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administrative coordinator

Wärtsilä Corporation

<div></div><div><div><div><div><div><p>Administrative Coordinator
</p></div></div></div></div><div><div><div><div><div>W&auml;rtsil&auml; is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world&rsquo;s widest portfolio and service network, we &ndash; W&auml;rtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.</div><br>
<div></div>
<div>
Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.</div><div></div><p><br>
We are always on the lookout for a talent with a growth mindset - are you the one?</p><br>
<p></p>
<p>
We are looking for an enthusiastic and proactive <b>Administrative Coordinator</b> to support daily operations and resource management, ensuring seamless on-site services and business activities. In this role, you will also take ownership of identifying improvement opportunities, driving solutions, and implementing enhancements across the organization to foster continuous growth and efficiency.</p><br>
<div></div>
<div>
The preferred location for this position is in <b>Istanbul, T&uuml;rkiye. </b>However, the office is located in <b>Tuzla</b>, so ideally, you either live nearby or are willing to relocate to the area. This position offers a hybrid working model, with the flexibility to work 3 days in the office and 2 days from home each week.</div><br>
<p></p>
<p><b>
We are committed to investing in your professional growth and development, offering you the opportunity to build a long-term career with us in a dynamic and supportive environment.</b></p><br>
<p></p>
<p><b>
Your role and responsibilities</b></p><br>
<p></p>
<p><b>
As an Administrative Coordinator your work will focus on these responsibilities:</b></p><br>
<p></p>
<ul>
<li>Planning, scheduling and allocating Field Services' Resources in T&uuml;rkiye supporting specific internal customers.</li>
<li>Follow up and contribute to target and KPI achievement.</li>
<li>Field Service processes and tools according to Business as well as Quality, Health, Safety and Environmental.</li>
<li>Ensuring continuous quality development of the field service delivery.</li>
<li>Support the development of own competences as well as competences within own department.</li>
<li>Support/be active in improving the QEHS performance within the department.</li>
<li>Strive for continuous improvements/propose improvements in processes/way of working.</li>
<li>Report near misses (WeCare).</li>
<li>Approve invoices related to the business.</li>
<li>Issue invoices and credits in SAP.</li>
<li>Issue POs in SAP and WeBuy.</li></ul><br>
<p></p>
<p><b>
As an Administrative Coordinator your work will also focus on these administrative tasks:</b></p><br>
<p></p>
<ul>
<li>Admin handling hour registration/corrections in CATS, prepare for Team leader to approve for salary.</li>
<li>Travel Expense reporting support for FS Resources.</li>
<li>&quot;Maintainer&quot; and &quot;Key-user&quot; of Confidential Data Platform (CDP). Keep data maintained.</li>
<li>Support FS Resources with FS Mobility.</li>
<li>Visa; vaccination; travel support.</li>
<li>Support in ordering working clothes for FS, and follow-up the cleaning agreement.</li>
<li>Support with purchasing materials the department.</li>
<li>Support with invoicing/ of FS/CM orders as well as invoicing related tasks.</li>
<li>Support to open/handle orders.</li>
<li>Continuously stay up to date with company policies and guidelines providing administrative support in connection with Resources' planning.</li></ul><br>
<p></p>
<p><b>
Requirements for the position</b></p><br>
<p></p>
<ul>
<li><b>Proficiency in both written and spoken English and Turkish is a must</b>.</li>
<li>Experience with <b>S</b><b>AP</b>.</li>
<li>Advanced proficiency in <b>Microsoft Excel</b>.</li>
<li>Safety-oriented mindset.</li>
<li>Resource planning experience is an advantage.</li>
<li>Organizational abilities with a proactive and problem-solving approach.</li>
<li>Understanding of general financial principles.</li>
<li>Knowledge of local legislation and labor laws.</li>
<li>Strong skills in reporting and data analysis.</li></ul><br>
<p></p>
<p><b>
As an ideal candidate you might also have...</b></p><br>
<p></p>
<ul>
<li>BSc. in economics or equivalent is beneficial, but not a requirement.</li>
<li>Teamworking skills.</li>
<li>Able in communication at all levels.</li></ul><br>
<p></p>
<p><b>
Why you and us?</b></p><br>
<p></p>
<p>
You are valued &ndash; as your true self. At W&auml;rtsil&auml; YOU matter. We value diversity and are committed in supporting inclusive work community.</p><br>
<p>
</p><p>Your growth is supported. We believe in continuous learning &amp; teamwork. W&auml;rtsilian community has your back when it comes to development opportunities &ndash; so you can develop beyond your potential.</p><br>
<p></p>
<p>
You get to make a difference. Innovation and sustainability are important for us. Every day, we - W&auml;rtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.</p><br>
<p></p>
<p><b>
Contact &amp; next steps</b></p><br>
<p></p>
<p>
Does this sound like the job for you? If yes, submit your application before the deadline through our Careers portal. Applications submitted via email or through recruitment agencies will not be considered.</p><br>
<p></p>
<p>
Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We will be conducting interviews with qualified candidates throughout the process and aim to keep you informed along the way.</p><br>
<p></p>
<p>
Are you still wondering if you should apply and would like to get something clarified? Please reach out to <i>Gokce Tanriverdi, Manager Resources and Operations</i> via email at gokce.tanriverdi@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).</p><p></p><div><b><br>
Last application date: 20/11/2025</b></div><br>
<div></div>
<div>
At W&auml;rtsil&auml; we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.<br>
<br>
Please note that according to W&auml;rtsil&auml; policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.</div></div></div></div></div></div><div></div>

