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executive assistant

StepStone Group

<div>
 We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world&rsquo;s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.
 
 
 
 Position Overview
 
 
 
 The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.
 
 
 
 Essential Job Functions
 
 
 
 <ul>
 <li>
 Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
 </li>
 <li>
 Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
 </li>
 <li>
 Screen all calls for executive and handle all inquiries within capacity.
 </li>
 <li>
 Track Executives' meetings, as well as necessary follow ups
 </li>
 <li>
 Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
 </li>
 <li>
 Plan and coordinate monthly and weekly team meetings as requested.
 </li>
 <li>
 Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
 </li>
 <li>
 Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
 </li>
 <li>
 Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
 </li>
 <li>
 Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
 </li>
 <li>
 Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
 </li>
 <li>
 Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
 </li>
 <li>
 Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
 </li>
 <li>
 Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
 </li>
 <li>
 Contribute your talents and efforts to a productive, pleasant, and safe working environment.
 </li>
 <li>
 Assist and provide phone coverage for additional executives when necessary.
 </li>
 <li>
 Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).
 
 
 </li>
 </ul>
 
 Education And/Or Work Experience Requirements
 
 
 
 <ul>
 <li>
 A minimum of five years' experience providing administrative support in a financial institution. College degree preferred
 
 
 </li>
 </ul>
 
 Required Knowledge, Skills, And Abilities
 
 
 
 <ul>
 <li>
 Ability to manage highly sensitive, confidential information with complete discretion.
 </li>
 <li>
 Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.
 </li>
 <li>
 Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
 </li>
 <li>
 Strong focus on attention to detail, accuracy, and thoroughness.
 </li>
 <li>
 Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.
 </li>
 <li>
 Effective team player who can collaborate or make independent decisions as needed.
 </li>
 <li>
 Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
 </li>
 <li>
 Ability to perform general office duties including the creation of presentation materials including decks and iPads.
 
 
 </li>
 </ul>
 
 Other Attributes
 
 
 
 <ul>
 <li>
 Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.
 </li>
 <li>
 Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.
 </li>
 <li>
 Demonstrates behaviors and work ethic that reflect the Firm&rsquo;s core values and principles.
 
 
 </li>
 </ul>
 
 At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
 
 
 
 
 As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.
 
 
 
 
 Candidates must be at least 18 years old to apply.
 
 
 
 Developing People at StepStone
 
 
</div>

Executive Assistant

StepStone Group LP

<div><div>We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world's investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.</div>
POSITION OVERVIEW

The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.

ESSENTIAL JOB FUNCTIONS:
<ul>
<li>Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.</li>
<li>Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.</li>
<li>Screen all calls for executive and handle all inquiries within capacity.</li>
<li>Track Executives' meetings, as well as necessary follow ups</li>
<li>Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.</li>
<li>Plan and coordinate monthly and weekly team meetings as requested.</li>
<li>Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.</li>
<li>Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.</li>
<li>Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.</li>
<li>Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.</li>
<li>Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.</li>
<li>Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.</li>
<li>Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.</li>
<li>Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.</li>
<li>Contribute your talents and efforts to a productive, pleasant, and safe working environment.</li>
<li>Assist and provide phone coverage for additional executives when necessary.</li>
<li>Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).</li>
</ul>
EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:
<ul>
<li>A minimum of five years' experience providing administrative support in a financial institution. College degree preferred</li>
</ul>
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
<ul>
<li>Ability to manage highly sensitive, confidential information with complete discretion.</li>
<li>Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.</li>
<li>Ability to manage a high volume of work and prioritize tasks/projects based on urgency.</li>
<li>Strong focus on attention to detail, accuracy, and thoroughness.</li>
<li>Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.</li>
<li>Effective team player who can collaborate or make independent decisions as needed.</li>
<li>Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.</li>
<li>Ability to perform general office duties including the creation of presentation materials including decks and iPads.</li>
</ul>
OTHER ATTRIBUTES:
<ul>
<li>Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.</li>
<li>Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.</li>
<li>Demonstrates behaviors and work ethic that reflect the Firm's core values and principles.</li>
</ul>
#LI-Hybrid<div><div> 

