sales coordinator

personal assistant to managing director Jobs in Sharjah

personal assistant to managing director

admin / sales coordinator Jobs in Sharjah

admin / sales coordinator

administrative assistant - part-time | college of engineering Jobs in Sharjah

administrative assistant - part-time | college of engineering

administrative coordinator (uae national) Jobs in Sharjah

administrative coordinator (uae national)

executive assistant administrative coordinator

Scale With Creatives

<div>
 
 We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support management in daily operations, administration, and project coordination. This role is essential for ensuring smooth workflow, strong follow-up, and structured communication across teams, suppliers, and partners.
 
 
 
 
 
 Position Overview :
 
 
 Provide on site comprehensive administrative, operational, and organizational support to management.
 
 
 Act as a key point of contact for internal teams, suppliers, clients, and partners.
 
 
 Assist in coordinating on site daily operations, documentation, communication, and follow-up of strategic projects.
 
 
 Ensure continuity of tasks and support during the manager&rsquo;s absence.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Administrative &amp; Office Management:
 
 
 -Manage emails, calendars, appointments, and internal communication.
 
 
 -Prepare reports, presentations, meeting notes, and follow-up documents.
 
 
 -Organize files, maintain databases, and ensure proper documentation flow.
 
 
 -Handle travel arrangements, bookings, and logistics.
 
 
 
 
 
 Operational Support:
 
 
 -Assist with product registrations, regulatory files, certificates, and compliance documents.
 
 
 -Follow up with suppliers, partners, and clients on ongoing tasks.
 
 
 -Support production planning, stock management, and purchasing coordination.
 
 
 -Help with ERP updates, data entry, and quality checks.
 
 
 
 
 
 Project Coordination:
 
 
 -Track progress of ongoing projects and ensure deadlines are met.
 
 
 -Communicate with different departments to ensure alignment.
 
 
 -Prepare project summaries, timelines, checklists, and action plans.
 
 
 -Support during events, exhibitions, and market launches.
 
 
 
 
 
 Communication:
 
 
 -Draft professional emails, official letters, and reports.
 
 
 -Maintain clear communication with internal and external stakeholders.
 
 
 -Handle follow-up messages, reminders, and scheduling.
 
 
 
 
 
 Regulatory &amp; Documentation:
 
 
 -Assist in preparing IFRA, SDS, allergen lists, artwork validations, and technical sheets.
 
 
 -Support with Montaji, SASO, CPNP, and GCC documentation.
 
 
 -Ensure documents are accurate, complete, and up-to-date.
 
 
 
 
 
 Graphic &amp; Packaging Support:
 
 
 -Use Adobe Illustrator to modify packaging files, labels, barcodes, artworks, and templates.
 
 
 -Ensure artworks meet technical specifications.
 
 
 -Coordinate with designers, printing companies, and suppliers.
 
 
 -Assist in checking conformity between design files and final printed products.
 
 
 
 
 
 Quality &amp; Follow-Up:
 
 
 -Perform quality control checks.
 
 
 -Ensure all data in ERP is updated and correct.
 
 
 -Track shipments, production status, and delivery timelines.
 
 
 
 
 
 3. Required Skills:
 
 
 
 
 
 Excellent communication skills in English.
 
 
 Strong organizational and multitasking abilities.
 
 
 Proficiency in Adobe Illustrator (mandatory).
 
 
 Proficiency in Microsoft Office, Google Workspace, and ERP systems.
 
 
 High attention to detail and strong problem-solving skills.
 
 
 Ability to work independently and prioritize tasks effectively.
 
 
 Discretion and professionalism when handling sensitive information.
 
 
 
 
 
 4. Preferred Experience
 
 
 
 
 
 Previous experience in administrative or executive assistant roles.
 
 
 Background in cosmetics, perfumes, manufacturing, or supply chain.
 
 
 Familiarity with regulatory processes.
 
 
 Experience in coordination, logistics, or project management.
 
 
 
 
 
 5. Personal Qualities
 
 
 
 
 
 Reliability, professionalism, and confidentiality.
 
 
 Strong sense of responsibility and ownership.
 
 
 Flexibility and adaptability.
 
 
 Team spirit and proactive mindset.
 
 
 Ability to learn quickly and work under pressure.
 
 
 
 
 
 6. Reporting Line
 
 
 
 
 
 Reports directly to the General Manager.
 
 
 Acts as backup for key management tasks.
 
 
 
 
 
 7. Contract &amp; Work Conditions
 
 
 
 
 
 Full-time, on site position.
 
 
 Based in Sharjah/Dubai.
 
 
 Work schedule aligned with company operational hours.
 
 
 
 
 
 How to Apply:
 
 
 Please fill in the form.
 
 
 .
 
</div>

Executive Assistant / Administrative Coordinator

DOLPHINbyAMI

<div>
 
 AL MUQARRAM INDUSTRY, U.A.E. based manufacturer with over 25 years of expertise, specializes in Sealants, Tapes &amp; Aerosols for the construction industry in the Middle East &amp; Africa. Being at the forefront of innovation in various verticals, has helped us solidify our brands across 35 countries in the MEA region. The foundation of AL MUQARRAM INDUSTRY is built on the trust, goodwill and loyalty of our customers, partners and suppliers who believe in us and are associated with our business through long term relationships, since last two decades. We are dedicated to being a reliable partner for our customers, suppliers, and employees by delivering innovative solutions in sealing, bonding, maintenance, and decoration. Our Vision is to BUILD TRUST and reliability through our brand by delivering high-quality products &amp; solutions that meet global standards.
 
