administrative professional (remote) - operations & office support

document controller

operations manager

administrative professional (remote) - operations & office support Jobs in Saudi Arabia

hr coordinator

operations coordinator Jobs in Saudi Arabia

operations coordinator

office administrator

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

IMAR OVERSEAS SAUDI CO.W.L.L

We are seeking a detailed &ndash; Oriented and proactive Contracts Administrator to join our dynamic team in the FIT - OUT and interior contracting team.Key Responsibilities:<ul><li>Prepare, review, and manage contracts and subcontract agreements.</li><li>Ensure compliance with company policies, legal requirements, and project specifications.</li><li>Monitor contract performance, obligations, and deadlines.</li><li>Coordinate with project managers, procurement, and finance teams to resolve contractual issues.</li><li>Maintain accurate records of all contractual documentation and correspondence.</li><li>Assist in claims, variations, and dispute resolution processes.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering.</li><li>Minimum 7 years of experience as a Contracts Administrator in the construction industry specialized in fit-out/interior contracting companies.</li><li>Strong knowledge of FIDIC and other standard forms of contract.</li><li>Excellent negotiation, communication, and problem-solving skills.</li><li>High attention to detail and strong organizational abilities.</li><li>Proficiency in MS Office and contract management software.</li></ul>If you consider yourself capable and eligible to join IMAR GROUP we strongly encourage you to submit your CV to n.satti@imar.com &amp; l.aassi@imar.com immediately.Application deadline: 11-June -2026 at 1:00 PM KSA timeWork Location: In person

FIT-OUT CONTRACTS ADMINISTRATOR

HanmiGlobal Saudi

<div>HanmiGlobal Saudi is seeking a detail-oriented and experienced Contract Administrator to join our team. The successful candidate will be responsible for managing contracts throughout their lifecycle, ensuring compliance with company policies and legal requirements, and fostering successful relationships with contractors and suppliers.
Key Responsibilities:<ul><li>
Prepare, review, and negotiate contract terms and conditions in alignment with company standards.</li><li>
Maintain accurate records of contracts and related correspondence.</li><li>
Coordinate with project managers, engineers, and subcontractors to ensure contract compliance.</li><li>
Monitor contract deadlines, deliverables, and financial milestones.</li><li>
Analyze contract risks and propose mitigation strategies.</li><li>
Resolve any contract-related disputes or issues promptly.</li><li>
Ensure all contracts adhere to legal and regulatory requirements.</li></ul>
Required Skills and Qualifications:<ul><li>
Proven experience as a Contract Administrator or in a similar role.</li><li>
Strong understanding of contract law and legal terminology.</li><li>
Excellent communication and negotiation skills.</li><li>
Proficiency in MS Office suite and contract management software.</li><li>
Ability to work effectively with diverse teams and stakeholders.</li><li>
Attention to detail and strong organizational skills.</li></ul> 

Requirements 
<ul><li>
Bachelor's degree in Business Administration, Law, Engineering, or related fields.</li><li>
Minimum of 12 years of experience in contract administration within the construction or engineering industry is preferred.</li><li>
Familiarity with Saudi Arabian contract regulations and standards is advantageous.</li><li>
Fluency in English; Arabic language skills are a plus.</li><li>
Saudi National preferred.</li></ul></div>

Contract Administrator

RLDatix

<div>HR &amp; Admin Officer | Human Resources | Riyadh, Saudi Arabia | In-office

RLDatix (RLD) is on a mission to help raise the standard of care&hellip;everywhere. Trusted by over 10,000 healthcare organizations around the world, our solutions help improve health and care. Our applications ensure that patients receive the best and safest care while supporting the providers who deliver it.

Joining TeamRLD means being part of a global effort of over 2,000 team members in making a difference in healthcare&hellip;every day.

We&rsquo;re searching for a Riyadh-based HR &amp; Admin Officer to join our MEA team, so that we can ensure seamless office operations and high-quality HR administrative support across the region. The HR &amp; Admin Officer will manage day-to-day administrative tasks, HR system updates, and government portal compliance to empower our regional leadership and workforce to focus on delivering safer healthcare solutions. The HR &amp; Admin Officer works closely with the Senior People Partner to deliver day-to-day HR administrative support.