At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.
As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Candidates must be at least 18 years old to apply.
</div>
<div>Developing People at StepStone</div></div></div>

Talents Arena

Saudi NationalityWhat You&rsquo;ll OwnStrategic Calendar &amp; Time Management:<ul><li>Executive Support: Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.</li><li>Meeting Lifecycle: Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met. Prepare reports, presentations, and meeting materials for senior management.</li><li>Logistics &amp; Admin: Coordinate complex travel logistics and manage the CEO&rsquo;s administrative requirements (expenses, memberships, reservations, and documentation).</li></ul>Office Operations:<ul><li>CEO Correspondence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.</li><li>Logistics Management: Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.</li></ul>Cross-Functional Collaboration:<ul><li>Point of Contact: Serve as the primary POC for internal and external stakeholders, managing inquiries and facilitating communication.</li><li>Strategic Projects: Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.</li></ul>Document &amp; Workflow Excellence:<ul><li>Confidentiality: Handle confidential information and communications with utmost professionalism and discretion.</li><li>Quality Control: Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.</li></ul>What You Bring<ul><li>Experience: 5+ years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.</li><li>Language: Professional fluency in English (written and spoken) is required.</li><li>Technical Savvy: High proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.</li><li>Proactive Mindset: A strong sense of responsibility and the ability to anticipate needs before they are articulated.</li><li>Professionalism: High level of executive presence and the ability to interact with government entities and key partners.</li></ul>Why Join Us?This is not just an administrative role&mdash;it is a core commercial function. You will play a key role in unlocking organizational efficiency, working closely with cross-functional teams, and directly contributing to Mnzil&rsquo;s growth in the Saudi market.Job Type: Full-timePay: ﷼15,000.00 - ﷼17,000.00 per monthApplication Question(s):<ul><li>Do you have Saudi nationality?</li></ul>Work Location: In person

Executive Assistant to The CEO

Alrawasi Co.

Role PurposeProvide high‑level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow‑ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow‑ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad‑hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C‑level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time‑sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem‑solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow‑through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
 </li>
 <li>
 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
 </li>
 <li>
 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
 <li>
 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
 <li>
 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
 </li>
 <li>
 Ensure the implementation and compliance with executive office policies, protocols, and document control.
 </li>
 <li>
 Manage sensitive information and communications with professionalism, integrity, and discretion.
 </li>
 <li>
 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
 <li>
 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum 7 years of experience in similar position.
 </li>
 </ul>
</div>

