administrative professional (remote) - operations & office support

accountant

administrative professional (remote) - operations & office support Jobs in Saudi Arabia

document controller

operations manager

operations officer

office administrator

MillerKnoll

<div>
 <strong>
  Why join us?
  <br/>
  <br/>
 </strong>
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 <br/>
 <br/>
 <strong>
  Job Description &ndash; Office Administrator KSA
  <br/>
  <br/>
 </strong>
 <strong>
  Purpose of the job
  <br/>
  <br/>
 </strong>
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities
  <br/>
  <br/>
 </strong>
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 <br/>
 <br/>
 <strong>
  Resource management
  <br/>
  <br/>
 </strong>
 Financial:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 Human:
 <br/>
 <br/>
 None
 <br/>
 <br/>
 <strong>
  Contacts and relationships
  <br/>
  <br/>
 </strong>
 Internal contacts:
 <br/>
 <br/>
 Sales Staff and Managers
 <br/>
 <br/>
 HM Staff throughout International and the US
 <br/>
 <br/>
 External contacts:
 <br/>
 <br/>
 Clients
 <br/>
 <br/>
 Dealers
 <br/>
 <br/>
 <strong>
  Person profile
  <br/>
  <br/>
 </strong>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Good level of Education
 <br/>
 <br/>
 Excellent English &ndash; spoken and written
 <br/>
 <br/>
 Fluency in verbal and written Arabic is preferred.
 <br/>
 <br/>
 Experience of administration/sales support
 <br/>
 <br/>
 <strong>
  Competences
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Able to communicate effectively at all levels, by telephone and face-to-face
 <br/>
 <br/>
 Computer skills &ndash; word, excel and email
 <br/>
 <br/>
 Good organisational skills
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 <br/>
 Good level of financial awareness
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 <br/>
 <strong>
  Characteristics
  <br/>
  <br/>
 </strong>
 Essential:
 <br/>
 <br/>
 Very professional, friendly and confident
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 <br/>
 Well presented and smartly dressed
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 <br/>
 Able to keep work area tidy at all times
 <br/>
 <br/>
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
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 <br/>
 Happy to work on own initiative.
 <br/>
 <br/>
 Flexible
 <br/>
 <br/>
 Mature attitude essential
 <br/>
 <br/>
 <strong>
  Who We Hire?
  <br/>
  <br/>
 </strong>
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 <br/>
 <br/>
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>


Office Administrator

Bausch + Lomb

<div>
 <p>
  <strong>
   Bausch + Lomb
  </strong>
  is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Objectives / Purpose of the Job:
  </strong>
 </p>
 <p>
  Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and support all administrative duties to ensure smooth day-to-day office operations.
  </li>
  <li>
   Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
  </li>
  <li>
   Purchase office supplies and equipment, maintaining proper stock levels.
  </li>
  <li>
   Supervise general office functions and report regularly to management.
  </li>
  <li>
   Provide progress updates to senior management and collaborate on improving office operations.
  </li>
  <li>
   Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
  </li>
  <li>
   Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
  </li>
  <li>
   Provide comprehensive administrative support across departments.
  </li>
  <li>
   Follow up on administrative invoice payments for accurate financial reporting.
  </li>
  <li>
   Track employee movements, including vacation schedules, ADM requests, and social security updates.
  </li>
  <li>
   Ensure timely processing and follow-up on administrative purchase orders.
  </li>
  <li>
   Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
  </li>
  <li>
   Organize events across the Middle East, including hotel bookings and visa processing.
  </li>
  <li>
   Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
  </li>
  <li>
   Manage contract approvals and signatures using the Evisort platform.
  </li>
  <li>
   Prepare monthly administrative provisions with full justification of related expenses.
  </li>
  <li>
   Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
  </li>
  <li>
   Ensure a safe, clean, and compliant working environment.
  </li>
  <li>
   Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
  </li>
  <li>
   Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
  </li>
  <li>
   Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
  </li>
  <li>
   Maintain custody and availability of all original and copy legal and contractual documents.
  </li>
  <li>
   Assist with Evisort preparation and approvals for the Saudi Arabia team.
  </li>
  <li>
   Lead and track contract approval workflows for Saudi Arabia.
  </li>
  <li>
   Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
  </li>
  <li>
   Validate and proofread contract content to ensure compliance with internal SOPs.
  </li>
  <li>
   Manage contract databases (hard and soft copies) for the region via Evisort.
  </li>
  <li>
   Lead the regional contract database project as a centralized data source.
  </li>
  <li>
   Maintain and update best practices, templates, and contract management guidelines.
  </li>
  <li>
   Ensure proper filing and quick retrieval of all original contracts.
  </li>
  <li>
   Validate distributor signatures on finalized contracts.
  </li>
  <li>
   Liaise with the PRO for all legalizations and departmental document processing.
  </li>
  <li>
   Coordinate with the PRO for the renewal of licenses for Saudi entities.
  </li>
  <li>
   Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
  </li>
  <li>
   Participate in preparing the annual administrative budget and monitoring related expenses.
  </li>
  <li>
   Conduct training on legal contract management and the corporate documentation system.
  </li>
  <li>
   Ensure documentation and contract databases are updated with relevant teams.
  </li>
  <li>
   Administer corporate GEMS system uploads for the TMEA region.
  </li>
  <li>
   Provide audit support through documentation, retrieval, and system compliance.
  </li>
  <li>
   Serve as a Securitate user supporting due diligence processes.
  </li>
  <li>
   Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Education &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
  </li>
  <li>
   Advanced computing skills including Word, Excel, Outlook email and Power point.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience:
  </strong>
 </p>
 <ul>
  <li>
   Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
  </li>
  <li>
   Knowledge of office management responsibilities, systems, and procedures.
  </li>
  <li>
   Experience in different field is advantageous.
  </li>
  <li>
   Experience of dealing with people at different levels throughout the organization and across the regions.
  </li>
  <li>
   Experience of dealing and price negotiation with vendors/suppliers.
  </li>
  <li>
   Ability to deal with strictly confidential information in a professional manner.
  </li>
 </ul>
 <p>
 </p>
</div>