How You&rsquo;ll Spend Your Time

Administrative Support
<ul>
<li>Provide administrative support to the MEA General Manager to ensure an efficient, safe, and secure running of the Riyadh office.</li>
<li>Handle a wide range of administrative duties supporting the business, colleagues, and clients including travel bookings, post handling and office logistics.</li>
<li>Support the global Building Facilities Manager with facilities matters relating to the Riyadh office, including logging health and safety risks and coordinating approved action plans and repairs.</li>
<li>Collate, manage, and archive key data for clients and projects. Maintain client and partner databases and diary management.</li>
<li>Assist in organising company events, including venue bookings, purchasing and document preparation.</li>
<li>Manage and maintain office operation contracts and agreements such as cleaning contracts and daily supplies.</li>
<li>Supervise administrative assistants to ensure stationery and regular stock requirements are maintained.</li>
<li>Provide cross-office administrative support to other functions as required.</li>
</ul>
Human Resources (Administrative Support)
<ul>
<li>Provide HR administrative support in close partnership with the Senior People Partner and Global HR team.</li>
<li>Assist with recruitment administration including screening coordination, reference checks and pre-employment checks.</li>
<li>Support the preparation and administration of offer letters and employment contracts in coordination with the HR Services team.</li>
<li>Manage HR related government portals such as Qiwa, Muqeem, Mudad and related systems as directed.</li>
<li>Support onboarding and induction administration for new joiners, ensuring local documentation and system requirements are completed.</li>
<li>Prepare standard HR reports and presentations as requested.</li>
<li>Process employee lifecycle changes and update HR systems accordingly. Maintain, update and archive employee documentation in line with local requirements.</li>
<li>Provide administrative support on employee relations matters under the guidance of the Senior People Partner or Global HR team.</li>
<li>Support HR projects and initiatives from an execution and coordination perspective as directed.</li>
<li>Organise employee engagement activities such as birthdays, local celebrations and anniversaries.</li>
<li>Provide administrative support for payroll processing, exit interviews, metrics reporting and training coordination</li>
</ul>
What Kind of Things We&rsquo;re Most Interested in You Having
<ul>
<li>Proven success in managing KSA government relations and navigating labor law processes through platforms like the Chamber of Commerce and Baladi.</li>
<li>2&ndash;3 years of experience in an HR or administrative role, preferably within a global or technology-focused environment.</li>
<li>In-depth knowledge on how to maintain data confidentiality while handling sensitive employee records and payroll documentation.</li>
<li>Ability to commute to Riyadh on a hybrid basis as required by the General Manager.</li>
<li>Sincere interest in healthcare technology and a passion for supporting a mission-driven organization.</li>
<li>A knack for working collaboratively within a diverse, global team while remaining highly organized and self-motivated in independent tasks.</li></ul> 


By enabling flexibility in how we work and prioritizing employee wellness, we empower our team to do and be their best. Our benefits package includes health, dental, vision, life, disability insurance, retirement plan, paid time off, and paid holidays.
RLDatix is an equal opportunity employer and is committed to ensuring a fair and consistent recruitment process in accordance with UK law, including the Equality Act 2010. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.
As part of RLDatix&rsquo;s commitment to the inclusion of all qualified individuals, we ensure that persons with disabilities are provided reasonable accommodation in the job application and interview process. If reasonable accommodation is needed to participate in either step, please don&rsquo;t hesitate to send a note to accessibility@rldatix.com.
All offers of employment are subject to the successful completion of background checks. Any personal data provided in your application will be processed in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). By submitting your application, you consent to the processing of your personal data for recruitment purposes.</div>

