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administrative assistant Jobs in Saudi Arabia

administrative assistant

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office manager

Hosuktravels

<p>At <b>Hosuk Travels</b>, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive <b>Office Manager</b> to join our team in <b>Riyadh</b>. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.</p> Key Responsibilities <ul> <li>Supervise day-to-day office operations and administrative functions.</li> <li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li> <li>Maintain office supplies, equipment, and vendor relationships.</li> <li>Oversee scheduling, meetings, and internal communication between teams.</li> <li>Prepare and maintain company records, reports, and documentation.</li> <li>Assist in budgeting, expense tracking, and financial reporting.</li> <li>Ensure compliance with company policies and local regulations.</li> <li>Support HR processes including recruitment, onboarding, and employee engagement.</li> <li>Handle confidential documents and correspondence securely.</li> <li>Foster a positive and efficient office culture.</li> </ul> Requirements <ul> <li>Bachelor's degree in Business Administration, Management, or a related field.</li> <li>3-5 years of experience as an Office Manager or similar administrative role.</li> <li>Strong leadership, organizational, and multitasking abilities.</li> <li>Excellent communication and interpersonal skills.</li> <li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li> <li>Experience in travel or tourism industry is a plus.</li> </ul> <p>At <b>Hosuk Travels</b>, we value efficiency, teamwork, and professionalism. Joining our <b>Riyadh</b> office as an <b>Office Manager</b> provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</p><img src="https://www.jobg8.com/Tracking.aspx?AIWcikCyAyzgBaOW7L0MfWiXBywqUE2jk" width="0" height="0" />

Office Manager

Hosuk Travel

<div><p>At <b>Hosuk Travels</b>, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive <b>Office Manager</b> to join our team in <b>Riyadh</b>. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
<p>At <b>Hosuk Travels</b>, we value efficiency, teamwork, and professionalism. Joining our <b>Riyadh</b> office as an <b>Office Manager</b> provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</p></div>

Samaya Investment Company

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Samaya Investment is a leading company in developing and managing cultural projects locally and internationally, with 20+ years of expertise in museums, exhibitions, events, and major festivals.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Title: CEO Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Riyadh, Saudi Arabia
 </p>
 <p>
  <strong>
   Employment Type:
  </strong>
  Full-time
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Office of the CEO
 </p>
 <p>
  <strong>
   Reports To:
  </strong>
  Chief Executive Officer
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Purpose
  </strong>
 </p>
 <p>
  The CEO Office Manager plays a critical role in supporting the Chief Executive Officer by ensuring the smooth operation of the executive office. This includes managing daily activities, coordinating across departments, representing the CEO in selected meetings, and handling sensitive communications with the utmost professionalism and confidentiality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   1. Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Act as the primary liaison between the CEO and internal/external stakeholders.
  </li>
  <li>
   Manage the CEO&rsquo;s calendar, travel, and meeting logistics.
  </li>
  <li>
   Prepare agendas, presentations, reports, and follow-up actions.
  </li>
  <li>
   Handle confidential documents with discretion.
  </li>
 </ul>
 <p>
  <strong>
   2. Office &amp; Operations Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily operations of the CEO&rsquo;s office.
  </li>
  <li>
   Ensure availability of office resources and coordinate facility needs.
  </li>
  <li>
   Liaise with HR, Finance, and Administration for support services.
  </li>
  <li>
   Monitor workflows and prioritize tasks to enhance productivity.
  </li>
 </ul>
 <p>
  <strong>
   3. Communication &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Draft and manage correspondence, memos, and emails on behalf of the CEO.
  </li>
  <li>
   Maintain effective communication between the CEO and all departments.
  </li>
  <li>
   Facilitate timely information flow and follow-up on requests.
  </li>
  <li>
   Represent the CEO in meetings when required and document outcomes.
  </li>
 </ul>
 <p>
  <strong>
   4. Project &amp; Task Management
  </strong>
 </p>
 <ul>
  <li>
   Track strategic initiatives and ensure timely execution.
  </li>
  <li>
   Follow up on action items and prepare progress reports.
  </li>
  <li>
   Support special projects and business initiatives.
  </li>
 </ul>
 <p>
  <strong>
   5. Stakeholder &amp; Relationship Management
  </strong>
 </p>
 <ul>
  <li>
   Build and maintain relationships with partners, clients, and government entities.
  </li>
  <li>
   Organize high-level meetings, conferences, and events.
  </li>
  <li>
   Manage protocol and hospitality for VIP visitors.
  </li>
 </ul>
 <p>
  <strong>
   6. Confidentiality &amp; Governance
  </strong>
 </p>
 <ul>
  <li>
   Safeguard sensitive information and ensure policy compliance.
  </li>
  <li>
   Support board meetings through documentation and minute-taking.
  </li>
  <li>
   Maintain organized filing systems for executive records.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Public Administration, or related field.
  </li>
  <li>
   Minimum 5 years of experience in executive support or office management.
  </li>
  <li>
   Strong organizational and time-management skills.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Proficiency in office software and productivity tools.
  </li>
  <li>
   High level of professionalism and confidentiality.
  </li>
  <li>
   Fluency in Arabic and English (spoken and written).
  </li>
 </ul>
 <p>
 </p>
</div>


