admin assistant

assistant finance

assistant principal

associate business manager Jobs in Al Khobar

associate business manager

executive assistant

administrative assistant

CareerDubai

<div><p>My client a well funded Saudi scaleup deeptech company is currently looking for an <b>Executive Assistant</b> to join their team in <b>Khobar.</b> Reporting to CEO (who is US educated Saudi), you will provide comprehensive administrative, operational,and organizational support to the executive team. Below more details:</p>
<h2 class="jobSectionHeader"><b>Meeting &amp; Calendar Management</b></h2>
<ul><li>Schedule, organize, and coordinate internal and external meetings.<ul><li>
Prepare agendas, circulate meeting materials,and manage follow-up action items.</li><li>
Coordinate across time zones and ensure timely reminders for executives.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Logistics &amp; Travel Coordination</b></h2>
<ul><li>Arrange travel itineraries, flights, hotelbookings, and onsite logistics.<ul><li>
Coordinate visits to Strataphy sites, partners, clients, and exhibitions.</li><li>
Manage vehicle bookings, airport pickups, and event registrations.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>HR Administrative Support</b></h2>
<ul><li>Assist with job postings, interview scheduling, and candidate coordination.<ul><li>
Collect and organize employee documents including contracts, IDs, and onboarding forms.</li><li>
Maintain updated HR records and support internal HR processes.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Digital File &amp; Workspace Organization</b></h2>
<ul><li>Organize and structure company&rsquo;s Google Drive folders for all departments.<ul><li>
Ensure file naming consistency, correct permissions, and clean archival systems.</li><li>
Coordinate shared folders between teams, contractors, and external partners.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Process Documentation in Notion</b></h2>
<ul><li>Build and maintain company operating workflows in Notion.<ul><li>
Create structured pages for SOPs, project processes, templates, checklists, and knowledge bases.</li><li>
Ensure information is updated, accessible, and version-controlled.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Accounting Data Entry (Preliminary)</b></h2>
<ul><li>Enter invoices, receipts, and expense reports into accounting sheets or systems.<ul><li>
Maintain monthly expense folders and ensure accuracy of submissions.</li><li>
Prepare basic summaries for the finance team.</li></ul></li></ul>
<h2 class="jobSectionHeader"><b>Administrative &amp; Office Support</b></h2>
<ul><li>Prepare documents, letters, reports, and presentations when required.<ul><li>
Manage office supplies, vendor communication, and procurement tasks.</li><li>
Support internal events, workshops, and team activities.</li><li>
Perform general administrative tasks as needed.</li></ul></li></ul>
<p><b>Requirements:</b></p>
<ul><li>Minimum is 3 years, and ideal is 5 years of experience in a similar role.</li><li>
High level of organization and attention to detail.</li><li>
Confidential handling of sensitive information.</li><li>
Strong communication skills in English; Arabic preferred.</li><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>
Proactive problem-solving and ownership of assigned tasks.</li><li>
Ideally someone who already lives in Khobar.</li></ul></div>

Executive Assistant

Réseau de transport métropolitain

<p>An Office Boy/Assistant supports daily office operations by handling general upkeep, administrative tasks, and errands, ensuring a smooth environment; key duties include serving refreshments, maintaining cleanliness, distributing mail, photocopying, and assisting staff with logistics like setting up meetings and managing supplies. They act as a multi-skilled support system, bridging hospitality with basic administration and logistics. Key Responsibilities:</p><ul><li><b>Hospitality:</b> Serving tea, coffee, and refreshments to staff and visitors; maintaining the pantry/kitchen area.</li><li><b>Cleanliness &amp; Maintenance:</b> Dusting, sweeping, mopping, waste disposal, and ensuring general tidiness of office areas, restrooms, and furniture.</li><li><b>Administrative Support:</b> Photocopying, scanning, filing, organizing documents, managing electronic files, and handling incoming/outgoing mail.</li><li><b>Logistics &amp; Errands:</b> Running errands (e.g., bank deposits, supply purchases), delivering documents, and setting up meeting rooms.</li><li><b>Support Staff:</b> Assisting receptionists, secretaries, and other admin staff with various duties.</li></ul><p>Essential Skills &amp; Attributes:</p><ul><li><b>Attentiveness &amp; Detail-Oriented:</b> For cleanliness and accurate task completion.</li><li><b>Proactive &amp; Flexible:</b> Willing to help with diverse tasks and follow instructions.</li><li><b>Communication:</b> Interacting professionally with visitors and staff.</li><li><b>Time Management:</b> Efficiently handling multiple tasks.</li><li><b>Neat &amp; Tidy Appearance:</b> Essential for a presentable office environment.</li></ul><p>Qualifications:</p><ul><li>Often requires a high school diploma or equivalent.</li><li>Basic computer skills and clerical experience are beneficial.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼2,000.00 - ﷼2,500.00 per month</p>