Administrative Coordinator

Palladium Group of Companies

<div>
 <p>
  We&rsquo;re Growing - Join Us as an Administrative Assistant in Istanbul!&nbsp;
 </p>
 <p>
  Are you someone who loves keeping things organized, making sure everything runs smoothly, and being the go-to person who holds a team together? If yes - we&rsquo;d love to meet you!
 </p>
 <p>
  We&rsquo;re looking for a full-time Administrative Assistant to join our team in Istanbul. In this role, you&rsquo;ll be right at the heart of our operations - supporting our executives, coordinating day-to-day office tasks, and making sure everything is in sync.
 </p>
 <p>
  What You&rsquo;ll Be Doing:
 </p>
 <p>
  Managing calls, emails, and correspondence&nbsp;
 </p>
 <p>
  Organizing meetings, preparing agendas, and taking accurate minutes
 </p>
 <p>
  Coordinating travel arrangements, accommodations, and logistics for staff and visitors
 </p>
 <p>
  Maintaining well-structured filing systems - both digital and physical
 </p>
 <p>
  Assisting in preparing reports, presentations, and internal communications
 </p>
 <p>
  Supporting procurement of office supplies and liaising with vendors when needed
 </p>
 <p>
  Monitoring deadlines and following up on pending tasks or projects
 </p>
 <p>
  Welcoming guests and ensuring a positive, professional office environment
 </p>
 <p>
  Assisting management with day-to-day priorities and special projects
 </p>
 <p>
  What We&rsquo;re Looking For:
 </p>
 <p>
  Excellent communication and phone etiquette
 </p>
 <p>
  Strong organizational skills and attention to detail
 </p>
 <p>
  Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
 </p>
 <p>
  A team player who enjoys working in a collaborative, on-site environment
 </p>
 <p>
  A proactive mindset and ability to multitask in a fast-paced setting
 </p>
 <p>
  Language skills: Fluent in Turkish and English (written and spoken)
 </p>
 <p>
  Prior administrative experience is a plus, but motivation and attitude matter most!
 </p>
 <p>
  If you&rsquo;re someone who takes pride in keeping things running efficiently - and enjoys being part of a positive, supportive workplace - this might be your perfect next step.
 </p>
 <p>
  Send your CV to [info@palladium.gen.tr] with the subject line &ldquo;Administrative Assistant &ndash; Istanbul&rdquo;.
 </p>
</div>


