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Alsalimi Company Limited

<div>
 
 Job Title: Executive Secretary
 
 
 
 
 
 Location: Dammam
 
 
 Job Type: Full-time
 
 
 
 
 
 About the Role:
 
 
 We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative and executive support to the top management. The ideal candidate will be detail-oriented, able to manage multiple priorities, and maintain confidentiality while ensuring the smooth operation of daily executive activities.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Manage the executive&rsquo;s calendar, schedule meetings, and coordinate appointments.
 
 
 
 
 
 Draft, review, and prepare correspondence, reports, and presentations.
 
 
 
 
 
 Handle confidential documents and maintain organized filing systems.
 
 
 
 
 
 Coordinate travel arrangements, visas, and itineraries.
 
 
 
 
 
 Act as a liaison between executives and internal/external stakeholders.
 
 
 
 
 
 Organize and prepare for meetings, including taking minutes and following up on action points.
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field.
 
 
 
 
 
 Minimum of 2 years of experience as an Executive Secretary, Administrative Assistant, or similar role.
 
 
 
 
 
 Excellent verbal and written communication skills (Arabic &amp; English).
 
 
 
 
 
 Strong organizational and time-management abilities.
 
 
 
 
 
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 
 
 
 Confidentiality in handling sensitive information.
 
</div>

Executive Secretary

Ajlan & Bros Holding

<div>
 
 We are looking for a highly organized and professional Executive Secretary to join our team. The ideal candidate will play a key role in supporting senior management, ensuring smooth day-to-day operations, and maintaining effective communication across the company.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage daily correspondence and communications (internal and external).
 </li>
 <li>
 Organize schedules, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and follow up on executive decisions.
 </li>
 <li>
 Maintain and organize files and documents for easy access.
 </li>
 <li>
 Coordinate between departments to ensure smooth workflow.
 </li>
 <li>
 Welcome visitors and clients, representing the company professionally.
 </li>
 <li>
 Perform additional administrative tasks as assigned by senior management.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Requirements:
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum of [2 Years] years of proven experience as an Executive Secretary or in a similar role.
 </li>
 <li>
 Excellent verbal and written communication skills in [Arabic and English].
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational skills and ability to multitask under pressure.
 </li>
 <li>
 High level of confidentiality and professionalism.
 </li>
 </ul>
</div>

Confidential

<div>
 
 
 Summary:
 
 
 
 The CEO Secretary will provide high-level administrative and secretarial support to the Chief Executive Officer, ensuring the smooth functioning of the executive office. This role requires excellent organizational skills, confidentiality, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
 </li>
 <li>
 Handle confidential and sensitive information with professionalism and discretion.
 </li>
 <li>
 Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
 </li>
 <li>
 Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
 </li>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Support the CEO in preparing for board meetings, conferences, and official engagements.
 </li>
 <li>
 Maintain an organized filing system for important documents and records.
 </li>
 <li>
 Assist in tracking deadlines, key projects, and deliverables to ensure the CEO&rsquo;s priorities are met.
 </li>
 <li>
 Perform general administrative tasks as required to support the CEO&rsquo;s daily activities.
 </li>
 </ul>
 <li>
 </li>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).
 </li>
 <li>
 Proven experience as an Executive Secretary, Personal Assistant, or in a similar role (minimum 3+ years).
 </li>
 <li>
 Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
 </li>
 <li>
 Excellent verbal and written communication skills in [English and Arabic &ndash; if required].
 </li>
 <li>
 High level of discretion, integrity, and confidentiality.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Ability to work under pressure and handle time-sensitive tasks efficiently.
 </li>
 </ul>
 
 
</div>

Alaqtar Real Estate Development Company

<div>
 ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Organize and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements
 </li>
 <li>
 Prepare meeting agendas, record minutes, and follow up on action items
 </li>
 <li>
 Screen and prioritize incoming communications, including emails and phone calls
 </li>
 <li>
 Draft and edit correspondence, reports, and other documents as required
 </li>
 <li>
 Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning
 </li>
 <li>
 Maintain confidentiality of sensitive information and handle data with discretion
 </li>
 <li>
 Assist in bookkeeping tasks and manage periodic reporting
 </li>
 <li>
 Support special projects and perform additional duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Proven experience as an executive secretary or in a similar administrative role
 </li>
 <li>
 Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
 </li>
 <li>
 Strong knowledge of office procedures and basic financial principles
 </li>
 <li>
 Exceptional organizational and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Demonstrated ability to maintain confidentiality and exercise sound judgment
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines
 </li>
 <li>
 Associate's or Bachelor's degree in business administration or a related field is preferred
 </li>
 </ul>
</div>

