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administrative manager

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:<div></div><div> 
The Administrative Manager will lead and optimize all project administration functions of the Project. This role oversees document control, office operations, HR and onboarding coordination, vendor and logistics management, and cross-functional workflows to ensure the project meets schedule, budget, and compliance objectives.</div>
Missions/Main Duties:
<div>
MISSION</div> 
<div></div><ul><li>
The Administrative Manager will implement, and maintain administrative systems aligned with the project execution plan and PMO standards.</li><li>
He/She will support the document control function and enterprise CDE/EDMS (e.g., Aconex, ProjectWise, SharePoint), ensuring version control, metadata accuracy, and traceability for technical submittals, approvals, RFIs, NCRs, method statements, drawings, and correspondence. They will enforce naming conventions, retention schedules, and access permissions, and collaborate with BIM/Design and Quality to maintain as-built, O&amp;M, and handover documentation.</li><li>
He/She will oversee site and head-office administrative operations, including space planning, facilities coordination, IT/asset support liaison, supplies, travel and accommodation for project staff, visitor management, meeting/events logistics, and vehicle/permit coordination (including local authorities and rail corridor access protocols).</li><li>
In collaboration with HR, the role will coordinate onboarding/offboarding, visa and security pass processes, timesheets, training and competency matrices, and attendance. They will maintain organization charts, distribution lists, and contact directories and support performance cycles for the project admin team.</li><li>
He/She will champion compliance with UAE labor laws, company policies, client standards, data privacy, and information security. They will support HSE and quality programs through documentation, inductions support, training records, incident reporting workflows, corrective actions tracking, and readiness for internal and external audits.</li></ul>
Profile/Skills:
<div>
PROFILE</div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
8&ndash;12 years of administrative leadership on large infrastructure, rail projects, preferably in the GCC.</li><li>
Proven experience managing document control and CDE/EDMS platforms (e.g., Aconex, ProjectWise, SharePoint).</li><li>
Strong understanding of project governance, project administration support, and PMO practices.</li><li>
Excellent written and verbal communication skills in English; advanced proficiency in PowerPoint, Excel, and data visualization/reporting tools.</li><li>
Demonstrated ability to lead and develop admin teams in fast-paced, multicultural environments.</li></ul> 
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Administrative Manager

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

She Office Manager

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

Dr Firas Dental & Orthodontic Center

Job Description:Working with a number of Departments and Seniors, the role will provide clerical and administrative support to Departmental Managers and assists in coordinating all aspects of daily operations for both Medical and Support Departments. As an operations coordinator, the job holder should be able to resolve problematic situations efficiently and have excellent communication and organizational skills. The role will play a part of the Business Development of the Dental Center till its full growth. Ultimately, an outstanding operations coordinator should be able to ensure the smooth daily operations of the Dental Center.A. General Services<ul><li>Oversee the day-to-day operations of the facility with the goal of providing high-quality and efficient dental service to patients. This involves assisting with the daily operations for both Medical and Support.</li><li>Be the designated person to act as the bridge between departments and branches of the center.</li><li>Communicate effectively, professionally, and in a timely manner with both internal and external departments, including both main and branch staff members</li><li>Develop and maintain strong professional relationship with team members and Department Heads, including but not limited to HR Director, Finance Director, IT Director, Licensing Officer, Marketing Director, BD Director, Engineering Manager, OT Manager etc.</li><li>Assume responsibility for coordinating with the GA and OT Manager for any necessary dental surgery preparation.</li><li>Take lead with project management by creating assignments, tracking progress, and resolving issues.</li><li>Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made</li><li>Performing administrative tasks such as emailing designated personnel from different departments to efficiently solve concerns in daily operations.</li><li>Assist the human resources department with employee complaints and work with other relevant departments to address them.</li><li>Preparing and maintaining operations documents and reports.</li><li>Provide administrative support during audits as required and/or assigned.</li></ul>B. Business Development<ul><li>Arrange business meetings with prospective clients (ex: Universities, Schools, Organizations)</li><li>Attend Marketing Events and Campaigns conducted by FDOC or Reem Hospital to represent the Dental Department</li><li>Coordinate with Procurement and Suppliers for Marketing items to be used</li><li>Propose business ideas to improve Brand Reputation and Financial Growth</li></ul>C. Compliance<ul><li>Create process controls to ensure all daily operations are aligned and following the processes, policies and regulations of FDOC and Reem Hospital</li><li>Ensure proper documentation and record management of all Administrative and Medical Department</li><li>Adhere to all applicable rules and regulations of DOH and the center</li><li>Ensure confidentiality of employee and patient&rsquo;s information</li><li>Knowledgeable in DOH Rankin Audits and JCIA Accreditation.</li></ul>Job Type: Full-time

