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executive secretary

Alkaffary Group

<div><p>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment.</p><br>
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li><br>
</ul><br>
<br>
<b>Requirements</b><br>
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of <b>1 year of experience</b> as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

Confidential Government

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Executive Secretary
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Executive Management
 </p>
 <p>
  <strong>
   Reports To:
  </strong>
  CEO / General Manager
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  To provide high-level administrative and organizational support to senior management, ensuring efficient office operations, effective communication, and strict confidentiality in handling sensitive information.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage and organize the executive&rsquo;s calendar, appointments, and meetings.
  </li>
  <li>
   Coordinate meetings, prepare agendas, and record minutes.
  </li>
  <li>
   Draft, review, and manage official correspondence and reports.
  </li>
  <li>
   Handle incoming calls, emails, and communications professionally.
  </li>
  <li>
   Maintain and organize confidential files and documentation.
  </li>
  <li>
   Follow up on executive decisions and action items.
  </li>
  <li>
   Arrange travel bookings, accommodations, and external meetings.
  </li>
  <li>
   Liaise with internal departments and external stakeholders.
  </li>
  <li>
   Ensure smooth day-to-day administrative operations.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications &amp; Requirements
  </strong>
 </p>
 <ul>
  <li>
   Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
  </li>
  <li>
   Minimum 1&ndash;2 years of experience in executive secretarial roles.
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Strong written and verbal communication skills in English &amp; Arabic.
  </li>
  <li>
   Excellent organizational and time management skills.
  </li>
  <li>
   Ability to handle confidential information with discretion.
  </li>
  <li>
   Ability to work under pressure and meet deadlines.
  </li>
 </ul>
 <p>
 </p>
</div>


IHG Hotels & Resorts

<div></div><div><div><div><div><div><div><div><p>We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.</p><p><br>
</p><p><b>Key Responsibilities:</b></p><ul><li><div><div>
Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.</div></div></li><li><div><div>
Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.</div></div></li><li><div><div>
Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.</div></div></li><li><div><div>
Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.</div></div></li><li><div><div>
Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.</div></div></li><li><div><div>
Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.</div></div></li><li><div><div>
Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.</div></div></li><li><div><div>
Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.</div></div></li><li><div><div>
Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.</div><div><br>
</div></div></li></ul><p><b>Qualifications:</b></p><ul><li><div><div>
Education: High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</div></div></li><li><div><div>
Experience: 1-3 years of administrative or office support experience preferred.</div></div></li></ul><p><b>
Skills:</b></p><ul><li><div><div>
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</div></div></li><li><div><div>
Strong written and verbal communication skills.</div></div></li><li><div><div>
Excellent organizational and multitasking abilities.</div></div></li><li><div><div>
Attention to detail and high level of accuracy.</div></div></li><li><div><div>
Ability to work independently and collaboratively in a fast-paced environment.</div><div><br>
</div></div></li></ul><div>What you can expect from us:</div><div><br>
</div><div>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.<br>
</div><div></div><br>
<div>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing</div></div></div></div></div></div></div><p><br>
</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

شركة الراجحي للخدمات اللوجستية

<p><b>Executive Secretary to the CEO</b><br/><b>(Engineering Background Required)</b></p><p>We are looking for a highly professional candidate with an <b>engineering background and sufficient experience in executive and administrative support</b> to work directly with the CEO and contribute to organizing and managing executive operations efficiently.</p><p><b>Requirements:</b></p><ul><li><b>Bachelor&rsquo;s degree in Engineering (mandatory).</b></li><li><b>Adequate professional experience</b> in executive secretarial or administrative roles.</li><li>Strong skills in <b>organization, time management, and coordination</b>.</li><li>Proficiency in <b>Microsoft Office and preparing reports and presentations</b>.</li><li>Excellent communication skills in <b>Arabic and English</b>.</li><li>Ability to work in a <b>fast-paced executive environment and take initiative</b>.</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Managing the CEO&rsquo;s calendar and organizing meetings.</li><li>Preparing executive correspondence and reports.</li><li>Coordinating with different departments and projects.</li><li>Following up on decisions and directives issued by executive management.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼5,000.00 - ﷼8,000.00 per month</p>

Executive Secretary to the CEO

Azhar Holding

<div>
 <p>
  We are looking for a highly organized and proactive
  <strong>
   Executive Assistant
  </strong>
  to support senior leadership at
  <strong>
   Azhar Holding
  </strong>
  in Jeddah.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role requires a detail-oriented professional who can manage schedules, coordinate communication, and ensure smooth day-to-day operations for executives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage and organize executives&rsquo; calendars, meetings, and appointments
  </li>
  <li>
   Handle confidential documents and correspondence with discretion
  </li>
  <li>
   Coordinate internal and external meetings, including logistics and follow-ups
  </li>
  <li>
   Prepare reports, presentations, and meeting minutes
  </li>
  <li>
   Act as a point of contact between executives and internal/external stakeholders
  </li>
  <li>
   Support travel arrangements, including bookings and itineraries
  </li>
  <li>
   Assist in administrative and operational tasks as required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration or related field
  </li>
  <li>
   3+ years of experience as an Executive Assistant or similar role
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Excellent communication skills in
   <strong>
    Arabic and English
   </strong>
  </li>
  <li>
   High level of professionalism and confidentiality
  </li>
  <li>
   Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Ajlan & Bros Holding

