administrative assistant Jobs in Saudi Arabia

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executive assistant

Azhar Holding

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Assistant
 
 to support senior leadership at
 
 Azhar Holding
 
 in Jeddah.
 
 
 
 
 
 This role requires a detail-oriented professional who can manage schedules, coordinate communication, and ensure smooth day-to-day operations for executives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and organize executives&rsquo; calendars, meetings, and appointments
 </li>
 <li>
 Handle confidential documents and correspondence with discretion
 </li>
 <li>
 Coordinate internal and external meetings, including logistics and follow-ups
 </li>
 <li>
 Prepare reports, presentations, and meeting minutes
 </li>
 <li>
 Act as a point of contact between executives and internal/external stakeholders
 </li>
 <li>
 Support travel arrangements, including bookings and itineraries
 </li>
 <li>
 Assist in administrative and operational tasks as required
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field
 </li>
 <li>
 3+ years of experience as an Executive Assistant or similar role
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent communication skills in
 
 Arabic and English
 
 </li>
 <li>
 High level of professionalism and confidentiality
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
 </li>
 </ul>
 
 
</div>

Executive Assistant

Confidential

<div>
 
 
 Executive Assistant
 
 
 
 
 
 
 
 About the Project
 
 
 
 The project is a government initiative aimed at delivering high-impact institutional and operational outcomes within a structured and regulated framework. The project operates under strict governance standards and requires professional administrative leadership to ensure operational efficiency, compliance, and effective coordination across all stakeholders.
 
 
 
 Role Summary
 
 
 
 The Executive Assistantr is responsible for overseeing and managing the daily administrative, operational, and coordination functions of the project office. The role ensures smooth office operations, effective communication, compliance with government policies, and high standards of organizational efficiency, supporting project leadership in achieving project objectives within the defined timeline.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and oversee daily office operations to ensure efficiency, productivity, and compliance with project requirements.
 </li>
 <li>
 Coordinate administrative support for project leadership, technical teams, and stakeholders.
 </li>
 <li>
 Organize and manage schedules, meetings, workshops, and official communications.
 </li>
 <li>
 Prepare official correspondence, reports, presentations, and documentation in both Arabic and English.
 </li>
 <li>
 Maintain proper filing systems, records, and document control in line with government standards.
 </li>
 <li>
 Ensure compliance with government policies, procedures, and project governance frameworks.
 </li>
 <li>
 Manage office logistics, procurement coordination, and vendor communications as required.
 </li>
 <li>
 Monitor office budgets, expenses, and administrative resources.
 </li>
 <li>
 Serve as the primary point of contact between the project office and internal and external stakeholders.
 </li>
 <li>
 Support onboarding, coordination, and administrative needs of project staff and consultants.
 </li>
 <li>
 Ensure confidentiality, professionalism, and adherence to ethical standards at all times.
 </li>
 </ul>
 
 
 Requirements
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, Public Administration, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of
 
 4 years of relevant experience
 
 in Executive Assistant
 </li>
 <li>
 
 Language:
 
 
 Fluency in English is mandatory
 
 (spoken and written); proficiency in Arabic is strongly preferred.
 </li>
 <li>
 Strong organizational, coordination, and multitasking abilities.
 </li>
 <li>
 Excellent communication, interpersonal, and stakeholder management skills.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Strong reporting, documentation, and presentation skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management systems.
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines in a project-based environment.
 </li>
 </ul>
 
 
</div>

Ajlan & Bros Holding

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 
 The core responsibilities of this role will revolve around executive secretarial support, including:
 
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings &amp; meeting minutes
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Drafting and formatting reports, slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Excellent English communication skills (written and spoken)
 </li>
 <li>
 Flexible and available for frequent international business travel
 </li>
 <li>
 Experience in projects or investment related fields is a plus
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 </ul>
 
