administrative assistant Jobs in Al Khobar

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senior contract administrator, ras al-khair

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administrative officer documentation ksa

Upbeatz Investments

Job Opening: Administrative Officer &ndash; Documentation | Kingdom of Saudi ArabiaLocation: KSA Position: Admin &ndash; Documentation Employment Type: Full-timeAbout the Role: We are looking for a detail oriented and organized Admin &ndash; Documentation professional to manage company documentation, coordinate with internal departments, and ensure compliance with Saudi regulations. The ideal candidate should be efficient in handling administrative tasks, maintaining accurate records, and supporting daily office operations.Key Responsibilities:<ul><li>Manage and organize company documents, files, and records (physical &amp; digital).</li><li>Prepare, review, and submit official documentation for company and employee related matters.</li><li>Coordinate with departments to ensure timely submission and approval of documents.</li><li>Assist with government and business correspondence when required.</li><li>Maintain confidentiality and ensure proper document version control.</li><li>Support PRO and HR teams with documentation for visa, Iqama, and licensing processes.</li><li>Handle general administrative duties as assigned by management.</li></ul>Requirements:<ul><li>Proven experience in administration or documentation roles (experience in KSA preferred).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication in English; Arabic is an added advantage.</li><li>Willing to work in the KSA office.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Good working environment</li><li>Career growth opportunities</li></ul>Job Type: Full-time

Administrative Officer - Documentation. KSA

Location: KSA Position: Government Relations Officer (GRO) Employment Type: Full-timeAbout the Role: We are seeking a reliable and proactive Government Relations Officer (GRO) to manage all government related processes and ensure smooth coordination with ministries and official departments. The ideal candidate will have strong knowledge of Saudi labor laws, visa procedures, and company documentation requirements, and must be willing to work at our KSA office.Key Responsibilities:<ul><li>Manage all government relations activities including visa processing, Iqama, and license applications.</li><li>Coordinate with ministries.</li><li>Handle online portals</li><li>Prepare, submit, and track all documents related to employee and company legal requirements.</li><li>Maintain up to date records of all employee legal documents.</li><li>Represent the company professionally in all official meetings.</li><li>Stay updated with new government regulations and ensure full compliance.</li></ul>Requirements:<ul><li>Proven experience as a Government Relations Officer.</li><li>Strong knowledge of Saudi labor, immigration, and business laws.</li><li>Excellent communication in Arabic and English (spoken &amp; written).</li><li>Valid driving license.</li><li>Good computer and documentation skills.</li><li>Willing to work in the KSA office.</li></ul>Preferred Nationalities:<ul><li>Bahraini Nationals / Saudi Nationals</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Good working environment</li><li>Opportunity for professional growth within the organization</li></ul>Job Type: Full-time

Government Relations Officer (GRO) KSA

GE Vernova

<div>
 
 Job Description Summary
 
 
 
 What Impact You&rsquo;ll Make:
 
 
 At GE Vernova PT, we are proud to be leading our Services activities across KSA and we are operating in all cities.
 
 
 In this position, you will play a key role by taking care of EHS aspects in all service sites across KSA. Your presence is expected to make a significant difference by ensuring EHS procedures are properly followed and ensuring GE EHS culture is maintained at the highest level
 
 
 Additionally, Coach, drive and lead lean behaviors, principles, and tools across a operational or functional area. Drive cultural transformation resulting in step-change in operational business metrics with new innovations and adopting best practices.
 
 
 
 Job Description
 
 
 
 
 What you will do:
 
 
 
 
 General EHS
 
 
 
