administrative assistant Jobs in Saudi Arabia

administrative assistant

office administrator Jobs in Saudi Arabia

office administrator

executive assistant

operations manager

administration manager Jobs in Saudi Arabia

administration manager

executive office manager

CNTXT

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Principal Duties
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ol>
  <li>
   Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
  </li>
  <li>
   Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
  </li>
  <li>
   Act as the point of contact between executives and internal/external stakeholders.
  </li>
  <li>
   Prepare, review, and manage confidential correspondence, reports, and presentations.
  </li>
  <li>
   Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
  </li>
  <li>
   Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
  </li>
  <li>
   Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
  </li>
  <li>
   Maintain office systems, policies, and procedures to support organizational goals.
  </li>
  <li>
   Support special projects and company initiatives as directed by executive leadership.
  </li>
  <li>
   Ensure compliance with company policies, data security, and confidentiality requirements.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ol>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
  </li>
  <li>
   <strong>
    Work Experience:
   </strong>
   Minimum of 5+ years of executive-level administrative or office management experience.
  </li>
  <li>
   <strong>
    Language:
   </strong>
   Strong English written and verbal communication skills.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Functional Job Competency
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Executive Tech Mastery:
   </strong>
   Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
  </li>
  <li>
   <strong>
    Financial &amp; Expense Governance:
   </strong>
   Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
  </li>
  <li>
   <strong>
    Governance &amp; Board Support:
   </strong>
   Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
  </li>
  <li>
   <strong>
    Office &amp; Vendor Operations Oversight:
   </strong>
   Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
  </li>
 </ul>
</div>


Executive Office Manager

Confidential Government

<div>
 <p>
  A leading
  <strong>
   semi-government entity
  </strong>
  in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
  <strong>
   Riyadh
  </strong>
  , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you are looking for a meaningful career with an organization committed to
  <strong>
   sustainability, innovation, and industry excellence
  </strong>
  , this is your opportunity to be part of something impactful.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
  </li>
  <li>
   Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
  </li>
  <li>
   Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
  </li>
  <li>
   Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
  </li>
  <li>
   Draft, review, and format high-level correspondence, reports, and presentations.
  </li>
  <li>
   Supervise and support other Executive Office staff to ensure consistent quality and service standards.
  </li>
  <li>
   Ensure the implementation and compliance with executive office policies, protocols, and document control.
  </li>
  <li>
   Manage sensitive information and communications with professionalism, integrity, and discretion.
  </li>
  <li>
   Support executive-level events, visits, and board or committee meeting preparations.
  </li>
  <li>
   Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field.
  </li>
  <li>
   Minimum 7 years of experience in similar position.
  </li>
 </ul>
</div>


CI Capital (KSA)

<div>
 <p>
  We are seeking an
  <strong>
   exceptional Executive Assistant
  </strong>
  to support the CEO of a leading financial institution operating at the forefront of regional capital markets. This role is suited to a highly sophisticated professional who thrives in a fast-paced, high-stakes environment and can operate with discretion, precision, and absolute professionalism.
 </p>
 <p>
  This is not a traditional administrative role &mdash; it is a
  <strong>
   strategic support position
  </strong>
  requiring judgment, foresight, and the ability to manage complex executive workflows across senior stakeholders, regulators, and investors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Profile
  </strong>
 </p>
 <p>
  <strong>
   &bull; Experience
  </strong>
 </p>
 <ol>
  <li>
   7&ndash;12+ years of experience supporting C-suite or senior leadership in
   <strong>
    investment banking, private equity, or top-tier corporate environments
   </strong>
  </li>
  <li>
   Demonstrated experience managing executive offices operating at board and investor level
  </li>
  <li>
   Proven ability to perform under pressure within high-performance, deadline-driven cultures
  </li>
 </ol>
 <p>
  <strong>
   &bull; Education
  </strong>
 </p>
 <ol>
  <li>
   Bachelor&rsquo;s degree required
  </li>
  <li>
   Background in Business, Finance, Economics, or related discipline preferred
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
  <strong>
   Executive Office Management
  </strong>
 </p>
 <ol>
  <li>
   Mastery of complex calendar orchestration across jurisdictions and time zones
  </li>
  <li>
   Experience coordinating
   <strong>
    board meetings, investor engagements, and regulatory interactions
   </strong>
  </li>
  <li>
   Ability to prepare executive briefing packs, agendas, and action summaries with precision
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Stakeholder Communication
  </strong>
 </p>
 <ol>
  <li>
   Impeccable written and verbal communication skills
  </li>
  <li>
   Fluent English required; Fluent Arabic mother tongue is required
  </li>
  <li>
   Only open to Saudi nationals in line with localization regulations
  </li>
  <li>
   Confident presence when interfacing with senior executives, government bodies, and international partners
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operational Excellence
  </strong>
 </p>
 <ol>
  <li>
   Exceptional organizational discipline and attention to detail
  </li>
  <li>
   Ability to manage shifting priorities and last-minute changes seamlessly
  </li>
  <li>
   Structured approach to tracking deliverables, deadlines, and follow-ups
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Confidentiality &amp; Judgment
  </strong>
 </p>
 <ol>
  <li>
   Absolute discretion in handling sensitive corporate and personal executive matters
  </li>
  <li>
   Mature judgment and professionalism in all interactions
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Proactivity &amp; Ownership
  </strong>
 </p>
 <ol>
  <li>
   Anticipates executive needs ahead of time
  </li>
  <li>
   Solutions-oriented with strong follow-through
  </li>
  <li>
   Operates independently with minimal oversight
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Technical Proficiency
  </strong>
 </p>
 <ol>
  <li>
   Advanced command of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
  </li>
  <li>
   Experience with executive travel logistics and expense platforms
  </li>
  <li>
   Comfortable with virtual collaboration and board-level documentation tools
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Scope of Responsibilities
  </strong>
 </p>
 <ol>
  <li>
   End-to-end management of CEO calendar, meetings, and strategic priorities
  </li>
  <li>
   International and domestic travel planning with full logistical oversight
  </li>
  <li>
   Liaison with internal leadership, board members, investors, and external stakeholders
  </li>
  <li>
   Preparation of presentations, correspondence, and executive materials
  </li>
  <li>
   Monitoring key action items, timelines, and strategic initiatives
  </li>
  <li>
   Supporting high-level corporate events and confidential projects
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Personal Attributes
  </strong>
 </p>
 <ol>
  <li>
   Polished, composed, and highly professional
  </li>
  <li>
   Calm under pressure with strong situational awareness
  </li>
  <li>
   High sense of accountability and service orientation
  </li>
  <li>
   Relationship-savvy with excellent interpersonal finesse
  </li>
  <li>
   Energetic, dependable, and solutions-driven
  </li>
 </ol>
</div>


