 </li>
 <li>
 Strong organizational skills with an ability to prioritize competing demands, manage multiple tasks simultaneously, and meet tight deadlines.
 </li>
 <li>
 Proven proficiency in coordinating international and domestic travel arrangements, including itinerary planning and budget management.
 </li>
 <li>
 Ability to generate detailed reports and presentations that clearly communicate information and influence decision-making.
 </li>
 <li>
 Experience in interacting with high-profile individuals, demonstrating a polished and professional demeanor at all times.
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the executive, managing their calendar, scheduling appointments, and prioritizing conflicting requests.
 </li>
 <li>
 Serve as a primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and follow-up on outstanding actions.
 </li>
 <li>
 Plan and coordinate various meetings, including preparing agendas, taking minutes, and distributing materials while ensuring all logistical details are seamlessly handled.
 </li>
 <li>
 Organize travel logistics, preparing detailed itineraries and ensuring that all aspects of travel are executed flawlessly and efficiently.
 </li>
 <li>
 Conduct research and prepare background information and documentation for meetings, presentations, and other executive engagements.
 </li>
 <li>
 Develop and maintain filing systems, databases, and electronic correspondence to enhance data retrieval and information sharing processes.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and other key documents, ensuring accuracy and adherence to professional standards in formatting and content.
 </li>
 <li>
 Continuously seek process improvements and efficiencies in administrative tasks, proactively recommending and implementing solutions to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking skills, with a keen attention to detail.
 </li>
 <li>
 Strong interpersonal skills and professional presence to effectively interact with diverse personalities and senior-level individuals.
 </li>
 <li>
 Proven ability to work independently, exercising sound judgment and discretion in all actions.
 </li>
 <li>
 High emotional intelligence and keen problem-solving capabilities for managing unexpected situations quickly and effectively.
 </li>
 <li>
 Ability to build strong relationships across departments and with external partners, demonstrating a collaborative approach.
 </li>
 <li>
 Strong project management skills with the ability to coordinate multiple projects simultaneously while adhering to deadlines.
 </li>
 <li>
 Proficient understanding of business practices and the operational dynamics within a corporate environment.
 </li>
 <li>
 Adaptability and resilience under pressure, maintaining composure and focus in fast-paced or uncertain situations.
 </li>
 </ul>
 
 
</div>

Thermo Fisher Scientific

<div>Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
When you&rsquo;re part of the team at Thermo Fisher Scientific, you&rsquo;ll do important work. Surrounded by collaborative colleagues, you&rsquo;ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team, and help us make significant contributions to the world.<h2 class="jobSectionHeader">
Location/Division Specific Information</h2>
This role is based in Riyadh, Saudi Arabia, and is part of the Middle East Operations at Thermo Fisher Scientific. You will report directly to the General Manager, Saudi Arabia.<h2 class="jobSectionHeader">
Discover Impactful Work:</h2>
Join Thermo Fisher Scientific as an Executive Assistant and support our mission to make the world healthier, cleaner, and safer. You will be instrumental in ensuring the flawless execution of our central initiatives and operations.<h2 class="jobSectionHeader">
A day in the Life:</h2><ul><li>
Manage complex calendars and schedules across global teams</li><li>
Coordinate high-priority travel logistics and leadership meetings</li><li>
Prepare executive correspondence and presentations</li><li>
Maintain strict confidentiality with sensitive information</li></ul><h2 class="jobSectionHeader">
Keys to Success:</h2>
Your ability to anticipate needs, manage complexity, and collaborate across teams will be crucial. Our ideal candidate is exceptionally organized, proactive, and thrives in a fast-paced environment.<h2 class="jobSectionHeader">
Education</h2><ul><li>
Bachelor&rsquo;s degree or equivalent experience in Business Administration, Communications, or a related field</li></ul><h2 class="jobSectionHeader">
Experience</h2><ul><li>
Minimum 5 years of experience supporting senior executives, ideally in a multinational or highly regulated industry</li><li>
Proven track record of managing multiple priorities and timelines with integrity</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, Abilities</h2><ul><li>
Excellent written and verbal communication skills in English and Arabic</li><li>
Strong command of Microsoft 365 and collaboration platforms</li><li>
High attention to detail and resilience under pressure</li></ul><h2 class="jobSectionHeader">
Physical Requirements / Work Environment</h2>
This role may require occasional travel. The work environment is dynamic, fast-paced, and involves collaboration with diverse teams.<h2 class="jobSectionHeader">
Benefits</h2>
We offer competitive remuneration, healthcare, and a range of employee benefits. Thermo Fisher Scientific provides an innovative, forward-thinking environment with outstanding career and development prospects. Our company culture emphasizes integrity, intensity, involvement, and innovation!
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.<h2 class="jobSectionHeader">
Apply today! http://jobs.thermofisher.com</h2>
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.<h2 class="jobSectionHeader">
Accessibility/Disability Access</h2>
Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.<ul><li>This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.</li></ul></div>