 <ul>
 <li>
 Liaise with other functions, such as Finance, HR, Commercial, Service, Production, Engineering, Supply Chain, Lean&hellip;etc to ensure the proper focus on EHS within a global managerial approach
 </li>
 <li>
 Travel all around KSA and attend all Sites on rotational basis as required by management.
 </li>
 <li>
 Expect to perform site based full time (when active sites are available on rotational basis as directed by management.
 </li>
 <li>
 Ensure EHS risk assessments are effective, updated and communicated (including on E&amp;C sites)
 </li>
 <li>
 Monitor applicable EHS regulations and ensure Unit&rsquo;s compliance with local regulations
 </li>
 <li>
 Participate to work council meetings with employees / other governing body in accordance with local regulations
 </li>
 <li>
 Identify EHS training needs for the Unit in coordination with Regional EHS Manager.
 </li>
 <li>
 Train, coach or secure the training and coaching of action leaders, sponsors, and management teams
 </li>
 <li>
 Planning of GENBA Walk for management teams and follow-up observations
 </li>
 <li>
 Perform regular EHS inspections of all Service Sites in KSA and follow-up findings
 </li>
 <li>
 Investigate EHS events by using Root Cause Analysis Tools, such as 5Why, Fishbone, 8D... etc. and implement lessons learnt
 </li>
 <li>
 Partner with Regional EHS Manager to implement a reward and recognition systems around EHS
 </li>
 <li>
 Monitor and report EHS KPIs
 </li>
 <li>
 Ensure all preventive measures are taken against loss of materials and production through fire, explosion, theft, unsafe storage and unsafe transportation
 </li>
 <li>
 Support to Maintain EHS certifications (ISO 14001 EMS &amp; ISO 45001 OH&amp;S MS)
 </li>
 <li>
 Support EHS 2nd &amp; 3rd party audits (Governance, Insurance, Machines Conformity, Customer, Supplier ..etc)
 </li>
 <li>
 Report progress of EHS improvements actions
 </li>
 <li>
 Prepare operational budgets to fund EHS annual activities.
 
 
 </li>
 </ul>
 
 Environmental Focus
 
 
 
 <ul>
 <li>
 Regulatory Compliance &ndash;Understand what environmental regulations apply to local organization; Interpret and execute those requirements; Develop process to maintain compliance and audit readiness including leading the environmental officer requirements (having environmental officer certificate is desirable)
 </li>
 <li>
 Environment Management Systems&ndash;Develop, interpret, and execute GE environmental management system requirements that go beyond local regulatory requirements, including strong hazardous and non-hazardous waste management, environmental permits, waste-water treatment&hellip; etc.
 </li>
 <li>
 Manufacturing &amp; Business Knowledge &ndash;Understand manufacturing, test, supply chain, contractor management and service/field operations in order to identify and address risks in ways that contribute to business goals
 </li>
 <li>
 Employee Relations &amp; Team Engagement &ndash;Coach employees and teams to develop a sustainable culture and process for EHS excellence, Lead and influence in an organization in the absence of direct management authority.
 
 
 </li>
 </ul>
 
 Erection &amp; Commissioning Focus
 
 
 
 <ul>
 <li>
 Regulatory Compliance -Understand what EHS regulations apply to local organization; Interpret and execute those requirements; Develop process to maintain compliance and audit readiness.
 </li>
 <li>
 EHS Management Systems -Develop, interpret, and execute GE management system requirements that go beyond local regulatory requirements.
 </li>
 <li>
 Business Knowledge-Understand project and/or service/field operations in order to identify and address risks in ways that realize business goals
 </li>
 <li>
 Employee Relations and Team Engagement -Coach employees and contractors to develop a sustainable culture and process for EHS excellence; Lead and influence in an organization where GE may not have direct management authority.
 </li>
 <li>
 Contract Knowledge &amp; EHS Approach -Understand and enforce GE's contractual obligations related EHS, and prepare EHS strategy for the project
 </li>
 <li>
 Site Execution &amp; Monitoring-Manage site EHS plan and on-site execution, including metrics, auditing, and coaching EHS and operations teams
 </li>
 <li>
 Contractor Management &ndash; Leading and managing prequalification process
 </li>
 <li>
 Chemical Management &ndash; Interprets SDS information for safe use, handling and storage of hazardous chemicals.
 
 
 </li>
 </ul>
 
 People Management
 
 
 
 <ul>
 <li>
 Lead and manage the team to ensure EHS performance standards, annual objectives and policies are met
 </li>
 <li>
 Ensure the Site team has the right level of EHS Compliance ability and competency to perform their responsibilities through coaching and development
 </li>
 <li>
 EHS Regularly manage and review performance of Site team
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring (Basic Qualifications)
 
 
 
 <ul>
 <li>
 A bachelor&rsquo;s degree in engineering (Electrical, Mechanical, Environmental&hellip;etc)
 </li>
 <li>
 NEBOSH or IOSH Certificate or equivalent
 </li>
 <li>
 English both spoken and written for working proficiency
 </li>
 <li>
 Minimum 2+ years of experience in EHS function Specialized in electrical works
 </li>
 <li>
 Willing to travel up to 80% of the time
 </li>
 <li>
 Experience of EHS program development, implementation, and leadership experience with a focus on business segments such as Transformer Business, Civil Works or similar industrial sector
 </li>
 <li>
 Strong knowledge of and experience with EHS programs including but not limited to: Lockout-Tagout, Work at Height, Confined Space, Electrical Safety (High Voltage Test Laboratory Experience Desirable), Liftings Operations, Forklift &amp; Material Handling, Industrial Hygiene, Process Safety Management, Ergonomic Analysis (At least REBA &amp; RULA Experience)Behavioral Based Safety Program (BBS),Transport of Dangerous Goods by Road (ADR),Emergency Preparedness &amp; Response Management (including but not limited to Fire Safety &amp; Loss Prevention)
 </li>
 <li>
 Eligibility requirement: The legal right to work in KSA without company sponsorship or time restriction.
 