OFFIC BOY

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

Samad Next Solution

<p><b>Responsibility:</b></p><p>Handle daily administrative tasks, filing, and data entry.</p><p>Prepare reports, correspondence, and office documents.</p><p>Manage schedules, meetings, and office coordination.</p><p>Maintain organized records and smooth workflow.</p><p><b>Requirements:</b></p><p>Basic administrative or office experience.</p><p>Good computer and MS Office skills.</p><p>Strong communication skills.</p><p>✅ Organized and detail-oriented.</p><p>Whatsapp - 9501196794</p><p>Job Types: Full-time, Permanent, Contract<br/>Contract length: 24 months</p><p>Pay: ﷼1,900.00 - ﷼2,200.00 per month</p>

Admin Assistant

Hospitality Center Trading Co.

<p><b>Job Title:</b> Assistant Finance</p><p><b>Location:</b> Dammam, Saudi Arabia<br/><b>Job Type:</b> Full-Time<br/><b>Reports To:</b> Finance Manager / Finance Supervisor</p><p><b>Job Summary:</b></p><p>The Assistant Finance will support the finance department in maintaining accurate financial records, assisting with daily accounting operations, and ensuring compliance with internal policies and Saudi financial regulations. This role requires attention to detail, strong analytical skills, and proficiency in accounting software.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in preparing financial statements and reports.</li><li>Process invoices, payments, and expense claims.</li><li>Maintain accurate general ledger entries and support month-end and year-end closings.</li><li>Reconcile accounts, bank statements, and other financial records.</li><li>Support budget preparation and financial analysis.</li><li>Ensure compliance with Saudi tax regulations (Zakat, VAT) and internal policies.</li><li>Assist with audits and provide documentation as required.</li><li>Provide administrative support to the finance team.</li><li>Perform ad-hoc financial tasks as requested by the Finance Manager.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>1&ndash;3 years of experience in finance or accounting preferred.</li><li>Proficiency in MS Office, especially Excel; knowledge of ERP systems is a plus.</li><li>Strong numerical and analytical skills.</li><li>Attention to detail and high level of accuracy.</li><li>Ability to work independently and in a team.</li><li>Good communication skills in English; Arabic is a plus.</li></ul><p>Job Type: Full-time</p>

