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operations admin assistant Jobs in Kuwait City

operations admin assistant

admin coordinator for it company Jobs in Kuwait City

admin coordinator for it company

business administrator Jobs in Kuwait City

business administrator

contracts administrator / engineer Jobs in Kuwait City

contracts administrator / engineer

administrative coordinator

Alghanim Industries

<div>
 Job description:
 
 
 Job Summary
 
 The Public Relations Coordinator will be handling all administrative responsibilities of the ministry of health, Ministry of Commerce, Union of Coops, Municipality and local government officials.
 
 Job Responsibilities
 <ul>
 <li>
 Coordinate with all stakeholders across GTRC on all tasks related to all government officials (MOH, MOC, Municipality and UOC)
 </li>
 <li>
 Typing of all correspondence i.e., letters, memos, schedules, agendas, trackers etc.
 </li>
 <li>
 Manage, organize, and update relevant data, maintain a proper filing system for the Department.
 </li>
 <li>
 Organize &amp; prepare ministry files and respective invoices.
 </li>
 <li>
 Prepare all requirements of products registration.
 </li>
 <li>
 Daily follow up with all ministries to ensure the products are listed on time.
 </li>
 <li>
 Ensure proper handling of the required clearance shipment invoices.
 </li>
 <li>
 Support the department with all administrative tasks whenever is required.
 </li>
 <li>
 Responsible for department's stationery requirements
 </li>
 <li>
 Any other related tasks given by PR manager.
 </li>
 </ul>
 Candidate Requirements
 
 &bull;&nbsp;&nbsp; &nbsp;Bilingual (Arabic/English)
 
 &bull;&nbsp;&nbsp; &nbsp;Excellent typing skills (Arabic/English)
 
 &bull;&nbsp;&nbsp; &nbsp;Excellent in Microsoft Office
 
 &bull;&nbsp;&nbsp; &nbsp;1-2 years experience in Similar Role
 
 &nbsp;
 
 Education Diploma
 
 
 Profile description:
 
 
 
 The Public Relations Coordinator will be handling all administrative responsibilities of the ministry of health, Ministry of Commerce, Union of Coops, Municipality and local government officials.
 
</div>

PR Coordinator

L design

We are a leading construction company seeking a professional Secretary to join our team. The ideal candidate will have prior experience in the construction industry and strong organizational and communication skills.Responsibilities:Manage correspondence, phone calls, and emails.Organize and schedule meetings, appointments, and site visits.Maintain and update filing systems and project documents.Prepare reports, letters, and official documents.Provide administrative support to management and project teams.Handle confidential information with discretion.Requirements:Proven experience as a Secretary or Administrative Assistant (preferably in a construction company).Excellent command of English (written and spoken).Proficient in MS Office (Word, Excel, Outlook, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and problem-solving skills.Ability to work under pressure and meet deadlines.Job Type: Full-time

Secretary

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25108100
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 JW Marriott Hotel Kuwait City, Al Shuhada Street P.O. Box 26302, Kuwait City, Kuwait, Kuwait, 13124VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 To ensure the smooth operation of the engineering department by accurate records, and logging of expenses, vacation and spare parts. Maintain all files and trace system in the engineering office in a neat and orderly manner.
 
 
 Supports all functions of the coordinator and storekeeper.
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum 3 years of related work experience in a 5-star Hotel or equivalent
 
 
 </li>
 </ul>
 Skills and Knowledge
 
 
 <ul>
 <li>
 Good knowledge of Hotel Engineering Administration and record keeping
 </li>
 <li>
 Good working knowledge of computers, ability to navigate within variety software packages such as Excel, Word, Outlook, and Power point
 </li>
 <li>
 Good understanding of Filing systems and Tracking &ndash; GSS , GXP, Transcendence
 </li>
 <li>
 Good understanding of checkbook management / Birch Sheet
 </li>
 <li>
 Basic understanding of inventory and cost management practices
 </li>
 <li>
 Ability to communicate professionally with other departments, co-workers and 3rd party companies.
 