 
 </li>
 </ul>
 
 What Will Make You Stand Out
 
 
 
 ISO14001 &amp; 45001 Internal / Lead Auditor Certificate (Optional)
 
 
 Knowledge in Sub station Electrical activities especially, Transformer, Gas Insulated Switch gear, CB etc.
 
 
 Demonstrated ability to analyze and resolve problems.
 
 
 Ability to build strong relationships with both internal stakeholders and external customer.
 
 
 
 
 
 Additional Information
 
 
 
 
 
 
 Relocation Assistance Provided:
 
 No
</div>

Site EHS Officer

<div><h1 class="jobSectionHeader">Job Description Summary</h1>
What Impact You&rsquo;ll Make: 
At GE Vernova PT, we are proud to be leading our Services activities across KSA and we are operating in all cities. 
In this position, you will play a key role by taking care of EHS aspects in all service sites across KSA. Your presence is expected to make a significant difference by ensuring EHS procedures are properly followed and ensuring GE EHS culture is maintained at the highest level 
Additionally, Coach, drive and lead lean behaviors, principles, and tools across a operational or functional area. Drive cultural transformation resulting in step-change in operational business metrics with new innovations and adopting best practices.<h1 class="jobSectionHeader">
Job Description</h1>
What you will do:
General EHS:<ul><li>
Liaise with other functions, such as Finance, HR, Commercial, Service, Production, Engineering, Supply Chain, Lean&hellip;etc to ensure the proper focus on EHS within a global managerial approach</li><li>
Travel all around KSA and attend all Sites on rotational basis as required by management.</li><li>
Expect to perform site based full time (when active sites are available on rotational basis as directed by management.</li><li>
Ensure EHS risk assessments are effective, updated and communicated (including on E&amp;C sites)</li><li>
Monitor applicable EHS regulations and ensure Unit&rsquo;s compliance with local regulations</li><li>
Participate to work council meetings with employees / other governing body in accordance with local regulations</li><li>
Identify EHS training needs for the Unit in coordination with Regional EHS Manager.</li><li>
Train, coach or secure the training and coaching of action leaders, sponsors, and management teams</li><li>
Planning of GENBA Walk for management teams and follow-up observations</li><li>
Perform regular EHS inspections of all Service Sites in KSA and follow-up findings</li><li>
Investigate EHS events by using Root Cause Analysis Tools, such as 5Why, Fishbone, 8D... etc. and implement lessons learnt</li><li>
Partner with Regional EHS Manager to implement a reward and recognition systems around EHS</li><li>
Monitor and report EHS KPIs</li><li>
Ensure all preventive measures are taken against loss of materials and production through fire, explosion, theft, unsafe storage and unsafe transportation</li><li>
Support to Maintain EHS certifications (ISO 14001 EMS &amp; ISO 45001 OH&amp;S MS)</li><li>
Support EHS 2nd &amp; 3rd party audits (Governance, Insurance, Machines Conformity, Customer, Supplier ..etc)</li><li>
Report progress of EHS improvements actions</li><li>
Prepare operational budgets to fund EHS annual activities.</li></ul>
Environmental Focus:<ul><li>
Regulatory Compliance &ndash;Understand what environmental regulations apply to local organization; Interpret and execute those requirements; Develop process to maintain compliance and audit readiness including leading the environmental officer requirements (having environmental officer certificate is desirable)</li><li>
Environment Management Systems&ndash;Develop, interpret, and execute GE environmental management system requirements that go beyond local regulatory requirements, including strong hazardous and non-hazardous waste management, environmental permits, waste-water treatment&hellip; etc.</li><li>
Manufacturing &amp; Business Knowledge &ndash;Understand manufacturing, test, supply chain, contractor management and service/field operations in order to identify and address risks in ways that contribute to business goals</li><li>
Employee Relations &amp; Team Engagement &ndash;Coach employees and teams to develop a sustainable culture and process for EHS excellence, Lead and influence in an organization in the absence of direct management authority.</li></ul>
Erection &amp; Commissioning Focus:<ul><li>
Regulatory Compliance -Understand what EHS regulations apply to local organization; Interpret and execute those requirements; Develop process to maintain compliance and audit readiness.</li><li>
EHS Management Systems -Develop, interpret, and execute GE management system requirements that go beyond local regulatory requirements.</li><li>
Business Knowledge-Understand project and/or service/field operations in order to identify and address risks in ways that realize business goals</li><li>
Employee Relations and Team Engagement -Coach employees and contractors to develop a sustainable culture and process for EHS excellence; Lead and influence in an organization where GE may not have direct management authority.</li><li>
Contract Knowledge &amp; EHS Approach -Understand and enforce GE's contractual obligations related EHS, and prepare EHS strategy for the project</li><li>
Site Execution &amp; Monitoring-Manage site EHS plan and on-site execution, including metrics, auditing, and coaching EHS and operations teams</li><li>
Contractor Management &ndash; Leading and managing prequalification process</li><li>
Chemical Management &ndash; Interprets SDS information for safe use, handling and storage of hazardous chemicals.</li></ul>
People Management:<ul><li>
Lead and manage the team to ensure EHS performance standards, annual objectives and policies are met</li><li>
Ensure the Site team has the right level of EHS Compliance ability and competency to perform their responsibilities through coaching and development</li><li>
EHS Regularly manage and review performance of Site team</li></ul>
What you&rsquo;ll bring (Basic Qualifications)
<ul><li>A bachelor&rsquo;s degree in engineering (Electrical, Mechanical, Environmental&hellip;etc)</li><li>
NEBOSH or IOSH Certificate or equivalent</li><li>
English both spoken and written for working proficiency</li><li>
Minimum 2+ years of experience in EHS function Specialized in electrical works</li><li>
Willing to travel up to 80% of the time</li><li>
Experience of EHS program development, implementation, and leadership experience with a focus on business segments such as Transformer Business, Civil Works or similar industrial sector</li><li>
Strong knowledge of and experience with EHS programs including but not limited to: Lockout-Tagout, Work at Height, Confined Space, Electrical Safety (High Voltage Test Laboratory Experience Desirable), Liftings Operations, Forklift &amp; Material Handling, Industrial Hygiene, Process Safety Management, Ergonomic Analysis (At least REBA &amp; RULA Experience)Behavioral Based Safety Program (BBS),Transport of Dangerous Goods by Road (ADR),Emergency Preparedness &amp; Response Management (including but not limited to Fire Safety &amp; Loss Prevention)</li><li>
Eligibility requirement: The legal right to work in KSA without company sponsorship or time restriction.</li></ul>
What will make you stand out
ISO14001 &amp; 45001 Internal / Lead Auditor Certificate (Optional)
Knowledge in Sub station Electrical activities especially, Transformer, Gas Insulated Switch gear, CB etc.
Demonstrated ability to analyze and resolve problems.
Ability to build strong relationships with both internal stakeholders and external customer.<h1 class="jobSectionHeader">
Additional Information</h1><div><div><div><div><div><div><div>
Relocation Assistance Provided: No</div></div></div></div></div></div></div></div>

