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administrative assistant - part-time | college of engineering Jobs in Sharjah

administrative assistant - part-time | college of engineering

administrative assistant | center for innovation in teaching and learning Jobs in Sharjah

administrative assistant | center for innovation in teaching and learning

administrative assistant part time college of engineering

American University of Sharjah

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Part-time Administrative Assistant will Provide administrative support services to the College of Engineering.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support services to the college: correspondence, reports, onsite and offsite meetings, calendar maintenance, record keeping, personnel travel, and visitor itineraries.
  </li>
  <li>
   Coordinate event logistics, invitations, and follow-ups for events such as industry forums, research symposiums/conferences, and student competitions.
  </li>
  <li>
   Assist in planning events for the college.
  </li>
  <li>
   Collect, follow up, analyze, plot, review, and generate data reports and information as needed.
  </li>
  <li>
   Develop and maintain an electronic filing system.
  </li>
  <li>
   Provide general support to the Deans&rsquo; Office.
  </li>
  <li>
   Perform other related duties as necessary.
  </li>
  <li>
   Other tasks as needed by the Dean and Associate Dean.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Skills Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in a related field.
  </li>
  <li>
   Minimum of four years of experience in administrative services.
  </li>
  <li>
   Experience in a higher education work environment is preferable.
  </li>
  <li>
   Excellent interpersonal and communication skills.
  </li>
  <li>
   Attention to detail and accuracy are critical; ensure completion and correctness.
  </li>
  <li>
   Ability to work under pressure.
  </li>
  <li>
   Excellent time management skills to manage multiple projects, as well as the flexibility to adjust as new projects are assigned.
  </li>
  <li>
   Willing to engage in continuous learning.
  </li>
  <li>
   Ability to work with diversified members.
  </li>
  <li>
   Available to work on weekends if necessary.
  </li>
  <li>
   Excellent experience with and knowledge of MS Office Suite.
  </li>
  <li>
   Expert-level skill in advanced Excel features.
  </li>
  <li>
   Familiarization with advanced data visualization software tools is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interested applicants should fill out the form.
  </li>
  <li>
   AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  </li>
  <li>
   AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
  </li>
 </ul>
</div>


Administrative Assistant - Part-Time | College of Engineering

University of Sharjah

<p></p><div><div><div><div><b>CATEGORY</b><b> </b></div><div>Faculty Members College of Business Administration</div>
</div><br>
<div><div><b>COLLEGE</b><b> </b></div><div>Business Administration
</div></div><br>
<div><div><b>DEPARTMENT</b><b> </b></div><div>Management, Marketing and Public Administration</div>
</div><br>
<div><div><b>JOB PURPOSE</b><b>
</b></div><div><p>The Department of Management / College of Business Administration at the University of Sharjah invites qualified candidates for the rank of Assistant Professor to apply for a full-time faculty position in Human Resource Management (HRM)/OB. The commencement date of the position is Spring 2026.<br>
<br>
</p></div></div><p></p><br>
<br>
<div><div><b>MAIN ACCOUNTABILITIES &amp; EXPECTATIONS</b><b>
</b></div><div><div><ul><li>Teach courses at the undergraduate and postgraduate levels.<br>
</li></ul>
<ul><li>Contribute to the development of courses and programs (both undergraduate and postgraduate offered by the College of Business Administration) and accreditation.<br>
</li></ul>
<ul><li>Accomplish all assigned administrative tasks by the department and college.<br>
</li></ul>
<ul><li>Contribute to the research activities and initiate research projects leading to effective publications in journals with high ranking.<br>
</li></ul>
<ul><li>Mentor and advise students.<br>
</li></ul>
<ul><li>Mentor and advise junior faculty (if/when applicable).<br>
</li></ul>
<ul><li>Supervise postgraduate students' research projects and theses.</li></ul></div><br>
</div>
</div><br>
<div><div><b>REQUIRED SKILLS</b><b>
</b></div><div><div><ul><li>Ph.D. in <b>Human Resource Management (HRM)/OB</b><b> </b>from an internationally recognised university.<br>
</li><li>
Teaching experience in the <b>Human Resource Management (HRM)</b><b> / OB Discipline</b>, at both undergraduate and postgraduate levels.<br>
</li><li>
Strong track record of research publications in refereed scholarly journals in Human Resource Management (HRM)/OB discipline. ABDC as well as SJR journal ranking will be used by the department to assess the research output quality for all applicants. The applicants' H index will be used also to evaluate the applicants' profiles.</li><li>
Experience in supervising postgraduate students is highly desirable.<br>
</li><li>
Interest and experience in bridging links with industry and the community are also expected.</li></ul></div><br>
</div>
</div><br>
<div><div><b>DESIRABLE REQUIREMENTS</b><b>
</b></div><div><ul><li></li></ul></div><br>
</div><br>
<div><div><b>JOB LOCATION</b><b> </b></div><div>University of Sharjah (Main)
</div></div><br>
<div><div><b>JOB CRITERIA</b><b>
</b></div><div><div><div><div><div><b>GENDER</b></div> <div>, Male, Female,
</div></div><br>
<div><div><b>QUALIFICATIONS</b></div> <div>Phd</div>
</div><br>
<div><div><b>RELEVANT EXPERIENCE</b><b> </b></div><div>3</div>
</div><br>
<div><div><b>LIVING IN UAE</b></div> <div>Open for all</div>
</div><br>
<div><div><b>NATIONALITY</b></div> <div>, All,</div></div></div></div></div></div></div></div>