Operations Coordinator

Cloud Spaces

<div>
 
 At
 
 Cloud Spaces
 
 we have an opportunity for a detail-oriented and highly organized
 
 Operations Coordinator
 
 to support the Operations Manager and the Operations Department across all locations. This role is essential in ensuring structured coordination, accurate record-keeping, and timely execution of operational activities, contributing to consistent service delivery and high operational standards.
 
 
 The Operations Coordinator will provide comprehensive administrative and operational support to the Operations Manager, acting as a central point of coordination for operational activities, communications, and follow-ups. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic operational environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Operational Support &amp; Coordination
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Operations Manager, ensuring effective organization, prioritization, and follow-through on daily operational matters
 </li>
 <li>
 Act as a coordination point for operational requests, communications, and follow-ups on behalf of the Operations Department
 </li>
 <li>
 Support planning, scheduling, and preparation of operational activities, meetings, and action plans
 </li>
 <li>
 Track operational priorities, deadlines, and commitments to ensure timely completion
 </li>
 <li>
 Coordinate operational activities across all Cloud Spaces locations in line with approved processes and standards
 </li>
 <li>
 Monitor ongoing operational tasks and proactively escalate risks, delays, or gaps
 </li>
 </ul>
 
 
 ERP, Reporting &amp; Data Management
 
 
 <ul>
 <li>
 Maintain accurate and up-to-date operational records within the company ERP system, including inventory, procurement, suppliers, and operational data
 </li>
 <li>
 Ensure timely and accurate ERP entries to support data integrity and reporting requirements
 </li>
 <li>
 Coordinate with Finance and relevant departments on ERP-based operational and procurement workflows
 </li>
 <li>
 Extract, organize, and prepare ERP data for operational reviews, audits, and reporting
 </li>
 </ul>
 
 
 Contracts &amp; Documentation
 
 
 <ul>
 <li>
 Maintain organized records of operational documents, contracts, agreements, and approvals
 </li>
 <li>
 Track contract validity periods, expiry dates, and renewal timelines
 </li>
 <li>
 Coordinate contract reviews, renewals, and required actions with internal stakeholders and vendors
 </li>
 <li>
 Ensure all operational documentation is properly filed, controlled, and audit-ready
 </li>
 </ul>
 
 
 Inventory, Facilities &amp; Vendor Coordination
 
 
 <ul>
 <li>
 Coordinate ordering, tracking, and record-keeping of operational supplies and consumables across all locations
 </li>
 <li>
 Maintain inventory records and support periodic stock checks and reconciliations
 </li>
 <li>
 Monitor usage trends and report inefficiencies or shortages
 </li>
 <li>
 Support coordination of hard and soft facilities management activities
 </li>
 <li>
 Liaise with vendors and suppliers, maintaining records of communications, quotations, and service documentation
 </li>
 </ul>
 