Aqua-Tots Saudi Arabia

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Office Manager will assist the General Manager in leading and managing the Front Desk team while upholding Aqua-Tots Swim Schools&rsquo; Core Values and brand standards. Our mission is to provide consistent, high-quality swimming lessons that follow the Aqua-Tots Curriculum Standards, along with excellent customer service in a safe and welcoming environment.
 <br/>
 <br/>
 <strong>
  Position Type
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Full-time position
  </li>
  <li>
   5 working days per week (schedule may vary based on the season)
  </li>
  <li>
   Working hours: 1:00 PM &ndash; 9:00 PM
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Lead &amp; Manage the Front Desk Team
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Hire, onboard, train, and schedule Front Desk staff while ensuring full coverage.
  </li>
  <li>
   Coach, mentor, and review performance while providing timely feedback.
  </li>
  <li>
   Build a collaborative team environment and promote the Aqua-Tots culture.
  </li>
  <li>
   Assist in planning and hosting monthly in-service meetings.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Drive Customer Experience &amp; Sales
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Create a welcoming and engaging Aqua-Tots experience.
  </li>
  <li>
   Educate families about the swim journey and sell swim lesson packages.
  </li>
  <li>
   Resolve customer issues in coordination with the General Manager.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Lead Management &amp; Technology Systems
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the Front Desk staff in tracking and converting leads.
  </li>
  <li>
   Ensure accuracy and cleanliness of Pike13 profiles and customer plans.
  </li>
  <li>
   Maintain excellent customer experience with all technology platforms.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Uphold Safety, Facility &amp; Inventory Standards
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure the school&rsquo;s safety and maintain brand-standard appearance inside and outside the facility.
  </li>
  <li>
   Manage inventories for customers, staff, and facility needs.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Reporting &amp; Goal Execution
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Implement and achieve sales goals.
  </li>
  <li>
   Own and monitor school revenue targets.
  </li>
  <li>
   Analyze and present reports to support management decisions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School Diploma or equivalent.
  </li>
  <li>
   Minimum of one year of experience in sales, customer service, or a leadership role.
  </li>
 </ul>
</div>


LSEG (London Stock Exchange Group)

