administrative assistant Jobs in Saudi Arabia

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office administrator

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
 </li>
 <li>
 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
 </li>
 <li>
 Purchase office supplies and equipment, maintaining proper stock levels.
 </li>
 <li>
 Supervise general office functions and report regularly to management.
 </li>
 <li>
 Provide progress updates to senior management and collaborate on improving office operations.
 </li>
 <li>
 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
 </li>
 <li>
 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
 </li>
 <li>
 Provide comprehensive administrative support across departments.
 </li>
 <li>
 Follow up on administrative invoice payments for accurate financial reporting.
 </li>
 <li>
 Track employee movements, including vacation schedules, ADM requests, and social security updates.
 </li>
 <li>
 Ensure timely processing and follow-up on administrative purchase orders.
 </li>
 <li>
 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
 </li>
 <li>
 Organize events across the Middle East, including hotel bookings and visa processing.
 </li>
 <li>
 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
 <li>
 Manage contract approvals and signatures using the Evisort platform.
 </li>
 <li>
 Prepare monthly administrative provisions with full justification of related expenses.
 </li>
 <li>
 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
 </li>
 <li>
 Ensure a safe, clean, and compliant working environment.
 </li>
 <li>
 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
 </li>
 <li>
 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
 </li>
 <li>
 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
 </li>
 <li>
 Maintain custody and availability of all original and copy legal and contractual documents.
 </li>
 <li>
 Assist with Evisort preparation and approvals for the Saudi Arabia team.
 </li>
 <li>
 Lead and track contract approval workflows for Saudi Arabia.
 </li>
 <li>
 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
 </li>
 <li>
 Validate and proofread contract content to ensure compliance with internal SOPs.
 </li>
 <li>
 Manage contract databases (hard and soft copies) for the region via Evisort.
 </li>
 <li>
 Lead the regional contract database project as a centralized data source.
 </li>
 <li>
 Maintain and update best practices, templates, and contract management guidelines.
 </li>
 <li>
 Ensure proper filing and quick retrieval of all original contracts.
 </li>
 <li>
 Validate distributor signatures on finalized contracts.
 </li>
 <li>
 Liaise with the PRO for all legalizations and departmental document processing.
 </li>
 <li>
 Coordinate with the PRO for the renewal of licenses for Saudi entities.
 </li>
 <li>
 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
 <li>
 Participate in preparing the annual administrative budget and monitoring related expenses.
 </li>
 <li>
 Conduct training on legal contract management and the corporate documentation system.
 </li>
 <li>
 Ensure documentation and contract databases are updated with relevant teams.
 </li>
 <li>
 Administer corporate GEMS system uploads for the TMEA region.
 </li>
 <li>
 Provide audit support through documentation, retrieval, and system compliance.
 </li>
 <li>
 Serve as a Securitate user supporting due diligence processes.
 </li>
 <li>
 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
 <li>
 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
 <li>
 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
 <li>
 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Saudi Company For Hardware - SACO

<div>
 
 
 Role Summary:
 
 
 
 The IT Office Administrator is responsible for managing the administrative and coordination activities of the IT department. This role supports IT management by handling contracts, vendor coordination, procurement activities, payment follow-up, IT asset tracking, and license management.
 
 
 The IT Office Administrator ensures that IT services, contracts, renewals, and procurement processes are properly tracked and executed, while coordinating with vendors, Finance, Procurement, Legal, and internal business departments. The role requires excellent communication skills, high attention to detail, strong organization, and proactive follow-up to ensure timely completion of tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 IT Administrative Coordination
 
 </li>
 <li>
 Provide administrative support to the IT department and IT leadership.
 </li>
 <li>
 Coordinate IT-related administrative activities including contracts, procurement, vendor communication, and documentation management.
 </li>
 <li>
 Maintain structured records for IT documentation, approvals, and vendor communications.
 </li>
 <li>
 
 Contract &amp; Renewal Management
 
 </li>
 <li>
 Maintain and track all IT contracts, service agreements, subscriptions, and support agreements.
 </li>
 <li>
 Monitor contract expiration dates and renewal schedules.
 </li>
 <li>
 Coordinate with IT management to initiate contract renewals, amendments, or terminations.
 </li>
 <li>
 Ensure contracts are properly archived and accessible for audit and compliance purposes.
 </li>
 <li>
 
