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executive secretary

Alfanar Projects

<div>
 <p>
  <strong>
   Position Overview:
  </strong>
  The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage the Managing Director's calendar, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Handle correspondence, including emails, phone calls, and letters, with confidentiality.
  </li>
  <li>
   Prepare and edit reports, presentations, and other documents.
  </li>
  <li>
   Organize and maintain files, records, and documentation.
  </li>
  <li>
   Coordinate travel arrangements, including itineraries and accommodations.
  </li>
  <li>
   Act as a liaison between the Managing Director and internal/external stakeholders.
  </li>
  <li>
   Assist in planning and organizing events, meetings, and conferences.
  </li>
  <li>
   Monitor and prioritize tasks to ensure deadlines are met.
  </li>
  <li>
   Perform other administrative duties as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Proven experience as an Executive Secretary or similar role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to handle sensitive information with discretion.
  </li>
  <li>
   Professional demeanor and appearance.
  </li>
  <li>
   Bachelor's degree in business administration or a related field is preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Alfanar Projects
  </strong>
 </p>
 <p>
  Since 1976, we&rsquo;ve grown and diversified our business to meet the evolving needs of a changing world. Alfanar Projects is an integrated global project developer and engineering, construction, and technology solutions provider with a robust portfolio of landmark projects across the energy, water, and infrastructure sectors.
 </p>
 <p>
  From Saudi Arabia to the rest of the world, we work closely with governments and partners to deliver strategic projects that support national goals and long-term visions. Our work directly contributes to sustainable development and infrastructure modernization in multiple countries.
 </p>
 <p>
  At the heart of our success are more than 10,000 professionals, diverse, skilled, and united by purpose. Our global teams are committed to delivering impact-driven solutions that shape a better, more sustainable future.
 </p>
 <p>
 </p>
</div>


Executive Secretary

Jeel

<div>
 <p>
  <strong>
   🧭 Join Jeel as Executive Secretary to the CEO
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  📍
  <strong>
   Location
  </strong>
  : Riyadh, Saudi Arabia
 </p>
 <p>
  🏢
  <strong>
   Division
  </strong>
  : CEO Office
 </p>
 <p>
  👤
  <strong>
   Reporting To
  </strong>
  : Chief Executive Officer
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   🧠 Ready to be the right hand of a visionary tech CEO?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  At
  <strong>
   Jeel
  </strong>
  - a next-generation digital IT company and proud
  <strong>
   subsidiary of Riyad Bank
  </strong>
  - we&rsquo;re looking for an
  <strong>
   Executive Secretary
  </strong>
  who thrives in high-stakes environments, understands discretion as a superpower, and can orchestrate the CEO&rsquo;s office with polish, precision, and purpose.
 </p>
 <p>
  If you can balance diplomacy with urgency, prioritise a shifting schedule without blinking, and bring clarity to chaos - this role is made for you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   🚀 What You&rsquo;ll Do
  </strong>
 </p>
 <p>
  🗓 Manage and prioritise the CEO&rsquo;s dynamic calendar and high-level meetings
 </p>
 <p>
  ✈️ Plan and execute seamless domestic and international travel logistics
 </p>
 <p>
  📩 Draft executive-level communications, reports, and board documentation
 </p>
 <p>
  📊 Coordinate cross-functional meetings, action trackers, and stakeholder updates
 </p>
 <p>
  🧭 Act as a liaison between Jeel&rsquo;s CEO and Riyad Bank, board members, and senior partners
 </p>
 <p>
  📚 Maintain CEO&rsquo;s dashboard, project timelines, and briefing materials
 </p>
 <p>
  💼 Handle confidential information and executive access with discretion and trust
 </p>
 <p>
  📎 Support internal leadership offsites, cultural initiatives, and protocol events
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   🎯 What We&rsquo;re Looking For
  </strong>
 </p>
 <p>
  🎓 Bachelor's degree in Business Administration, Management, or related field
 </p>
 <p>
  📜 5+ years of C-Suite support or executive office experience
 </p>
 <p>
  💼 Experience coordinating with boards, group CEOs, and regional executives
 </p>
 <p>
  💡 Mastery of Microsoft 365, Outlook, PowerPoint, SharePoint, and Notion
 </p>
 <p>
  🧠 High EQ, executive presence, and elite organisational skills
 </p>
 <p>
  🧩 Fluent in English (Arabic preferred), with impeccable written and verbal communication
 </p>
 <p>
  🛡 Unshakable integrity, confidentiality, and composure under pressure
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   🌟 Why Join Jeel?
  </strong>
 </p>
 <p>
  ✨ Be at the heart of one of Saudi Arabia&rsquo;s boldest digital transformations
 </p>
 <p>
  🧑&zwj;💼 Partner directly with Jeel&rsquo;s CEO and senior leadership to shape strategy
 </p>
 <p>
  📈 Grow your career in an innovation-first, high-performance culture
 </p>
 <p>
  💬 Gain exposure to board-level interactions and fintech leadership
 </p>
 <p>
  🌍 Work in a mission-driven environment that blends startup agility with enterprise impact
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   📩 Ready to move at CEO speed?
  </strong>
 </p>
 <p>
  Apply now via LinkedIn or send your CV to
  <strong>
   careers@jeel.net
  </strong>
 </p>
</div>