Executive Assistant to the CEO – Kingdom of Saudi Arabia

Water and Power Projects Co - WPP

<p><b>Governance &amp; Internal Control Manager</b><br/><b>Location: Head Office (Reporting to the Office of the Owner &amp; CEO)</b></p><p><i><b>STRATEGIC LEADERSHIP:</b></i><br/>We are seeking a Governance &amp; Internal Control Manager with the necessary professional qualifications and outstanding leadership skills to lead the implementation of the company's policies and internal frameworks.</p><p><i><b>EXECUTIVE REPRESENTATION:</b></i><br/>Act as the direct representative for the Office of the Owner &amp; CEO to ensure the effective application of internal controls and foster a culture of professional integrity across the organization.</p><p><i><b>INSTITUTIONAL OVERSIGHT &amp; EVALUATION:</b></i><br/>Oversee policy implementation, monitor organizational performance, and provide strategic reports aimed at continuous process improvement and operational efficiency.</p><p><i><b>TOTAL COMPLIANCE:</b></i><br/>Ensure full compliance across all departments and project sites with internal protocols, quality standards, and all legal and regulatory requirements.</p><p><i><b>INTEGRITY &amp; CONFIDENTIALITY:</b></i><br/>Maintain the highest levels of confidentiality and ethical conduct in all executive and operational matters.</p><p><b>All applicants must send their CVs to</b><br/><b>careers@wppco.com</b></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Governance & Internal Control Manager