Assistant Finance

Hitachi Energy

<div><p><b>Description</b>
</p><p><b>The opportunity</b></p><p></p><p>
To build and grow the Play a crucial role in assisting project managers and teams in the successful execution and completion of various projects. This role requires excellent organizational skills, strong communication abilities, and the capacity to manage multiple tasks simultaneously. The Project Support Specialist will be responsible for coordinating project schedules, maintaining documentation, tracking project progress, and ensuring that all project-related activities are carried out efficiently and effectively. Tracks departmental budgets and forecasts future budget needs. May plan and coordinate special events. May maintain and update the departmental website.</p><p></p><p><b>
How you&rsquo;ll make an impact</b></p><ul><li><p>
You will assist project managers in planning and executing project activities and maintain and update project documentation and records.</p></li><li><p>
You will coordinate project schedules and monitor deadlines and prepare and distribute project status reports and presentations.</p></li><li><p>
You will identify and communicate potential project risks and issues and support project meetings by preparing agendas, taking minutes, and following up on action items.</p></li><li><p>
You will collaborate with team members and stakeholders to ensure clear communication and alignment.</p></li><li><p>
You will coordinate between the team leader and Project managers for logging and following the NCRs on the system.</p></li><li><p>
You will coordinate with team leaders&amp; project s managers for projects executions and support the Projects Managers on their admin requests such<br>
as traveling and hotel related.</p></li><li><p>
You will support the training activity for the team and related administration task and preparing documentation and projects Reports editing reports,<br>
presentations, organization charts, correspondence, etc.</p></li><li><p>
You will Conducting analysis of plan versus actual project performance under the supervision of the Project Manager or Project Planning &amp; Controls Manager.</p></li><li><p>
You will be filing, organizing, and maintaining documents (physical and digital) and supporting invoices issue, submittal and acknowledgement.</p></li><li><p>
You will be preparing materials for and assisting in project reviews. Updating project (cost), monitoring, controlling, and releasing requests for invoices, based on instructions from the Project Manager and supporting training.</p></li><li><p>
You will manager by arrange a Training Material or Logistic files and facilities for training Supporting other function as required and assisting project and managers in planning, executing, and monitoring project progress.</p></li><li><p>
You will be maintaining project documentation, including plans, reports, and updates and scheduling and coordinating meetings, ensuring.</p></li><li><p>
You will Preparing and logging all NCR site related on the System.<br>
(SAP) as well following the closer of it assisting in the preparation of project presentations and meetings documentation with stakeholders and communication liaison between project team members and external parties.</p></li><li><p>
You will be tracking project timelines, milestones, and deadlines and organizing &amp; maintaining project files and records for easy retrieval and supporting the outlook of the budget monitoring processes and assisting with the operation manager the risk management.</p></li><li><p>
You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.</p></li><li><p>
Living Hitachi Energy&rsquo;s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.</p></li></ul><p></p><p><b>
Your background</b></p><ul><li><p>
A bachelor&rsquo;s degree in business administration, or diploma in Project Management, or related field is preferred.</p></li><li><p>
Minimum 2 experience in an administrative role or project support position is advantageous.</p></li><li><p>
Strong organizational and multitasking abilities and Microsoft Office skills (Word, Excel, PowerPoint) is preferred. As well Microsoft Planning tools.</p></li><li><p>
Proficiency in both spoken &amp; written English language is required.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a </b><b>general inquiry form</b><b> on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.</b></h2><p></p><h2 class="jobSectionHeader"><b>
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.</b></h2></div><p></p>

