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administrative coordinator

Tenarius RO Engineering & Industrial Services Ltd.

Job SummaryTenarius RO Engineering &amp; Industrial Services Ltd. is seeking a highly organized and proactive Administrative Coordinator to join our team in Al Asimah, Kuwait City. The successful candidate will support daily administrative operations, coordinate office activities, and ensure smooth communication across departments. This role is ideal for individuals with strong organizational and multitasking skills in a professional industrial environment.Responsibilities<ul><li>Coordinate daily administrative activities and office operations</li><li>Manage correspondence, emails, and internal communications</li><li>Maintain accurate records, files, and documentation</li><li>Schedule meetings, appointments, and company events</li><li>Prepare reports, presentations, and business documents</li><li>Support project teams with administrative tasks</li><li>Monitor office supplies and coordinate procurement</li><li>Liaise with clients, vendors, and internal departments</li></ul>Requirements / Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field preferred</li><li>Previous experience in administrative or coordination roles is an advantage</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Attention to detail and problem-solving skills</li><li>Ability to work independently and within a team</li><li>Fluency in English (Arabic is an advantage)</li><li>Must be based in Kuwait or willing to relocate</li></ul>Compensation and BenefitsSalary: KWD 450 &ndash; KWD 700 per month (depending on experience)Benefits:<ul><li>Paid annual leave</li><li>End-of-service benefits as per Kuwait Labor Law</li><li>Training and professional development opportunities</li><li>Supportive and structured work environment</li><li>Career growth opportunities in engineering and industrial services</li></ul>Application ProcessInterested candidates are invited to submit their updated CV along with a brief cover letter outlining their administrative experience and relevant skills.Only shortlisted candidates will be contacted.Job Type: Full-timePay: KD450.000 - KD700.000 per monthWork Location: In person

Administrative Coordinator

Hilton

<div>
 A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.
 
 
 
 What will I be doing?
 
 
 
 The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Coordinates projects and activities and projects, as assigned. Provides clerical and office support and assistance to department management
 </li>
 <li>
 Maintain communication with departments involved in the assigned project/activity
 </li>
 <li>
 Route incoming mail, faxes, and packages
 </li>
 <li>
 Answer telephone and assist internal and external guests with requests
 </li>
 <li>
 Writes correspondence on behalf of the department
 </li>
 <li>
 Makes copies, send/distributes outgoing mail
 </li>
 <li>
 Uses email system to deliver and accept emails
 </li>
 <li>
 Greet internal and external customers when entering the department
 </li>
 <li>
 Assist with a variety of requests
 </li>
 <li>
 Maintains detailed filing system for department
 </li>
 <li>
 Maintain office supplies for department
 </li>
 <li>
 Report all unsafe conditions immediately
 </li>
 <li>
 Attend all mandatory meetings
 </li>
 <li>
 Follow and know emergency procedures as needed
 </li>
 <li>
 Keep work area clean and organized
 </li>
 <li>
 Maintain a good working relationship with other department, employees, and guess
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in or equivalent role
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Excellent communication and people skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Ability to work on their own or in teams
 </li>
 <li>
 Experience with MS Office applications and Outlook
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Human Resources Coordinator

<div>Sales Coordinator
A Sales Coordinator will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business. 
 
What will I be doing? 
As a Sales Coordinator, you will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Identify new contacts, develop sales leads, and respond to sales opportunities in order to maximise revenue</li><li>
Understand fully the hotel amenities, packages and promotions</li><li>
Generate and develop sales leads and contact potential clients to build business relationships</li><li>
Produce quotations and written confirmation to all clients</li><li>
Produce accurate and timely reports that meet the needs of the Sales Director and senior management to include the reporting of appointments, calls made and business leads</li><li>
Monitor customer satisfaction regularly and resolve any outstanding issues to ensure future business</li><li>
Arrange and carry out Hotel show rounds</li></ul>
What are we looking for? 
A Sales Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Excellent communication skills</li><li>
High level of IT skills, including Excel, PowerPoint, and Word</li><li>
Proactive approach to meeting deadlines and targets</li><li>
Excellent organisational and administration skills</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous experience in a sales role</li><li>
Relevant degree, in a sales or business discipline, from an academic institution</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Sales Coordinator

talabat

<div>
 talabat is part of the Delivery Hero Group, the world&rsquo;s pioneering local delivery platform, our mission is to deliver an amazing experience&mdash;fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.
 