Hilton

<div><p>Account Executive Hilton Direct KSA - based in Riyadh</p><p><b>
Position Statement:</b></p><p>
Hilton Direct Middle East &amp; Africa is looking for an Account Executive to manage the meeting inquiries of a portfolio of clients selling Hilton Worldwide properties and destinations, working under the direction and guidance of the Senior Manager, Hilton Direct. The primary role of this position is to deliver an industry leading service to your customers based primarily across the KSA and Egypt with a focus on developing relationships and increasing conversion.</p><p><b>
Position Summary:</b></p><p>
The Account Executive will manage meeting inquiries of an assigned portfolio of clients in HWS office, increasing business and productivity from them, with support and direction from the Senior Manager, Hilton Direct, in line with the overall Hilton Direct strategy.</p><ul><li>Develop strong relationships and partnerships with key accounts; enhance client awareness of key regions and hotels</li><li>Identify and qualify meeting needs of clients, presenting suitable solutions and proposals; convert business opportunities into business transactions</li><li>Acts as communicator between accounts and hotels, shares brand knowledge with clients and client knowledge with hotels</li><li>Documents development of business opportunity within relevant systems and reports them accordingly; with the support of the Group Sales Support role</li><li>To present the Hilton Worldwide hotels in a professional manner towards negotiating partners in line with Hilton&rsquo;s Values</li><li>To reach agreed goals and to deliver incremental revenue for all Hilton Worldwide hotels
</li><li>Assesses actual performance compared to targets</li><li>Enforces policies and procedures to improve overall operations and effectiveness.</li><li>Ensure proposals and contracts presented negotiated with customers are checked / validated</li><li>Support accurate communication of sales promotions and information to relevant people</li><li>Coordinate any required administrative work in terms of reporting of figures</li><li>Participate in industry events and represents Hilton Worldwide at trade fairs and workshops, agreed by the line manager</li><li>Update manuals and other department related documents; support trainings for new team members</li><li>Adheres to measurements of ROI to ensure overall effectiveness</li><li>Comply with all policies, systems and procedures as laid down by the Manager Hilton Direct</li></ul>
<p><b>Specific job Knowledge, Skill &amp; Ability</b></p><ul><li>Effective collaborative skills to build positive relationships with internal and external stakeholders</li><li>Strong administrative and organizational focus to work in a highly structured way</li><li>Persuading and influencing skills</li><li>High level of verbal and written communication skills</li><li>Willingness to develop and take responsibilites while working within a team but also self-dependent</li><li>Good knowledge of market segments</li><li>Understanding of competition and marketing strategies</li><li>Able to manage conflict</li><li>Good in interpreting and analysing data</li><li>Proficient in Microsoft Office applications</li><li>Usage and knowledge of other Sales Systems, e.g. Salesforce</li><li>Understanding of sales process; tools, measurements and systems</li><li>Understanding of business needs of hotels and clients</li><li>Fluency in English and Arabic</li></ul><p>
</p><p><b>Required Qualifications</b></p><ul><li>Minimum Education: High School/ GED</li><li>Minimum Years of Experience: 2 Years of Overall Experience</li><li>Minimum Years of Experience: 1 Year of Specialized Experience</li><li>Proven hotel sales experience either in a Groups, Conference &amp; Events team or as a Sales Executive is a required</li></ul><p><b>
Preferred Qualifications</b></p><p>
Education: BA/BS/ Bachelors Degree</p></div>

Account Executive Hilton Direct KSA - based in Riyadh

4SiGHT Research & Analytics

<div></div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>At 4SiGHT, our approach of being an employer brand is centered around...</b></h2>
</div></div></div></div><div></div><div><div><div><div><h5 class="jobSectionHeader"><b>SAY</b></h5>
<div><div><p>Our team speaks positively about 4SiGHT among colleagues, clients and their friends</p>
</div></div></div></div></div><div></div><div><div><div><h5 class="jobSectionHeader"><b>STAY</b></h5>
<div><div><p>Associate their future with 4SiGHT</p>
</div></div></div></div></div><div></div><div><div><div><h5 class="jobSectionHeader"><b>STRIVE</b></h5>
<div><div><p>Feel motivated to exert extra effort for 4SiGHT</p>
</div></div></div></div></div></div><div></div><div><div><div><div><h4 class="jobSectionHeader"><b>PASSIONATE ABOUT MARKET
</b><br>
<b>RESEARCH &amp; ANALYTICS</b></h4>
<div><div><p>4SiGHT is an exciting place to work; we&rsquo;re growing quickly and we&rsquo;re constantly on the lookout for talented people who can help take our business to new heights and work with some of the leading brands and organisations across the region.</p>
</div></div></div></div></div><div></div><div><div><div><h4 class="jobSectionHeader"><b>WHO DO WE HIRE?</b></h4>
<div><div><p>Whether you&rsquo;ve been in the research industry for a long time or recently graduated, you&rsquo;ve come to the right place. We&rsquo;re always interested in hearing from talented individuals who might be our next great research manager, intern or director.</p>
</div></div></div></div></div><div></div><div><div><div><h4 class="jobSectionHeader"><b>WHAT CAN I EXPECT IF I JOIN
</b><br>
<b>THE TEAM?</b></h4>
<div><div><p>A challenging, supportive, fast-paced and exciting working environment where you will be constantly challenged to push yourself to new heights, whilst working on a wide variety of projects for a diverse selection of clients.</p>
</div></div></div></div></div></div><div></div><div><div><div><div><p>WE ARE HIRING</p></div></div></div></div></div></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Senior Executive - Insights, Quantitative Research, Riyadh</b></h3>
<p>Riyadh, Saudi Arabia</p>
<div><div><p><b>Position:</b> SENIOR EXECUTIVE &ndash; Insights</p>
<p><b>Core Practice</b>: Quantitative Research</p>
<p><b>Location</b>: RIYADH, Saudi Arabia</p>
 <p>The Insights Executive is responsible for working closely with the Research Manager in delivering market and consumer research requirements of the clients. The executive works closely with survey field teams ensuring the successful execution of the fieldwork. Upon completion, the executive reviews the collected data, authors&rsquo; reports and helps the Research Manager make business-oriented recommendations to the sponsoring client.</p>
<p><b>EDUCATION QUALIFICATION</b>
<br>
MBA or Advanced Degree in Mathematics, Statistics or Sciences</p>
<p><b>EXPECTED WORK EXPERIENCE</b></p>
<ul><li>2-3 years&rsquo; experience working in Research &amp; Insights agency /client side /data analytics</li>
 </ul><p><b>Technical Skills</b></p>
<ul><li>Very good in Excel, PowerPoint and other office applications</li>
</ul><ul><li>Proficient with SPSS/SAS</li>
</ul><ul><li>Is technologically oriented &ndash; has keenness to adapt to new &amp; innovative technology tools, techniques, analytics, visualizations, etc.</li>
</ul><ul><li><b>Good to know:</b> R Programming, SPSS, Python Programming, Tableau etc. (Experience in any other data analytics software can be highlighted in the resume)</li>
</ul><p><b>SOFT SKILLS</b></p>
<ul><li>Good communication &amp; interpersonal skills <b>(strong command in English &amp; Arabic &ndash; Read, Write &amp; Speak, is must)</b></li>
<li>Have the right attitude towards work and must develop good relationship with various stakeholders inside &amp; outside the organization</li>
<li>Must be self-driven and able to pick up the analytics skill set required for the job</li>
<li>Must be good at multi-tasking in order to manage multiple projects at the same time</li></ul></div></div></div>
<br><i>Please note that due to the large number of applications that we receive, we are unable to provide individual feedback to unsuccessful applicants.</i>