Awqaf Investment أوقاف للاستثمار

<div>
 <p>
  <strong>
   <u>
    Job Purpose:
   </u>
  </strong>
 </p>
 <p>
  The Executive Secretary is responsible for the organization and running of daily administrative tasks for the CEO office. In addition to this, the Executive Secretary oversees the smooth operation of the offices day to day activities which includes, but is not limited to, the organizing and planning of office events/conferences, scheduling and booking meetings, contributing to administrative process improvements, report preparation, documentation and providing support where required across the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Core Responsibilities:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Handles all requests made by the CEO for any administrative related tasks
  </li>
  <li>
   Acts as the focal point for CEO office to other parties within the organization and well as external parties on CEO Office administration activities
  </li>
  <li>
   Prepares communication documents, memos and reports as and when required/instructed by the CEO
  </li>
  <li>
   Manages the CEO&rsquo;s schedule, calendar and appointments
  </li>
  <li>
   Works closely with the all other Departments to ensure that all tasks assigned by the CEO are completed timely
  </li>
  <li>
   Establishes and monitors procedure for record keeping, ensuring filing systems are maintained and up to date
  </li>
  <li>
   Ensures security, integrity and confidentiality of data whilst information handling
  </li>
  <li>
   Archives all documentation in document management system to ensure accuracy of record keeping
  </li>
  <li>
   Raises purchasing requests on behalf of the CEO Office as well as follows up for the delivery of these as and when needed
  </li>
  <li>
   Provides support to the CEO on any other tasks and activities that are requested by him
  </li>
  <li>
   Follow-up and data analysis
  </li>
  <li>
   Manage office supplies inventory and place orders as necessary
  </li>
  <li>
   Receive and forward incoming and outgoing mail, execute related tasks, and follow up on their implementation with internal departments and clients.
  </li>
  <li>
   Manage and follow up on the implementation of indicators in the CEO's office with relevant departments.
  </li>
  <li>
   Organize meetings, prepare minutes of meeting related to the CEO, and facilitate the attendance of stakeholders.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Qualification &amp; Requirements:
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Diploma in Business Administration, Office Management or a related field.
  </li>
  <li>
   Minimum of 5 years of proven experience in a secretarial role.
  </li>
 </ul>
</div>


Confidential

<div>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain executive schedules, appointments, and travel arrangements.
  </li>
  <li>
   Prepare and edit correspondence, reports, presentations, and other documents.
  </li>
  <li>
   Screen and route phone calls, emails, and other communications; prioritize and respond when appropriate.
  </li>
  <li>
   Coordinate and organize meetings, including preparing agendas, minutes, and follow-up actions.
  </li>
  <li>
   Maintain accurate records, files, and databases for easy retrieval of information.
  </li>
  <li>
   Handle confidential information with the highest level of integrity and professionalism.
  </li>
  <li>
   Liaise with internal departments and external partners on behalf of executives.
  </li>
  <li>
   Monitor office supplies, manage expense reports, and assist in budget tracking when needed.
  </li>
  <li>
   Support executives in strategic initiatives by conducting research and compiling data.
  </li>
  <li>
   Perform other administrative tasks and special projects as assigned.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Office Management, or related field (preferred).
  </li>
  <li>
   Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Strong organizational and time-management abilities with keen attention to detail.
  </li>
  <li>
   High level of discretion, integrity, and professionalism.
  </li>
  <li>
   Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office equipment.
  </li>
  <li>
   Ability to multitask and work effectively under pressure.
  </li>
  <li>
   Strong interpersonal skills with the ability to interact with stakeholders at all levels.
  </li>
 </ul>
 <p>
 </p>
</div>