GIS I&C Supervisor

Prince Mohammad Bin Fahd University

<div></div><div><div>Description<div></div><p><br>
a
</p><p>AL-KHOBAR, KINGDOM OF SAUDI ARABIA</p><br>
<div></div>
<div>
Position Assistant Professor, Public Law, Administrative Law and Criminal Law</div>
<div>
Department Law
</div><div>School Prince Mohammad Bin Fahd University</div>
<div>
Reports to Department Chair; College Dean</div><br>
<div></div>
<div>
introduction</div><br>
<div></div>
<div>
The College of Law provides a dynamic, engaging, student-oriented, quality competency-based innovative and globally-oriented curriculum that leads current and prospective students to understand what it takes to think, act, and react as professional legal consultants and lawyers with ethical and social responsibilities.</div>
<div>
We offer a unique and challenging learning environment that stimulates students to consider the law as a way of thinking and reading the word and the world. Our bilingual Law program, with its focus on skills development, prepares our students to function respectively and responsively in a global society. The program, with its myriad of courses, gives students the opportunity to learn about national and international trends in the world of law.</div>
<div>
PMU bilingual skilled lawyers will have profound legal knowledge and ability to use it in domestic and international contexts to serve their clients and the community with commitment to justice and professionalism.</div><br>
<p></p>
<div>
General Description</div><br>
<div></div>
<div>
</div><div>The Department of Law in the College of at PMU invites applications for faculty positions starting Fall semester at the <b>rank of Assistant/ Associate or Full Professor. </b>A Doctorate of LAW with two years of teaching experience at college level is preferred. Holding the rank of Associate and Full Professor may is an advantage.</div>
<p>
The Successful Applicant will be qualified to teach the following specific law courses:
</p><ul><li> LAWB 2331 Constitutional Law (Arabic)</li></ul>
<ul><li> LAWB 3332 Administrative Law (Arabic)</li></ul>
<ul><li> LAWB 4333 Administrative Judiciary (Arabic)</li></ul>
<ul><li> LAWB 2341 General Criminal Law (Arabic)</li></ul>
<ul><li> LAWB 3342 Private Criminal Law (Arabic)</li></ul>
<ul><li> LAWB 3362 Civil Procedure Law and Methods of Proof (Arabic)</li></ul>
<ul><li> LAWB 3363 Criminal Procedure Law (Arabic)</li></ul>
<p>
In addition, the successful candidate must present evidence of:</p>
<ul><li> a research agenda that is current, innovative and impactful as evidenced by, but not limited to, peer-reviewed publications, working papers, public policy contributions, presentations at academic conferences, community and professional work, grants, research related awards and other writing or creative production that contributes to the visibility and prominence of the discipline;</li></ul>
<ul><li> experience with or capacity/potential for high-quality teaching and student engagement;
</li></ul><ul><li> strong communication skills and a demonstrated ability to supervise students;</li></ul>
<ul><li> a commitment to our values of Equity, Diversity, and Inclusion as it pertains to service, teaching, and scholarly research or creative activities, including a demonstrated ability to make learning accessible and inclusive for a diverse student population; and
</li></ul><ul><li> an ability and willingness to contribute to the life of the College of Law and the University through collegial service. With the College&rsquo;s rapid growth in years to come, contributions to service and administration are valued and thus we look for candidates with the interest and capacity to contribute in this manner.
</li></ul><p>Our committee recognizes that scholars have varying career paths and that career interruptions can be part of an excellent academic record. Candidates are encouraged to provide any relevant information about their experience and/or career interruptions.</p><br>
<p></p>
<div>
Qualifications &amp; Experience (Required)</div><br>
<div></div>
<div>
The Successful Candidate will engage in a combination of teaching, research and service duties, maintaining an inclusive, equitable, and collegial work environment across all activities. Responsibilities include: contributing to our law program(s) through teaching, mentoring and supervision of students; participating in curriculum development/expansion as appropriate; establishing and maintaining a strong, community-engaged research agenda, including pursuing innovative, independent research that produces cutting-edge high quality results; and participating in the academic life of the College of Law and the University.</div>
<div>
Candidates must hold either a doctoral degree in Public Law or a Ph.D. in a closely-related field, such as Administrative Law and Criminal Law. Preference will be given to those who additionally have years of teaching or work experience in the required fields. <b>Candidates must provide a procedural letter of promotion to the rank of associate and full professor.</b></div><br>
<div></div>
<div>
Knowledge, Skills and Abilities (Required)</div><br>
<div></div>
<ul>
<li>Maintain an appropriate scholarly or professional development activity and to keep up to date with developments in the field as necessary to carry out the duties of the position.</li>
<li>Participate in the comprehensive advisement of students majoring in the College.</li>
