administrative coordinator Jobs in Salmiya

administrative coordinator

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human resources assistant Jobs in Salmiya

human resources assistant

human resources coordinator Jobs in Salmiya

human resources coordinator

junior hr executive

hr coordinator

Confident

Responsibilities :<ul><li>Maintain and update employee files (physical and electronic) ensuring completeness, accuracy, and confidentiality.</li><li>Ensure timely filing of employment contracts, identification documents, letters, and all relevant records.</li><li>Regularly audit files to ensure compliance with internal policies and labor laws.</li><li>Monitor and record employee attendance, absences, and leave.</li><li>Reconcile monthly attendance data with department heads for payroll processing.</li><li>Report irregularities or attendance issues to HR management.</li><li>Prepare and print official HR documents such as warning letters, penalties, employment certificates, salary certificates, and internal memos.</li><li>Ensure documents are reviewed, approved, signed, and filed as per policy.</li><li>Maintain logs and trackers for all issued documents.</li><li>Coordinate and follow up with the GR for Employees documents and other official government documents</li><li>Assist in offboarding processes, ensuring documentation is completed and filed.</li><li>Respond to employee queries related to files, attendance, and document requests.</li><li>Ensure all responsibilities are carried out in line with company policies and local labor regulations.</li></ul>Requirements:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>Transferrable Residency in Kuwait.</li><li>1&ndash;3 years of HR experience (HR Assistant, HR Coordinator, or similar role)</li><li>Strong knowledge of labor laws.</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Proficient in Microsoft Office.</li></ul>Job Type: Full-timeWork Location: In person

HR Coordinator

TXM Solutions

<div>
 
 
 HR Generalist
 
 
 
 📍
 
 Location:
 
 Shuwaikh Industrial Area, Kuwait
 
 
 
 
 
 
 About the Company
 
 
 
 Our client is a well-established and reputable organization within the automotive sector in Kuwait, known for delivering high-quality products and services. With a strong market presence and a commitment to operational excellence, the company offers a dynamic and professional work environment that supports employee growth and development.
 
 
 
 
 
 
 About the Role
 
 
 
 We are looking for a proactive and experienced
 
 HR Generalist
 
 to join a growing HR team. This role will be responsible for managing day-to-day HR operations and supporting key HR functions across the business.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage full-cycle recruitment, including sourcing, interviewing, and onboarding
 </li>
 <li>
 Handle employee relations matters and provide HR support to employees and management
 </li>
 <li>
 Support performance management processes and employee development initiatives
 </li>
 <li>
 Assist with payroll coordination and ensure accuracy
 </li>
 <li>
 Maintain employee records and ensure compliance with company policies and local labor laws
 </li>
 <li>
 Support HR initiatives, engagement activities, and internal projects
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field
 </li>
 <li>
 Professional HR certification (CIPD, SPHRi, or PHRi preferred)
 </li>
 <li>
 4&ndash;5 years of experience in an HR Generalist or similar role
 </li>
 <li>
 Strong knowledge of core HR functions (recruitment, employee relations, payroll, performance management)
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Bilingual in Arabic and English
 </li>
 <li>
 Currently based in Kuwait with transferable residency
 </li>
 </ul>
 
 
 
 
 
 What&rsquo;s Offered
 
 
 <ul>
 <li>
 Annual bonus eligibility
 </li>
 <li>
 5-day working week
 </li>
 <li>
 30 days paid annual leave
 </li>
 <li>
 Opportunity to work in a stable and professional environment
 </li>
 </ul>
 
 
</div>

HR Generalist (Arabic Speaker)

Confidential

<div>
 
 
 Job Summary
 
 
 
 The Human Resources Assistant provides administrative and operational support to the HR department. This role ensures the smooth execution of HR processes including recruitment coordination, employee records management, onboarding, and day-to-day employee support.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Recruitment &amp; Hiring Support
 
 
 <ul>
 <li>
 Assist in posting job vacancies on various platforms
 </li>
 <li>
 Screen CVs and shortlist candidates based on requirements
 </li>
 <li>
 Coordinate interviews with candidates and hiring managers
 </li>
 <li>
 Prepare interview schedules and maintain recruitment trackers
 </li>
 </ul>
 
 
 2. Onboarding &amp; Employee Lifecycle
 
 
 <ul>
 <li>
 Support onboarding processes for new hires
 </li>
 <li>
 Prepare employment documents (offer letters, contracts, etc.)
 </li>
 <li>
 Coordinate pre-joining requirements (IT access, documentation, etc.)
 </li>
 <li>
 Maintain employee files and ensure proper documentation
 </li>
 </ul>
 
