administrative assistant Jobs in Saudi Arabia

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business co-ordinator / executive assistant Jobs in Saudi Arabia

business co-ordinator / executive assistant

executive assistant

Impact46

<div>
 We are looking for a
 
 highly organized and detail-oriented Executive Assistant
 
 to join our team and provide exceptional support to senior management.
 
 
 The ideal candidate will play a key role in
 
 coordinating Board of Directors meetings
 
 , managing executive schedules, and ensuring smooth communication across departments.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and organize Board and executive meetings, including scheduling, preparing agendas, and recording minutes.
 </li>
 <li>
 Handle confidential correspondence and maintain executive and board records.
 </li>
 <li>
 Prepare reports, presentations, and meeting materials for senior management.
 </li>
 <li>
 Manage executives&rsquo; calendars, travel arrangements, and daily priorities.
 </li>
 <li>
 Follow up on action items and ensure timely completion of assigned tasks.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum 3 years of experience as an Executive Assistant or similar role.
 </li>
 <li>
 Excellent English and Arabic communication skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 </ul>
 If you are proactive, reliable, and thrive in a dynamic environment &mdash; we&rsquo;d love to meet you!
</div>

Executive Assistant

Gleeds

<div>
 
 
 About this opportunity
 
 
 
 
 
 <ul>
 <li>
 Executive Assistant
 </li>
 <li>
 Riyadh, Saudi Arabia
 </li>
 <li>
 Office based, Al Faisaliah Tower
 </li>
 </ul>
 <li>
 </li>
 
 Gleeds is a leading global property and construction consultancy. Independent since 1875, we are proud to deliver award-winning projects around the world. We are a proud to say that we have been certified as a &ldquo;Great Place to Work&rdquo; which further acknowledges that we put our people at the heart of everything we do.
 
 
 
 
 Gleeds in the Kingdom of Saudi Arabia has an exciting opportunity for an experienced and enthusiastic Executive Assistant, who wants to construct a career with purpose in a personable and professional environment. The successful candidate will be a integral part of the team, supporting in a number of ways including -
 
 
 
 
 
 Key responsibilities include:
 
 
 
 
 
 <ul>
 <li>
 Manage complex calendars, schedule meetings, and coordinate appointments for directors.
 </li>
 <li>
 Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
 </li>
 <li>
 Organise board meetings, and maintain meeting minutes and action plans
 </li>
 <li>
 Organise and prioritise incoming communications, ensuring timely responses and follow-up.
 </li>
 <li>
 Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports.
 </li>
 <li>
 Plan and support internal and external meetings, events, and executive briefings.
 </li>
 <li>
 Maintain confidential records, files, and sensitive information with discretion.
 </li>
 <li>
 Serve as a liaison between executives and internal/external stakeholders.
 </li>
 <li>
 Track key projects, deadlines, and deliverables, providing reminders and status updates.
 </li>
 <li>
 Conduct research, compile data, and prepare summaries or recommendations as needed.
 </li>
 <li>
 Support operational efficiency by identifying process improvements and assisting with special projects.
 </li>
 </ul>
 
 
 
 
 
 Experience, Knowledge, and key skills:
 
 
 
 
 
 <ul>
 <li>
 5 yrs + experience as an executive assistant
 </li>
 <li>
 Fluent English and Arabic language preferable
 </li>
 <li>
 Proficiency in Microsoft office applications
 </li>
 <li>
 Confident communication skills
 </li>
 <li>
 Exceptional organisational and time-management skills, with the ability to prioritise competing demands
 </li>
 <li>
 Experience working in a professional services organisation
 </li>
 </ul>
 
 
 
 
 
 A world of opportunity
 
 
 
 
 
 
 Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people &ndash; colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.
 
 
 With over 76 offices across the globe, you&rsquo;ll become part of a truly global team that isn&rsquo;t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we&rsquo;re committed to the success of our people, clients and communities &ndash; giving everyone a safer and more sustainable place to live, work and thrive.
 
 
 
 
 
 Our values underpin what we stand for and how we work:
 
 
 
 
 <ul>
 <li>
 Professionalism with personality
 </li>
 <li>
 Excellence with humility
 </li>
 <li>
 Innovation with agility
 </li>
 </ul>
</div>