 
 </li>
 </ul>
 Education or Certification
 
 
 <ul>
 <li>
 Graduation or minimum higher secondary school
 
 
 </li>
 </ul>
 
 CORE WORK ACTIVITIES
 
 
 
 
 The following are specific responsibilities and contributions critical to the successful performance of the position:
 
 
 
 <ul>
 <li>
 Monitor, follow up and update check book as per department budget
 </li>
 <li>
 Prepare critique reports for P&amp;L and HLP; and inclusive keeping track of HLP readings and Invoices
 </li>
 <li>
 Assists with preparing monthly budget Forecasts as assigned
 </li>
 <li>
 Responsible for Maintenance Contracts&rsquo; administration, with 3rd party vendors/contractors
 </li>
 <li>
 Maintain all files and trace system in the engineering office in a neat and orderly
 </li>
 <li>
 Maintain all files and service report in record room up to date
 </li>
 <li>
 Sending Water Test reports, 3rd party inspection reports and other test reports to Dubai Municipality as per their requirement
 </li>
 <li>
 To follow up on enterprise system updates (i.e. Transcendent, GXP, GSS Oasys), and assure full compliance
 </li>
 <li>
 Preparing the Monthly GSS report and Top 50 complaints for guest voice meeting on monthly basis
 </li>
 <li>
 To coordinate all other HR related processes for the department, such as Onboarding, Job Chats, Cross-Training, Probation &amp; Performance reviews, Training etc
 </li>
 <li>
 Report any serious maintenance problems, unusual findings, or safety hazards immediately to the manager
 </li>
 <li>
 Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness
 </li>
 <li>
 Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following-up to ensure problem is corrected.
 </li>
 <li>
 Attend to telephone calls whenever required
 </li>
 <li>
 Preparing monthly reports, filing all reports and catalogues &amp; making sure that all forms used in the department are available
 </li>
 <li>
 Maintaining a safe and hygienic work environment &amp; performing related duties and special projects as assigned.
 </li>
 <li>
 Ensuring all associates have the proper supplies, equipment and uniforms.
 </li>
 <li>
 Tracking operational needs and financial objectives are met.
 </li>
 <li>
 Establishes and maintains open, collaborative relationships with associates.
 </li>
 <li>
 Ensures that regular on-going communication occurs with associates in order to create awareness of business objectives, communicate expectations and recognize performance.
 </li>
 <li>
 Carry out Chief Engineer's instructions or other designated person of authority.
 
 
 </li>
 </ul>
 
 Others
 
 
 
 Safety and Security
 
 
 Policies and Procedures
 
 
 <ul>
 <li>
 Follow company, hotel and department policies and procedures.
 </li>
 <li>
 Follows Marriott International Hotels Limited Regional Office policies and procedures
 </li>
 <li>
 Protect the privacy and security of guests and coworkers.
 </li>
 <li>
 Maintain confidentiality of proprietary materials and information.
 </li>
 <li>
 Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
 </li>
 <li>
 Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
 </li>
 <li>
 Perform other reasonable job duties as requested by Supervisors and Management.
 </li>
 <li>
 Working hours as required to do your job but normally not less than 48 hours per week.
 
 
 </li>
 </ul>
 Guest Relations
 
 
 <ul>
 <li>
 Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, JW Symphony of Service) to resolve issues, delight, and build trust.
 </li>
 <li>
 Assist other employees to ensure proper coverage and prompt guest service.
 </li>
 <li>
 Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
 </li>
 <li>
 Address guests' service needs in a professional, positive, and timely manner.
 </li>
 <li>
 Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
 </li>
 <li>
 Thank guests with genuine appreciation and provide a fond farewell.
 </li>
 <li>
 Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.
 </li>
 <li>
 Supply guests/residents with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities.
 
 
 </li>
 </ul>
 Communication
 
 
 <ul>
 <li>
 Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
 </li>
 <li>
 Speak to guests and co-workers using clear, appropriate and professional language.
 </li>
 <li>
 Talk with and listen to other employees to effectively exchange information.
 