<div><div><i>LSEG is a leading global financial markets infrastructure and data provider. We play a vital social and economic role in the world&rsquo;s financial system.</i></div><div></div><div>
With our open approach, trusted expertise and global scale, we enable the sustainable growth and stability of our customers and their communities. We are leaders in data and analytics; capital formation and trade execution; and clearing and risk management.</div><div></div><div>
Role overview</div><div></div><div>
An office manager position is hired for full-time contract and it is offered on local terms and conditions. Location: Riyadh, Saudi Arabia.</div><div>
We offer a challenging job in a fast-growing environment that is driven by continuous developments and improvements, in which you can play an important role.</div><div></div><div>
Key Responsibilities</div><ul><li><div>
Maintains office operations and efficiency by working closely with Facilities Management team to ensure the smooth operations.</div></li><li><div>
Responsible for the overall administration including visas support for employees, visitors&rsquo; invitation letters and letter preparation in Arabic and English.</div></li><li><div>
Manages relationships with vendors, suppliers, service providers, and landlord, ensuring that all services are invoiced and paid on time.</div></li><li><div>
Prepares Purchase Orders (POs) and Purchase Request Forms (PRFs) as needed.</div></li><li><div>
Manages vendor setup in Ariba, including updating bank details, processing vendor extensions, and ensuring vendor information remains current.</div></li><li><div>
Responsible for invoices management using OpenText and monitors their payment status.</div></li><li><div>
Manages and reconciles office petty cash.</div></li><li><div>
Works with Site Lead on handling local bank KYC paperwork when needed (recurring task with the bank).</div></li><li><div>
Handles the relationship with auditors and provides all needed support to finalize the annual audit, issuing the financial statement and Tax return in coordination with Site Lead.</div></li><li><div>
Manages local filing registrar which is very important as per local governmental audit to be highly maintained.</div></li><li><div>
Coordinates the local contract signature for vendors, suppliers, employee contracts/addendums etc. and employee contract translation.</div></li><li><div>
Renews the company commercial register on quarterly basis and keeps track of the renewal of the Tax card and VAT certificate.</div></li><li><div>
Keeps track of the office stationery stock and prepares the stationery orders (Stationery, paper &amp; Ink for photocopier, envelops).</div></li><li><div>
Coordinates onboarding activities for new joiners on the ground across various internal units.</div></li><li><div>
Manages government relations related to business operations.</div></li><li><div>
Managing PRO vendor</div></li><li><div>
Maintains accurate records of administrative documents and manages office equipment inventory.</div></li><li><div>
Manages the handover of equipment to new joiners and retrieves equipment from departing staff.</div></li><li><div>
Maintains company policies as necessary.</div></li><li><div>
Ensures that confidential and sensitive business information is protected.</div></li></ul><div></div><div>
Ad-Hoc Duties</div><ul><li><div>
Manages grocery and pantry supply together with Facilities team</div></li><li><div>
Oversees Reception operation including courier shipments and general e-mail inbox management</div></li><li><div>
Arrangement of F&amp;B for special events held in the office (~3-4 times a year, client receptions etc.)</div></li><li><div>
Organization of meetings and conference calls for leadership team / clients / vendors</div></li></ul><div></div><div>
Required skills and education</div><div></div><div>
Essential:</div><ul><li><div>
Proficiency in English and Arabic</div></li><li><div>
This position is exclusively open to Saudi nationals.</div></li><li><div>
3&ndash;4 years of relevant experience in Office Management or administrative roles.</div></li><li><div>
Bachelor&rsquo;s degree in Finance or Business Management/ Business Administration is required</div></li></ul><div></div><div>
Desirable:</div><ul><li><div>
Experienced in handling a wide range of administrative and executive support related tasks</div></li><li><div>
Organizational skills and an ability to quickly build rapport, as well as be a good decision-maker, problem solver, multi-tasker.</div></li><li><div>
Open minded to speak firmly and decisively.</div></li><li><div>
Open to feedback, willingness to take responsibility.</div></li><li><div>
Strong communication skills and enjoy the administrative challenges of supporting an office of diverse people.</div></li></ul><div></div><div>
What we offer</div><div><br>
We're proud to offer a working culture that supports growth, balance, and purpose:</div><div><br>
Hybrid and flexible working arrangements.<br>
A welcoming, inclusive culture backed by Employee Networks.<br>
A competitive referral bonus program.<br>
Access to private healthcare, wellness support, and pension contributions.<br>
Professional development opportunities and learning resources.<br>
Paid volunteer time to support causes that matter to you.<br>
A team that values your input and supports your goals.<br>
<br>
We believe diversity makes us stronger. If you need reasonable accommodations during the application or interview process, please let us know - we're here to support you!</div><div></div><div>
Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.</div><div></div><div>
LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.</div><div></div><div>
Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.</div><div></div><div>
Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.</div><div></div><div>
We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone&rsquo;s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.</div><div></div><div>
You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.</div><div></div><div>
LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.</div><div></div><div>
Please take a moment to read this <div>privacy notice</div> carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it&rsquo;s used for, and how it&rsquo;s obtained, <div>your rights and how to contact us as a data subject</div>.</div><div></div><div>
If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.</div></div>