Protectol Health

<div>
 <strong>
  Location:
 </strong>
 Dammam, Saudi Arabia
 <br/>
 <br/>
 <strong>
  Experience:
 </strong>
 1 &ndash; 4 Years.
 <br/>
 <br/>
 <strong>
  Nationality:
 </strong>
 Open to All Nationalities.
 <br/>
 <br/>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 We are looking for a dynamic
 <strong>
  Operations Executive
 </strong>
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
  </li>
  <li>
   Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
  </li>
  <li>
   Support day-to-day office operations and ensure smooth administrative functioning.
  </li>
  <li>
   Manage office documentation, filing systems, and employee records.
  </li>
  <li>
   Coordinate with vendors, service providers, and suppliers for office requirements.
  </li>
  <li>
   Assist in procurement of office supplies and operational materials.
  </li>
  <li>
   Support HR and operations teams in documentation and employee coordination.
  </li>
  <li>
   Maintain records of licenses, permits, and company documents and track renewal dates.
  </li>
  <li>
   Assist management with operational reporting, data tracking, and coordination tasks.
  </li>
  <li>
   Handle general administrative tasks including scheduling, coordination, and office support.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1&ndash;4 years of experience in operations, administration, or office coordination roles.
  </li>
  <li>
   Basic understanding of visa processes and documentation is preferred.
  </li>
  <li>
   Strong organizational and multitasking skills.
  </li>
  <li>
   Good communication and coordination abilities.
  </li>
  <li>
   Proficiency in MS Office (Excel, Word, Outlook).
  </li>
  <li>
   Ability to work in a fast-paced operational environment.
  </li>
 </ul>
</div>


Operations Executive

Tilke Focus Design

The Role
<br>We are looking for a reliable and organized Office Secretary to join our team at our Riyadh head office. The successful candidate will be the first point of contact for visitors and callers, and will provide essential administrative and secretarial support to ensure smooth day-to-day office operations. Key Responsibilities: - Manage the reception desk and greet visitors in a professional manner - Answer and direct phone calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and travel arrangements - Maintain and organize office files, records, and documentation - Prepare letters, memos, reports, and other documents as required - Handle incoming and outgoing mail and courier services - Monitor and order office supplies as needed - Support various departments with general administrative tasks - Ensure the reception area is tidy and presentable at all times
<br><br>
Requirements
<br><b>Requirements:</b> - 0 to 2 years of experience in an administrative, secretarial, or receptionist role - Strong communication and interpersonal skills - Proficiency in Microsoft Office (Word, Excel, Outlook) - Well-organized with attention to detail - Ability to multitask and work in a fast-paced environment - Fluency in English
<br><br>
About the company
<br>Tilke Focus Design (TFD) is a multidisciplinary architecture and engineering consultancy headquartered in Riyadh, KSA formed through a strategic partnership between Tilke Engineers & Architects (Germany) and Focus Design Partners (Qatar). From high-performance racetracks to visionary urban planning and iconic hospitality projects, TFD brings together world-class precision and regional insight to deliver innovative, integrated design solutions.

Office Secretary

L&T Technology Services Ltd.