Administrative Assistant

European Bank for Reconstruction and Development

<div><div><div><div><div>Requisition ID</div> <div>36211</div>
</div><br>
<div><div>Office Country</div> <div>T&uuml;rkiye</div>
</div><br>
<div><div>Office City</div> <div>Istanbul</div>
</div><br>
<div><div>Division</div> <div>Banking Countries of Operations</div>
</div><br>
<div><div>Contract Type</div> <div>Regular</div>
</div><br>
<div><div>Contract Length</div>
</div><br>
<div></div><div><div>Posting End Date</div> <div>19/11/2025</div><br>
</div><br>
</div></div><div></div><div><b>Purpose of the job</b></div>
<div>
The Executive Assistant provides high quality secretarial and administrative support to the Managing Director; together with any ad-hoc and personal assistance that may be required. The Executive Assistant may also assist with a number of administrative tasks for their department. The role will interact with all levels within their Department, their Vice-Presidency and Bank wide, to include Board Secretariat, President&rsquo;s Office as well external clients and institutions.</div><br>
<div></div>
<div>
The Executive Assistant is responsible for providing administrative and secretarial support to the Managing Director based in Istanbul and providing support to all RO visitors, including organising the ageda and briefing notes for high level visits from HQ. The role is responsible for the smooth running of the Managing Director&rsquo;s business activities including extensive travel planning, diary management and a variety of ad-hoc tasks.
</div><div>For this role to be successful key relationships are with Managing Director, Team Directors/Managers, colleagues in the ROs, as well as in the various departments in HQ and with external clients &amp; service providers.</div><br>
<div><b>
Accountabilities and Responsibilities</b></div>
<div>
The Executive Assistant is responsible for providing comprehensive high quality secretarial and administrative support to the Managing Director; together with any ad-hoc and personal assistance that may be required to the Managing Director ensuring that day-to-day operations run smoothly which may include, but is not limited to the following:</div><br>
<div></div>
<ul>
<li>Efficient diary management</li>
<li>Monitoring e-mails; screening and prioritising messages and replying on behalf of the Managing Director where appropriate; manage incoming telephone calls; prioritising communications and re-routing as necessary and taking comprehensive messages</li>
<li>Drafting correspondence for the Managing Director signature/review; taking minutes; proof-reading and checking documents to for the Managing Director ensure quality management and control. Coordinate team submissions acting as quality control &amp; ensuring all deadlines are met.
</li><li>Arrange all elements of travel according to EBRD travel policy including arranging visas, accommodation, ordering currency and preparing itineraries. Check travel expense reports and other expenditure for the relevant cost centre(s) to ensure adherence to the Bank's policy; monitor and assist the MD in claiming expenses in a timely manner.</li>
<li>To anticipate the need for background briefing material and ensuring it is available in advance of meetings with the President, the Banks senior management, Board Directors, members of the Group and other internal/external officials as required.</li>
<li>Liaise with the relevant Committee Secretariats with regard to the scheduling of their department&rsquo;s items at Bank committee meetings and Board of Directors&rsquo; meetings
</li></ul><ul><li>Produce and/or prepare team related documents such as Power Point presentations, business correspondence, factsheets, briefing notes, reports ensuring all deadlines are met and contents are accurate in accordance with the requirements of the relevant Bank Committee procedures.</li>
</ul><ul><li>To act as a key person in preparation for the regular senior level events with participation of the President, Board members and other senior managers.</li>
<li>Conduct ad-hoc or specific tasks assigned by Line Manager which may be related amongst others to pipeline or reporting.</li>
<li>Maintain comprehensive filing in various hard copy and electronic systems and archiving for Managers&rsquo;/team to ensure instant retrieval of documents.
</li><li>If requested, assist in the recruitment, interview process, training and management of other Assistants, including monitoring workload, setting their objectives to maintain an effective workplace capable of meeting its demands; may act as a secondary reviewer on Assistants&rsquo; performance appraisal; and ensuring team cover at all times.</li>
</ul><ul><li>Organise Departmental events: e.g. Team Meetings, Conferences, Presentations, Seminars and Off-sites</li>
<li>Provide occasional cover for the Banking VP front office.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills, Experience and Qualifications</b></div>
<div><b>
Academic Qualifications</b></div>
<ul>
<li>Degree and/or equivalent relevant business experience</li>
<li>A recognised secretarial qualification ;</li>
<li>Fluent English and Turkish, with excellent written and oral communications skills</li></ul><br>
<div></div>
<div><b>
Experience/Knowledge</b></div>
<ul>
<li>Proven experience at working at a senior level within a multi-disciplined and multi-cultural organisation</li>
<li>Excellent organisational and effective planning skills with a demonstrated ability to prioritise and independently co-ordinate workload to comply with deadlines</li>
<li>Ability to keep calm under pressure and be flexible; also, be able to anticipate needs/issues, drawing on a high degree of initiative and judgement in reliably executing or coordinating a range of tasks independently</li>
<li>Excellent interpersonal skills; including tact and diplomacy</li>
<li>A proactive and can-do attitude, approach and team ethic</li>
<li>Good level of numeracy and ability to work with numbers</li>
<li>Internal candidates to have a thorough knowledge of the Bank&rsquo;s procedures, policies and of institutional working practices</li>
<li>Strong written and verbal communication skills in English and Turkish</li>
<li>Good material presentation skills with attention to detail and the ability to judge required accuracy.</li>
<li>Willingness to take on additional responsibilities</li>
<li>Excellent timekeeper</li>
<li>Due to the complex nature of the role the Executive Assistant should be comfortable interacting with staff at a very senior level both within their own department and Vice-Presidency as well as Bank wide</li>
<li>EBRD experience and/or knowledge of the Bank&rsquo;s policies and systems desirable (e.g. SAP, Travel, Concur, Project Link, Live-link, Bold-net, BPN, DTM; and Data Warehouse Reports etc).</li>
</ul>
<div><b>Technical Skills</b></div>
<ul>
<li>At least 55 wpm typing</li>
<li>Advanced computer literacy on M365 programmes including Microsoft tools (Word, Excel, PowerPoint, etc.) as well as the ability to format large documents, charts and tables to publication quality is essential</li>
<li>Knowledge of SAP, Concur desirable.</li></ul><br>
<div></div>
<div><b>What is it like to work at the EBRD?</b></div><br>
<div></div>
<div>Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.</div><br>
<div></div>
<div>The EBRD environment provides you with:</div>
<ul><li>Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;</li>
<li>A working culture that embraces inclusion and celebrates diversity;</li>
<li>An environment that places sustainability, equality and digital transformation at the heart of what we do.</li></ul><br>
<div>
</div><div>Diversity is one of the Bank&rsquo;s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.</div><br>
<div></div>
<div>Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).</div><br>
<p><br>
<b>Job Segment: </b>Administrative Assistant, Data Warehouse, Sustainability, Executive Assistant, Secretary, Administrative, Technology, Energy</p></div>