 Vendor &amp; Supplier Management
 
 </li>
 <li>
 Act as the coordination point between IT and external vendors or service providers.
 </li>
 <li>
 Follow up with vendors regarding quotations, contracts, invoices, and service deliverables.
 </li>
 <li>
 Track vendor performance and escalate issues when necessary.
 </li>
 <li>
 Maintain an updated vendor contact and service provider database.
 </li>
 </ul>
 
 
 Procurement &amp; Purchase Order Management
 
 
 <ul>
 <li>
 Coordinate the preparation and submission of purchase requests and purchase orders for IT equipment, software licenses, and services.
 </li>
 <li>
 Follow up with Procurement and Finance teams to ensure approvals are completed.
 </li>
 <li>
 Track procurement status from request submission to order completion.
 </li>
 </ul>
 
 
 Payment &amp; Invoice Follow-up
 
 
 <ul>
 <li>
 Track IT vendor invoices and payment schedules.
 </li>
 <li>
 Coordinate with Finance to ensure payments are processed according to contractual agreements.
 </li>
 <li>
 Follow up on discrepancies related to invoices or payment approvals.
 </li>
 </ul>
 
 
 IT Asset Tracking
 
 
 <ul>
 <li>
 Maintain an updated inventory of IT assets including laptops, desktops, servers, POS devices, and network equipment.
 </li>
 <li>
 Track asset allocation across departments and employees.
 </li>
 <li>
 Ensure proper documentation for asset issuance, transfers, and returns.
 </li>
 </ul>
 
 
 License &amp; Subscription Management
 
 
 <ul>
 <li>
 Maintain a record of software licenses, cloud subscriptions, and service renewals.
 </li>
 <li>
 Track license utilization and renewal timelines.
 </li>
 <li>
 Coordinate with IT teams to ensure compliance with software licensing agreements.
 </li>
 </ul>
 
 
 SLA &amp; Vendor Service Monitoring
 
 
 <ul>
 <li>
 Track vendor service-level agreements (SLAs) and contract obligations.
 </li>
 <li>
 Follow up with vendors to ensure service commitments are met.
 </li>
 <li>
 Report vendor performance issues to IT management.
 </li>
 </ul>
 
 
 Documentation &amp; Audit Support
 
 
 <ul>
 <li>
 Maintain organized documentation for contracts, procurement, invoices, approvals, and asset records.
 </li>
 <li>
 Prepare reports and documentation required for internal and external audits.
 </li>
 <li>
 Ensure compliance with company policies and IT governance procedures.
 </li>
 </ul>
 
 
 Required Qualifications &amp; Skills:
 
 
 
 
 Educational Background
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Information Technology, or related field.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in office administration, procurement coordination, or vendor management, preferably within an IT department.
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint).
 </li>
 <li>
 Familiarity with ERP systems (SAP, Oracle, or similar) is preferred.
 </li>
 <li>
 Experience with procurement systems or contract tracking tools is an advantage.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Excellent communication and follow-up skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 High attention to detail and documentation accuracy.
 </li>
 <li>
 Ability to coordinate with multiple stakeholders and vendors simultaneously.
 </li>
 <li>
 Excellent in English is a must.
 </li>
 </ul>
 
 
 Soft Skills
 
 
 <ul>
 <li>
 Strong commitment and accountability.
 </li>
 <li>
 Ability to work in structured and deadline-driven environments.
 </li>
 <li>
 Highly organized and process-oriented.
 </li>
 <li>
 Professional communication with internal teams and external partners.
 </li>
 </ul>
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience working within IT departments in retail or enterprise environments.
 </li>
 <li>
 Familiarity with IT asset management processes.
 </li>
 <li>
 Knowledge of procurement and vendor contract lifecycle management.
 </li>
 </ul>
</div>