Research: Senior Executive - Insights, Riyadh

Tamkeen Technologies

<div><p><b>Tamkeen Technologies is seeking a Portfolio Manager</b> to provide executive and operational support across organizational and operational activities, while enhancing institutional integration with internal and external stakeholders. The role involves coordinating strategic responses, managing executive-level protocols and engagements, overseeing documentation and confidential information, and ensuring seamless team operations. The ideal candidate should have strong organizational, communication, and stakeholder management skills, with the ability to drive efficiency, maintain accuracy, and ensure alignment with strategic priorities.</p><p></p><p><b>
Key Responsibilities:</b></p><ul><li>
Strengthen communication and build relationships with government entities, the private sector, and stakeholders, while supporting responses to inquiries.
</li><li>Coordinate field visits within the Kingdom in collaboration with relevant entities and departments.
</li><li>Monitor employee attendance, leave, assignments, secondments, objective setting, and performance evaluations.
</li><li>Organize, archive, and manage physical and electronic documents, including highly sensitive executive office files, ensuring confidentiality and ease of access.
</li><li>Plan and manage the Executive&rsquo;s daily agenda, ensuring smooth execution, preparing meeting agendas, and organizing supporting documents and summaries.
</li><li>Attend executive meetings and committees, capture key decisions, and translate them into actionable tasks with follow-up on execution and reporting on progress.
</li><li>Track implementation of assignments across departments and provide regular updates, ensuring alignment with sector priorities.
</li><li>Summarize reports and correspondence into clear, actionable insights to support decision-making.
</li><li>Organize committee work, including preparing presentations, documenting minutes, and following up on action items.
</li><li>Review proposals submitted to the Executive and provide recommendations based on data analysis and impact assessment.
</li><li>Coordinate with relevant entities to prepare responses, ensure closure of topics, and manage official protocols for events, workshops, and executive visits.
</li><li>Provide support to consultants within the sector to facilitate execution of tasks.
</li><li>Perform any other related duties as directed</li></ul><p></p><p><b>
Requirements</b>.</p><ul><li>
BSc degree in Business Administration or a related field.</li><li>
Excellent English communication skills (written &amp; verbal).</li><li>
(6-8) years of experience in portfolio/program management, or a comparable area preferably supporting senior executives or working within government or large organizations.</li></ul><p></p><p><b>
Skills:</b></p><ul><li>
Stakeholder coordination and alignment.</li><li>
Executive communication and reporting.</li><li>
Analytical thinking and problem-solving.</li><li>
Handling confidential information with discretion.</li><li>
Presentation and documentation.</li></ul></div>

Portfolio Manager

Explore 2372+ Executive office manager in Saudi Arabia this May. Find roles across top companies and apply now to boost your career.

2372 executive office manager jobs In Saudi Arabia

Executive Office Manager

Executive Office Manager

Executive Assistant to the CEO – Kingdom of Saudi Arabia

Governance & Internal Control Manager

Account Executive Hilton Direct KSA - based in Riyadh

Research: Senior Executive - Insights, Riyadh

Portfolio Manager