HR & Admin Officer

Optimum for professional services

Purpose of the RoleThe IT Administrator is responsible for managing and maintaining the company&rsquo;s IT infrastructure, Microsoft administration tools, email systems, network operations, and technical support services. The role also includes supporting API integrations, ensuring cybersecurity compliance, and maintaining operational continuity across all business systems. The ideal candidate will possess strong technical expertise in ASP.NET development along with proven experience in IT administration and information security.Key Responsibilities&middot; Manage and maintain company servers, systems, and network infrastructure.&middot; Administer Microsoft environments including Active Directory, Office 365, Exchange, and Azure services.&middot; Monitor system performance and ensure operational uptime.&middot; Manage user accounts, permissions, and access controls.&middot; Provide technical support and troubleshoot hardware, software, and network issues.&middot; Install, configure, and maintain IT systems, applications, and communication tools.&middot; Implement and monitor cybersecurity measures, firewalls, antivirus systems, and endpoint protection.&middot; Ensure data backup, disaster recovery, and business continuity procedures are in place.&middot; Support API integrations between internal and external systems.&middot; Assist with ASP.NET application support and troubleshooting.&middot; Coordinate with software vendors and development teams regarding system integrations.&middot; Prepare IT operational reports and system status updates.Qualifications&middot; Bachelor&rsquo;s degree in information technology, Computer Science, or related field.&middot; Minimum 2&ndash;5 years of experience in IT administration or technical support.&middot; Strong knowledge of Microsoft administration tools, Office 365, Active Directory, and networking.&middot; Experience with ASP.NET development and API integrations.&middot; Good understanding of cybersecurity practices and data protection standards.&middot; Strong troubleshooting, analytical, and problem-solving skills.&middot; Ability to manage multiple technical tasks effectively.&middot; Fluent in English; Arabic is an advantage.Key Competencies&middot; IT Administration&middot; Microsoft Systems Management&middot; Cybersecurity Awareness&middot; API Integration Support&middot; ASP.NET Technical Knowledge&middot; Problem Solving&middot; Communication Skills&middot; Time Management&middot; Attention to Detail&middot; Professionalism &amp; ConfidentialityExperience:<ul><li>API Integration Support: 1 year (Required)</li><li>ASP.NET Technical Knowledge: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>Work Location: In person

IT Administrator

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

Leidos

<div>Description
Looking for an opportunity to make an impact?
At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers&rsquo; success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business.
Are you ready for your next challenge?
Leidos is seeking candidates for a full-time position as In-Kingdom GCCS-4 System Administrator for a U.S. Foreign Military Sales program in support of a Saudi Ministry of Defense C4I end user. The In-Kingdom GCCS-4 System Administrator is responsible for daily C4I/GCCS systems support in the Kingdom of Saudi Arabia. This role involves diagnosing, troubleshooting and maintaining the communications infrastructure and network systems critical for effective command and control. This is a one year overseas assignment with option to renew. We are looking for an energetic team-oriented systems administrator that can inspire Leidos personnel to &ldquo;make smart smarter&rdquo; while maintaining trusted professional relationships with employees, partners, customers and vendors in a highly diverse, multi-national setting.
THE CHALLENGE (primary responsibilities)
Integration and technical support of RSNF GCCS-4 systems. Interface with the Technical Support Center director to implement systems changes, manage new data sets and hierarchy changes, and coordinate system enhancements. Partner with support teams to ensure systems are maintained correctly, the ingestion of data is seamless, and troubleshoot when issues exist. Support Technical Support Center stakeholders to ensure that processes align to system development, review system metrics to ensure delivery against performance metrics, and drive user adoption.
WHAT SETS YOU APART (basic qualifications)<ul><li>
Bachelor&rsquo;s degree in engineering, computer science or related field and 4 - 8 years of relevant experience OR 8+ years of relevant experience supporting network systems</li></ul>
Preferred Qualifications
<ul><li>Five+ (5) years&rsquo; experience supporting C4I systems such as GCCS, NAVMACS, HF, UHF, and VHF Radios and Antennas, Tactical Data Links (Link-11, 16, 22), CENTRIXS, Network Communications, SATCOM, ADSI, or VBSS.</li><li>
Three+ (3) years&rsquo; experience working with Commercial Off The Shelf (COTS) equipment such as radars, Global Positioning System (GPS), Automated Information System (AIS), Radio Direction Finding, electro-optic (EO) cameras, Global Maritime Distress and Safety System (GMDSS); Audio Processing System (APS); Emergency Radio System; Fiber Optic Transport Network (FPTN); Closed Circuit Television (CCTV) Systems; Video Display Systems; or Video Teleconferencing (VTC) Systems.</li></ul>
AMSOPP1
If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo &mdash; because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 &mdash; and moving faster than anyone else dares.<h2 class="jobSectionHeader">
Original Posting:</h2> 
For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.<h2 class="jobSectionHeader"> 
Pay Range:</h2>
Pay Range $73,450.00 - $132,775.00
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
About Leidos
Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.
Securing Your Data
Beware of fake employment opportunities using Leidos&rsquo; name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system &ndash; never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.
If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.</div>

GCCS-4 System Administrator

Explore 214+ Office administrator in Saudi Arabia this June. Find roles across top companies and apply now to boost your career.