IT Office Administrator

GameChange Solar

<div>
 
 
 1. Daily Administrative Operations
 
 
 <ul>
 <li>
 Act as the
 
 single point of contact
 
 for all administrative tasks and office infrastructure.
 </li>
 <li>
 Ensure smooth daily operations of the office, including office supplies, service providers, and overall facility management.
 </li>
 <li>
 Oversee procurement and timely maintenance of office assets and infrastructure, ensuring alignment with
 
 industry regulations and compliance standards
 
 .
 </li>
 <li>
 Manage petty cash purchases, general repairs, and vendor coordination for routine maintenance.
 </li>
 <li>
 Support employee travel logistics and collaborate with internal stakeholders to ensure infrastructure and travel services meet operational and compliance requirements.
 </li>
 </ul>
 
 
 2. Vendor Management &amp; Procurement
 
 
 <ul>
 <li>
 Source, evaluate, and onboard vendors, including negotiating contracts and maintaining service quality.
 </li>
 <li>
 Oversee purchase order (PO) creation and invoice processing.
 </li>
 </ul>
 
 
 3. Health, Safety &amp; Environment (HSE) Audit
 
 
 <ul>
 <li>
 Coordinate local implementation of health and safety practices under guidance from the Risk Management team.
 </li>
 <li>
 Facilitate emergency drills, ergonomics support, and maintain first aid/CPR programs.
 </li>
 <li>
 Participate in the safety committee and maintain HSE equipment and documentation.
 </li>
 </ul>
 
 
 4. Agreements &amp; Contracts
 
 
 <ul>
 <li>
 Ensure timely renewals and execution of agreements with service providers and vendors.
 </li>
 </ul>
 
 
 5. Employee Travel Management
 
 
 <ul>
 <li>
 Act as the
 
 primary point of contact
 
 for all employee travel-related needs.
 </li>
 <li>
 Organize and manage domestic and international travel arrangements, including flights, accommodation, transportation, and necessary travel services.
 </li>
 <li>
 Ensure travel bookings are cost-effective, policy-compliant, and delivered in a timely manner.
 </li>
 <li>
 Coordinate closely with the Finance team for accurate and timely travel-related reimbursements and reconciliations
 </li>
 </ul>
 
 
 6. Events &amp; Exhibitions
 
 
 <ul>
 <li>
 Plan and execute company events, offsites, and exhibitions, including venue booking, logistics, and vendor coordination.
 </li>
 <li>
 Manage budgets, event setup/teardown, and ensure smooth event execution.
 </li>
 </ul>
 
 
 7. Manpower Handling
 
 
 <ul>
 <li>
 Oversee onboarding and training of contractual/in-house support staff.
 </li>
 <li>
 Monitor attendance, overtime, and salary disbursement coordination in collaboration with the staffing agency.
 </li>
 </ul>
 
 
 8. Real Estate &amp; Office Infrastructure
 
 
 <ul>
 <li>
 Identify and evaluate office space options aligned with business needs.
 </li>
 <li>
 Coordinate lease agreements, renewals, and infrastructure setup as per legal and operational standards.
 </li>
 </ul>
 
 
 9. Documentation &amp; Record Keeping
 
 
 <ul>
 <li>
 Maintain organized digital records of invoices, contracts, and front desk logs.
 </li>
 <li>
 Ensure updated documentation for audits and compliance.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, or related field.
 </li>
 <li>
 1-2 years of experience in office administration, vendor management, or operations.
 </li>
 <li>
 Ability to multitask, prioritize, and execute under pressure.
 </li>
 <li>
 Experience managing workplace health and safety programs.
 </li>
 <li>
 Prior involvement in real estate leasing and infrastructure setup.
 </li>
 <li>
 Exposure to managing travel and event logistics for large teams.
 </li>
 </ul>
 
 
</div>

Al-Qadsiah Saudi Club نادي القادسية السعودي

<div>
 
 
 Be Part of a Legacy Bigger Than the Game
 
 
 
 
 
 
 At
 
 Al-Qadsiah Club
 
 we create more than teams! We&rsquo;re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.
 
 
 
 This is more than just a job! It&rsquo;s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you&rsquo;ll play a key role in shaping our legacy, contributing to the nation&rsquo;s sports vision, and making history every step of the way.
 