ASSISTANT PROFESSOR IN HUMAN RESOURCE MANAGEMENT (HRM) / OB

al syriah heavy equip

<p><b>Job Description:</b></p><p>We are looking for a detail-oriented and responsible <b>Accounting Staff / Admin Assistant</b> to join our team. The ideal candidate will have experience in accounting and administrative tasks, strong knowledge of <b>Zoho</b> and <b>Microsoft Office</b>, especially <b>Excel</b>, and the ability to manage day-to-day financial operations efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare and update <b>daily financial statements</b></li><li>Handle and monitor <b>petty cash transactions</b></li><li>Record and organize financial documents and receipts</li><li>Assist in <b>monthly and yearly financial reporting</b></li><li>Use <b>Zoho Books / Zoho CRM</b> for data entry and financial tracking</li><li>Create and maintain reports using <b>Microsoft Excel</b> (pivot tables, formulas, etc.)</li><li>Perform general <b>administrative duties</b> such as filing, data entry, and office support</li><li>Coordinate with other departments for smooth office operations</li><li>Maintain proper documentation for all transactions</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in accounting or administrative roles</li><li>Proficient in <b>Zoho accounting software</b></li><li>Strong knowledge of <b>Microsoft Office</b>, especially <b>Excel</b></li><li>Familiar with basic financial and bookkeeping procedures</li><li>Attention to detail and high level of accuracy</li><li>Good organizational and time management skills</li><li>Ability to work independently and as part of a team</li><li>Degree or diploma in Accounting, Finance, or related field</li></ul><p>Job Types: Full-time, Permanent, Contract</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p>

Accounts & Admin Officer

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Administrative Assistant provides essential administrative and operational support to the Center for Innovation in Teaching and Learning (CITL) team, ensuring the smooth functioning of day-to-day activities. This role includes coordinating meetings and events, managing communications, maintaining records, assisting with faculty program logistics, and supporting project workflows. The Administrative Assistant acts as a key point of contact for internal and external stakeholders, enabling CITL to efficiently execute its initiatives in teaching excellence, instructional innovation, and faculty development.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administrative Support: Provide administrative support to the CITL team, including handling correspondence, scheduling meetings, managing room requests, maintaining records, and coordinating with vendors/suppliers, procurement, finance, and accounting teams.
  </li>
  <li>
   Event Logistics: Assist in the coordination and management of logistics for CITL events, including venue booking, equipment setup, and participant registration.
  </li>
  <li>
   Communication Management: Manage internal and external communications, ensuring information is distributed timely and accurately to all stakeholders.
  </li>
  <li>
   Documentation and Reporting: Prepare and manage documentation related to CITL operations, including reports on activities, newsletter, budget documentation, and meeting minutes.
  </li>
  <li>
   Support for Program and Event Registrations: Handle the registration processes for workshops, seminars, and other events organized by CITL, ensuring a smooth and efficient process for participants.
  </li>
  <li>
   Student Worker Supervision: Oversee and coordinate the hiring of student workers, and their activities, ensuring they are effectively integrated into CITL operations. Assign tasks, monitor their performance, and provide guidance to help them contribute meaningfully to CITL goals.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Skills Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, Education, or a related field preferred.
  </li>
  <li>
   Minimum of 2 years of administrative or office support experience, preferably in an academic or educational environment.
  </li>
  <li>
   Experience in event coordination and managing multiple tasks simultaneously.
  </li>
  <li>
   Excellent organizational and time-management skills.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with learning management systems (e.g., Blackboard), video editing software (e.g., Camtasia), and collaboration tools (e.g., Microsoft Teams, Padlet).
  </li>
  <li>
   Ability to create and edit multimedia learning resources.
  </li>
  <li>
   Attention to detail and ability to maintain accurate records.
  </li>
  <li>
   Ability to work effectively with faculty, staff, and students from diverse cultural backgrounds.
  </li>
  <li>
   Comfort with learning new technologies and adapting to evolving digital tools.
  </li>
  <li>
   Ability to work collaboratively in a team-oriented environment.
  </li>
  <li>
   Initiative, reliability, and professional judgment in handling confidential information.
  </li>
  <li>
   Experience supervising or coordinating student workers or interns is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interested applicants should fill out the form.
  </li>
  <li>
   AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  </li>
  <li>
   AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
  </li>
 </ul>
</div>