Reports ToChief Executive Officer / Senior ManagementJob SummaryThe Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage executive calendars, appointments, meetings, and travel arrangements</li><li>Act as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, review, and manage correspondence, reports, presentations, and official documents</li><li>Screen calls, emails, and requests, prioritizing urgent matters</li></ul>Meeting &amp; Coordination<ul><li>Organize meetings, prepare agendas, take minutes, and follow up on action items</li><li>Coordinate with departments to ensure timely completion of executive tasks</li><li>Arrange conferences, events, and executive visits when required</li></ul>Documentation &amp; Records<ul><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with the highest level of discretion</li><li>Draft letters, memos, contracts, and official communications as required</li></ul>Office &amp; Operational Support<ul><li>Support day-to-day office operations related to executive management</li><li>Monitor deadlines, commitments, and key deliverables</li><li>Assist in special projects and assignments as directed by management</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Assistant, Secretary, or similar role</li><li>Excellent written and verbal communication skills (English required; Arabic is a plus)</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and manage multiple tasks</li><li>High level of professionalism, confidentiality, and attention to detail</li></ul>Key Competencies<ul><li>Communication &amp; interpersonal skills</li><li>Problem-solving and initiative</li><li>Attention to detail</li><li>Confidentiality and integrity</li><li>Time management and multitasking</li></ul>Job Type: Full-time

CEO Executive Assistant / Secretary

<div><div>We help the world run better 
At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging &ndash; but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.</div><div></div> 
Bring it. 
We&rsquo;re looking for a proactive and resourceful individual who brings:<ul><li>
Exceptional organizational and time management skills.</li><li>
Strong communication abilities, both written and verbal, in English (additional languages are a plus).</li><li>
Proficiency in Microsoft Office Suite and other productivity tools.</li><li>
A collaborative mindset with the ability to adapt to dynamic environments.</li><li>
High attention to detail and problem-solving capabilities.</li><li>
A commitment to confidentiality and discretion in handling sensitive information.</li></ul> 
Build it. 
As an Executive Assistant, you will:<ul><li>
Manage and optimize the manager&rsquo;s calendar, ensuring seamless scheduling and prioritization.</li><li>
Coordinate meetings, events, and travel arrangements, ensuring all logistics are handled efficiently.</li><li>
Prepare reports, presentations, and correspondence to support decision-making processes.</li><li>
Act as a liaison between the manager and internal/external stakeholders, fostering clear communication.</li><li>
Support project management tasks, tracking progress and ensuring deadlines are met.</li><li>
Identify opportunities to streamline administrative processes and implement improvements.</li></ul> 
Belong. 
At SAP, you&rsquo;ll belong to a diverse and inclusive team that values your unique skills and perspectives. You&rsquo;ll have the opportunity to grow, contribute, and thrive in a supportive environment where your ideas matter. 
Join us and make an impact. #JouleJD<div> 
Bring out your best 
SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.
 
 
We win with inclusion 
SAP&rsquo;s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone &ndash; regardless of background &ndash; feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world. 
 
SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com. 
 
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training. 
 
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements. 
 