Fairmont

<div>Company Description 
Raffles &amp; Fairmont Red Sea, positioned in the Kingdom&rsquo;s groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. With 361 rooms, eleven distinct dining concepts, including overwater restaurants with views of the Red Sea and the mangroves, and a spa. The resort will be situated next to an 18 hole championship golf course, reflecting Fairmont&rsquo;s association as a world class golf destination. It will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled islands, dormant volcanoes, rich marine habitat, and ancient archaeological sites. 
Job Description 
The Executive Assistant is a highly organised and professional individual who provides comprehensive administrative and operational support to the hotel's senior leadership team, primarily the General Manager. This role is crucial for ensuring the smooth and efficient operation of the executive office, managing schedules, and acting as a key point of contact for internal and external stakeholders. The Executive Assistant is a trusted partner who handles all tasks with the utmost discretion, confidentiality, and a proactive approach.<ul><li>
Manage the General Manager's calendar, schedule meetings, coordinate travel arrangements, and handle all correspondence.</li><li>
Communication: Serve as the primary point of contact for all inquiries, screening calls and emails and redirecting them as needed. Draft and prepare professional documents, presentations, and reports.</li><li>
Meeting Management: Organize and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.</li><li>
Confidentiality: Handle all sensitive information, including financial data, personnel files, and strategic plans, with absolute discretion and integrity.</li><li>
Operational Coordination: Assist in coordinating cross-departmental projects and initiatives, ensuring timely communication and follow-through</li></ul> 

Qualifications 
<ul><li>
Experience: A minimum of 3-5 years of experience as an Executive Assistant, preferably within the luxury hospitality or a fast-paced corporate environment.</li><li>
Skills: Exceptional organizational, time-management, and communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Attributes: Proactive, resourceful, and able to anticipate needs. Strong attention to detail and a professional demeanor.</li><li>
Education: A bachelor's degree is preferred.</li><li>
Language: Fluency in English is essential. Additional languages are an asset.</li><li>
Organizational Excellence: Manages multiple tasks and priorities with a calm and organized approach.</li><li>
Proactive &amp; Resourceful: Anticipates needs and takes initiative to solve problems before they arise.</li><li>
Integrity &amp; Discretion: Handles sensitive information with the highest level of confidentiality.</li><li>
Professionalism: Represents the executive office and the Raffles brand with poise, grace, and impeccable professionalism.</li></ul> 

Additional Information 
What&rsquo;s in it for you...<ul><li>
The opportunity to join Accor, a leading global hospitality group with an exceptional portfolio of luxury brands.</li><li>
The chance to define the pre-opening operations for two iconic resorts at one of the world&rsquo;s most anticipated new destinations.</li><li>
Become part of a team dedicated to creating unparalleled luxury hospitality experiences.</li><li>
A competitive package and excellent opportunities for professional growth.</li><li>
Outstanding discounts across the global Accor and luxury brand network.</li></ul></div>

RW AGENCY

<div>
 
 
 Company Description
 
 
 
 
 
 RW AGENCY is a Saudi-based organization renowned for mastering business growth through creative solutions and swift business development strategies. The agency is committed to delivering not just solutions but measurable success for its clients. With a strong focus on innovation, RW AGENCY helps businesses achieve their goals effectively and efficiently. Its collaborative approach and results-driven mindset have established it as a trusted partner in driving business excellence.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This part-time on-site role, based in Riyadh, is for an Executive Assistant who will provide comprehensive administrative and executive support. Responsibilities include managing schedules, handling communication, organizing expense reports, and supporting overall operational efficiency. The ideal candidate will coordinate meetings, manage correspondences, and ensure the smooth running of day-to-day executive and administrative tasks.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Proficiency in Executive Administrative Assistance and Administrative Assistance tasks.
 </li>
 <li>
 Experience in creating and managing Expense Reports and providing general Executive Support.
 </li>
 <li>
 Excellent Communication skills to manage correspondences and facilitate interactions effectively.
 </li>
 <li>
 Strong organizational skills and attention to detail are required to ensure the smooth execution of tasks.
 </li>
 <li>
 Ability to work efficiently in an on-site, part-time environment in Riyadh.
 </li>
 </ul>
</div>

Emdad By Elm

<div>
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide administrative support to the Head of the Legal Department, including preparing correspondence, reports, and presentation
 </li>
 <li>
 Manage the Head's calendar, scheduling meetings, and making travel arrangement
 </li>
 <li>
 Coordinate and facilitate communication between the Legal Departments and other departments and team
 </li>
 <li>
 Prepare and maintain confidential documents, including contracts, agreements, and other sensitive material
 </li>
 <li>
 Develop and maintain a thorough understanding of the Legal Department's operations and initiative
 </li>
 <li>
 Provide guidance and support to other team members as needed
 </li>
 </ul>
 
 
 
 
 Required Skill:
 
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or similar role, preferably in a legal or corporate environment
 </li>
 <li>
 Excellent communication, organizational, and interpersonal skills
 </li>
 <li>
 Strong attention to detail and ability to maintain confidentiality
 </li>
 <li>
 Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
 </li>
 <li>
 Experience with calendar management and scheduling
 </li>
 <li>
 Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
 </li>
 <li>
 Strong problem-solving and analytical ski
 </li>
 </ul>
 