Executive Assistant

GİZLİ

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  We are a well-established and reputable technology company providing innovative solutions to financial institutions. As part of an international group, we combine years of industry experience with a forward-thinking approach and high-quality standards, positioning ourselves as a trusted business partner. With our professional team and strong organizational structure, we continuously improve our processes and create sustainable value for our stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Efficiently manage the daily schedule, meetings, and travel plans of the General Manager
  </li>
  <li>
   Plan, coordinate, and follow up on meetings, travels, and corporate events
  </li>
  <li>
   Prepare correspondence, reports, and presentations
  </li>
  <li>
   Conduct regular reporting and data analysis; create detailed Excel reports and PowerPoint presentations
  </li>
  <li>
   Maintain professional communication with internal and external stakeholders, including coordination with international group companies
  </li>
  <li>
   Actively participate in corporate communication and organizational activities
  </li>
  <li>
   Manage administrative processes and ensure smooth office operations
  </li>
  <li>
   Support managerial decision-making processes with an analytical and solution-oriented approach
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree (preferably in Business Administration, Economics, Communications, or related fields)
  </li>
  <li>
   <strong>
    Minimum 5 years of experience
   </strong>
   in a similar position
  </li>
  <li>
   <strong>
    Excellent command of English (both written and spoken)
   </strong>
  </li>
  <li>
   <strong>
    Advanced proficiency in MS Office applications
   </strong>
   , especially Excel and PowerPoint
  </li>
  <li>
   Strong
   <strong>
    reporting, analytical, and presentation
   </strong>
   skills
  </li>
  <li>
   Excellent
   <strong>
    problem-solving, planning, and organizational
   </strong>
   abilities
  </li>
  <li>
   Strong interpersonal and communication skills with a professional presence
  </li>
  <li>
   Detail-oriented, well-organized, discreet, and proactive
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  As part of an international group, you will have the opportunity to work in a professional, innovative, and development-oriented environment. This position offers a chance to be at the heart of executive and administrative operations, contribute to strategic processes, and gain valuable experience within a global organization.
 </p>
</div>