 
 
 
 Job Purpose:
 
 
 To ensure the smooth operation of the Sporting Director&rsquo;s office by maintaining records, coordinating meetings and travel logistics, and assisting with HR and finance administrative tasks.
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 
 Administrative and Clerical Support
 
 
 
 <ul>
 <li>
 Assist the Sporting Director&rsquo;s Office Manager with managing schedules, meetings, and travel logistics
 
 </li>
 <li>
 Handle document filing, record-keeping, and data entry for staff contracts, reports and meeting records.
 
 </li>
 <li>
 Maintain and update databases related to all first-team staff and service level agreements.
 
 </li>
 <li>
 Serve as a point of contact for internal departments needing basic assistance from the Sporting Director&rsquo;s Office
 
 </li>
 <li>
 Serve as a point of contact for staff professional development requests and track and record all requests, attendance and certifications
 
 </li>
 <li>
 Manage routine email correspondence and inquiries
 
 
 
 Meetings and Communications
 
 
 </li>
 <li>
 Provide support to arrange meetings, agendas, take minutes, and distribute meeting summaries and actions
 
 </li>
 <li>
 Maintain and update the Sporting Director&rsquo;s office calendar
 
 </li>
 </ul>
 
 
 
 HR, Procurement and Finance Support
 
 
 <ul>
 <li>
 Assist in tracking expenses, purchasing, processing invoices, and ensuring all financial, procurement and HR processes are carried out in a timely manner
 
 </li>
 <li>
 Ensure financial, procurement and HR documents/reports are properly signed, recorded and tracked over time
 
 </li>
 </ul>
 
 
 
 Office Operations &amp; Supplies Management
 
 
 <ul>
 <li>
 Ensure the Sporting Directors office is always organised and professional.
 
 </li>
 <li>
 Maintain office supplies, ensuring smooth daily operations.
 
 </li>
 <li>
 Assist in IT support requests and equipment management
 
 
 </li>
 </ul>
 
 
 Other:
 
 
 
 <ul>
 <li>
 Deputise for the Sporting Director&rsquo;s Office Manager as and when needs
 
 </li>
 <li>
 Ensure all continuous professional development and training courses are up to date and the minimum professional standards of the role are met.
 
 </li>
 <li>
 Any other duties as requested by the line manager or Sporting Director
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Sports Management, Business Administration or related field
 
 </li>
 <li>
 Level 3 (A Level) Qualification or equivalent experience
 
 </li>
 </ul>
 
 Skills, Knowledge and Experience:
 
 
 <ul>
 <li>
 Experience in executive-level administrative support, preferably in sports or a high-performance environment.
 
 </li>
 <li>
 Strong organisational and communication skills with attention to detail.
 
 </li>
 <li>
 Agile and adaptable with the ability to work under pressure in a fast-paced football environment sometimes outside of normal office hours.
 
 </li>
 <li>
 Proficiency in Microsoft Office, Google Suite, and project management tools.
 
 </li>
 <li>
 Ability to handle sensitive football-related information with professionalism.
 
 </li>
 <li>
 Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
 
 </li>
 <li>
 Experience in working closely with executives, managers, or senior technical staff.
 
 </li>
 <li>
 Ability to plan and execute meetings and complex travel logistics efficiently.
 
 </li>
 <li>
 Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
 
 </li>
 <li>
 Experience in working closely with executives, managers, or senior technical staff.
 
 </li>
 <li>
 Ability to plan and execute meetings and complex travel logistics efficiently.
 
 </li>
 <li>
 Experience within a professional club in the Middle East.
 
 </li>
 <li>
 Multilingual skills, particularly English, Spanish and Arabic.
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 
 
 Why Join Al-Qadsiah?
 
 
 
 <ul>
 <li>
 
 Be Part of the Legacy:
 
 Join a club that&rsquo;s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
 
 </li>
 <li>
 
 Experience the Culture:
 
 Thrive in an environment that values
 
 quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony.
 
 This is the Qadsiah Way.
 