International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Secretary</b></h1>
<div><div><div><b>District Office</b></div>
(DO)
</div><div>Aug 01 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Khobar, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>District Office</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div>
<p>
Operations &amp; Facilities</p></div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <li></li>
</div><br>
<div><div><b>WORKS DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div>
<p>
As soon as possible</p></div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div>
<p>
Joseph Bearns, Director of Operations &amp; Facilities</p></div><br>
<div><div><b>REQUISITION NUMBER</b></div>
<p>
 08-2526-065</p>
</div><br>
</div></div></div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>
The Support Services Secretary will handle general responsibilities commonly shared by all staff in the support services office. In addition to these, the secretary will take on specialized duties based on the specific areas assigned.</p>
<p>
The Support Services Secretary is expected to collaborate with the Operations Departments to support both the District Office and all ISG Schools, which include the ISG District Office, ISG Al Maha, ISG Dammam, ISG Jubail, and Sara Village School.</p>
<p>
This position will report directly to the ISG Operations Manager and the Director of Operations.</p>
<div><h2 class="jobSectionHeader"><b>Position Duties</b></h2>
<p><b>
The successful candidate will be expected to perform the following general responsibilities:</b></p>
<ul>
<li>Respond to urgent maintenance and custodial requests, dispatching them to appropriate personnel.</li>
<li>Manage communications and inquiries received through the Support Services inbox.</li>
<li>Track and assign maintenance requests via Kissflow to designated teams.</li>
<li>Facilitate security access (Kissflow VAF) arrangements for contractors and vendors.</li>
<li>Manage procurement activities, including processing purchase requests and finance documents, sourcing vendors, coordinating deliveries, and reviewing contractor invoices.</li>
<li>Organize monthly maintenance schedules and liaise with external contractors (e.g., pest control, fire safety, pool testing).</li>
<li>Maintain inventory of office, IT and maintenance supplies for Support Services.</li>
<li>Process and arrange signage requests for doors, tables, and plaques.</li>
<li>Record and coordinate the handling of lost and found items.</li>
<li>Assist with shipment sorting and distribution across ISG campuses.</li>
<li>Provide comprehensive administrative support to the ISG Operations Department, including maintaining records and databases, managing correspondence and reports, and coordinating meetings and communications.</li>
<li>Reconcile procurement cards, petty cash, and assist with departmental budget tracking.</li>
<li>Submit monthly departmental reports, including attendance and absence records.</li>
<li>Assist with Operations projects, events, and special initiatives as required.</li>
<li>Assist with the onboarding and offboarding for new contractors (issuance of ID, Code of Conduct, and CP training).</li>
<li>Releasing and Ordering of toners and staples.</li>
<li>Perform other duties as assigned by the Director of Operations.</li>
</ul>
<p><b>The successful candidate will be expected to undertake one or more of the following specialized responsibilities:</b></p>
<p>
Villa Setups</p>
<ul>
<li>Procuring household kits and groceries for the new incoming ISG staff who will be residing in ISG-approved accommodation.</li>
<li>Overseeing the cleaning and setup of villas prior to their occupancy.</li>
<li>Coordinating maintenance requirements with compound management and the ISG HR Department.</li>
<li>Managing and updating accommodation inventory for onboarding and offboarding staff.</li>
</ul>
<p>Events</p>
<ul>
<li>Maintain and update event calendars; review All-in-One Forms.</li>
<li>Consolidate weekly schedules; coordinate event setups.</li>
<li>Monitor and track event-related staff overtime and trade day usage.</li>
<li>Review and process Visitor Appointment Forms for event access.</li>
<li>Manage the inventory of equipment, tools, furniture, and materials that are used for ISG events.</li>
</ul>
<p>Mail and Switchboard</p>
<ul>
<li>Manage mail operations, including internal mail runs, external mail services through SPL and DHL as needed, distribution, staff inquiries, and postage supply maintenance.</li>
<li>Operate the ISG Dhahran switchboard, directing calls, relaying messages, recording call logs, and responding to basic campus inquiries.</li>
</ul>
<p>Transportation</p>
<ul>
<li>Coordinate and process ISG staff transportation for pre-approved business trips, adhering to ISG policies, and process transportation requests with required approvals.</li>
<li>Maintain accurate records of transportation arrangements, costs, vendor data, and ISG approvals in the ISG system.</li>
<li>Process transportation-related invoices and expense reports accurately, ensuring compliance with ISG financial procedures.</li>
<li>Assist in developing/maintaining efficient transportation request and arrangement processes, following ISG best practices.</li>
</ul>
<p>Helpdesk</p>
<ul>
<li>Serve as the initial point of contact for end-users seeking assistance with Kissflow and Google Workspace applications via phone, email, and/or ticketing system.</li>
<li>Provide prompt, courteous, and accurate first-level technical support, aiming for first-call resolution whenever possible.</li>
<li>Escalate complex technical issues that require in-depth knowledge to a Google Administrator, providing detailed information about the problem and troubleshooting steps taken.</li>
<li>Potentially assist with basic IT support tasks beyond Kissflow and Google Workspace as needed (e.g., password resets, basic hardware troubleshooting).</li>
<li>Manage IT inventory and coordinate repair services.</li>
</ul>
<p>Operations Support and Purchasing</p>
<ul>
<li>Manage IT and non-IT purchase inquiries and requests from the District Office and all schools, including research, vendor coordination, quote acquisition, and processing of finance documents (e.g., CJF, bid analysis).</li>
<li>Handle end-to-end procurement for IT infrastructure projects, school maintenance, and building improvements in Aziziyah, Dammam, and Jubail, including purchase requisition, invoice processing, delivery coordination, and project scheduling.</li>
<li>Oversee the Operations Department's financial transactions by monitoring procurement cards and cash expenditures.</li>
<li>Track and process district-wide IT software, subscription renewals, and Operations maintenance contracts.</li>
<li>Manage ISG business accounts with STC and Mobily, including service requests, cancellations, transfers, and portal administration for the District Office and schools.</li>
<li>Submit monthly absence reports for the Operations Department.</li>
<li>Manage the inventory of Aziziyah campus keys and flags.</li>
<li>Perform other duties as assigned by the manager.</li>
</ul></div><div><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>The successful candidate should ideally have:</p>
<ul>
<li>Bachelor degree;</li>
<li>Previous work experience related to Support services and maintenance is a plus;</li>
<li>Flexible in working hours, able to work some weekends, off hours and holidays if needed;</li>
<li>Able to work under pressure and meet daily deadlines;</li>
<li>A team player that can work with minimal supervision.</li>
</ul></div><div><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>The ideal candidate will have:</p>
<h5 class="jobSectionHeader"><b>
Experience</b></h5>
<ul><li>With various computer applications is a plus.</li>
</ul><h5 class="jobSectionHeader"><b>Skills</b></h5>
<ul><li>Excellent command of English and Arabic, both written and oral is a plus.</li></ul></div></div></div></div>