<div>
 <p>
  The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The core responsibilities of this role will revolve around executive secretarial support, including:
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Calendar management for executives
  </li>
  <li>
   Aid executive in preparing for meetings &amp; meeting minutes
  </li>
  <li>
   Responding to emails and document requests on behalf of executives
  </li>
  <li>
   Drafting and formatting reports, slides, meeting notes and documents for executives
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Excellent English communication skills (written and spoken)
  </li>
  <li>
   Flexible and available for frequent international business travel
  </li>
  <li>
   Experience in projects or investment related fields is a plus
  </li>
  <li>
   Proficient in Microsoft Office suite
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics
  </li>
  <li>
   Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  </li>
 </ul>
 <p>
 </p>
</div>


Bostani

<p><br /><strong>Job Title:</strong> Secretary of the Council<br /><br /><strong>Location:</strong> Ad Dammam, Saudi Arabia<br /><br /><strong>Employment Type:</strong> Full-time<br /><br /><br /><br /><strong>About Bostani</strong><br /><br />Bostani is a premier provider of luxury chocolates, gourmet delicacies, and exquisite corporate gifts. We specialise in creating memorable experiences through our semi-custom and fully bespoke offerings, including elegant gift boxes and event accessories. From weddings and anniversaries to corporate functions, we provide everything needed to ensure any event is a remarkable success. At Bostani, we are dedicated to craftsmanship, quality, and the art of sophisticated gifting.<br /><br /><br /><br /><strong>Job Overview</strong><br /><br />We are seeking a highly experienced and meticulous <strong>Secretary of the Council</strong> to join our executive team in Ad Dammam. This is a critical strategic role responsible for managing all corporate governance and secretarial functions for the company's governing council. The ideal candidate will possess exceptional expertise in corporate law and governance, with a proven track record of <strong>preparing companies for an Initial Public Offering (IPO)</strong>. You will be instrumental in guiding Bostani through the complex regulatory and administrative processes required to become a publicly listed company, ensuring the highest standards of compliance and corporate conduct are met.<br /><br /><br /><br /><strong>Responsibilities</strong><br /><br />• Lead and manage all administrative and procedural aspects of the company's IPO readiness programme.<br /><br />• Act as the primary point of contact for the council, providing comprehensive support and expert advice on all governance matters.<br /><br />• Organise, prepare agendas for, and take minutes of all council and committee meetings, ensuring all action points are followed up.<br /><br />• Coordinate with legal advisors, underwriters, regulatory bodies, and other external stakeholders throughout the IPO process.<br /><br />• Manage the corporate due diligence process, ensuring all documentation is accurate, complete, and readily available.<br /><br />• Develop and implement a robust corporate governance framework that aligns with the requirements for a publicly listed entity in Saudi Arabia.<br /><br />• Ensure the company's full compliance with the Saudi Arabian Companies Law, Capital Market Authority (CMA) regulations, and other relevant legal and statutory requirements.<br /><br />• Maintain all statutory books, including registers of members, directors, and secretaries.<br /><br /><br /><br /><strong>Qualifications</strong><br /><br />• Proven experience in a senior corporate secretarial or governance role, such as Company Secretary or Secretary to the Board.<br /><br />• <strong>Essential:</strong> Demonstrable, hands-on experience of successfully guiding at least one company through the entire IPO process.<br /><br />• In-depth knowledge of corporate law, compliance, and best practices in corporate governance, preferably within Saudi Arabia.<br /><br />• Familiarity with the rules and regulations of the Capital Market Authority (CMA) is highly desirable.<br /><br />• Exceptional organisational, project management, and problem-solving skills.<br /><br />• Meticulous attention to detail and a commitment to accuracy.<br /><br />• Outstanding written and verbal communication skills, with the ability to liaise effectively with senior executives and external advisors.<br /><br />• A high degree of integrity, professionalism, and the ability to handle confidential information with discretion.<br /><br />• A degree in Law, Business Administration, or a related discipline. Professional qualifications (such as ICSA/CGI) would be a significant advantage.<br /><br /> </p>

Council Secretary | IPO Preparation

Explore 335+ Executive secretary in Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

335 executive secretary jobs In Saudi Arabia

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary to the CEO

Executive Assistant

Executive Assistant

Council Secretary | IPO Preparation