ALAQTAR

<div>ALAQTAR is on the lookout for a dedicated Executive Secretary who will play a critical role in supporting our executive team. This position involves managing schedules, organizing meetings, and providing essential administrative support to enhance the efficiency of our operations. The ideal candidate is exceptionally organized, capable of handling multiple tasks, and possesses excellent communication skills to interact with various stakeholders effectively.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Organize and maintain the executive&rsquo;s calendar, scheduling appointments, meetings, and travel arrangements.</li>
<li>Prepare meeting agendas, record minutes, and follow up on action items.</li>
<li>Screen and prioritize incoming communications, including emails and phone calls.</li>
<li>Draft and edit correspondence, reports, and other documents as required.</li>
<li>Manage office supplies and inventory, liaise with vendors, and ensure optimal office functioning.</li>
<li>Maintain confidentiality of sensitive information and handle data with discretion.</li>
<li>Assist in bookkeeping tasks and manage periodic reporting.</li>
<li>Support special projects and perform additional duties as assigned.</li>
</ul>Requirements<ul>
<li>Proven experience as an executive secretary or in a similar administrative role.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.</li>
<li>Strong knowledge of office procedures and basic financial principles.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Associate's or Bachelor&rsquo;s degree in business administration or a related field is preferred.</li></ul></div>

Edge by Rotana

<div>
 
 Job Description
 
 
 
 We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.
 
 
 As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as-
 
 
 <ul>
 <li>
 Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
 </li>
 <li>
 Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
 </li>
 <li>
 Review all incoming mail and prioritize before forwarding to the General Manager
 </li>
 <li>
 Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
 </li>
 <li>
 Keep calendar constantly updated to facilitate appointment and meeting schedules
 </li>
 <li>
 Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
 </li>
 <li>
 Compose letters on behalf of the General Manager
 </li>
 <li>
 Attend meetings, record, write and distribute the minutes and follow up on action items
 </li>
 <li>
 Organize travel and external business trips on behalf of the General Manager
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Education, Qualifications &amp; Experiences
 
 
 
 You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.
 
 
 
 Knowledge &amp; Competencies
 
 
 
 The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and &lsquo;switched on&rsquo; person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies-
 
 
 Understanding Hotel Operations
 
 
 Adaptability
 
 
 Customer Focus
 
 
 Drive for Results
 
 
 Effective Communication
 
 
 Planning for Business
 
 
 Supervising People
 
 
 Supervising Operations
 
 
 Teamwork
 
 
 Understanding Differences
</div>

alfanar

<div>
 Job description:
 
 
 Job Purpose
 
 The executive secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative Assistant and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The Secretary acts as a key liaison between the DMD and internal/external stakeholders, ensuring smooth communication and efficient workflow.
 
 Key Accountability Areas
 <ul>
 <li>
 
 Administrative Assistance Support
 
 : Manage schedule, prepare documents, handle communication.
 </li>
 <li>
 
 Communication Liaison:
 
 Primary contact for stakeholders, draft correspondence.
 </li>
 <li>
 
 Confidentiality:
 
 Handle sensitive information with discretion.
 </li>
 <li>
 
 Meeting Coordination:
 
 Schedule meetings, prepare agendas, follow up on actions.
 </li>
 <li>
 
 Travel Arrangements
 
 : Arrange travel accommodations and itineraries.
 </li>
 <li>
 
 Calendar Management
 
 : Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
 </li>
 <li>
 
 Document Preparation
 
 : Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 
 Meeting Coordination
 
 : Schedule and coordinate meetings, prepare agendas, and take minutes, facilitating smooth and productive meetings..
 </li>
 <li>
 
 Task Prioritization:
 
 Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
 </li>
 <li>
 
 Project Assistance:
 
 Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.
 </li>
 </ul>
 Role Accountability
 <ul>
 <li>
 Prior experience supporting senior management.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficiency in MS office software.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Discretion and integrity with confidential information.
 </li>
 <li>
 Bachelor's degree preferred.
 </li>
 </ul>
 Academic Qualification Diploma Degree in Secretarial Institute Work Experience Fresher - 0-2 years Technical / Functional Competencies Adaptability Analytical thinking Archiving Communication Creativity Customer Service Oriented Initiative MS Office Research Anlaysis Teamwork Time Management Well Organized Work under pressur
 
 
 Profile description:
 
 
 
 Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
 
 
 &nbsp;
 
 
 The hub of alfanar&rsquo;s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
 
 
 &nbsp;
 
 
 alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
 
 
 &nbsp;
 
 
 For more information about alfanar, please visit alfanar.com
 
</div>

EXECUTIVE, SECRETARY

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502 executive secretary jobs IN Saudi Arabia

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EXECUTIVE, SECRETARY