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office operations coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
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 Plan and execute meetings and events with some supervision.
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 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
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 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
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 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
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 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
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 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
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 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
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 Assistance to the company employees with respect to various administrative tasks including:
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 Travel arrangements i.e. flight, car rental, accommodation bookings
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 Processing and preparation of travel expenses
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 Tailoring/finalizing business presentations
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 Prepare meeting minutes
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 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
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 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
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 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
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 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
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 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
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 Bachelor&rsquo;s in business administration or any other related fields.
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 6 years of experience in similar role including executive experience.
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 Strong command of English, both written and verbal.
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 Solid communication and interpersonal skills.
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 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
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 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
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 Previous experience in event coordination and booking management is preferred.
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 Quick learner with the ability to adapt to new absorb information within new fields.
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 Background in science or healthcare-related fields is a plus.
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 Completes tasks in resourceful and effective ways.
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 Ability to manage internal and external confidential information with utmost discretion.
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 Works autonomously within established procedures and practices.
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 Ability to work in a fast paced, dynamic work environment.
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 Strict attention to detail.
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 Ability to interact professionally with all organizational levels.
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 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
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 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
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 Works well under pressure.
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 </ul>
</div>

Office Operations Coordinator

Protectol Health

<div>
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 Experience:
 
 1 &ndash; 4 Years.
 
 
 
 Nationality:
 
 Open to All Nationalities.
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic
 
 Operations Executive
 
 to support daily office and operational activities in our Dammam office. The role will involve visa coordination, administrative support, vendor coordination, and general operational tasks to ensure smooth business operations.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Handle employee visa processing and documentation, including new visas, renewals, cancellations, and related government procedures.
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 Coordinate with PRO services, government portals, and relevant authorities for visa and documentation requirements.
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 Support day-to-day office operations and ensure smooth administrative functioning.
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 Manage office documentation, filing systems, and employee records.
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 Coordinate with vendors, service providers, and suppliers for office requirements.
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 Assist in procurement of office supplies and operational materials.
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 Support HR and operations teams in documentation and employee coordination.
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 Maintain records of licenses, permits, and company documents and track renewal dates.
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 Assist management with operational reporting, data tracking, and coordination tasks.
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 Handle general administrative tasks including scheduling, coordination, and office support.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 1&ndash;4 years of experience in operations, administration, or office coordination roles.
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 Basic understanding of visa processes and documentation is preferred.
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 Strong organizational and multitasking skills.
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 Good communication and coordination abilities.
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 Proficiency in MS Office (Excel, Word, Outlook).
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 Ability to work in a fast-paced operational environment.
 </li>
 </ul>
</div>

Operations Executive

webook.com

<div>
 Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
 
 
 If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
 
 
 
 Role Overview:
 
 
 
 We are looking for a proactive and highly organized Office Manager to oversee office operations and support the execution of key operational initiatives under the direction of the CEO.
 
 
 This role will ensure the office runs efficiently while coordinating across departments to support operational priorities, manage vendors and facilities, and drive administrative excellence. The ideal candidate is structured, detail-oriented, and comfortable working in a fast-paced environment with direct exposure to executive leadership.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Operational Management
 
 
 
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 Oversee the day-to-day operations of the office to ensure an efficient and well-organized working environment
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 Manage office facilities, maintenance, and workplace services
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 Coordinate with vendors, service providers, and building management
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 Monitor office budgets related to supplies, services, and operational needs
 
 
 </li>
 </ul>
 
 Cross-Department Coordination
 
 
 
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 Act as a coordination point between departments to support operational execution
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 Follow up on operational tasks and ensure alignment across teams when needed
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 Support internal initiatives and projects assigned by the CEO
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 Assist in tracking action items from leadership discussions and operational meetings
 
 
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 </ul>
 
 Office Infrastructure &amp; Environment
 
 
 
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 Ensure the office environment supports productivity, collaboration, and employee experience
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 Coordinate office improvements, renovations, or workspace planning when needed
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 Maintain office policies, procedures, and operational standards
 
 
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 Operational Support to Leadership
 
 
 
