executive assistant

administrative assistant Jobs in Saudi Arabia

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customer service executive

executive secretary

Matar Holding company

<div>
 
 Job Purpose
 
 
 
 The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office
 
 
 
 Key Accountabilities
 
 
 
 2. Office &amp; Administrative Management
 
 
 
 
 3. Communication &amp; Coordination
 
 
 
 
 4. Documentation &amp; Reporting
 
 
 
 
 5. Meeting &amp; Event Coordination
 
 
 
 
 6. Executive Office Support
 
 
 
 
 <ul>
 <li>
 Executive Support
 </li>
 <li>
 Manage executive calendars, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and follow-up action items.
 </li>
 <li>
 Handle confidential information with professionalism and discretion.
 </li>
 <li>
 Organize and maintain electronic and physical filing systems.
 </li>
 <li>
 Draft, review, and manage correspondence, memos, and reports.
 </li>
 <li>
 Monitor office supplies and coordinate with procurement when needed.
 </li>
 <li>
 Act as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Maintain effective communication channels and ensure timely responses.
 </li>
 <li>
 Coordinate cross-departmental communication and follow-ups on pending tasks.
 </li>
 <li>
 Prepare and format documents, presentations, and executive reports.
 </li>
 <li>
 Ensure accuracy, completeness, and compliance with company standards.
 </li>
 <li>
 Collect data and compile status updates for management review.
 </li>
 <li>
 Arrange logistics for internal and external meetings and events.
 </li>
 <li>
 Coordinate venue bookings, travel, refreshments, and required materials.
 </li>
 <li>
 Ensure proper follow-up on decisions and meeting outcomes.
 </li>
 <li>
 Support in policy, procedure, and workflow documentation.
 </li>
 <li>
 Assist in special assignments and projects as delegated by the executive.
 </li>
 <li>
 Maintain professionalism and confidentiality at all times
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or related field.
 </li>
 <li>
 Diploma in Office Administration or Secretarial Studies is an advantage.
 
 
 </li>
 </ul>
 
 
 Experience
 
 
 
 
 <ul>
 <li>
 3-5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
 </li>
 <li>
 Experience supporting senior management or C-level executives preferred.
 
 
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 </li>
 <li>
 Professional demeanor and strong interpersonal skills.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 High level of confidentiality and integrity
 </li>
 </ul>
</div>

Executive Secretary

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader">Job Purpose</h3>
The Executive Secretary provides high-level administrative and executive support to senior management to ensure efficient office operations and effective decision-making. The role handles confidential information, manages executive schedules, coordinates communication, prepares reports, and supports daily business activities to enhance the overall productivity of the executive office<h3 class="jobSectionHeader">
Key Accountabilities</h3><h3 class="jobSectionHeader">
1. Executive Support</h3><ul>
<li>Manage executive calendars, appointments, meetings, and travel arrangements.
</li><li>Prepare meeting agendas, minutes, presentations, and follow-up action items.
</li><li>Handle confidential information with professionalism and discretion.
</li></ul><h3 class="jobSectionHeader">2. Office &amp; Administrative Management</h3><ul>
<li>Organize and maintain electronic and physical filing systems.
</li><li>Draft, review, and manage correspondence, memos, and reports.
</li><li>Monitor office supplies and coordinate with procurement when needed.
</li></ul><h3 class="jobSectionHeader">3. Communication &amp; Coordination</h3><ul>
<li>Act as the primary point of contact between executives and internal/external stakeholders.
</li><li>Maintain effective communication channels and ensure timely responses.
</li><li>Coordinate cross-departmental communication and follow-ups on pending tasks.
</li></ul><h3 class="jobSectionHeader">4. Documentation &amp; Reporting</h3><ul>
<li>Prepare and format documents, presentations, and executive reports.
</li><li>Ensure accuracy, completeness, and compliance with company standards.
</li><li>Collect data and compile status updates for management review.
</li></ul><h3 class="jobSectionHeader">5. Meeting &amp; Event Coordination</h3><ul>
<li>Arrange logistics for internal and external meetings and events.
</li><li>Coordinate venue bookings, travel, refreshments, and required materials.
</li><li>Ensure proper follow-up on decisions and meeting outcomes.
</li></ul><h3 class="jobSectionHeader">6. Executive Office Support</h3><ul>
<li>Support in policy, procedure, and workflow documentation.
</li><li>Assist in special assignments and projects as delegated by the executive.
</li><li>Maintain professionalism and confidentiality at all times.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Qualifications</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.
</li><li>Diploma in Office Administration or Secretarial Studies is an advantage.
</li></ul><h3 class="jobSectionHeader">Experience</h3><ul>
<li>3&ndash;5 years of experience as an Executive Secretary, Personal Assistant, or Administrative professional.
</li><li>Experience supporting senior management or C-level executives preferred.
</li></ul><h3 class="jobSectionHeader">Skills &amp; Competencies</h3><ul>
<li>Excellent verbal and written communication skills.
</li><li>Strong organizational and time management abilities.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and strong interpersonal skills.
</li><li>Ability to work under pressure and meet deadlines.
</li><li>High level of confidentiality and integrity.</li></ul></div>

Esnad Contracting

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Secretary
 
 to join our company . The ideal candidate will provide top-level administrative support, manage daily operations, and ensure smooth communication across the organization while maintaining the highest level of confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and coordinate the Chairman&rsquo;s calendar, appointments, and meetings.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and required documents.
 </li>
 <li>
 Handle and prioritize incoming calls, emails, and correspondence.
 </li>
 <li>
 Follow up on tasks and decisions assigned by the Chairman with internal departments.
 </li>
 <li>
 Draft and prepare reports, letters, and official documents professionally.
 </li>
 <li>
 Arrange travel plans, itineraries, and reservations.
 </li>
 <li>
 Maintain organized physical and digital filing systems.
 </li>
 <li>
 Ensure strict confidentiality of sensitive information.
 </li>
 <li>
 Coordinate effectively with internal teams and external stakeholders.
 </li>
 <li>
 Perform any additional tasks assigned by the Chairman.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.
 </li>
 <li>
 3&ndash;5 years of experience as an Executive Secretary or Office Manager.
 </li>
 <li>
 
 Experience in a construction company or engineering consultancy is required.
 