ENGLISH LAND Institute

<p>What You'll Be Doing (The Core Mission):&#8203;</p><p>Sales &amp; Enrollment: Manage the entire sales pipeline, welcoming clients (walk-ins/phone) and convincing potential students to enroll. You'll handle the full process from initial contact to contract finalization and payment.<br/>&#8203;Administrative Hub: Process new student registrations, prepare contracts, and maintain accurate daily attendance records for both teachers and students.<br/>&#8203;Operational Excellence: Coordinate class schedules, manage all student/family contact lists, and oversee WhatsApp communications for follow-ups and absentees.<br/>&#8203;Reporting: Prepare concise daily sales and class situation reports for management.<br/>&#8203;Center Environment: Maintain daily discipline and ensure a secure, professional, and welcoming atmosphere during working hours.</p><p>&#8203;Key Qualifications:</p><p>&#8203;Communication: Excellent persuasion and communication skills are a must.<br/>&#8203;Language: Fluency in Turkish and English is essential. (Arabic or Persian is a significant advantage!)<br/>&#8203;Tech Skills: Required proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for administrative tasks and reporting.<br/>&#8203;Experience: Prior background in education, customer service, or sales is strongly desired.<br/>&#8203;Attitude: Highly organized, friendly, confident, and responsible with a professional appearance and customer-focused approach.<br/>&#8203;Availability: Able to work full-time (Monday&ndash;Saturday).</p><p>Job Type: Full-time</p><p>Pay: 25,000.00TRY - 35,000.00TRY per month</p>