 
 </li>
 </ul>
 Working with Others
 
 
 <ul>
 <li>
 Support all co-workers and treat them with dignity and respect.
 </li>
 <li>
 Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality. Develop and maintain positive and productive working relationships with other employees and departments.
 </li>
 <li>
 Partner with and assist others to promote an environment of teamwork and achieve common goals.
 
 
 </li>
 </ul>
 Quality Assurance/Quality Improvement
 
 
 <ul>
 <li>
 Comply with quality assurance expectations and standards, e.g. GuestVoice and JW Marriott Brand Standard Audit.
 
 
 </li>
 </ul>
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of &ldquo;Wonderful Hospitality. Always.&rdquo; by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that&rsquo;s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
 
 
 JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you&rsquo;re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand&rsquo;s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you&rsquo;ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That&rsquo;s The JW Treatment&trade;. In joining JW Marriott, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Engineering Admin Assistant

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25136674
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Courtyard Kuwait City, Al Shuhada Street, Kuwait City, Kuwait, Kuwait, 15463VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
 
 
 Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 
 
 The following are specific responsibilities and contributions critical to the successful performance of the position:
 
 
 MAIN RESPONSIBILITIES  Adhering to all division and local standard policies and procedures.  On regular basis each day, collect, open and distribute all mails to F&amp;B. to ensure that all correspondence are dealt with correctly in the absence of him.  Responsible for all out going correspondence from F&amp;B office.  File and maintain filling system on regular basis. To lock cabinets at the end of each day.  Responsible for issue, track and correspondence of Executive and La Brasserie discount card program.  To ensure all required administrative work are completed at the same day and not kept for the following day.  To operate and update trace file system.  To follow up and ensure that schedule set for reports / assignments which require from department heads are on time.  Track and record all restaurant promotions and specials.  Maintaining a positive attitude toward the hotel and the job being performed.  Reporting to work on time (as scheduled) and in proper uniform/attire.
 
 
 Job Duties Accuracy in memos and correspondence  Telephone skills/etiquette  Attention to details  Team player, seeks to assist others without having to be asked  Computer technology/efficiency  Ability to meet deadlines  Good judgement/decision making  Can organize and complete assigned task in absence of direct supervision  Seek new ways of improving his/her performance and that of the department  Provides timely, correct and pertinent information to appropriate department and individuals  Ensures that work area is maintained in a clean and organized manner at all times  Provides efficient, friendly, and helpful and informative services to guest and co-workers  Displays flexibility under changing working conditions  Eager to learn and try new things/open to change  Cooperate with managers request to do work that is over and above his/her normal duties  Show cooperation/flexibility in regards to work schedules  Able to handle repetitive or common guest issues/concerns independently and to guest&rsquo;s satifaction.  Looked upon as leader and resource among administrative staff  Accepts constructive criticism with an open attitude  Seeks guidance when barriers to performance arise  Represents management and property in most professional and competent manner  Reliability &ndash; Associates can be counted on to carry out instructions and fulfil position responsibilities  Safety &ndash; associate understands the loss prevention safety philosophy of the company ( ie.practices safe work habits,maintained work area in safe manner at al time).
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 At Courtyard, we&rsquo;re passionate about better serving the needs of travelers everywhere. It&rsquo;s what inspired us to create the first hotel designed specifically for business travelers, and it&rsquo;s why the Courtyard experience today empowers our guests, no matter the purpose of their trip. We&rsquo;re looking for achievers who are passionate about providing a guest experience that goes above and beyond, enjoy being part of a small yet ambitious team, and love learning how to always improve &ndash; all while having fun.
 
 
 In joining Courtyard, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Operations Admin Assistant

Job DescriptionWe require an experienced, well-organized, and proactive Coordinator with good experience and knowledge in IT to provide the necessary support to the team.Coordinator tasks include: - Handle projects from start to finish like enquiring for new requests, following up for quotations, arranging delivery of products, following up for payments. - make cold calls in order to sell products and services, prepare and send marketing emails, post job advertisements for vacancies, assist in preparing payroll, adding/modifying content for websites. - Organize project-related documents, Maintain customer database, sales spreadsheets. Coordinate with the sales team by managing sales manager's schedules, fixing appointments, sending quotations, and follow up. - The coordinator will become the point of reference for colleagues and customers. - Respond immediately to customer's queries, complaints, and arrange after-sales support when requested. - The coordinator should be able to facilitate the team&rsquo;s activities so as to maximize their performance, identify shortcomings, and propose improvements. Requirements:<ul><li>Excellent knowledge in MS Office, Fluent in English both verbal and written;</li><li>Minimum Bachelors' degree.</li><li>Visa 18, Transferable</li></ul>Job Type: Full-timePay: Up to KD250.000 per month