 
 
 Profile
 
 
 
 The Export Executive Assistant provides high-level administrative and operational support to the Export Department. This role involves coordinating international shipments, preparing export documentation, and ensuring compliance with global trade regulations.
 
 
 
 Export Executive Assistant-Emirati
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Export executive.
 </li>
 <li>
 Prepare, review, and manage export documentation, including invoices, packing lists, shipping instructions, and certificates of origin.
 </li>
 <li>
 Coordinate logistics and shipments with freight forwarders
 </li>
 <li>
 Ensure compliance with export laws, trade regulations, and company policies.
 </li>
 <li>
 Maintain accurate records of all export activities and documentation for audit purposes.
 </li>
 <li>
 Assist in managing export orders and monitoring delivery schedules.
 </li>
 <li>
 Support financial processes related to exports, including payment follow-ups and documentation for letters of credit.
 </li>
 <li>
 Prepare reports and summaries for management review.
 </li>
 </ul>
 
 
 We offer
 
 
 
 We offer a competitive remuneration package within an international, dynamic environment.
 
 
 
 
</div>

Export Executive Assistant-Emirati

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

GRP Industries Pvt.Ltd

Dear Candidates,We are looking for a proactive and organized Administrative Coordinator to support our daily office operations and ensure smooth communication across departments. The ideal candidate should be detail-oriented, professional, and able to handle multiple tasks efficiently in a fast-paced environment.Job Responsibilities<ul><li>Office &amp; Administrative Support &mdash; Organize files, handle correspondence, manage documentation, and support daily office operations. Indeed</li><li>Communication &amp; Coordination &mdash; Serve as a central contact point between departments, staff, suppliers, and external partners. Indeed</li><li>Scheduling &amp; Meetings &mdash; Arrange meetings, maintain calendars, prepare agendas and minutes, and coordinate business travel. Indeed</li><li>Data &amp; Record Management &mdash; Maintain accurate electronic and physical records, databases, and filing systems. Indeed</li><li>Reporting &amp; Documents &mdash; Prepare various internal reports, spreadsheets, and presentations</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree/Diploma or High School</li><li>Organization: Strong ability to multitask, schedule effectively, and manage time</li><li>Communication: Good written and verbal skills to interact with team members and external parties</li></ul>If interested, please share your CV at sandhya@grpindustries.comJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Administrative Coordinator (UAE National)

Care Wings Home Health Care Center LLC

We are looking for a reliable and organized Office Coordinator, job location, Sharjah. The ideal candidate will help ensure smooth daily operations and provide administrative support across the office.Requirements:<ul><li>Basic Computer Knowledge</li><li>Good Communication Skills</li><li>Digital Marketing Knowledge</li><li>Handling of Accounts Sheets</li><li>Organized &amp; Presentable</li></ul>Conditions:<ul><li>Immediate Joining Required</li><li>Own Visa is Mandatory</li><li>Female Candidates Preferred</li></ul>Job Type: Full-timePay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your Visa Status?</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>

Office Coordinator

Engineering Services International FZE LLC

Job Title: Administrative Assistant (Remote)Salary: AED 5,000 per monthWork Type: Full-time, RemoteNationality: UAE Nationals OnlyJob DescriptionThe Administrative Officer will provide general administrative and operational support to ensure smooth daily functioning of the company. This role is remote and involves basic coordination, documentation, and communication tasks.Key Responsibilities<ul><li>Handle email communication and route messages to relevant departments</li></ul><ul><li>Maintain digital records, files, and simple data sheets</li></ul><ul><li>Assist in preparing basic reports and updating internal logs</li></ul><ul><li>Support in scheduling virtual meetings and maintaining calendars</li></ul><ul><li>Ensure company policies and procedures are followed</li></ul>Requirements<ul><li>UAE National with a valid Emirates ID</li></ul><ul><li>Basic computer literacy (email, MS Office, Google Workspace)</li></ul><ul><li>Good communication and organizational skills</li></ul><ul><li>Ability to work independently and remotely</li></ul><ul><li>Professional and reliable attitude</li></ul>Working Conditions<ul><li>Remote work environment</li></ul><ul><li>Standard company working hours</li></ul><ul><li>Monthly virtual meetings/check-ins</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,100.00 per monthApplication Question(s):<ul><li>Are you an UAE national with the family book?</li><li>Are you comfortable in remote setting?</li><li>Are you familiar with basic MS Office?</li></ul>

Administrative Assistant (Emirati Talent)

Vogue International Agencies FZE

Position: Personal Assistant to CEO/Chairman Location: Sharjah Start Date: ImmediateWe are seeking a highly organized, proactive, and resourceful female personal assistant with a minimum of 5 years of experience supporting high-level executives (CEO, Chairman). The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive and calendar management</li><li>Travel and logistics coordination</li><li>Handling confidential correspondence</li><li>Meeting and document preparation</li></ul>Requirements:<ul><li>Minimum 5 years of experience supporting senior executives</li><li>Strong organisational and multitasking skills</li><li>High level of discretion and professionalism</li><li>Immediate availability</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance</li><li>Transportation across Sharjah</li></ul>Preferred Nationality: Europe or USIf you are detail-oriented, resourceful, and thrive in a fast-paced environment, we&rsquo;d love to hear from you..Please send your CV at cv@vogue-intl.comJob Type: Full-time

Personal Assistant to Chairman

Explore 143+ Executive assistant administrative coordinator in Sharjah this December. Find roles across top companies and apply now to boost your career.