<div><div><div>Asst. eALPS+ Administrator</div><p>LNT/-A/1711353</p><ul>
HYOS-L&amp;T Energy Hydrocarbon - OnshoreKingdom Of Saudi Arabia</ul></div><div><div><div><ul><div><div><div>
Posted On</div><div>
01 Apr 2026</div></div></div><div><div><div>
End Date</div><div>
28 Sep 2026</div></div></div><div><div><div>
Required Experience</div><div>
3 - 10 Years</div></div></div></ul></div></div></div></div>
<br><div><div><div>Skills</div></div><div><div><p>
Knowledge &amp; Posting Location</p><div><p>
DATA ADMINISTRATION
</p><p>DATA ENTRY
</p></div></div><div><p>Minimum Qualification</p><div><p>
PUC II</p></div></div></div></div>
<br><div><div><div>Job Description</div></div><div><p><b>
Asst eALPS+ administrator will perform below responsibility-based role assignment as per the requirement</b></p><ul><li>
 Engineering - AutoSpool extracted data to eALPS+.<ul><li>
Drawing Master.</li><li>
Line List.</li><li>
Drawing BOQ.</li><li>
Spool BOQ.</li><li>
Joint Master.</li><li>
Cut length details.</li><li>
Support Master.</li></ul></li><li>
Uploading Isometric index of eALPS+.</li><li>
Support progress monitoring.</li><li>
Revision Management.</li><li>
Data entry in Quality Module [ Fit-up, Welding, NDT]<ul><li>
WPS Master.</li><li>
Welder Master.</li><li>
Fit-up.</li><li>
Welding.</li><li>
NDT.</li><li>
NDT Grouping.</li><li>
NDT Offering.</li><li>
Line History Sheet.</li><li>
Welder Performance.</li></ul></li><li>
Data entry in Execution Module<ul><li>
Spool Tracking.</li><li>
Test Package Creation.</li><li>
Test Package progress tracking.</li></ul></li><li>
Data entry in Stores modules<ul><li>
Material Receipt Note.</li><li>
Material Inspecting.</li><li>
Material Issue.</li><li>
Material Return.</li></ul></li></ul><p></p><p><br>
Need basic skills such as</p><ul><li>
Typing Skills.</li><li>
Basic Software Knowledge.</li><li>
Communication Skills.</li><li>
Accuracy And Attention To Detail.</li><li>
Knowledge of the construction field</li><li>
Organisational and Time Management Skills.</li><li>
Research and Collection Of Data Skills.</li><li>
Understanding Of Database Structure</li></ul></div></div>

Asst. eALPS+ Administrator

Prime Gate

<div><p><b>Job Summary:</b></p><p></p><p>
We are looking for a skilled Database Administrator (DBA) to manage, optimize, and secure databases supporting the Madinaty SuperApp ecosystem. The role ensures high availability, performance, and reliability of critical data systems.</p><p></p><p><b>
Key Responsibilities:</b></p><p>
1. <b>Database Management &amp; Operations</b></p><ul><li>Install, configure, and maintain database systems (PostgreSQL, Oracle, SQL Server, etc.)</li><li>Ensure high availability, performance tuning, and scalability</li><li>Monitor database health and proactively resolve issues</li></ul><p></p><p>
2. <b>Performance Optimization</b></p><ul><li>Analyze and optimize queries, indexing strategies, and execution plans</li><li>Conduct performance tuning and capacity planning</li><li>Implement best practices for database efficiency</li></ul><p></p><p>
3. <b>Backup, Recovery &amp; Security</b></p><ul><li>Implement backup and disaster recovery strategies</li><li>Ensure data integrity and availability</li><li>Manage database security, access controls, and encryption</li></ul><p></p><p>
4. <b>Collaboration &amp; Support</b></p><ul><li>Support application teams with database design and integration</li><li>Work with data engineers on data pipelines and ETL processes</li><li>Document database architecture and operational procedures</li></ul><p></p><p><b>
Required Qualifications &amp; Skills:</b></p><p><b><i>
Technical Skills:</i></b></p><ul><li>Strong experience with relational databases (PostgreSQL, Oracle, SQL Server)</li><li>Expertise in SQL, query optimization, and indexing</li><li>Experience in backup/recovery and high availability setups</li><li>Familiarity with Linux/Unix environments</li><li>Understanding of cloud databases (Alibaba Cloud, etc.)</li></ul><p></p><p><b><i>
Soft Skills:</i></b></p><ul><li>Strong troubleshooting and problem-solving skills</li><li>Ability to work under pressure and manage critical incidents</li><li>Good communication and documentation skills</li><li>Proactive and detail-oriented mindset</li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li>Experience with distributed systems and big data platforms</li><li>Knowledge of NoSQL databases (MongoDB, Redis, etc.)</li><li>Familiarity with DevOps practices and automation tools</li><li>Experience in Smart City or large-scale digital platforms</li></ul></div>