Canyon Engineering Contracting Company

Job Title: Inventory Officer - WarehouseLocation: Dammam, KSASalary Range: Up to 2000 SARKey Responsibilities: Monitor and maintain accurate inventory records in MS Lists through MS PowerApps.Regularly update inventory data to reflect current stock levels, incoming goods, and outflows.Conduct periodic physical counts and compare with database records fortnightly.Investigate and resolve discrepancies between physical and recorded inventory.Reconcile inventory between Zoho and MS Lists in coordination with Finance.Assign responsibility to warehouse labour for counting of inventory.Prepare daily quotations for Canyon and send them to the Sales Director.Create job orders for fabrication of Canyon and Rawabi sales orders using Microsoft PowerApps.Conduct physical inspections of materials after shipment in and before shipment out.Create Inspection Reports (IR) and log the sales Purchase Order (PO) entries.Generate packing slips, labels, and tagging for shipments.Coordinate material delivery to Rawabi after completing physical inspections.Act as a liaison between sales, procurement, operations, and finance to ensure alignment on inventory requirements and status.Provide weekly inventory reports and insights to sales and operations director and upload in teams.Ensure adherence to company policies, industry standards, and regulatory requirements regarding inventory management.Assist in internal and external audits as needed.Liaise with the sales and operations supervisor to ensure support to the line manager in various tasks assigned to him.Work with the finance department to ensure accurate reporting related to inventory.Qualifications:<ul><li>Minimum Intermediate.</li><li>Must be Proficient in MS Excel.</li><li>Must have good English Communication.</li><li>Prior experience in warehouse or production roles is an advantage.</li></ul>Job Type: Full-timePay: &#65020;2,000.00 per monthAbility to commute/relocate:<ul><li>Dammam: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you currently in KSA?</li><li>Are you employed or unemployed? If employed what's your current salary?</li><li>What is your expected salary?</li><li>Rate your MS Excel proficiency from 1 to 10, 10 being highest.</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Location:<ul><li>Dammam (Preferred)</li></ul>