CNTXT

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Office Manager plays a key role in ensuring the smooth, efficient, and compliant operation of the executive office. This position provides high-level, confidential support to senior leadership by managing all complex administrative functions, meticulously controlling the office budget, and streamlining operational workflows. The Manager acts as a central liaison for board/committee coordination and a primary point of contact for internal and external stakeholders, ensuring the executive team operates with maximum professionalism and organizational efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Principal Duties
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ol>
  <li>
   Manage day-to-day operations of the executive office, including administrative support, scheduling, and office logistics.
  </li>
  <li>
   Provide high-level executive support to C-suite leaders, including calendar management, travel arrangements, and meeting coordination.
  </li>
  <li>
   Act as the point of contact between executives and internal/external stakeholders.
  </li>
  <li>
   Prepare, review, and manage confidential correspondence, reports, and presentations.
  </li>
  <li>
   Organize and facilitate executive meetings, board meetings, and offsite events; take meeting minutes and track action items.
  </li>
  <li>
   Supervise and mentor administrative staff, ensuring workflow efficiency and professional development.
  </li>
  <li>
   Travel with executives as needed to provide on-the-ground support for meetings, events, and business engagements.
  </li>
  <li>
   Maintain office systems, policies, and procedures to support organizational goals.
  </li>
  <li>
   Support special projects and company initiatives as directed by executive leadership.
  </li>
  <li>
   Ensure compliance with company policies, data security, and confidentiality requirements.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ol>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor&rsquo;s degree in Business Administration, Management, or related field (or equivalent experience).
  </li>
  <li>
   <strong>
    Work Experience:
   </strong>
   Minimum of 5+ years of executive-level administrative or office management experience.
  </li>
  <li>
   <strong>
    Language:
   </strong>
   Strong English written and verbal communication skills.
  </li>
 </ol>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Functional Job Competency
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Executive Tech Mastery:
   </strong>
   Expert proficiency in the executive tech stack: advanced scheduling, video conferencing, and digital document control.
  </li>
  <li>
   <strong>
    Financial &amp; Expense Governance:
   </strong>
   Manages, tracks, and reconciles the office budget and expense reporting, ensuring strict financial compliance.
  </li>
  <li>
   <strong>
    Governance &amp; Board Support:
   </strong>
   Expertly manages high-level meeting procedures, including preparing agendas, compiling confidential materials, and tracking action items.
  </li>
  <li>
   <strong>
    Office &amp; Vendor Operations Oversight:
   </strong>
   Functional expertise in managing the physical executive office environment, coordinating external vendor relationships, and overseeing administrative support staff to maintain smooth daily operations.
  </li>
 </ul>
</div>


Executive Office Manager

Confidential Government

<div>
 <p>
  A leading
  <strong>
   semi-government entity
  </strong>
  in Saudi Arabia&rsquo;s mining sector is looking for skilled professionals to join its growing team. Headquartered in
  <strong>
   Riyadh
  </strong>
  , the organization plays a key role in shaping the future of mining in the Kingdom.
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you are looking for a meaningful career with an organization committed to
  <strong>
   sustainability, innovation, and industry excellence
  </strong>
  , this is your opportunity to be part of something impactful.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Apply now and be part of the future of mining in Saudi Arabia!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
  </li>
  <li>
   Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
  </li>
  <li>
   Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
  </li>
  <li>
   Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
  </li>
  <li>
   Draft, review, and format high-level correspondence, reports, and presentations.
  </li>
  <li>
   Supervise and support other Executive Office staff to ensure consistent quality and service standards.
  </li>
  <li>
   Ensure the implementation and compliance with executive office policies, protocols, and document control.
  </li>
  <li>
   Manage sensitive information and communications with professionalism, integrity, and discretion.
  </li>
  <li>
   Support executive-level events, visits, and board or committee meeting preparations.
  </li>
  <li>
   Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field.
  </li>
  <li>
   Minimum 6 years of experience in similar position.
  </li>
 </ul>
</div>


Explore 2175+ Office manager in Saudi Arabia this October. Find roles across top companies and apply now to boost your career.

2175 office manager jobs IN Saudi Arabia

Office Manager

Office Manager

Office Manager

Office Manager

Office Manager

Executive Office Manager

Executive Office Manager