<li>Contribute to the overall work of the College and/or equivalent external organizations by representing the institution and faculty on appropriate committees and groups.</li>
<li>Effectively contribute to the management and administrative processes and committee structures of the School, faculty, and College, as required.</li>
<li>Participate in, manage, or lead major initiatives or areas of work (as either sustained or one-time projects) that facilitate School, faculty, or College performance and accreditation, as required.</li>
<li>Participate in the recruitment, management, development, and mentoring of colleagues, as required.</li>
<li>And perform any and all other position-related duties as requested by Chair, Dean, Vice President, or President.</li></ul><br>
<div></div>
<div>
Duties and Responsibilities</div><br>
<p></p>
<div>
General</div>
<ul><li> Carry out the duties of the position in accordance with College values and standards and in line with College policies and procedures, upholding high professional standards and leading by example.</li></ul>
<ul><li> Work with our students as members of a learning community to provide world-class education and an excellent student experience.</li></ul>
<ul><li> Integrate the College value of inclusiveness into all appropriate aspects of the job, respecting the dignity and diversity of all members of the College community and of visitors to the College.</li></ul>
<ul><li> Promote the values of collegiality within the College community.</li></ul><br>
<p></p>
<div>
Teaching and other academic duties</div>
<ul><li> Contribute at an appropriate level to school and faculty policy and practice in teaching and research.</li></ul>
<ul><li> Play a significant role in the design, development, and planning of courses and programs within the subject area as required.</li></ul>
<ul><li> Play a significant role in the review of courses and programs and in assessment, quality assurance, and quality enhancement as required.</li></ul>
<ul><li> Develop innovative approaches to learning and teaching as appropriate.</li></ul>
<ul><li> Provide timely feedback and assessment of coursework and examinations.</li></ul>
<ul><li> Provide general support and guidance to students, resolving issues and/or referring to specialist parties, where appropriate.</li></ul><br>
<div></div>
<div>
Remuneration and Benefits</div><div><br>
</div><div><br>
PMU offers an income tax-free compensation package, commensurate with rank and experience, including 12-month salary, PMU accommodation, annual vacation, and annual round-trip airfare to the home country, medical insurance and end of contract benefits.</div><br>
<p></p>
<div>
How to Apply</div><br>
<div></div>
<div>
Application to this position require a letter of interest, curriculum vita (include a recent photo; state citizenship; and links to Google Scholar &amp; Scopus and LinkedIn profile), unofficial copy of Ph.D. Diploma, statement of research and teaching interests and a portfolio (no more than 20 pages long) that includes representative professional work depicting evidence of research, teaching activities; a narrative of administrative and leadership philosophy including a statement of past and proposed efforts to enhance diversity as well as the names, addresses, phone numbers and email addresses of at least three professional references who may be contacted, with permission of the candidate, following initial evaluations by the search committee.</div><br>
<div></div>
<div>
Note: In order to apply for a position of Associate / Full Professor, candidates must provide a <b>letter of promotion</b> from an academic institution with a documented due process to the rank of Associate / Full Professor.</div><br>
<div></div>
<div>
Positions advertised on our job website and can be closed at the discretion of the department at any time. This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.</div><br>
<div>
Review of applications will begin immediately and continue until positions are filled.</div><br>
<div></div>
<ul><li> Please mention the name of the source/website where you have seen this advertisement</li></ul>
<ul><li> Only short listed candidates will be contacted.</li></ul><br>
<div></div>
<div>
For submission of applications, log-on to our career site:<br>
https://pmu.taleo.net/careersection/ex/jobsearch.ftl</div><br>
<div></div>
<div>
Alternatively, send your application by email to vacancies@pmu.edu.sa in the event of an unsuccessful online application. (Please specify Position Applied for: Ex: Assistant Professor in Public Law&quot; in the email subject line and please also mention the name of the source/website where you have seen this advertisement)</div><br>
<p></p>
<div>
Disclaimer</div><div><br>
</div><p><br>
PMU reserves the right to alter, amend and add responsibilities to this position in line with the institutional needs. Changes and amendments to this job description shall be within the academic framework and the general employment conditions.<br>
</p><div>
</div></div><div>Primary Location: Al-KHOBAR</div><div>
Job: Professor</div><div>
Organization: College of Sciences and Human Studies</div><div>
Schedule: Regular</div><div>
 Standard</div><div>
Job Type: Full-time</div><div>
Job Posting: Dec 28, 2025, 6:09:43 AM</div></div>

Assistant Professor, Public Law, Administrative Law and Criminal Law

Explore 27+ Administrative assistant in Al Khobar this January. Find roles across top companies and apply now to boost your career.