 
 
 Job Description
 
 
 
 The Vendor Coordinator will be responsible for handling daily operations of the Non-Food Vertical (NFV) and guiding NFV partners to be successful on Talabat. Being part of the Vendor Coordination Team, you will be handling all quality control checks required for non-food partners. Our agenda is to ensure that our non-food partners are left feeling happy and well supported. You are expected to be result driven, take on and deliver the KPIs set in place; all while maintaining excellent customer service to our partners.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Maintaining inventory for partners with daily updates; price updates, inventory update, new SKUs, promotions, catalog
 </li>
 <li>
 Administrative assistance to vendors; address vendor issues via various requests tools
 </li>
 <li>
 Implement and execute promotions from the vendors on the platform.
 </li>
 <li>
 Help vendors familiarize themselves with internal tools and technology for optimized order processing.
 </li>
 <li>
 Improve content quality in both Arabic &amp; English
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 1-2 years of experience in a similar role
 </li>
 <li>
 Able to analyse data.
 </li>
 <li>
 Arabic is a must. Excellent verbal and written communication skills
 </li>
 <li>
 Ability to think logically and strategically
 </li>
 <li>
 Committed to your own performance and development
 </li>
 <li>
 Effective organizational skills
 </li>
 <li>
 Basic to intermediate skills in excel
 </li>
 <li>
 Experience with content creation is a plus
 </li>
 <li>
 Ability to work as part of a fast-growing team and be a team player
 </li>
 </ul>
</div>

Coordinator Vendor

Dar Al Shifa Hospital

<div>Purpose and Scope of the Job

The Call Center Coordinator is responsible for promoting and coordinating the hospital&rsquo;s Delivery Party Reception Services, which include food packages, floral arrangements, celebration services, and salon bookings. In addition, the coordinator provides administrative and client-support assistance to the Shifa Lite Dietitians, helping facilitate client menu selections and ensuring smooth communication between the nutrition team and clients. This role requires excellent customer service, organization, and coordination skills, reflecting the hospital&rsquo;s high hospitality standards. 


Main Duties and Responsibilities/Performance Standards
<div>
<ul><li>Delivery Party Reception Promotion &amp; Customer Engagement</li></ul>
</div><ul><li>Conduct outbound calls to promote Delivery Party Reception packages, including food bundles, flower arrangements, and celebration services.</li>
<li>Provide clients with clear explanations of package details, pricing, and customization options.</li>
<li>Handle inbound calls and inquiries related to reception services with a welcoming and professional tone.</li></ul> 

<div>
<ul><li>Booking &amp; Service Coordination</li></ul>
</div><ul><li>Process and confirm bookings for:</li>
<li>Delivery Party Reception packages</li>
<li>Flower and gift services</li>
<li>Salon appointments for new mothers</li>
<li>Coordinate booking details with the Snr. Hospitality Supervisor in-charge.</li>
<li>Ensure all booking information is accurately recorded and communicated to relevant teams.</li></ul> 

<div>
<ul><li>Shifa Lite Support (Dietitian Assistance)</li></ul>
</div><ul><li>Assist Shifa Lite dietitians by gathering client preferences for meal plans and entering selections into the system.</li>
<li>Help clients understand available menu options without providing dietary advice.</li>
<li>Support dietitians by organizing menu schedules, updating client records, and ensuring timely submission of weekly menu choices.</li>
<li>Follow up with clients to confirm menu selections or clarify preferences as instructed by the dietitians.</li></ul> 

<div>
<ul><li>Customer Service Excellence</li></ul>
</div><ul><li>Deliver a high standard of service that reflects the hospital&rsquo;s welcoming culture.</li>
<li>Maintain a friendly, professional tone in all client interactions.</li>
<li>Manage concerns or requests and escalate when required.</li></ul> 

<div>
<ul><li>Documentation &amp; Reporting</li></ul>
</div><ul><li>Maintain accurate logs of calls, bookings, menu selections, and service requests.</li>
<li>Prepare weekly and monthly reports for:</li>
</ul><ul><li><div><ul><li>Reception service bookings</li>
<li>Client inquiries and call activity</li>
<li>Shifa Lite menu submission follow-ups</li>
</ul></div></li></ul><ul><li>Track conversion rates and service utilization.</li></ul> 

<div>
<ul><li>Management Responsibilities</li></ul>
</div><ul><li>Record and filing of all the support service-related documents.</li>
<li>Create maintenance notification in SAP and follow up.</li>
<li>Follow up on support services related purchasing request.</li>
<li>Managing the real time room status update on SAP</li></ul> 

<div>
<ul><li>Development and Planning: Attend department trainings and staff development programs</li></ul></div> 


Qualifications, Competences and Skills

Education: Diploma or Bachelor&rsquo;s degree in Hospitality, Business Administration, or related field (preferred).

