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administrator - field services Jobs in Saudi Arabia

administrator - field services

document controller

Arabian Consolidated Trading Group

Document Controller is responsible for managing, tracking, and controlling all project documentation for Oil &amp; Gas projects, ensuring accuracy, version control, and timely submission in compliance with client and project requirements. Strong Excel skills are essential for maintaining live document registers and reporting.Key Responsibilities<ul><li>Establish and maintain an effective document control system</li><li>Manage incoming and outgoing documents (drawings, correspondence, reports, RFIs, submittals, etc.)</li><li>Ensure documents are properly reviewed, approved, distributed, and archived</li></ul>Skills &amp; Competencies<ul><li>Maintain document registers, logs, and trackers</li><li>Control document versions and revisions to avoid duplication or errors</li><li>Coordinate with project teams, consultants, contractors, and clients</li><li>Ensure compliance with company standards and project requirements</li><li>Prepare periodic document status reports for management</li><li>Ensure confidentiality and data security of sensitive documents</li><li>Good knowledge of document control procedures</li><li>Strong organizational and time management skills</li><li>Attention to detail and accuracy</li><li>Good communication skills in English (written &amp; verbal)</li><li>Ability to manage multiple tasks</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Experience with EDMS / Aconex / SharePoint / Procore (preferred)</li></ul>Qualification &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma (Business Administration, Engineering, or relevant field)</li><li>3&ndash;6 years of experience as a Document Controller</li><li>Experience in construction, engineering, or infrastructure projects preferred</li></ul>Job Type: Full-timePay: ﷼2,000.00 - ﷼2,500.00 per monthWork Location: In person

Document Controller

OHLA Group

<div>
 
 We&rsquo;re Hiring / Document Controller / (Construction)
 
 
 
 
 
 We are looking for an experienced Document Controller to join our project team.
 
 
 Location: Umluj
 
 
 🏗 Sector: Construction / Infrastructure
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage and control all project documentation in line with company and project procedures.
 </li>
 <li>
 Administer the Document Control System using Autodesk Construction Cloud (ACC).
 </li>
 <li>
 Prepare and manage workflow templates for project submissions.
 </li>
 <li>
 Track, monitor, and update document logs, registers, and approval status.
 </li>
 <li>
 Maintain and update Transmittal Registers including NCR, RFI, and SOR.
 </li>
 <li>
 Generate weekly document control progress reports.
 </li>
 <li>
 Ensure accurate and timely distribution of controlled documents to project staff.
 </li>
 <li>
 Follow up on overdue submissions and approvals with relevant stakeholders.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Minimum 5 years of experience as a Document Controller in construction projects.
 </li>
 <li>
 Diploma or Bachelor&rsquo;s degree.
 </li>
 <li>
 Hands-on experience with Autodesk Construction Cloud (ACC).
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Good command of English (Arabic is an advantage).
 </li>
 </ul>
 
 
 
 
 📩 Interested candidates are invited to apply by submitting their CV.
 
 
 