 
 3. HR Administration
 
 
 <ul>
 <li>
 Maintain and update employee records in HR systems
 </li>
 <li>
 Handle employee documentation, letters, and certificates
 </li>
 <li>
 Track attendance, leaves, and basic payroll inputs
 </li>
 <li>
 Ensure compliance with company policies and procedures
 </li>
 </ul>
 
 
 4. Employee Support
 
 
 <ul>
 <li>
 Respond to employee queries related to HR policies and processes
 </li>
 <li>
 Assist in resolving basic HR-related issues
 </li>
 <li>
 Support employee engagement activities and events
 </li>
 </ul>
 
 
 5. Reporting &amp; Coordination
 
 
 <ul>
 <li>
 Maintain HR reports and dashboards
 </li>
 <li>
 Assist in audits and compliance documentation
 </li>
 <li>
 Coordinate with internal departments (Finance, IT, Admin)
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in HR or administrative roles
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Good communication skills (English required; Arabic is a plus)
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of HR processes
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience with HR systems or ATS
 </li>
 <li>
 Knowledge of local labor laws
 </li>
 <li>
 Experience in recruitment coordination
 </li>
 </ul>
 
 
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Communication
 </li>
 <li>
 Time Management
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Teamwork
 </li>
 <li>
 Confidentiality
 </li>
 </ul>
 
 
</div>

Human Resources Assistant

Al Mashaan General Trading & General Contracting for Buildings Co.

<div>
 Job Role
 
 
 The Junior HR Executive is responsible for assisting in various HR functions including recruitment, employee onboarding, records management, attendance tracking, and day-to-day administrative tasks. This role serves as a support link between management and staff, ensuring smooth and compliant HR operations.
 
 
 Duties &amp; Responsibilities
 
 
 <ul>
 <li>
 Recruitment Support
 </li>
 <li>
 Post job openings on various platforms and collect applications.
 </li>
 <li>
 Assist in local and overseas hiring; coordinate with candidates and hiring agents (Local &amp; Overseas).
 </li>
 <li>
 Conduct CV screening, telephonic interviews, online testing, and 1st round of face-to-face interviews.
 </li>
 <li>
 Coordinate interview schedules with candidates, Sr. HR Executive, and hiring managers.
 </li>
 <li>
 Collect required documents from agents (PCC, Pre-Medical) and obtain necessary management approvals for visa issuance and airline ticket booking.
 </li>
 <li>
 For local hiring, collect necessary documents directly from candidates.
 </li>
 <li>
 Prepare offer letters and joining documents.
 </li>
 <li>
 Support in onboarding and induction activities.
 </li>
 <li>
 Maintain and analyze recruitment data and generate relevant reports.
 </li>
 <li>
 Employee Records &amp; Documentation
 </li>
 <li>
 Maintain and update employee files (physical and electronic).
 </li>
 <li>
 Record and track expiry of documents such as passports, visas, and insurance.
 </li>
 <li>
 Ensure all HR documents are filed and labeled correctly.
 </li>
 <li>
 HR System Support
 </li>
 <li>
 Update employee information in the HRMS system.
 </li>
 <li>
 Generate standard HR reports (attendance, late/early logins, HR metrics, recruitment data, etc.).
 </li>
 <li>
 Handle data entry and verification during audits or reviews.
 </li>
 <li>
 Attendance &amp; Leave Management
 </li>
 <li>
 Monitor daily attendance records and process leave applications.
 </li>
 <li>
 Follow up with employees or supervisors on attendance irregularities.
 </li>
 <li>
 Assist in creating or verifying monthly attendance reports for payroll processing.
 </li>
 <li>
 Employee Relations
 </li>
 <li>
 Handle basic employee queries regarding HR policies and procedures.
 </li>
 <li>
 Maintain employee engagement records and participation in HR programs.
 </li>
 <li>
 Assist in grievance handling by conducting investigations, preparing grievance reports, and documenting disciplinary actions under guidance.
 </li>
 <li>
 General HR Administration
 </li>
 <li>
 Support Sr. HR Executive &amp; HR Manager in creating and amending forms, policies, and processes.
 </li>
 <li>
 Draft and issue employee letters (salary certificates, sick leave forms, memos, etc.).
 </li>
 <li>
 Circulate/convey HR communications to employees.
 </li>
 <li>
 Support HR events, training sessions, and employee engagement activities.
 </li>
 <li>
 Ensure employees comply with organizational policies and processes.
 </li>
 <li>
 Assist in obtaining and carrying out tasks for sustaining ISO certification of the organization.
 </li>
 </ul>
</div>

Junior HR Executive

Hilton

<div>
 A Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management.
 