Sales & Front Office Coordinator Education Consultant

Takeda

<div>
 By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.
 <br/>
 <br/>
 <strong>
  Job Description:
  <br/>
  <br/>
 </strong>
 <strong>
  At our heart we:
 </strong>
 are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.
 <br/>
 <br/>
 Our team is growing and for this we need bright minds with creativity and flexibility &ndash;
 <strong>
  what talent do you have?:
  <br/>
  <br/>
 </strong>
 <strong>
  Role Purpose:
  <br/>
  <br/>
 </strong>
 Provide comprehensive and confidential administrative support to the General Manager, ensuring effective coordination, time management, and prioritization of business-critical activities as well as close collaboration &amp; coordination of Country Leadership Team members. This role contributes to the overall productivity and operational efficiency of the leadership by acting as a trusted partner in communication, scheduling, and task execution.
 <br/>
 <br/>
 <strong>
  Role Core Responsibilities &amp; Accountabilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the GM&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments to optimize time at maximum efficiency &amp; ease.
  </li>
  <li>
   Smoothly organize complex travel arrangements, including visas, transportation, and accommodations; manage related expense reports.
  </li>
  <li>
   Prepare, edit, and format presentations, reports, and other communications with high accuracy and professionalism.
  </li>
  <li>
   Ensure confidentiality and discretion in handling sensitive and strategic information.
  </li>
  <li>
   Coordinate logistics for key leadership team meetings, town halls, and business events.
  </li>
  <li>
   Support follow-up on action items, meeting summaries, and project tracking.
  </li>
  <li>
   Manage correspondence, screen calls/emails, and respond or redirect
  </li>
  <li>
   appropriately on behalf of the GM.
  </li>
  <li>
   Serve as the liaison between the GM and internal/external stakeholders to ensure alignment and responsiveness.
  </li>
  <li>
   Lead or contribute to special projects, business initiatives, and internal communications as delegated.
  </li>
  <li>
   Maintain a strong understanding of business priorities to proactively manage competing demands.
  </li>
  <li>
   Order and maintain office supplies and ensure the GM&rsquo;s work environment is functioning efficiently.
  </li>
  <li>
   Provide general administrative support for document management, database upkeep, and filing systems.
  </li>
  <li>
   Support and partner with other assistants and departments to foster seamless office operations and collaboration.
  </li>
  <li>
   Handle onboarding coordination for direct reports or key visitors as needed.
  </li>
  <li>
   Represent Takeda values and professionalism in all interactions, both internally and externally.
  </li>
  <li>
   Act as a proactive partner to the GM, anticipating needs, preparing materials, and flagging potential issues before they escalate.
  </li>
  <li>
   Organizing / managing the Country Leadership Team Calendar &amp; Governance
  </li>
  <li>
   High interest in new digital ways of working / ultimate usage of digital collaborationb tools especially during / after the Leadership team meetings
  </li>
  <li>
   Serve as a gatekeeper and confidante, demonstrating sound judgment and diplomacy in high-stakes or time-sensitive matters.
  </li>
  <li>
   Support a positive organizational culture by modeling Takeda values, contributing to inclusion, collaboration, and communication across teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Role Mandatory Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   To act in-line with Takeda&rsquo;s &ldquo;Information Security Policy&rdquo; and &ldquo;Acceptable use of the Technology Policy&rdquo;
  </li>
  <li>
   Being a Quality Ambassador communicating product quality issues to Quality
  </li>
  <li>
   Team in a timely manner
  </li>
  <li>
   Excels ethical behavior Act with integrity and as a role model for Takeda's values, ethics and values-based decision making (Takeda-ism) at all times.
  </li>
  <li>
   Lead by example in ensuring accurate and timely use of company-wide systems (e.g., Concur, Dakika, Bloom), reinforcing process discipline within the team.
  </li>
  <li>
   Training &amp; Compliance Timely completion of all mandatory global trainings and compliance with Takeda policies &amp; procedures
  </li>
  <li>
   Speak-up for Integrity Raising concerns in a good faith to Ethics Line, first line manager and/or E&amp;C Team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred; vocational/business school graduate with strong administrative background acceptable.
  </li>
  <li>
   Minimum 5 years of relevant experience supporting senior leaders, preferably in a multinational organization.
  </li>
  <li>
   Fluent in Turkish and proficient in English, both verbal and written.
  </li>
  <li>
   Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with travel/expense systems (e.g., Concur).
  </li>
  <li>
   Experience in managing confidential data and handling executive-level communication.
  </li>
  <li>
   Experience supporting C-level executives or global leadership is a strong plus.
  </li>
  <li>
   Event planning or internal communications experience is an advantage.
  </li>
  <li>
   Experience in a fast-paced or transformation-heavy environment preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Capabilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Detail Orientation Ensures accuracy and quality across all deliverables.
  </li>
  <li>
   Time &amp; Task Management Prioritizes multiple responsibilities and adapts to changing demands.
  </li>
  <li>
   Communication Professional and proactive communicator across all levels.
  </li>
  <li>
   Problem Solving Takes initiative to resolve issues independently within scope.
  </li>
  <li>
   Relationship Building Builds strong working relationships and trust with key
  </li>
  <li>
   stakeholders.
  </li>
  <li>
   Adaptability Manages pressure and shifting priorities with resilience and professionalism.
  </li>
  <li>
   Confidentiality Exercises sound judgment in protecting sensitive information.
  </li>
  <li>
   Takeda Leadership Behaviors Think Strategically, Inspire Others, Deliver Priorities, Elevate Capabilities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Empowering our people to shine:
  <br/>
  <br/>
 </strong>
 At Takeda, we earn the trust of society and our customers through our values of Takeda-ism Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people's health and creating a better future for the world.
 <br/>
 <br/>
 <strong>
  Diversity, Equality, and Inclusion:
  <br/>
  <br/>
 </strong>
 Takeda is committed to foster diversity, equality, and inclusion. Hiring decisions are based entirely on qualifications and are made regardless of gender, ethnic origin, religion, sexual orientation, age, or disability.
 <br/>
 <br/>
 If you are interested in this opportunity, we look forward to receiving your application via our online tool!
 <br/>
 <br/>
 Learn more at takedajobs.com
 <br/>
 <br/>
 <strong>
  Locations:
  <br/>
  <br/>
 </strong>
 Istanbul, Turkey
 <br/>
 <br/>
 <strong>
  Worker Type:
  <br/>
  <br/>
 </strong>
 Employee
 <br/>
 <br/>
 <strong>
  Worker Sub-Type:
  <br/>
  <br/>
 </strong>
 Regular
 <br/>
 <br/>
 <strong>
  Time Type:
  <br/>
  <br/>
 </strong>
 Full time
</div>