</div>

Al Jomaih Energy and Water

<div>Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead develper, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 13 GW of Conventional and Solar power plants, and around 1,300,000 m3/day of water.
AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain.
Location: Madinah, Saudi Arabia 
Reporting To: Project Director
Role Overview
The Document Controller is responsible for establishing, maintaining, and managing the project&rsquo;s document control system to ensure accurate, timely, and secure handling of all project documentation. The role supports project teams by ensuring proper document flow, version control, compliance, and accessibility throughout the project lifecycle.
Your Job Functions (Duties &amp; Responsibilities)
Document Control System<ul>
<li>
Establish and maintain a centralized document control system for all project-related documentation.
</li><li>Develop, implement, and monitor document control procedures, standards, and workflows.
</li></ul>Document Management<ul>
<li>
Receive, register, track, and distribute incoming and outgoing project documents.
</li><li>Ensure proper version control, document numbering, and naming conventions are followed.
</li></ul>Organizing and Filing<ul>
<li>
Organize, classify, and archive documents in a structured and easily retrievable manner.
</li><li>Maintain both electronic and physical filing systems in line with project requirements.
</li></ul>Quality Assurance<ul>
<li>
Perform regular checks to ensure documents are accurate, complete, and compliant with project standards.
</li><li>Coordinate with project teams to resolve document discrepancies and non-conformities.
</li></ul>Access Control<ul>
<li>
Manage document access rights and permissions to ensure confidentiality and controlled distribution.
</li><li>Monitor document access, revisions, and audit trails.
</li></ul>Coordination &amp; Collaboration<ul>
<li>
Work closely with project managers, engineers, consultants, contractors, and other stakeholders to understand document requirements.
</li><li>Facilitate efficient document exchange between internal teams and external parties.
</li></ul>Document Retrieval &amp; Audits<ul>
<li>
Ensure timely retrieval of documents for project needs, reviews, and external audits.
</li><li>Maintain an efficient document tracking and retrieval system.
</li></ul>Training &amp; Support<ul>
<li>
Provide guidance and training to project team members on document control systems and procedures.
</li><li>Offer ongoing support on document-related matters.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Business Administration, Information Management, or a related discipline.
</li><li>Proven experience as a Document Controller, preferably within the energy, utilities, or infrastructure sector.
</li><li>Experience using document control systems and software.
</li><li>Strong organizational and time-management skills.
</li><li>High attention to detail and accuracy.
</li><li>Proficient in document control systems and Microsoft Office applications.
</li><li>Effective communication and interpersonal skills.</li></ul></div>

AFAD

Document Controller &ndash; ResponsibilitiesManage and control all project documentation (incoming and outgoing).Ensure proper filing, tracking, and archiving of physical and electronic documents.Maintain document control registers and update logs regularly.Distribute documents to relevant departments and stakeholders.Ensure all documents comply with company standards and project requirements.Monitor document revisions and ensure the latest versions are in circulation.Coordinate with engineers, project managers, and consultants regarding document submissions.Prepare transmittals for document submission.Support audits by providing accurate and organized documentation records.Maintain confidentiality of sensitive information.Ensure timely submission of reports and documentation.Job Type: Full-time

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Create, update, and maintain document control procedures and systems to ensure efficient document management.
</li><li>Coordinate with project team members to ensure timely and accurate documentation flow.
</li><li>Monitor and track project documentation to ensure compliance with project standards and requirements.
</li><li>Ensure all project documents are stored and archived properly for easy retrieval and reference.
</li><li>Provide support to project teams in accessing and retrieving project documents as needed.
</li><li>Conduct regular audits to ensure document control processes are being followed correctly.
</li><li>Collaborate with external stakeholders to exchange project-related documents.
</li><li>Utilize Aconex or similar document control software effectively to manage project documentation.
</li><li>Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
</li><li>Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
</li><li>Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
</li><li>Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
</li><li>Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
</li><li>Support quality assurance processes by maintaining accurate records of all project-related documents.
</li><li>Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
</li><li>Provide training and guidance to project team members on document control procedures and systems.
</li><li>Participate in project meetings to provide updates on document control activities and address any related queries.
</li></ul>Essential Requirements:
<ul><li>Bachelor's degree in a relevant field.
</li><li>Proven experience as a Document Controller in construction projects for at least 5 years.
</li><li>Proficiency in document control procedures, systems, and standards.
</li><li>Experience working with Aconex or similar document control software.
</li><li>Strong attention to detail and organizational skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Ability to work effectively in a fast-paced construction environment.
</li><li>Knowledge of construction project management processes.
</li><li>Strong problem-solving skills and ability to work independently.
</li><li>Certification in document control or related field is a plus.</li></ul></div>

Aljomaih Energy and Water Company

<div>
 Al Jomaih Energy &amp; Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead develper, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia &amp; North Africa, with investments in 13 GW of Conventional and Solar power plants, and around 1,300,000 m3/day of water.
 
 
 AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond.
 