Successful candidates might be required to undergo a background verification with an external vendor.</div><div></div><div> 
AI Usage in the Recruitment Process</div><div>
For information on the responsible use of AI in our recruitment process, please refer to our Guidelines for Ethical Usage of AI in the Recruiting Process.
</div>Please note that any violation of these guidelines may result in disqualification from the hiring process. 
 
Requisition ID: 443038 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Graduate | Employment Type: Limited Full Time | Additional Locations: #LI-Hybrid</div>

Executive Assistant (One-Year Fixed-Term contract)

Confidential Jobs

<div>
 
 Company Description
 
 
 Confidential specializes in recruiting top mid-to-senior-level talent through customized recruitment solutions, including market mapping, personality assessments, and expert coaching. With years of experience in executive search within engineering-based public-listed and multinational companies, Confidential stands out for its proprietary methodologies and extensive network. Our team of highly skilled consultants provides insightful recruitment services to identify candidates that align with organizational needs and culture. We are committed to delivering exceptional, tailor-made recruitment solutions on time, helping organizations address industry-specific challenges effectively.
 
 
 
 
 
 Role Description
 
 
 This is a full-time on-site role for an Administrative Assistant, located in Riyadh. The Administrative Assistant will handle daily administrative tasks, including managing schedules, maintaining office organization, and providing clerical support to streamline office operations. The role further involves drafting correspondence, effective internal and external communication, managing phone calls, and providing executive-level assistance. Collaboration with team members and maintaining professionalism in handling documents and communications is essential.
 
 
 
 
 
 Qualifications
 
 
 Strong Administrative Assistance and Clerical Skills to efficiently organize, schedule, and manage office operations.
 
 
 Excellent Phone Etiquette and Communication skills for managing calls and ensuring clear, professional interactions.
 
 
 Experience with Executive Administrative Assistance to provide high-level support by preparing documents, scheduling, and maintaining confidentiality.
 
 
 Ability to work efficiently in a professional office setting with strong attention to detail and time management.
 
 
 Proficiency in standard office software and tools.
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 
 
 Prior experience in a similar role and fluency in English; proficiency in Arabic is an advantage.
 
</div>

Administrative Assistant

NUCORP

Company DescriptionConfidential specializes in recruiting top mid-to-senior-level talent through customized recruitment solutions, including market mapping, personality assessments, and expert coaching. With years of experience in executive search within engineering-based public-listed and multinational companies, Confidential stands out for its proprietary methodologies and extensive network. Our team of highly skilled consultants provides insightful recruitment services to identify candidates that align with organizational needs and culture. We are committed to delivering exceptional, tailor-made recruitment solutions on time, helping organizations address industry-specific challenges effectively.Role DescriptionThis is a full-time on-site role for an Administrative Assistant, located in Riyadh. The Administrative Assistant will handle daily administrative tasks, including managing schedules, maintaining office organization, and providing clerical support to streamline office operations. The role further involves drafting correspondence, effective internal and external communication, managing phone calls, and providing executive-level assistance. Collaboration with team members and maintaining professionalism in handling documents and communications is essential.Qualifications<ul><li>Strong Administrative Assistance and Clerical Skills to efficiently organize, schedule, and manage office operations.</li><li>Excellent Phone Etiquette and Communication skills for managing calls and ensuring clear, professional interactions.</li><li>Experience with Executive Administrative Assistance to provide high-level support by preparing documents, scheduling, and maintaining confidentiality.</li><li>Ability to work efficiently in a professional office setting with strong attention to detail and time management.</li><li>Proficiency in standard office software and tools.</li><li>Bachelor&rsquo;s degree in Business Administration or a related field is preferred.</li><li>Prior experience in a similar role and fluency in English; proficiency in Arabic is an advantage.</li></ul>Job Type: Full-time

Explore 330+ Executive assistant in Saudi Arabia this February. Find roles across top companies and apply now to boost your career.

330 executive assistant jobs IN Saudi Arabia

Executive Assistant

Executive Assistant

Executive Assistant

CEO Executive Assistant / Secretary

Executive Assistant (One-Year Fixed-Term contract)

Administrative Assistant

Administrative Assistant