 
 
 
 Preferred Skills:
 
 <ul>
 <li>
 Experience working in a legal department or with a law firm
 </li>
 <li>
 Familiarity with legal terminology and concepts
 </li>
 <li>
 Experience with document management systems and tools
 </li>
 </ul>
 
 
</div>

Raffles

<div>Company Description 
Raffles &amp; Fairmont The Red Sea, positioned in the Kingdom&rsquo;s groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. With 361 rooms, eleven distinct dining concepts, including overwater restaurants with views of the Red Sea and the mangroves, and a spa. The resort will be situated next to an 18 hole championship golf course, reflecting Fairmont&rsquo;s association as a world class golf destination. It will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled islands, dormant volcanoes, rich marine habitat, and ancient archaeological sites. 
Job Description 
Job Description
We are seeking a highly organized and reliable Executive Assistant to provide comprehensive administrative and organizational support to our executive team. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities with professionalism and discretion.
Responsibilities<ul><li>
Provide comprehensive administrative support to the General Manager and Executive Office.</li><li>
Coordinate complex international travel, meetings, agendas, and guest arrangements with meticulous attention to detail.</li><li>
Serve as the primary liaison with internal departments, ownership, and external stakeholders in a highly polished and professional manner.</li><li>
Assist in driving pre-opening readiness, including documentation, timeline management, supplier follow-up, and logistics coordination.</li><li>
Support key project rollouts related to brand compliance, service culture implementation, and operational readiness.</li><li>
Track action items, maintain critical path reports, and follow up with responsible parties to ensure deadlines are met.</li><li>
Organize high-profile visits, inspections, and VIP guest engagements.</li><li>
Maintain the confidentiality of sensitive business information and uphold luxury hospitality standards in all communications.</li><li>
Prepare high-level presentations, internal communications, and reports in line with brand tone and executive expectations.</li><li>
Manage contracts, supplier communication, and vendor relationships relevant to Executive Office projects.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in Business Administration, Hospitality, or related field.</li><li>
Minimum 3 years of experience supporting C-level executives in luxury hospitality or high-end corporate environments.</li><li>
Proven experience in hotel pre-opening projects is highly preferred.</li><li>
Assist in tracking key pre-opening deliverables across departments (e.g., OS&amp;E, recruitment, brand standards).</li><li>
Coordinate with stakeholders to meet project milestones and maintain critical path timelines.</li><li>
Fluent in English.</li><li>
Excellent command of Microsoft Office Suite; familiarity with project management tools is a plus.</li><li>
Strong interpersonal and communication skills with a refined sense of service, etiquette, and discretion.</li><li>
Ability to multitask, prioritize, and remain composed under pressure in a remote or resort-based setting.</li></ul> 
Additional Information<ul><li> 
Understanding of ultra-luxury guest expectations and brand alignment.</li><li>
Experience in project coordination, scheduling, and document control during pre-opening stages.</li><li>
A proactive, anticipatory approach with a strong sense of ownership and accountability.</li><li>
Impeccable grooming and personal presentation aligned with luxury standards.</li></ul></div>

SAUR

<div>
 
 SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.
 
 
 Further details on our web site: http://www.saur.com/.
 
 
 
 
 
 Currently we are looking for an
 
 Executive Assistant
 
 
 
 ,
 
 
 for our office in Riyadh, KSA.
 
 
 
 
 
 
 Mission
 
 :
 
 
 Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:
 
 <ul>
 <li>
 Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries.. etc
 </li>
 <li>
 Co-ordinating complex travel and accommodation arrangements for all GCC team.
 </li>
 <li>
 Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
 </li>
 <li>
 Performs all other business related tasks as assigned by the CEO, the Managing Director &amp; the HR Director
 </li>
 <li>
 Support to onboarding &amp; Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc.. IQAMA process, etc.
 </li>
 <li>
 Support to onboarding &amp; Employee Integration.
 </li>
 <li>
 External Partnerships &amp; Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Experience Background: minimum 5 years in a similar position
 </li>
 <li>
 Educational background: University Degree or equivalent
 </li>
 <li>
 Certifications: Bachelor Degree
 </li>
 <li>
 Location: Riyadh
 </li>
 <li>
 Geographic scope: Saudi Arabia and GCC
 </li>
 <li>
 Languages: Arabic, English
 </li>
 <li>
 Travel requirements: sometimes
 </li>
 <li>
 Saudi citizenship
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive salary package.
 </li>
 <li>
 Opportunities for career advancement within the company.
 </li>
 <li>
 Friendly and dynamic work environment.
 </li>
 </ul>
 
 
 
 
 
 SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law
 
 
</div>

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567 executive assistant jobs IN Saudi Arabia

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