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 Support the CEO on operational follow-ups and implementation of internal initiatives
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 Prepare operational reports, summaries, or documentation when required
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 Assist in coordinating internal leadership meetings and ensuring follow-ups on key action items
 
 
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 </ul>
 
 Requirements
 
 
 
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 Bachelor's degree in Business Administration, Operations Management, or a related field
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 4-7 years of experience in Office Management, Operations, or Administrative Leadership roles
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 Strong organizational and operational coordination skills
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 Ability to manage multiple stakeholders and priorities
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 Excellent communication and problem-solving abilities
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 High level of professionalism and discretion
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 Proficiency in Google Workspace
 
 
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 </ul>
 
 Preferred
 
 
 
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 Experience working closely with executive leadership
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 Experience managing office operations in fast-growing companies
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 Strong vendor management and operational planning skills
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 </ul>
</div>

Office Manager

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
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 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
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 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
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 Purchase office supplies and equipment, maintaining proper stock levels.
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 Supervise general office functions and report regularly to management.
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 Provide progress updates to senior management and collaborate on improving office operations.
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 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
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 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
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 Provide comprehensive administrative support across departments.
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 Follow up on administrative invoice payments for accurate financial reporting.
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 Track employee movements, including vacation schedules, ADM requests, and social security updates.
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 Ensure timely processing and follow-up on administrative purchase orders.
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 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
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 Organize events across the Middle East, including hotel bookings and visa processing.
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 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
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 Manage contract approvals and signatures using the Evisort platform.
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 Prepare monthly administrative provisions with full justification of related expenses.
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 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
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 Ensure a safe, clean, and compliant working environment.
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 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
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 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
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 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
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 Maintain custody and availability of all original and copy legal and contractual documents.
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 Assist with Evisort preparation and approvals for the Saudi Arabia team.
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 Lead and track contract approval workflows for Saudi Arabia.
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 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
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 Validate and proofread contract content to ensure compliance with internal SOPs.
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 Manage contract databases (hard and soft copies) for the region via Evisort.
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 Lead the regional contract database project as a centralized data source.
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 Maintain and update best practices, templates, and contract management guidelines.
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 Ensure proper filing and quick retrieval of all original contracts.
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 Validate distributor signatures on finalized contracts.
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 Liaise with the PRO for all legalizations and departmental document processing.
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 Coordinate with the PRO for the renewal of licenses for Saudi entities.
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 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
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 Participate in preparing the annual administrative budget and monitoring related expenses.
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 Conduct training on legal contract management and the corporate documentation system.
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 Ensure documentation and contract databases are updated with relevant teams.
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 Administer corporate GEMS system uploads for the TMEA region.
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 Provide audit support through documentation, retrieval, and system compliance.
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 Serve as a Securitate user supporting due diligence processes.
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 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
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 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
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 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
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 Advanced computing skills including Word, Excel, Outlook email and Power point.
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 </ul>
 
 
 
 
 
 Experience:
 
 
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 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
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 Knowledge of office management responsibilities, systems, and procedures.
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 Experience in different field is advantageous.
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 Experience of dealing with people at different levels throughout the organization and across the regions.
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 Experience of dealing and price negotiation with vendors/suppliers.
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 Ability to deal with strictly confidential information in a professional manner.
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 </ul>
 
 
</div>

Office Administrator

Acciona- Qatar

We are looking for a highly organized and proactive Admin Assistant with recruitment experience to join our growing team. 📍 Location: Jeddah, Saudi Arabia 🕒 Employment Type: Full-time 🔹 Key Responsibilities: • Provide day-to-day administrative support to the team • Assist in end-to-end recruitment processes (sourcing, screening, scheduling interviews) • Maintain and update employee records and HR databases • Coordinate meetings, prepare reports, and manage documentation • Handle correspondence and ensure smooth office operations 🔹 Requirements: • Proven experience as an Admin Assistant or in a similar role • Hands-on experience in recruitment or HR support • Strong organizational and multitasking skills • Excellent communication and interpersonal abilities • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to handle confidential information with integrity 🔹 Additional Information: • Candidates currently based in Qatar are welcome to apply if they are willing to relocate to Jeddah

Recruitment Admin Assistant

KitchenPark

<div>
 
 Who We Are
 
 
 
 KitchenPark helps restaurateurs around the world succeed in online food delivery - our goal is to make food more affordable, higher quality and convenient for everyone.
 