Executive Office Manager

Qiddiya Investment Company

<div>GENERAL SUMMARY:
The Administrative Assistant and Driver is a key support role, providing essential administrative and logistical assistance to ensure the smooth operation of the club&rsquo;s executive office and overall functioning. This role requires a dynamic individual who can efficiently manage administrative tasks while providing safe and reliable transportation services for the club&rsquo;s executives, VIP guests, and other stakeholders. The successful candidate will exhibit professionalism, discretion, and exceptional organisational skills in all aspects of their work. 
JOB OVERVIEW &ndash; PURPOSE AND SCOPE
The purpose of the Administrative Assistant and Driver position is to provide comprehensive administrative support to the executive team and ensure seamless transportation services for the club&rsquo;s high-profile members and guests. This dual-role position requires a balance of office management responsibilities and the ability to deliver a premium chauffeur experience. The role involves managing a variety of administrative tasks, such as scheduling, correspondence, and document management, while also being responsible for the safe and timely transportation of executives and guests to various destinations. The individual in this role must possess excellent time-management skills, be detail-oriented, and have a strong customer service mindset.
RESPONSIBILITIES AND DUTIES
Administrative Support:<ul><li>Provide administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Prepare, organise, and maintain important documents, reports, and records, ensuring they are easily accessible when needed.</li><li>Assist with the planning and coordination of club events, meetings, and special projects, ensuring all logistical aspects are handled efficiently.</li><li>Handle incoming calls, emails, and other forms of communication, directing them to the appropriate parties and responding on behalf of executives when required.</li><li>Manage office supplies and inventory, ensuring the executive office is well-stocked and organised.</li></ul>
Driver Responsibilities:<ul><li>Provide safe, reliable, and professional driving services for the club&rsquo;s executives, VIP guests, and other stakeholders, ensuring timely arrival at all destinations.</li><li>Maintain a high level of professionalism and discretion when interacting with passengers, ensuring a positive experience at all times.</li><li>Perform regular vehicle inspections and maintenance checks to ensure the vehicle is in top condition and ready for use at all times.</li><li>Keep the vehicle clean, both inside and out, to reflect the club&rsquo;s high standards of service.</li><li>Assist passengers with loading and unloading luggage, equipment, or other items as needed.</li></ul>
Logistics and Coordination:
<ul><li>Coordinate travel arrangements for executives and guests, including booking accommodations, flights, and other transportation as required.</li><li>Maintain a detailed log of trips, including mileage, fuel consumption, and any maintenance performed, and report any issues to the relevant department.</li><li>Ensure all legal and safety requirements for driving, such as licenses, insurance, and vehicle registrations, are up-to-date and compliant with regulations.</li></ul>
Customer Service:
<ul><li>Act as a point of contact for members and guests requiring transportation services, ensuring their needs are met with the highest level of care and attention.</li><li>Address any concerns or special requests from passengers promptly and courteously, maintaining the club&rsquo;s reputation for excellence in service.</li><li>Uphold confidentiality and discretion when handling sensitive information or when in the presence of high-profile individuals.</li></ul> 
Requirements 
ROLE QUALIFICATIONS
Educational Background<ul><li>High school diploma or equivalent; additional administrative or secretarial training is a plus.
</li><li>Valid driver&rsquo;s license with a clean driving record.</li></ul>
Experience:<ul><li>Minimum of 3-5 years of experience in a similar administrative and driving role, preferably within a high-end hospitality, luxury resort, or corporate environment.
</li><li>Proven experience in providing high-level administrative support, including handling confidential information.</li></ul>
Technical Skills:<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant office management software.
</li><li>Strong knowledge of local roads and routes, as well as GPS navigation systems.</li></ul>
Soft Skills:<ul><li>Excellent organisational and multitasking abilities, with strong attention to detail.</li><li>Strong communication skills, both written and verbal, with the ability to interact professionally with executives, guests, and team members.</li><li>High level of discretion, integrity, and professionalism.</li></ul></div>

Golf- Admin Assistant & Driver

Confidential

Executive Secretary to CEO/VP Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office. Responsibilities  <ul><li>Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.</li><li>Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.</li><li>Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.</li><li>Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.</li><li>Handle confidential information with the utmost discretion and integrity.</li><li>Manage executive expenses, process invoices, and assist with budget tracking for the executive office.</li><li>Conduct research and compile data to prepare documents for review and presentation by executives.</li><li>Maintain an efficient and organised filing system for both electronic and physical documents.</li></ul>Qualifications  <ul><li>Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.</li><li>Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.</li><li>High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.</li><li>A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.</li><li>The ability to work independently, remain calm under pressure, and meet tight deadlines.</li><li>A proactive approach to problem-solving with strong decision-making capabilities.</li><li>A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.</li></ul> Benefits  <ul><li>A competitive remuneration package.</li><li>An opportunity to work in a dynamic and professional environment that supports career growth and development.</li><li>Play an integral role within a forward-thinking company that is a leader in its field.</li></ul>

Executive Secretary to CEO/VP

Explore 484+ Executive assistant in Saudi Arabia this April. Find roles across top companies and apply now to boost your career.

484 executive assistant jobs In Saudi Arabia

Executive Assistant

Executive Assistant

Executive Assistant to The CEO

Executive Secretary to the CEO

Executive Office Manager

Golf- Admin Assistant & Driver

Executive Secretary to CEO/VP