Inventory Officer

Location: KSA Position: Client Service Executive Employment Type: Full-timeAbout the Role: We are seeking a proactive and customer focused Client Service Executive to join our team in KSA. The ideal candidate will be responsible for maintaining strong relationships with clients, ensuring high service standards, and providing efficient support to meet their business needs.Key Responsibilities:<ul><li>Serve as the main point of contact for clients and address their inquiries promptly.</li><li>Coordinate with internal departments to ensure timely delivery of services and solutions.</li><li>Build and maintain positive, long-term client relationships.</li><li>Prepare reports, proposals, and follow up on client requests or concerns.</li><li>Assist in documentation and contract preparation when required.</li><li>Identify opportunities to improve client satisfaction and service quality.</li><li>Maintain accurate client records and communication logs.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>Prior experience in client service, sales coordination, or account management.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office tools.</li><li>Willing to work in the KSA office.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Good working environment</li><li>Opportunities for growth and development</li></ul>Job Type: Full-time

Client Service Executive. KSA

capital engineering consultancy

Position: Mechanical Engineer (Site) Location: Al Khobar, Kingdom of Saudi Arabia Experience Required: Minimum 10+ years Industry: Engineering Consultancy / Construction SupervisionJob Description:We are looking for an experienced Mechanical Engineer (Site) to join our project team in Al Khobar, KSA. The ideal candidate will have a solid background in HVAC, plumbing, fire protection, and mechanical systems installation for large-scale building and infrastructure projects. The role involves site supervision, inspection, coordination, and ensuring compliance with project specifications and standards.Key Responsibilities:<ul><li>Supervise and monitor all mechanical installation works (HVAC, plumbing, drainage, firefighting, etc.) at the project site.</li><li>Review and verify shop drawings, material submittals, and method statements for compliance with design specifications.</li><li>Conduct site inspections to ensure mechanical works are executed as per approved drawings, codes, and quality standards.</li><li>Coordinate with contractors, consultants, and project management teams to resolve technical and site-related issues.</li><li>Ensure all works comply with local codes, project specifications, and safety standards.</li><li>Review testing &amp; commissioning procedures and witness system performance tests.</li><li>Prepare and maintain site reports, inspection logs, and progress updates.</li><li>Participate in project meetings and provide technical input to ensure timely project delivery.</li><li>Support QA/QC and ensure proper documentation for handing over.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Mechanical Engineering or equivalent.</li><li>Minimum 10+ years of experience in mechanical site supervision within consultancy or construction projects in the Gulf region.</li><li>Strong technical knowledge of HVAC, plumbing, and firefighting systems.</li><li>Familiar with Saudi building codes, ASHRAE, SMACNA, NFPA, and other international standards.</li><li>Proficient in reviewing AutoCAD drawings, Revit, and mechanical design documents.</li><li>Strong coordination, inspection, and documentation skills.</li><li>Excellent communication and leadership abilities.</li></ul>Preferred:<ul><li>Prior experience with engineering consultancies in KSA or GCC.</li><li>Knowledge of testing &amp; commissioning procedures and authority approval processes.</li><li>Experience in high-rise, mixed-use, or large commercial projects.</li></ul>Employment Type: Full-time Availability: Immediate joiners preferredJob Type: Full-timeApplication Question(s):<ul><li>what is your notice period ? </li></ul>Experience:<ul><li>Mechanical Engineer : 10 years (Required)</li><li>KSA Project : 5 years (Preferred)</li><li>Industrial Building : 3 years (Required)</li></ul>

Mechanical Engineer

Explore 209+ Administrative officer documentation ksa in Al Khobar this November. Find roles across top companies and apply now to boost your career.

209 administrative officer documentation ksa jobs IN Al Khobar

Administrative Officer - Documentation. KSA

Government Relations Officer (GRO) KSA

Site EHS Officer

Site EHS Officer

Inventory Officer

Client Service Executive. KSA

Mechanical Engineer