Administrative Assistant | Center for Innovation in Teaching and Learning

Al fanyoun international trading

<p>The Assistant Accountant will support the finance department in maintaining accurate financial records, processing transactions, and assisting with accounting tasks. This role requires attention to detail, organizational skills, and the ability to work under supervision to ensure timely and accurate financial reporting.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in preparing and maintaining financial records, ledgers, and accounts.</li><li>Record daily transactions including receipts, payments, invoices, and expenses.</li><li>Support in preparing monthly, quarterly, and annual financial reports.</li><li>Assist with accounts payable and receivable processes.</li><li>Perform bank reconciliations and verify financial statements.</li><li>Support in payroll processing and related documentation.</li><li>Maintain proper filing and organization of accounting documents.</li><li>Assist in preparing VAT submissions and compliance with relevant tax regulations.</li><li>Provide administrative and clerical support to the accounting department.</li><li>Collaborate with auditors and provide required documents when needed.</li><li>Perform other related tasks as assigned by the Accountant or Finance Manager.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field (or pursuing professional accounting certification).</li><li>1&ndash;2 years of experience in accounting or finance (fresh graduates may also be considered).</li><li>Basic knowledge of accounting principles and practices.</li><li>Proficiency in MS Office (Excel, Word) and accounting software (e.g., QuickBooks, Tally, or ERP systems).</li><li>Strong attention to detail and accuracy.</li><li>Good organizational and time-management skills.</li><li>Ability to work independently and as part of a team.</li><li>Strong communication skills (written and verbal).</li></ul><p><b>Employment Type:</b></p><p>Full-time</p><p>Job Type: Full-time</p><p>Pay: Up to AED2,000.00 per month</p>

Assistant Accountant

Al Waha Medical Center

<p><b>About the Role:</b><br/>We are seeking a motivated and adaptable <b>Assistant Dentist</b> to join our dental practice. The role primarily involves supporting the senior doctor in clinical procedures and assisting with dental insurance processes. The ideal candidate will have a medical or dental background and the ability to handle both clinical and administrative responsibilities with confidence.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the senior dentist during dental and surgical procedures.</li><li>Support and manage medical insurance documentation and claims.</li><li>Conduct patient consultations without supervision.</li><li>Perform minor inpatient procedures as required.</li><li>Provide excellent patient care and maintain a professional and compassionate approach.</li><li>Adapt to varying workloads and respond effectively to clinical situations as they arise.</li></ul><p><b>Requirements:</b></p><ul><li>Degree in Dentistry and relevant MOH license</li><li>Prior clinical experience preferred.</li><li>Strong knowledge of dental insurance processes is an advantage.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work effectively as part of a team and independently.</li><li>Strong problem-solving skills and adaptability in a fast-paced environment.</li></ul><p><b>What We Offer:</b></p><ul><li>Opportunity to work closely with an experienced senior doctor.</li><li>Exposure to a variety of dental procedures and patient care experiences.</li><li>Supportive work environment with professional growth opportunities.</li></ul><p>If you are a dedicated and adaptable professional with a passion for patient care and clinical excellence, we encourage you to apply.</p><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p>