 
 We take underutilized properties and transform them into smart kitchens so they can better serve restaurateurs, customers and the neighborhoods they&rsquo;re in. Every time we launch a new facility we create jobs in that neighborhood, and we&rsquo;re proud to provide a wide range of cuisines and options for healthy food at an affordable price.
 
 
 We're changing the game for restaurateurs whether they&rsquo;re entrepreneurs opening their first restaurant all the way through to your favorite global quick-service restaurant chains.
 
 
 
 About The Role
 
 
 
 The Site Supervisor manages the daily operations of our KitchenPark facility, ensuring smooth workflows, proper maintenance, and an excellent partner experience. The role oversees a small on-site team, coordinates facility upkeep, and supports partner onboarding. As the main point of contact for restaurant partners, the Site Supervisor resolves issues proactively and keeps operations running efficiently.
 
 
 
 What You&rsquo;ll Do
 
 
 
 Team Management:
 
 
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 Lead and train a dedicated facility team, handling scheduling, training, and performance management.
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 Manage a highly efficient order fulfillment process, and deliver excellent customer service
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 Cultivate positive and inclusive work environments, fostering teamwork and communication across teams and departments.
 
 
 </li>
 </ul>
 
 Building Repair And Maintenance
 
 
 
 <ul>
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 Conduct routine inspections and maintenance audits on HVAC units, refrigeration units, water heaters, and ice machines with training and support from subject matter experts.
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 Perform general upkeep and handle minor repairs and maintenance; coordinate with external vendors for specialized services.
 
 
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 </ul>
 
 Health And Cleanliness
 
 
 
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 Manage a janitorial team (either internal or external, depending on the site); uphold cleaning and sanitation protocols, ensuring compliance with local health and safety regulations.
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 Monitor partner compliance with safety and health department protocols.
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 Enforce proper waste disposal procedures, responding promptly to cleaning-related emergencies.
 
 
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 </ul>
 
 Customer Support And Retention
 
 
 
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 Serve as the primary point of contact for restaurant partners, building and maintaining trusting relationships, and solving any issues that arise
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 Manage the overall partner experience, preventing churn, and extending partner lifecycle.
 
 
 </li>
 </ul>
 
 Administrative &amp; Strategic
 
 
 
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 Train with senior positions in support, data analytics, and reporting.
 </li>
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 Participate in planning sessions with management and peers.
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 Review and report KPI metrics to facility management and contribute to goal setting.
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 Manage and report the facility P&amp;L, understanding key drivers for achieving facility-level profitability
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Operations Management, Hospitality, Engineering, or a related field (preferred)
 </li>
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 1 to 3 years of experience in facility operations, hospitality, retail operations, or a similar supervisory role.
 </li>
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 Experience overseeing frontline or operations staff.
 </li>
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 Excellent communication and customer service skills, with the ability to build trust and manage partner relationships.
 </li>
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 Good analytical and reporting skills; ability to interpret KPIs and understand P&amp;L components.
 </li>
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 Proactive, solutions-driven, and comfortable working in a fast-paced, operational environment.
 
 
 </li>
 </ul>
 
 Why join us
 
 
 
 <ul>
 <li>
 Demand for online food delivery is growing really fast! In the last 5 years, just in the US, the overall market has expanded 10X from $10B to $100B, and could expand to $500bn- $1T by 2030.
 </li>
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 Changing the restaurant industry: You&rsquo;ll be part of a team that helps restaurants succeed in online food delivery.
 </li>
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 Collaborative environment: You will receive support and guidance from experienced colleagues and managers, helping you to learn, grow and achieve your goals, and you&rsquo;ll work closely with other teams to ensure our customer&rsquo;s success.
 
 
 </li>
 </ul>
 
 What Else You Need To Know
 
 
 
 This role is based in our Riyadh office location. As a company driven by innovation and continuous change, close collaboration is essential. We&rsquo;re constantly reimagining our industry, creating new products, and refining our processes, and we do our best work together. That&rsquo;s why all of our office-based teams work onsite, five days a week.
 