GM Assistant

<div>
 At EY, we&rsquo;re all in to shape your future with confidence.
 <br/>
 <br/>
 We&rsquo;ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
 <br/>
 <br/>
 Join EY and help to build a better working world.
 <br/>
 <br/>
 <strong>
  The opportunity
  <br/>
  <br/>
 </strong>
 EY is a global leader in Assurance, Consulting, SaT (Strategy &amp;Transactions) and Tax services.
 <br/>
 <br/>
 Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow. The insights and quality services we provide help build trust and confidence in the capital markets and in economies the world over. Our offices around the world use the same methodology and are linked through an integrated technology platform to enable instantaneous communication and collaboration among team members, regardless of location. As a member of EY Global, in T&uuml;rkiye we operate in 6 offices located in &Idot;stanbul, Ankara, Bursa, &Idot;zmir and Adana, with more than 1800 people for over 40 years.
 <br/>
 <br/>
 At EY, we empower our 400.000 people in more than 150 countries with the right mindsets and skills to navigate what&rsquo;s next, become the transformative leaders the world needs, pursue careers as unique as they are, and build their own exceptional EY experiences. We work together across our full spectrum of services and skills so that business, people and the planet can thrive together.
 <br/>
 <br/>
 Together, all in, to build a better working world.
 <br/>
 <br/>
 We are seeking for an
 <strong>
  Executive Assistant
 </strong>
 to join our
 <strong>
  Tax Team
 </strong>
 in
 <strong>
  &Idot;stanbul
  <br/>
  <br/>
 </strong>
 <strong>
  Your Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Providing full administrative support to managers regarding clients and engagements
  </li>
  <li>
   Prepare formatted written documents like engagement letters, reports and proposals
  </li>
  <li>
   Arrange and coordinate meeting schedules, business travels and etc.
  </li>
  <li>
   Managing incoming and outgoing calls
  </li>
  <li>
   Maintain calendar of the Managers
  </li>
  <li>
   Input datas to specific databases and monitoring
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Look For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2 or 4-year university graduates from relevant programs to be trained for the Executive Assistant position
  </li>
  <li>
   A Good command of written and spoken English is a must
  </li>
  <li>
   Very good knowledge of MS Office applications is a must
  </li>
  <li>
   Able to handle high-level confidential information
  </li>
  <li>
   Ability to organize and manage daily activities of Management Team
  </li>
  <li>
   Ability to handle multi tasks
  </li>
  <li>
   Dynamic and enthusiastic
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer You
  <br/>
  <br/>
 </strong>
 At EY, we&rsquo;ll develop you with future-focused skills and equip you with world-class experiences. We&rsquo;ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.
 <br/>
 <br/>
 Are you ready to shape your future with confidence? Apply today.
 <br/>
 <br/>
 To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.
 <br/>
 <br/>
 <strong>
  EY
 </strong>
 | Building a better working world
 <br/>
 <br/>
 EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
</div>


EY Türkiye - Executive Assistant / TAX Department (İstanbul Office)

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EY Türkiye - Executive Assistant / TAX Department (İstanbul Office)