 
 Cross-Functional &amp; Project Support
 
 
 <ul>
 <li>
 Coordinate with internal departments including Finance, HR, IT, and Marketing to support operational requirements
 </li>
 <li>
 Support operational aspects of events, catering, special projects, and new center openings
 </li>
 <li>
 Assist with pre-opening and post-opening operational activities as required
 </li>
 <li>
 Perform additional administrative and operational tasks aligned with the Operations function
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong administrative and organizational skills with high attention to detail
 </li>
 <li>
 Excellent coordination, follow-up, and time management abilities
 </li>
 <li>
 Ability to manage multiple tasks and priorities effectively
 </li>
 <li>
 Strong written and verbal communication skills in English
 </li>
 <li>
 Professional reporting and documentation skills
 </li>
 <li>
 Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
 </li>
 <li>
 Ability to work independently and collaboratively within a team
 </li>
 <li>
 Proactive, reliable, and solution-oriented approach
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in operations, administration, or coordination
 </li>
 <li>
 Prior experience working with ERP systems, including data entry, tracking, and reporting
 </li>
 <li>
 Strong working knowledge of Microsoft Office applications
 </li>
 <li>
 Valid UAE driving license with willingness to travel between locations as required
 </li>
 <li>
 Flexibility in working hours based on operational requirements
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Diploma or certification in Business Administration, Operations, or a related field is an advantage
 </li>
 </ul>
 
 
</div>

YoSH

<div><h5 class="jobSectionHeader">Job Purpose</h5>
The role is responsible for establishing and maintaining positive relationships with customers, welcoming visitors, and and providing assistance as required. The role also provides support in basic administrative duties to ensure smooth daily operations.<h4 class="jobSectionHeader">
Key Responsibilities
</h4><h5 class="jobSectionHeader">Customer Service &amp; Front Desk</h5><ul><li>
Greet all students, members, and potential members when they enter the lobby and assist visitors in a timely manner.</li><li>
Manage telephone calls professionally, take and relay messages, redirect calls to appropriate staff, and respond to enquiries about the company and its services.</li><li>
Manage WhatsApp messages and enquiries efficiently, document requests, confirm orders, and respond to customer questions.</li><li>
Maintain a visitor registry and ensure accurate records.</li><li>
Respond to customer enquiries regarding products, services, special offers, billing policies, and other customer service-related matters in person, via phone, email, or messaging platforms.</li><li>
Effectively communicate member or operational issues to the appropriate staff.</li></ul><h5 class="jobSectionHeader">
Administrative &amp; Operational Support</h5><ul><li>
Organize and maintain files, records, and updated documents including guest and external instructor profiles.</li><li>
Oversee sorting and distribution of incoming mail and prepare outgoing mail, packages, and envelopes.</li><li>
Maintain records of staff movement within the premises to ensure calls and visitors are directed appropriately.</li><li>
Manage meeting rooms including scheduling, preparation, and ensuring cleanliness and readiness.</li><li>
Maintain office inventories including stationery, consumables, and front desk supplies.</li><li>
Perform clerical and administrative support such as photocopying, filing, typing, and data entry as directed by the Line Manager.</li><li>
Record meeting minutes when required.</li></ul><h5 class="jobSectionHeader">
Membership, Sales &amp; System Management</h5><ul><li>
Process payments for memberships, classes, and retail sales.</li><li>
Organize bookkeeping documentation and issue invoices to customers.</li><li>
Manage equipment reservations for members.</li><li>
Maintain accurate membership and class records in the Customer Relationship Management (CRM) system.</li><li>
Oversee sales of on-site storage and office rentals.</li></ul><h5 class="jobSectionHeader">
Facilities &amp; Operations Support</h5><ul><li>
Ensure a safe environment by understanding and enforcing makerspace rules and policies.</li><li>
Prepare class materials for instructors and support them during classes when required.</li><li>
Maintain a clean and organized front desk, retail lobby, kitchen, and break areas.</li><li>
Manage retail area operations including inventory, ordering, and merchandising.</li><li>
Assist facilities staff with shop tours when required.</li><li>
Complete daily shift checklists and end-of-shift reports.</li><li>
Support operations at third-party premises when required.</li><li>
Operate office equipment such as printers, photocopiers, POS machines, and lamination machines.</li><li>
Perform any other duties assigned by the Direct Manager.</li></ul><h4 class="jobSectionHeader">
Qualifications</h4><h5 class="jobSectionHeader">
Education</h5><ul><li>
Minimum High School Diploma required.</li><li>
Diploma or Bachelor&rsquo;s Degree in any discipline with relevant experience preferred.</li></ul><h5 class="jobSectionHeader">
Work Experience</h5><ul><li>
Minimum 1 year of experience as a Receptionist or in a customer service-related role.</li><li>
Experience in administrative, retail, hospitality, or restaurant environments preferred.</li><li>
Experience in health club, salon, or hospitality services is strongly preferred.</li><li>
Familiarity with the maker or creative community is an advantage.</li></ul><h5 class="jobSectionHeader">
Knowledge &amp; Skills</h5><ul><li>
Sound knowledge of reception-related duties and administrative support functions.</li><li>
Strong customer service skills with the ability to identify and meet customer needs.</li><li>
Proficiency in Microsoft Office, Google tools, and Customer Management software.</li><li>
Exceptional verbal and written communication skills.</li><li>
Fluency in English and Arabic (spoken and written) preferred.</li><li>
Excellent organizational, multitasking, and time management abilities.</li><li>
Professional appearance with a positive and friendly attitude.</li><li>
Ability to build relationships easily and create a welcoming environment.</li><li>
Strong problem-solving skills and adaptability to change.</li></ul></div>