Admin Coordinator for IT company

Jebla Coffee Roasters

Job Title: Mandoop (Full-Time)Job Description:We are looking for a full-time Mandoop to join our team. The candidate must be responsible, reliable, and able to handle government-related tasks and company documentation.Requirements:<ul><li>Must speak Arabic (reading, writing, and speaking).</li></ul><ul><li>Good communication and organizational skills.</li></ul><ul><li>Valid Kuwaiti residency and driving license preferred.</li></ul><ul><li>Previous experience as a mandoop is an advantage.</li></ul>Responsibilities:<ul><li>Handle company-related paperwork with government offices.</li></ul><ul><li>Manage employee visa, residency, and other legal documentation.</li></ul><ul><li>Submit and collect official documents promptly.</li></ul><ul><li>Support HR and admin departments in day-to-day tasks.</li></ul>Job Type: Full-time

Mandoop

Ubuy Inc

We are seeking a highly organized and detail-oriented Abroad Operations Coordinator to join our dynamic e-commerce business. As the Abroad Operations Coordinator, you will play a crucial role in managing and optimizing our international operations and ensuring the smooth flow of our business activities across different regions. Your exceptional coordination skills will contribute to our overall success in expanding our customer base globally.Responsibilities:1. International Logistics Management:&middot; Coordinate and oversee international shipping and logistics operations.&middot; Collaborate with shipping carriers, freight forwarders, and customs brokers to ensure timely and cost-effective delivery of products.&middot; Monitor shipment schedules, track shipments, and resolve any delivery issues or delays.2. Supply Chain Coordination:&middot; Work closely with the warehouse team to ensure efficient inventory management across international warehouses.&middot; Coordinate the replenishment and distribution of products to meet demand in different regions.&middot; Optimize supply chain processes to minimize costs and maximize efficiency.3. Compliance and Documentation:&middot; Ensure compliance with all relevant international import and export regulations.&middot; Manage and maintain accurate records of all international shipments, customs documentation, and permits.&middot; Stay updated on any changes in international trade laws and regulations to ensure smooth operations.4. Vendor Management:&middot; Collaborate with international suppliers and vendors to maintain strong relationships and ensure timely product sourcing.&middot; Evaluate vendor performance and negotiate favorable terms and pricing for products and services.&middot; Assist in identifying and onboarding new international vendors to expand our product range.5. Cross-Functional Collaboration:&middot; Provide support and guidance to regional teams to ensure consistent and efficient operations.&middot; Share insights and recommendations to improve international operations and enhance customer experience.Qualifications:- Bachelor&rsquo;s degree in business administration, Supply Chain Management, IT or a related field.- Proven experience in international operations, logistics, or supply chain management.- Familiarity with international trade regulations and customs procedures.- Strong analytical and problem-solving skills.- Excellent organizational and multitasking abilities.- Exceptional communication and interpersonal skills.- Proficiency in using software and tools related to logistics and supply chain management.- Ability to adapt to a fast-paced and ever-changing e-commerce environment.- Ability to work independently and collaboratively within a team.This job description is intended to describe the general nature and level of work performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The Abroad Operations Coordinator may be required to perform other duties as assigned.To apply, please send your resume to [jobs@ubuy.com]. Only shortlisted candidates will be contacted for further consideration.Job Type: Full-timeExperience:<ul><li>operation coordinator: 2 years (Preferred)</li></ul>Job Type: Full-time

Abroad Operation Coordinator

Explore 33+ Administrative coordinator in Kuwait City this September. Find roles across top companies and apply now to boost your career.