SEDER GROUP

<div>
 <p>
  The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Calendar management for executives
  </li>
  <li>
   Aid executive in preparing for meetings
  </li>
  <li>
   Responding to emails and document requests on behalf of executives
  </li>
  <li>
   Draft slides, meeting notes and documents for executives
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Proficient in Microsoft Office suite
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Experience : 5 years
 </p>
 <p>
 </p>
</div>


Elbait Consultants

The Role
<br>Join our dynamic manufacturing company in Jeddah as an Executive Secretary to the company CEO. We are looking for a detail-oriented and highly organized Saudi National professional to provide top-level administrative support to our executive team. This role offers an excellent opportunity to work in a vibrant environment at King Abdullah Economic City (KAEC) and contribute to our company's success. Responsibilities: - Manage and maintain executives' schedules, appointments, and travel arrangements efficiently. - Prepare and edit correspondence, reports, and presentations with accuracy and professionalism. - Coordinate meetings, conferences, and events, including logistics and communications. - Handle confidential information with discretion and maintain a high level of professionalism. - Liaise with internal departments and external stakeholders to facilitate smooth communication and operations. - Assist in the preparation of budgets, expense reports, and other administrative tasks as required. - Provide proactive support to the executive team, anticipating needs and ensuring efficient workflow.
<br><br>
Requirements
<br><ul>
<li>Saudi National with relevant experience as an Executive Secretary or in a similar administrative role. - Strong organizational and time management skills with the ability to prioritize tasks effectively. - Excellent written and verbal communication skills in English and Arabic. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. - Discreet and trustworthy, with the ability to handle sensitive and confidential information. - Detail-oriented with a problem-solving mindset and the ability to work independently and in a team. - Familiarity with the manufacturing industry and KAEC business environment is a plus.</li>
</ul>
About the company
<br>Elbait is a boutique type of executive search & recruitment management consulting firm based in Dubai. The unique understanding about the market needs, cultural awareness and professionalism enable the firm to offer its services to diversified portfolio of clients that operates in the ME region. Elbait is committed to seek the most suitable professionals on international, regional as well as national basis. Elbait committed to have well-defined partnership with Clients to meet their talent acquisition and executive needs on both Practice and Function basis. In addition, it committed to ensure remarkable contribution to the welfare of Stake-holders, Clients and Job-seekers. Industries: - FMCG, Consumer goods & retail - Construction, Engineering, Oil & Gas, infrastructure (technical & non-technical) - Automotive - Property Management & Real- Estate Functions across industries (other than above): - Sales & Marketing - HR & IT - Finance & Accounting

Executive Secretary - Saudi National - KAEC

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Executive Secretary - Saudi National - KAEC