Customer Service Officer

NMC Healthcare

<div>
 
 NMC Healthcare is one of the largest private healthcare networks in the United Arab Emirates. Since 1975, it has provided high quality, personalised, and compassionate care to its patients and is proud to have earned the trust of millions of people in the UAE and around the world.
 
 
 
 
 
 
 
 
 
 
 
 NMC&rsquo;s network is made up of 85 medical facilities, including JCI-accredited multi-specialty hospitals, medical centres, community clinics, day surgery centres, fertility clinics, home health services, and long-term care facilities. It employs over 12,000 people and serves over 5.5 million patients every year.
 
 
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 The role is responsible for providing effective administrative, operational, and financial oversight to support the hospital&rsquo;s strategic and operational objectives. This position ensures compliance with regulatory requirements, sound financial management, risk mitigation, and a safe working environment, while supporting leadership in decision-making, audits, and continuous improvement initiatives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Administrative &amp; Operational Management
 
 
 <ul>
 <li>
 Demonstrate sound judgment and self-sufficiency in problem-solving while serving as a key administrative and operational resource for the hospital.
 </li>
 <li>
 Ensure compliance with all legal, regulatory, and organizational requirements.
 </li>
 <li>
 Maintain confidentiality of patient information and sensitive administrative matters.
 </li>
 <li>
 Promote a fair, unbiased, and apolitical administrative environment within the department.
 </li>
 <li>
 Ensure timely submission of all required reports and deliverables.
 </li>
 <li>
 Perform additional duties as assigned by the Hospital General Manager, Hospital Administrator, and Head of Finance.
 </li>
 </ul>
 
 
 Financial Management &amp; Oversight
 
 
 <ul>
 <li>
 Intervene effectively in matters involving accounting and financial decision-making.
 </li>
 <li>
 Ensure all aspects of financial accounting are managed smoothly, accurately, and without interruption.
 </li>
 <li>
 Coordinate with the insurance department to minimize financial losses due to non-recoverable cases.
 </li>
 <li>
 Oversee the preparation of financial statements and ensure financial objectives are met.
 </li>
 <li>
 Provide support during internal and external audit activities.
 </li>
 <li>
 Ensure adequate budget allocation and resources for facilities management, OSH, and infection control initiatives.
 </li>
 </ul>
 
 
 Strategic Planning &amp; Governance
 
 
 <ul>
 <li>
 Demonstrate the ability to view the broader strategic and operational landscape and align processes accordingly.
 </li>
 <li>
 Monitor and direct operational and financial processes to support strategic plans and objectives.
 </li>
 <li>
 Support continuous improvement initiatives aligned with hospital goals.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education and Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Must be a Chartered Accountant or equivalent
 </li>
 <li>
 Five years or more of experience in finance and accounting
 </li>
 <li>
 Excellent command of oral and written English
 </li>
 <li>
 Well-versed in Word, Excel, and financial software
 </li>
 </ul>
 
 
</div>

Senior Finance Manager

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557 administrative manager jobs In Nursing Jobs In Abu Dhabi

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Customer Service Officer

Senior Finance Manager