 
 
 What will I be doing?
 
 
 
 The Human Resources Coordinator coordinates and implements department activities and projects, as assigned. Provides clerical and office support and assistance to department management. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Coordinates projects and activities and projects, as assigned. Provides clerical and office support and assistance to department management
 </li>
 <li>
 Maintain communication with departments involved in the assigned project/activity
 </li>
 <li>
 Route incoming mail, faxes, and packages
 </li>
 <li>
 Answer telephone and assist internal and external guests with requests
 </li>
 <li>
 Writes correspondence on behalf of the department
 </li>
 <li>
 Makes copies, send/distributes outgoing mail
 </li>
 <li>
 Uses email system to deliver and accept emails
 </li>
 <li>
 Greet internal and external customers when entering the department
 </li>
 <li>
 Assist with a variety of requests
 </li>
 <li>
 Maintains detailed filing system for department
 </li>
 <li>
 Maintain office supplies for department
 </li>
 <li>
 Report all unsafe conditions immediately
 </li>
 <li>
 Attend all mandatory meetings
 </li>
 <li>
 Follow and know emergency procedures as needed
 </li>
 <li>
 Keep work area clean and organized
 </li>
 <li>
 Maintain a good working relationship with other department, employees, and guess
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Coordinator serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in or equivalent role
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Excellent communication and people skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Excellent grooming standards
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 </li>
 <li>
 Ability to work on their own or in teams
 </li>
 <li>
 Experience with MS Office applications and Outlook
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Kuwait Resort
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Human Resources Coordinator

JOB HUB GLOBAL

Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Hours: 48 hours a weekSalary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Document Controller with a logistics background to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Key Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Previous experience as a Document Controller, preferably within logistics, supply chain, or project-based environments</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred</li><li>Strong organizational skills with high attention to detail and accuracy</li><li>Proficient in Microsoft Office applications; experience with document management systems is an advantage</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner</li><li>Strong interpersonal and communication skills, with the ability to work effectively in a corporate environment</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: KD450.000 per monthApplication Question(s):<ul><li>Can you read, write and speak Arabic?</li><li>Can you join immediately?</li><li>What is your nationality?</li><li>Do you accept the full package salary that is on offer?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Total work experience in Logistics</li><li>What type of shipments have you handled &mdash; sea freight, air freight, or land freight?</li></ul>Work Location: In person

Logistics Coordinator / Team Assistant

<div>Marketing Coordinator
A Marketing Coordinator will work with the Director of Business Development or Marketing Manager to assist in the implementation of the marketing plan to increase hotel brand awareness. 
 
What will I be doing? 
 
As Marketing Coordinator, you will work with the Director of Business Development or Marketing Manager to assist in the implementation of the marketing plan to increase hotel brand awareness. Specifically, a Marketing Coordinator will perform the following tasks to the highest standards:<ul><li>
Communicate effectively, to target markets, the amenities and benefits of the hotel, including hotel refurbishments, food and beverage provisions, conference, banqueting and events</li><li>
Work with local third party partners, including local media, and maintain professional working relationships with local official bodies</li><li>
Create and maintain a comprehensive media and marketing contact management system relevant to the target audiences of the hotel</li><li>
Work closely across all hotel departments, seeking proactive opportunities and planned promotions to address specific business challenges, as required</li><li>
Support the development of promotional activities, marketing channels and the production of marketing materials for specific events</li><li>
Manage and promote the hotel on Hilton branded websites</li><li>
Work within marketing budgets by using resources effectively</li><li>
Maintain a comprehensive media and marketing contact management system relevant to the target audiences of the Hotel</li></ul>
What are we looking for? 
A Marketing Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Ability to understand key business indicators and competitive trends and develop approaches to these challenges</li>
<li>Intermediate level of IT skills</li>
<li>Proven organisational and planning skills</li>
<li>Ability to work under pressure at all times</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous Hotel or leisure sector experience</li>
<li>Previous Marketing experience in a similar environment</li>
<li>Basic knowledge of budgeting or cost-management</li>
<li>Relevant degree, in marketing, business development or other relevant business field, from an academic institution</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Marketing Coordinator

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