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Sealy Mattress Middle East

<div>Sealy Mattress Middle East, a prominent player in the consumer goods industry and a distinguished operation licensee of Sealy Inc. includes a rich heritage and a commitment to excellence in providing quality bedding solutions across the MENA region. We are currently seeking an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office. With our state-of-the-art production facility located in Jeddah, Saudi Arabia, we have established our presence since 1990 as a leader in high-end mattress products. As an Executive Secretary, you will play a key role in facilitating communication, managing schedules, and providing administrative support to our leadership, ensuring that daily operations run seamlessly. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to join our dedicated team at Sealy Mattress Middle East.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and distribute correspondence, reports, and presentations as needed.</li>
<li>Coordinate and facilitate internal and external communications with stakeholders.</li>
<li>Maintain filing systems and ensure accuracy and confidentiality of documents.</li>
<li>Assist with project coordination and monitor deadlines to ensure timely completion of tasks.</li>
<li>Act as the point of contact for inquiries directed to the executive office.</li>
<li>Support ad-hoc projects and administrative functions as required.</li>
</ul>
Requirements<ul>
<li>
Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li>
<li>Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.</li>
<li>Strong organizational skills and the ability to manage multiple priorities effectively.</li>
<li>Excellent written and verbal communication skills in Arabic and English.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong attention to detail and the ability to maintain confidentiality in all matters.</li>
<li>Ability to work independently and collaboratively in a team environment.</li>
<li>Male / Female</li>
<li>Age: 27 to 35 years old</li>
<li>Saudi, Egyptian or Syrian national</li>
</ul>
Benefits<ul>
<li>
Private Health Insurance</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Secretary

Creative Solutions

<div>
 Job Info
 
 
 
 Executive Secretary Description Required
 
 
 
 Apply Now
 
 
 And we'll get back to you within 48 hours.
 
 
 Full Name*
 
 
 Email Address*
 
 
 Phone Number *
 
 
 Description *
 
 
 Upload Resume *
</div>

Alfanar Projects

<div>
 
 
 Position Overview:
 
 The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Managing Director's calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle correspondence, including emails, phone calls, and letters, with confidentiality.
 </li>
 <li>
 Prepare and edit reports, presentations, and other documents.
 </li>
 <li>
 Organize and maintain files, records, and documentation.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations.
 </li>
 <li>
 Act as a liaison between the Managing Director and internal/external stakeholders.
 </li>
 <li>
 Assist in planning and organizing events, meetings, and conferences.
 </li>
 <li>
 Monitor and prioritize tasks to ensure deadlines are met.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proven experience as an Executive Secretary or similar role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Professional demeanor and appearance.
 </li>
 <li>
 Bachelor's degree in business administration or a related field is preferred.
 </li>
 </ul>
 
 
 
 
 
 Why Join Alfanar Projects
 
 
 
 Since 1976, we&rsquo;ve grown and diversified our business to meet the evolving needs of a changing world. Alfanar Projects is an integrated global project developer and engineering, construction, and technology solutions provider with a robust portfolio of landmark projects across the energy, water, and infrastructure sectors.
 
 
 From Saudi Arabia to the rest of the world, we work closely with governments and partners to deliver strategic projects that support national goals and long-term visions. Our work directly contributes to sustainable development and infrastructure modernization in multiple countries.
 
 
 At the heart of our success are more than 10,000 professionals, diverse, skilled, and united by purpose. Our global teams are committed to delivering impact-driven solutions that shape a better, more sustainable future.
 
 
 
</div>

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-time

Female Executive Secretary

Mfaheem Al Emar for Trading and Contracting Company

<div>
 
 Job Announcement: Executive Secretary
 
 
 
 Mafaheem Al-Emaar Trading &amp; Contracting
 
 is urgently seeking a highly competent
 
 Executive Secretary
 
 to join the senior management team at our
 
 Head Office in Riyadh
 
 .
 
 
 Key Requirements:
 
 <ul>
 <li>
 
 Experience:
 
 Minimum of
 
 5 years
 
 of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
 </li>
 <li>
 
 Location:
 
 The position is based at the
 
 Head Office in Riyadh, Saudi Arabia
 
 .
 </li>
 <li>
 
 Language Proficiency:
 
 Full professional fluency in both
 
 Arabic and English
 
 (spoken and written) is essential.
 </li>
 <li>
 
 Qualifications:
 
 University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
 </li>
 <li>
 
 Technical Skills:
 
 Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Competencies:
 
 Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.
 </li>
 </ul>
 
 Core Responsibilities:
 
 <ul>
 <li>
 Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
 </li>
 <li>
 Draft, write, and proofread official correspondence and reports in both English and Arabic.
 </li>
 <li>
 Efficiently organize and maintain confidential administrative files and records.
 </li>
 <li>
 Coordinate all travel arrangements, including flight and accommodation bookings.
 </li>
 <li>
 Screen and direct phone calls and visitors with high professionalism.
 </li>
 </ul>
 
 How to Apply:
 
 
 If you meet the qualifications and experience listed, please submit your application directly through this LinkedIn job posting.
 