Experience:
<ul>
<li>Minimum 1 year of experience in call center, hospitality service &amp; other customer service.</li>
<li>Excellent communication and telephone etiquette.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to multitask and manage time effectively.</li>
<li>Ability to work collaboratively with clinical and non-clinical teams.</li>
</ul>
Language:
<ul>
<li>English and Arabic</li>
<li>Write routine reports, correspondence, summaries, and reports in English using prescribed format.</li>
<li>Ability to speak effectively in English before groups such as customers or employees</li>
</ul>
Computer Proficiency:
<ul><li>Good Knowledge of Ms Office &amp; Hospital operating systems</li>
<li>Proficiency in MS Office and basic booking/CRM systems.</li></ul> 


Performance Competencies
<div>
<ul><li>Good language skills, ability to read and write.</li></ul>
<ul><li>Positive approach to customer service.</li></ul>
<ul><li>Follow polite and courteous telephone manners.</li></ul>
<ul><li>Should be active and show the initiative.</li></ul>
<ul><li>Customer-focused attitude</li></ul>
<ul><li>Strong communication and interpersonal skills</li></ul>
<ul><li>Professionalism and patience</li></ul>
<ul><li>Attention to detail</li></ul>
<ul><li>Team collaboration</li></ul>
<ul><li>Positive and service driven mindset</li></ul></div> 


Principle Working Relationships and Remarks
<div>
<ul><li>Housekeeping</li></ul>
<ul><li>Dietary department</li></ul>
<ul><li>Customer service department</li></ul>
<ul><li>Nursing</li></ul>
<ul><li>Maintenance</li></ul>
<ul><li>Marketing</li></ul>
<ul><li>Purchasing</li></ul></div></div>

Call Center Coordinator - Shifa Lite & Events (Female)

<div>Marketing Coordinator
A Marketing Coordinator will work with the Director of Business Development or Marketing Manager to assist in the implementation of the marketing plan to increase hotel brand awareness. 
 
What will I be doing? 
 
As Marketing Coordinator, you will work with the Director of Business Development or Marketing Manager to assist in the implementation of the marketing plan to increase hotel brand awareness. Specifically, a Marketing Coordinator will perform the following tasks to the highest standards:<ul><li>
Communicate effectively, to target markets, the amenities and benefits of the hotel, including hotel refurbishments, food and beverage provisions, conference, banqueting and events</li><li>
Work with local third party partners, including local media, and maintain professional working relationships with local official bodies</li><li>
Create and maintain a comprehensive media and marketing contact management system relevant to the target audiences of the hotel</li><li>
Work closely across all hotel departments, seeking proactive opportunities and planned promotions to address specific business challenges, as required</li><li>
Support the development of promotional activities, marketing channels and the production of marketing materials for specific events</li><li>
Manage and promote the hotel on Hilton branded websites</li><li>
Work within marketing budgets by using resources effectively</li><li>
Maintain a comprehensive media and marketing contact management system relevant to the target audiences of the Hotel</li></ul>
What are we looking for? 
A Marketing Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Ability to understand key business indicators and competitive trends and develop approaches to these challenges</li>
<li>Intermediate level of IT skills</li>
<li>Proven organisational and planning skills</li>
<li>Ability to work under pressure at all times</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous Hotel or leisure sector experience</li>
<li>Previous Marketing experience in a similar environment</li>
<li>Basic knowledge of budgeting or cost-management</li>
<li>Relevant degree, in marketing, business development or other relevant business field, from an academic institution</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Marketing Coordinator

JOB HUB GLOBAL

Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Hours: 48 hours a weekSalary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Document Controller with a logistics background to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Key Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Previous experience as a Document Controller, preferably within logistics, supply chain, or project-based environments</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred</li><li>Strong organizational skills with high attention to detail and accuracy</li><li>Proficient in Microsoft Office applications; experience with document management systems is an advantage</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner</li><li>Strong interpersonal and communication skills, with the ability to work effectively in a corporate environment</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: KD450.000 per monthApplication Question(s):<ul><li>Can you read, write and speak Arabic?</li><li>Can you join immediately?</li><li>What is your nationality?</li><li>Do you accept the full package salary that is on offer?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Total work experience in Logistics</li><li>What type of shipments have you handled &mdash; sea freight, air freight, or land freight?</li></ul>Work Location: In person

Logistics Coordinator / Team Assistant

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