Assistant Dentist

Building Co. (BEST) L.L.C

<p>Job Title</p><p>Personal Assistant to the Managing Director (Construction)</p><p>Department</p><p>Executive Office</p><p>Reports To</p><p>Managing Director</p><p>Location</p><p>Sharjah/Dubai HQ with occasional site visits across the UAE</p><p>Role Purpose</p><p>Provide high-level executive, administrative, and project coordination support to the Managing Director, ensuring the MD&rsquo;s time, priorities, communications, and follow-through are managed with excellence. Act as a trusted gatekeeper and liaison between the MD and internal/external stakeholders (department heads, project teams, clients, authorities, and partners).</p><p>Key Responsibilities1) Executive Support &amp; Calendar Management</p><ul><li>Own the MD&rsquo;s calendar: schedule, prioritize, and optimize meetings, site visits, and travel.</li><li>Prepare daily/weekly briefs: priorities, risks, deadlines, and decision points.</li><li>Gatekeep communications: triage emails/calls, draft responses, and ensure timely follow-ups.</li></ul><p>2) Meetings, Board Packs &amp; Documentation</p><ul><li>Prepare agendas, collect inputs, and circulate pre-reads.</li><li>Take clear minutes with action owners, deadlines, and dependencies; track closure.</li><li>Compile board/EXCOM packs, MD updates, and quarterly business reviews.</li></ul><p>3) Project &amp; Site Coordination (Construction)</p><ul><li>Coordinate status updates with Project Managers, QS, Planning, Procurement, and HSE.</li><li>Track critical deliverables (program milestones, VO approvals, RFIs, NCR closures).</li><li>Escalate risks and slippages to the MD with concise summaries and options.</li></ul><p>4) Tendering &amp; Commercial Support</p><ul><li>Support tender submissions: gather documents, ensure compliance with checklists, monitor deadlines.</li><li>Liaise with Estimation/QS for clarifications, prelims, and document control.</li><li>Maintain a register of bids, outcomes, and post-tender correspondence.</li></ul><p>5) Procurement &amp; Vendor Liaison</p><ul><li>Follow up on PR/PO status, approvals, delivery schedules, and critical materials.</li><li>Coordinate vendor meetings and maintain a preferred supplier log with performance notes.</li></ul><p>6) Finance &amp; Admin Follow-Up</p><ul><li>Track key approvals (payments, LPOs, variations, claims) and reminders to stakeholders.</li><li>Prepare simple trackers/dashboards for MD visibility (cash-flow checkpoints, major payables/receivables).</li></ul><p>7) HR &amp; Confidential Tasks</p><ul><li>Support MD with confidential HR tasks (recruitment follow-ups, offers, sensitive communications).</li><li>Coordinate interviews/assessments and maintain confidentiality at all times.</li></ul><p>8) Compliance &amp; Government Relations (UAE)</p><ul><li>Coordinate with PRO/QHSE/Admin on renewals (trade license, insurances, visas, labor cards, permits).</li><li>Ensure documents are current for audits and client prequalification (ISO/QHSE, insurances, registration).</li></ul><p>9) Travel &amp; Logistics</p><ul><li>Arrange complex itineraries, visas, hotel/site logistics, and expense reconciliation.</li></ul><p>10) Office/Asset Coordination &amp; Special Projects</p><ul><li>Ensure meeting rooms, equipment, and presentation setups are ready for the MD.</li><li>Drive ad-hoc MD initiatives (events, client visits, rebranding moments, KPI ceremonies).</li></ul><p>Qualifications &amp; Experience</p><ul><li>Bachelor&rsquo;s degree preferred (Business Administration, Engineering, or related).</li><li>5&ndash;8+ years of Executive/Personal Assistant experience; at least 3 years supporting C-level.</li><li>Construction/real estate/engineering industry experience in the UAE is highly preferred.</li><li>Strong understanding of project lifecycles, tenders, and site coordination.</li></ul><p>Skills &amp; Competencies</p><ul><li>Exceptional organization, prioritization, and follow-through under tight deadlines.</li><li>Clear written and verbal communication; professional email etiquette.</li><li>Stakeholder management and discretion in handling sensitive information.</li><li>Problem-solving mindset; anticipates needs and removes blockers.</li><li>Proficiency: MS Office (Excel, PowerPoint, Outlook), PDF tools; ERP familiarity is a plus (e-Promis/Oracle/SAP/Candy).</li><li>Language: Excellent English; Arabic is an advantage.</li><li>UAE driving license is a plus.</li></ul><p>Job Type: Full-time</p>

Personal Assistant to Managing Director

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