 
 
 Ready to join us as we serve those who serve others?
 
</div>

Operations Site Supervisor, KitchenPark -Riyadh

Careem

<div>
 
 About the Company
 
 
 
 Careem is building the Everything App for the greater Middle East &mdash; making it easy to move around, order food and groceries, manage payments, and more. Our purpose is simple: to simplify and improve people&rsquo;s lives and build an awesome organisation that inspires.
 
 
 Since 2012, Careem has enabled earnings for over 2.5 million Captains, simplified the lives of more than 70 million customers, and built a platform where the region&rsquo;s best talent and entrepreneurs thrive. We operate in 70+ cities across 10 countries, from Morocco to Pakistan.
 
 
 
 
 We&rsquo;re now entering our next chapter &mdash; one powered by AI. We&rsquo;re looking for AI talent: curious problem-solvers who know how to apply AI to build tools, automate workflows, and create real impact. Whether it&rsquo;s streamlining operations, enhancing customer experience, or reimagining internal systems &mdash; we want people who can make Careem work smarter and move faster.
 
 
 
 
 
 What You'll Do
 
 
 
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 <li>
 Support Operational Performance: Assist in monitoring key operational metrics such as order fulfilment, stock availability, picking accuracy and quality
 </li>
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 Process Improvement: Identify areas for process improvement and build SOPs
 </li>
 <li>
 Capacity Planning: Plan the shifts structure and manpower according to demand patterns
 </li>
 <li>
 Team Management: Supervise the ops team and foster a positive and productive team environment
 </li>
 <li>
 Training Sessions: Conduct training sessions on SOPs and do spot checks to evaluate the performance
 </li>
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 Quality &amp; Accuracy Maintenance: Ensure that catalogs are kept up to date with correct product details, pricing, and availability
 </li>
 <li>
 Team Collaboration: Work closely with internal teams, including logistics, commercial, and customer support, to ensure smooth day-to-day operations and resolve challenges effectively
 </li>
 <li>
 Conduct Interviews: Lead the end to end hiring process for ops team
 
 
 </li>
 </ul>
 
 What You'll Need
 
 
 
 <ul>
 <li>
 A minimum of 2&ndash;3 years of experience in on-ground operations is required.
 </li>
 <li>
 Proficiency in English is essential, and the ability to communicate in Urdu or Hindi is highly preferred.
 </li>
 <li>
 Analytical Mindset: Ability to read and interpret data, draw insights, and make data-driven decisions to improve performance.
 </li>
 <li>
 Team Leadership: Strong leadership skills with a structured approach to resolving issues.
 </li>
 <li>
 Technical Proficiency: Comfortable working with internal dashboards, Excel/Google Sheets, and CRM tools. SQL knowledge is a plus.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify pain points in operations and implement actionable solutions.
 </li>
 <li>
 Excellent Communication: Ability to interact with vendors professionally and guide them through operational processes.
 </li>
 <li>
 Agility &amp; Adaptability: Ability to work in a fast-paced environment, manage multiple tasks, and adapt to changing business needs.
 
 
 </li>
 </ul>
 
 What We&rsquo;ll Provide You
 
 
 
 We offer colleagues the opportunity to drive impact in the region while they learn and grow. As a full time Careem colleague, you will be able to:
 
 
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 Work and learn from great minds by joining a community of inspiring colleagues.
 </li>
 <li>
 Put your passion to work in a purposeful organisation dedicated to creating impact in a region with a lot of untapped potential.
 </li>
 <li>
 Explore new opportunities to learn and grow every day.
 </li>
 <li>
 Work 4 days a week in office &amp; 1 day from home, and remotely from any country in the world for 30 days a year with unlimited vacation days per year. (If you are in an individual contributor role in tech, you will have 2 office days a week and 3 to work from home.)
 </li>
 <li>
 Access to healthcare benefits and fitness reimbursements for health activities including gym, health club, and training classes.
 </li>
 </ul>
</div>

Operations Coordinator

Explore 42+ Office operations coordinator in Saudi Arabia this April. Find roles across top companies and apply now to boost your career.