Database Administrator

Gleeds

<div><div><div><div><ul><div><div><div><div><div><div>Careers Site Advertising End Date</div></div></div></div><div>
10 May 2026</div>
</div></div><div><div><div><div><div><div>Internal Advertising End Date</div></div></div></div><div>
10 May 2026</div>
</div></div><div><div><div><div><div><div>All Locations</div></div></div></div><div>
<div>Riyadh
</div></div></div></div><div><div><div><div><div><div>Sector</div></div></div></div><div>
Real Estate &amp; Property</div></div></div></ul></div></div></div></div><div></div>
<br><div></div><div><div><ul><div><div><div><div><p><b>About this opportunity</b></p>
<div>
<ul><li><b>Senior Quantity Surveyor</b></li>
<li><b>Riyadh, Saudi Arabia</b></li>
<li><b>Buildings &amp; Real Estate construction</b></li>
<li><b>Post Contract Commercial Management</b></li>
</ul>
</div><p>Gleeds in the Kingdom of Saudi Arabia has an exciting opportunity, supporting an iconic program in Riyadh. We are seeking MRICS qualified Quantity Surveying and Commercial Management professionals, who want to develop their career in a personable and professional environment.</p>
<div><b>
Key Responsibilities</b></div>
<div>
<p>Responsibilities include but are not limited to:</p>
<ul>
<li>Delivering post contract commercial managements services</li>
<li>Managing projects to deliver high quality services and deliverables in accordance with the Gleeds procedures.</li>
<li>Positively engaging with Clients and developing, growing and maintaining Client relationships.</li>
<li>Delivering high quality services and ensuring that cost management deliverables meet Clients&rsquo; requirements.</li>
<li>Advising on and implementing procurement strategies.</li>
<li>Preparing tender documentation and managing the tender process, including designing tender marking schemes.</li>
<li>Valuing completed work and arranging for payments.</li>
<li>Settling final accounts.</li>
<li>Providing senior technical advice on legal and contractual issues relating to construction projects.</li>
<li>Administrating contracts as Contract Administrator or Employer&rsquo;s Agent.</li>
<li>Producing and presenting reports to Clients.</li>
<li>Advising Directors promptly of any issues that have arisen, or that might arise, on projects</li>
</ul>
</div></div></div></div></div><div></div><div><div><div><div><p><b>Who we&rsquo;re looking for:</b></p>
<p><b>
Experience, Knowledge and Key Skills</b></p>
<div>
<div><ul><li>MRICS Chartered</li>
<li>10+ years post graduate demonstrable experience in all aspects of quantity surveying</li>
<li>3+ years&rsquo; experience in Saudi Arabia</li>
<li>3+ years&rsquo; experience with a consultancy organization</li>
<li>Experience of building projects, hospitality and education</li>
<li>Sound knowledge and practical experience of post contract commercial management.</li>
<li>Practical knowledge of construction procurement strategies, including tendering and contract strategies.</li>
<li>Clear and effective communication skills - both oral and written</li>
<li>Ability to absorb complex information and assess requirements readily</li>
<li>Ability to work as part of a team</li>
<li>Arabic language skills, native preferred</li>
</ul>
</div><p><b>Qualifications</b></p>
</div>
<div><ul><li>Degree in Quantity Surveying</li>
<li>MRICS or equivalent chartered status
</li><li>Native English level written and oral skills</li>
<li>Arabic desirable</li>
<li>Transferable Iqama</li></ul></div><br>
<div>
</div></div></div></div></div><p></p><div><div><div><div><p><b>Be part of the extraordinary</b></p>
<p>
Every day at Gleeds, we influence the way people around the world live, work and travel. Delivering on the world&rsquo;s most iconic projects for globally renowned clients, our teams solve complex problems that shape the future of the built environment.</p>
<p>
One of the qualities we value in people, is the ability to think creatively about the solutions we offer to clients. With 76 offices spanning the Americas, Europe, MENA and Asia Pacific our ability to innovate and improve is a product of the varied backgrounds and experience of our people. We welcome new perspectives and ideas.</p>
<p>
Above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, our aspiration is to leave a positive legacy for people and local communities, whilst living and breathing our three core values:</p>
<ul>
<li>We&rsquo;re committed to our clients and our people</li>
<li>We&rsquo;re creative and realistic</li>
<li>We combine professionalism with personality</li>
</ul>
<div><div>#LI-JS1</div>
<div> #LI-Onsite</div></div></div></div></div></div></ul></div></div><p></p>

Senior Quantity Surveyor MRICS

Explore 116+ Office administrator in Saudi Arabia this May. Find roles across top companies and apply now to boost your career.

116 office administrator jobs In Saudi Arabia

Office Administrator

Office Administrator

Operations Executive

Office Secretary

Asst. eALPS+ Administrator

Database Administrator

Senior Quantity Surveyor MRICS