 
</div>

LABORINTOS

Assistant to the President &amp; CEOKingdom of Saudi Arabia | Senior Executive RoleWe are conducting a confidential search for an experienced Assistant to the President &amp; CEO for one of the top 10 largest companies in Saudi Arabia. The organization operates a fully integrated industrial complex on the Red Sea, including a major refinery and petrochemical plants.This is a high-visibility, strategic role serving as the right hand to the President &amp; CEO, ensuring alignment, follow-up, and execution of business priorities across Finance, Operations, Legal, HR, and other core functions.Key Focus Areas:<ul><li>Follow-up and coordination of strategic decisions</li><li>Executive agenda management</li><li>Preparation of high-level reports and correspondence</li><li>Liaison with senior leadership, regulators, and industry partners</li><li>Representation of the CEO in key meetings</li><li>Oversight of the Office of the President</li><li>Support of executive-led strategic initiatives</li></ul>Profile:<ul><li>Bachelor&rsquo;s degree in Business or related field</li><li>17+ years of experience (oil, energy, petrochemical, or large industrial sectors preferred)</li><li>Proven support to C-level executives</li><li>Strong business judgment, discretion, and leadership presence</li><li>Excellent English communication skills</li></ul>Confidential senior opportunity within a world-class industrial environment.Job Type: Full-timePay: From ﷼500,000.00 per yearApplication Question(s):<ul><li>	Do you hold Saudi nationality? This position is only open to Saudi nationals</li></ul>Education:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Oil and Gas Experience: 10 years (Required)</li></ul>

Assistant to the President & CEO

Manpower Middle East

<div>
 
 
 Contract:
 
 12 months (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through Manpower
 
 
 
 
 
 
 Job Purpose:
 
 
 
 We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
 </li>
 <li>
 Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
 </li>
 <li>
 Handle confidential and time-sensitive materials and information appropriately.
 </li>
 <li>
 Coordinate projects in terms of timelines, updates, communication and documentation
 </li>
 </ul>
 
 
 Calendar and Travel Management:
 
 
 <ul>
 <li>
 Coordinate complex calendars, ensuring efficient scheduling across time zones.
 </li>
 <li>
 Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
 </li>
 </ul>
 
 
 Document Management:
 
 
 <ul>
 <li>
 Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Maintain organized records, filing systems, and shared documents to ensure accessibility.
 </li>
 </ul>
 
 
 Meeting Coordination:
 
 
 <ul>
 <li>
 Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
 </li>
 <li>
 Take minutes during meetings and follow up on action items as needed.
 </li>
 </ul>
 
 
 Office Operations Support:
 
 
 <ul>
 <li>
 Manage office supplies and liaise with vendors as required.
 </li>
 <li>
 Support event planning and logistics for team functions, training sessions, and workshops.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 
 Nationality:
 
 Saudi local.
 </li>
 <li>
 
 Experience:
 
 5-6 years of experience in administrative roles
 </li>
 <li>
 Proven experience supporting multiple leadership members is highly preferred.
 </li>
 <li>
 
 Education:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Project management/coordination exposure or experience will be a plus
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in Arabic and English, both written and verbal.
 </li>
 <li>
 Highly organized with the ability to manage multiple tasks and priorities.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Qiddiya Investment Company

<div>Qiddiya Investment Company is embarking on a transformative journey within the realm of entertainment and culture in Saudi Arabia, and we are searching for a dedicated Analyst for Project Coordination within our Commercial Office. This role will support various commercial initiatives and ensure seamless project execution through effective coordination and stakeholder management.
Key Responsibilities<ul><li>
Assist in the planning coordinations, execution, and monitoring of commercial projects, ensuring alignment with organizational goals and timelines.</li><li>
Facilitate communication between project teams, stakeholders, and external partners to ensure consistency and clarity in project objectives.</li><li>
Prepare and maintain project documentation, including schedules, budgets, and reporting tools to keep track of projects across Commercial Office BU.</li><li>
Support the organization of meetings, workshops, and presentations, ensuring all necessary materials are prepared and distributed in a timely manner.</li><li>
Monitor project risks and issues, escalating concerns as needed to ensure timely resolutions.</li><li>
Maintain an organized repository of project information and documentation for easy access and review.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.</li><li>
0&ndash;2 years of experience in project coordination or support, or executive assistant.</li><li>
Strong understanding of project management principles and methodologies.</li><li>
Proficient in project management software and Microsoft Office Suite.</li><li>
Excellent analytical skills and attention to detail, with the ability to generate clear and actionable reports.</li><li>
Strong communication and interpersonal skills, capable of working effectively with diverse teams and stakeholders.</li><li>
A proactive attitude, with the ability to adapt to changing priorities in a fast-paced environment.</li></ul></div>

Analyst - project coordination - Commercial Office - SPA 366

Alkaffary Group

<div>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment. 
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li> 
</ul> 
 
Requirements 
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of 1 year of experience as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

Explore 446+ Executive assistant in Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

446 executive assistant jobs In Saudi Arabia

Executive Assistant

Executive Assistant

Executive Assistant

Assistant to the President & CEO

Administrative Assistant

Analyst - project coordination - Commercial Office - SPA 366

Executive Secretary