 </li>
 </ul>
 
 
</div>

Sporting Director’s Office Administrator

Qualcomm

<div><h2 class="jobSectionHeader">Company:
</h2>Qualcomm Middle East Information Technology Company LLC
<h2 class="jobSectionHeader">Job Area:
</h2>Administration Group, Administration Group &gt; Office Administration
General Summary:
About Us
Qualcomm is enabling a world where everyone and everything can be intelligently connected. You interact with products and technologies made possible by Qualcomm every day, including 5G-enabled smartphones that double as pro-level cameras and gaming devices, smarter vehicles and cities, and the technology behind the smart, connected factories that manufactured your latest purchase. Qualcomm 5G and AI innovations are the power behind the connected intelligent edge. You&rsquo;ll find our technologies behind and inside the innovations that deliver significant value across multiple industries and to billions of people every day.
About the Role
We are seeking a proactive and professional Administrative Assistant / Receptionist to support our growing Riyadh team. As the first point of contact for our office, you will manage the reception area while providing critical secretarial support to the local team and working with the administrative manager. This role is pivotal in ensuring smooth daily operations as we scale 50+ employees and transition to our permanent headquarters.
YOU MUST BE A SAUDI NATIONAL FOR THIS ROLE
Why is this role critical now:
<ul><li>We are entering a high-growth phase. This role offers the opportunity to help build the office culture and operational workflow from the ground up.
</li></ul>Key Responsibilities will include
1. Reception &amp; Front Office Management
<ul><li>Front Desk: Serve as the &quot;face&quot; of the company; greet visitors, clients, and candidates with professionalism consistent with our global standards.
</li><li>Switchboard: Manage incoming calls, screen inquiries, and route them to the appropriate team members.
</li><li>Courier &amp; Deliveries: Manage all incoming/outgoing mail and courier packages (DHL, FedEx, etc.), ensuring timely distribution.
</li><li>Hospitality: Ensure the reception area, meeting rooms, and pantry are tidy and fully stocked for guests and meetings.
</li></ul>2. Administrative &amp; Secretarial Support
<ul><li>Scheduling: Assist with meeting coordination and calendar management for the wider leadership team as needed.
</li><li>Travel Logistics: Assist in booking flights, hotels, and transportation for team members and visiting global executives.
</li><li>Documentation: Handle data entry, filing, and preparing expense reports.
</li><li>Translation: Assist with basic English/Arabic translation for local vendor communications or government forms (if applicable).
</li></ul>3. Operations &amp; Team Support
<ul><li>Onboarding Support: Assist the Administrator Manager in setting up desks, access cards, and welcome packs for new hires.
</li><li>Event Support: Assist in organizing internal team events, lunches, and offsites.
</li><li>Business Continuity: Act as the primary backup for the Administrator Manager during leave or absence to ensure operational continuity.
</li></ul>What are we looking for?
<ul><li>Experience: 2+ years of experience in an administrative or receptionist role, preferably within a multinational or global company.
</li><li>Language Skills: Fluent in English and Arabic (Written and Spoken) is essential for dealing with local vendors and global internal teams.
</li><li>Tech Savvy: Proficient in Microsoft Office (Outlook, Excel, Word).
</li><li>Soft Skills:
<ul><li>Excellent organizational and time-management skills.
</li><li>Professional demeanour and attire.
</li><li>Ability to multitask in a fast-paced environment.
</li><li>Reliability and punctuality.
</li></ul></li></ul>What's on Offer
Apart from working with great people, we offer the below:
<ul><li>Salary including housing &amp; transport allowance
</li><li>Stock (RSU's) and performance related bonus
</li><li>16 weeks fully paid Maternity Leave
</li><li>6 weeks fully paid Paternity Leave
</li><li>Employee stock purchase scheme
</li><li>Child Education Allowance
</li><li>Life and Medical Insurance
</li><li>Live+ Well Reimbursement for health and recreational membership fees
</li></ul>Minimum Qualifications:
<ul><li>Bachelor's degree.
</li></ul>OR
 
Associate's degree and 2+ years of Office Administration or related work experience.
 
OR
 
High School Diploma or equivalent and 4+ years of Office Administration or related work experience.
*References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.
<div>Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).
</div>Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.
To all Staffing and Recruiting Agencies : Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.
If you would like more information about this role, please contact Qualcomm Careers .</div>

Administrative Assistant & Receptionist - Riyadh, KSA

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Office Administrator

Sporting Director’s Office Administrator

Administrative Assistant & Receptionist - Riyadh, KSA