</div>

Executive Secretary - Saudi National

Rawaj - Human Capital Management

<div>Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.
The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.</li><li>
Design professional executive summaries and presentations using PowerPoint to support top management decision-making.</li><li>
Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.</li><li>
Manage the General Manager&rsquo;s agenda and schedule meetings, calls, and visits.</li><li>
Coordinate appointments among departments and ensure the attendance of concerned parties on time.</li><li>
Prepare meeting minutes, document decisions, and follow up on their implementation accurately.</li><li>
Maintain and archive documents electronically and systematically for easy access.</li><li>
Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).</li><li>
Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.</li><li>
Contribute to preparing presentations, monthly meetings, and interactive reports.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2><ul><li>
Bachelor&rsquo;s degree in Business Administration, Public Relations, or a related field.</li><li>
Minimum of 5 years of experience as an Executive or Administrative Secretary.</li><li>
High proficiency in Microsoft Office, Visio, and Power BI tools.</li><li>
Strong ability to organize time and manage priorities accurately.</li><li>
Excellent communication skills in Arabic and English (reading, writing, and speaking).</li><li>
Professional appearance, polite personality, and complete confidentiality.</li><li>
Discipline, professional obedience to the manager, and seriousness in teamwork.</li></ul></div>

Executive Secretary - Construction | Saudi Arabia

Alrawasi Co.

Role PurposeProvide high&#8209;level executive and administrative support to the CEO to ensure the smooth, efficient, and confidential operation of the executive office. Own the CEO&rsquo;s calendar, meeting cadence, information flow, and critical follow&#8209;ups across the leadership team and external partners.Key Responsibilities<ul><li>Executive Calendar &amp; Travel: Own the CEO&rsquo;s calendar; schedule across time zones; coordinate complex travel, visas, and itineraries; prepare detailed travel packs.</li><li>Meeting Management: Prepare agendas, attend meetings, take minutes, and track action items to closure; coordinate leadership and board meetings.</li><li>Communication: Draft/review emails, memos, proposals, and presentations; maintain professional correspondence standards; handle inbound requests and prioritize access to the CEO.</li><li>Board &amp; Leadership Support: Assemble board packs and executive summaries; coordinate signatures/approvals; maintain document repositories.</li><li>Information Flow: Maintain an organized filing system (digital/paper), ensure version control, and protect confidential information at all times.</li><li>Follow&#8209;ups &amp; Deadlines: Proactively chase deliverables from stakeholders; maintain a visible tracker for CEO priorities and due dates.</li><li>Stakeholder Liaison: Interface with clients, partners, and government entities; coordinate protocol for VIP visits and events.</li><li>Office Operations: Process expenses, purchase orders, and reimbursements; manage vendor coordination relevant to the executive office.</li><li>Ad&#8209;hoc Projects: Support special initiatives and CEO directives with research, scheduling, and coordination.</li></ul>Required Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>5+ years in Executive Assistant/Executive Secretary roles supporting C&#8209;level leaders.</li><li>Outstanding written and verbal communication in English; Arabic is strongly preferred where applicable.</li><li>Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.</li><li>Proven experience handling confidential and time&#8209;sensitive information.</li><li>Strong judgment, professionalism, and high attention to detail.</li></ul>Preferred (Nice to Have)<ul><li>Industry exposure to [hospitality, real estate, F&amp;B, tech].</li><li>Experience preparing board materials and working with legal/finance documentation.</li><li>Familiarity with tools like Slack/Teams, Zoom, Notion, Trello, Asana, DocuSign.</li></ul>Core Competencies<ul><li>Organization &amp; Prioritization under pressure</li><li>Executive communication and stakeholder management</li><li>Problem&#8209;solving and proactive ownership</li><li>Discretion, integrity, and confidentiality</li><li>Follow&#8209;through and results orientation</li></ul>Job Type: Full-time

Executive Secretary to the CEO

Explore 450+ Executive secretary in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

450 executive secretary jobs IN Saudi Arabia

Executive Secretary

Executive Secretary

Executive Secretary

Female Executive Secretary

Executive Secretary - Saudi National

Executive Secretary - Construction | Saudi Arabia

Executive Secretary to the CEO