 </li>
 <li>
 Excellent command of Arabic and English (written and spoken).
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Exceptional organizational, communication, and time management skills.
 </li>
 <li>
 Ability to work under pressure and manage multiple priorities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 </ul>
 
 
</div>

Al-Khaldi Holding Company

Job Objective:To provide high-level administrative and organizational support to the owners, ensuring smooth and efficient daily operations through managing communications, organizing meetings, coordinating tasks, and following up on decisions, while maintaining the highest levels of confidentiality and professionalism.Key Responsibilities:<ul><li>Receive and handle phone calls and emails directed to the owners.</li><li>Draft and prepare official correspondence and letters.</li><li>Professionally represent the owners in interactions with internal and external parties.</li><li>Coordinate and schedule owners&rsquo; meetings, both internal and with partners or advisors.</li><li>Prepare agendas, take meeting minutes, and follow up on the implementation of decisions and outcomes.</li><li>Arrange travel, transportation, and accommodation as required.</li><li>Prepare files, presentations, and reports needed by or for the owners.</li><li>Manage documents and records in a confidential and organized manner.</li><li>Monitor daily tasks and provide periodic reports on progress.</li><li>Coordinate between the owners, executive departments, and advisory entities (financial, legal, administrative, etc.).</li><li>Ensure smooth information flow between the owners and relevant parties.</li><li>Represent the owners in communications with regulatory bodies or official entities as needed.</li><li>Maintain strict confidentiality of information and documents.</li><li>Comply with internal policies and procedures and adhere to professional standards.</li></ul>Skills and Qualifications:<ul><li>University degree in Administration, Business Administration, or a related field.</li><li>3&ndash;5 years of experience as an executive secretary or in a similar role.</li><li>Proficiency in both Arabic and English, written and spoken.</li><li>Strong organizational and time management skills.</li><li>Ability to work under pressure and handle multiple tasks simultaneously.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong communication and professional relationship-building skills.</li></ul>Job Type: Full-timePay: ﷼7,000.00 - ﷼10,000.00 per monthExperience:<ul><li>Executive Secretary: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Pay: ﷼4,000.00 - ﷼6,000.00 per monthJob Type: Full-timePay: ﷼4,000.00 - ﷼6,000.00 per month

Female Executive Secretary

Conmarble Concrete

Job Title: Secretary to the CEO Location: Riyadh, Saudi ArabiaHow to apply?<ul><li>Click the link and submit google form, then make sure you attached you CV on indeed.</li><li>Please click this link : https://forms.gle/xLPMapmEWD5UnsgT6</li></ul>About the Role:We are hiring a reliable and well-organized Secretary to provide high-level support to the Manager. This role requires a proactive individual and have been to construction industry before to effectively manage schedules, travel, and communication in a project-driven environment.Key Responsibilities:<ul><li>Manage and coordinate the Manager&rsquo;s calendar, meetings, and appointments</li><li>Handle emails, internal/external communication, and prepare professional correspondence on behalf of the GM</li><li>Organize meetings, including agenda preparation, minute-taking, and action follow-ups</li><li>Coordinate business travel arrangements, including flights, accommodations, itineraries, and visa requirements</li><li>Monitor and track important project deadlines, executive tasks, and departmental follow-ups</li><li>Maintain organized filing systems for records, reports, and confidential documentation</li><li>Act as a liaison between the GM and internal teams, consultants, and external partners</li><li>Provide executive-level support in matters related to construction project tracking and site coordination</li></ul>Qualifications &amp; Skills Required:2&ndash;4 years of experience in a Secretary or Executive Support role Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong communication and time management skills Excellent command of English; Arabic is a plus Familiarity with construction, or project-based operations Experience in managing international and domestic travel Discretion, professionalism, and a solution-oriented mindsetJob Type: Full-timeApplication Question(s):<ul><li>Are you currently in Riyadh?</li></ul>

Secretary to the CEO

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
<div>At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative.
</div><div>We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply . 
</div><div></div>Position Summary
Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices.
Primary Responsibilities
<ul><li>Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices;
</li><li>Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations;
</li><li>Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all WORLEY management and employees; monitor and issue cost savings reports for corporate review;
</li><li>Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;
</li><li>Handle conferences, meeting air travel and accommodations for domestic travel
</li></ul>Qualifications
<ul><li>Bachelor Degree
</li><li>Excellent oral and written communication skills
</li><li>Advanced MS Office skills (Word, Excel, PowerPoint) preferred
</li></ul>Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>
 <ul><li>Bachelor Degree</li><li>
Advanced MS Office skills (Word, Excel, PowerPoint) preferred</li><li>
Excellent oral and written communication skills</li><li>
Handle conferences, meeting air travel and accommodations for domestic travel</li><li>
Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;</li></ul>

Administrative Assistant II

Explore 402+ Executive secretary in Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

402 executive secretary jobs IN Saudi Arabia

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Female Executive Secretary

Secretary to the CEO

Administrative Assistant II