 
 At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables &amp; Water Sectors, while driving impact for our stakeholders across the value chain.
 
 
 
 Location:
 
 Madinah, Saudi Arabia
 
 
 
 Reporting To:
 
 Project Director
 
 
 
 Role Overview
 
 
 
 The Document Controller is responsible for establishing, maintaining, and managing the project's document control system to ensure accurate, timely, and secure handling of all project documentation. The role supports project teams by ensuring proper document flow, version control, compliance, and accessibility throughout the project lifecycle.
 
 
 
 Your Job Functions (Duties &amp; Responsibilities)
 
 
 
 
 Document Control System
 
 
 
 <ul>
 <li>
 Establish and maintain a centralized document control system for all project-related documentation.
 </li>
 <li>
 Develop, implement, and monitor document control procedures, standards, and workflows.
 
 
 </li>
 </ul>
 
 Document Management
 
 
 
 <ul>
 <li>
 Receive, register, track, and distribute incoming and outgoing project documents.
 </li>
 <li>
 Ensure proper version control, document numbering, and naming conventions are followed.
 
 
 </li>
 </ul>
 
 Organizing and Filing
 
 
 
 <ul>
 <li>
 Organize, classify, and archive documents in a structured and easily retrievable manner.
 </li>
 <li>
 Maintain both electronic and physical filing systems in line with project requirements.
 
 
 </li>
 </ul>
 
 Quality Assurance
 
 
 
 <ul>
 <li>
 Perform regular checks to ensure documents are accurate, complete, and compliant with project standards.
 </li>
 <li>
 Coordinate with project teams to resolve document discrepancies and non-conformities.
 
 
 </li>
 </ul>
 
 Access Control
 
 
 
 <ul>
 <li>
 Manage document access rights and permissions to ensure confidentiality and controlled distribution.
 </li>
 <li>
 Monitor document access, revisions, and audit trails.
 
 
 </li>
 </ul>
 
 Coordination &amp; Collaboration
 
 
 
 <ul>
 <li>
 Work closely with project managers, engineers, consultants, contractors, and other stakeholders to understand document requirements.
 </li>
 <li>
 Facilitate efficient document exchange between internal teams and external parties.
 
 
 </li>
 </ul>
 
 Document Retrieval &amp; Audits
 
 
 
 <ul>
 <li>
 Ensure timely retrieval of documents for project needs, reviews, and external audits.
 </li>
 <li>
 Maintain an efficient document tracking and retrieval system.
 
 
 </li>
 </ul>
 
 Training &amp; Support
 
 
 
 <ul>
 <li>
 Provide guidance and training to project team members on document control systems and procedures.
 </li>
 <li>
 Offer ongoing support on document-related matters
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, or a related discipline.
 </li>
 <li>
 Proven experience as a Document Controller, preferably within the energy, utilities, or infrastructure sector.
 </li>
 <li>
 Experience using document control systems and software.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Proficient in document control systems and Microsoft Office applications.
 </li>
 <li>
 Effective communication and interpersonal skills
 </li>
 </ul>
</div>

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div>
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
Our newest opportunity is for a talented Document Controller to join our team, based in Riyadh, Saudi Arabia.</div><div></div><div> 
We envisage success in this role to include;
</div><ul><li>Demonstrating technical knowledge of the Document Control System and processes.</li><li>
Planning, allocating, and evaluating workloads to meet project requirements through effective time management skills.</li><li>
Demonstrating detail-oriented skills.</li><li>
Demonstrating adaptability to change.</li><li>
Strong English communication skills, both written and verbal.</li><li>
Using initiative, providing practical solutions to complex issues, and proposing areas for continual improvement.</li><li>
Encouraging teamwork to develop and maintain an effective team environment.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience partnered with a Diploma or Bachelor degree in Business Administration.</div><div></div><div> 
MUST BE A SAUDI NATIONAL</div><div></div> 
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Explore 321+ Document controller in Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

321 document controller jobs In Saudi Arabia

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Document Controller