admin assistant saudis only Jobs in Al Khobar

admin assistant saudis only

hr & admin assistant

instructional assistant Jobs in Al Khobar

instructional assistant

administrative assistant

Fuda Energy

<p><b>Location:</b> Al Khobar, Saudi Arabia</p><p><b>Role Type:</b> Full-time</p><p><b>Eligibility:</b> <b>Saudi Nationals Only</b></p><p><b>Role Summary</b></p><p>We are looking for a proactive and detail-oriented <b>HR &amp; Admin Assistant</b> to join our team in Al Khobar. This role is ideal for a tech-savvy Saudi professional who excels in navigating government platforms and provides seamless administrative support. The successful candidate will be the backbone of our HR operations, ensuring full compliance with local regulations while supporting the daily needs of our growing office.</p><p><b>Key Responsibilities</b></p><ul><li><b>Government Relations &amp; Compliance:</b></li></ul><p>Manage and maintain all company records on Saudi government portals, including <b>GOSI, Muqeem, Qiwa, and Mudad</b>.</p><p>Ensure timely processing of visas, work permits, and social insurance updates in compliance with Saudi Labor Law.</p><p>Stay updated on new government regulations and implement necessary changes within the organization.</p><ul><li><b>Meeting Coordination &amp; Support (New):</b></li></ul><p>Assist in organizing and facilitating daily morning meetings and weekly team meetings.</p><p>Coordinate meeting schedules, prepare agendas, and ensure all necessary presentation materials or equipment are ready.</p><p>Record meeting minutes and track the progress of action items to ensure follow-through.</p><ul><li><b>HR Administration:</b></li></ul><p>Assist in the preparation and maintenance of employee files, contracts, and internal documentation.</p><p>Support the end-to-end employee lifecycle, from onboarding new hires to processing exit formalities.</p><p>Handle daily HR inquiries and maintain accurate attendance and leave records.</p><ul><li><b>Office Operations &amp; Flexibility:</b></li></ul><p>Provide general administrative support to ensure smooth office operations.</p><p>Demonstrate high <b>operational flexibility</b>, taking on ad-hoc tasks and special projects as the business evolves.</p><ul><li><b>Reporting &amp; Documentation:</b></li></ul><p>Utilize Microsoft Office Suite to generate weekly/monthly HR reports and professional presentations.</p><p>Ensure all physical and digital filing systems are organized and secure.</p><p><b>Requirements &amp; Qualifications</b></p><p><b>Expertise in Portals:</b> Proven experience and deep familiarity with Saudi government electronic services (<b>Muqeem, Qiwa, GOSI, Mudad</b>, etc.) is essential.</p><p><b>Tech-Savvy:</b> Highly proficient in <b>Microsoft Office Suite</b> (Advanced Excel skills are a plus, along with Word and Outlook).</p><p><b>Communication:</b>Fluency in <b>English and Arabic</b> (both written and spoken) is required to interact with diverse stakeholders and government entities.</p><p><b>Adaptability:</b> A &quot;can-do&quot; attitude with the ability to pivot between tasks in a fast-paced environment.</p><p><b>Professionalism:</b> Strong sense of confidentiality and integrity when handling sensitive employee information.</p><p><b>How to Apply:</b></p><p>If you meet these requirements and are ready for a new challenge, please send your CV to <b>ksahr@fudaenergy.com</b> with the subject line &quot;<b>HR &amp; Admin Assistant - Al Khobar</b>&quot; or apply directly via this post!</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

HR & Admin Assistant

Nabatat Contracting Company

<p>Provide administrative, coordination, documentation, scheduling, reporting, and office‑support functions using SABIC systems (SAP, ECM, KMP) to ensure smooth departmental operations and compliance with corporate procedures.</p><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼7,000.00 per month</p><p>Work Location: In person</p>

Admin Assistant SAUDIS ONLY

H. M. Al Rugaib & Sons Trading Co. - شركة حمد محمد الرقيب و أولاده التجارية

<div>
 <strong>
  Job Description:
  <br/>
  <br/>
 </strong>
 We are looking for a detail-oriented Data Entry Specialist to join our team. The ideal candidate should be highly proficient in Microsoft Excel, capable of preparing accurate reports, and have a basic understanding of procurement processes.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Enter, update, and maintain data accurately in company systems
  </li>
  <li>
   Prepare and generate regular reports using Microsoft Excel
  </li>
  <li>
   Analyze data and ensure data integrity and accuracy
  </li>
  <li>
   Support the procurement team by maintaining purchase records and documentation
  </li>
  <li>
   Coordinate with internal departments to collect and verify data
  </li>
  <li>
   Organize and manage files and records efficiently
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong proficiency in Microsoft Excel (formulas, pivot tables, reporting)
  </li>
  <li>
   Excellent attention to detail and accuracy
  </li>
  <li>
   Good organizational and time management skills
  </li>
  <li>
   Basic knowledge of procurement or purchasing processes
  </li>
  <li>
   Ability to handle large volumes of data
  </li>
  <li>
   Good communication skills
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience in data entry or administrative roles
  </li>
  <li>
   Familiarity with ERP systems is a plus
  </li>
 </ul>
</div>


Buyer

Nahdi

<div><p>Provide a high quality, professional reception and administrative service to patients, doctors, staff, colleagues, health service professionals and others. Act as the first point of contact for patients contacting the polyclinic by ensuring that enquiries from patients are efficiently and courteously handled in the best way to convey the polyclinic&rsquo;s image and branding.
</p><p><b>Accountabilities
</b></p><ul><li>Welcomes and greets all patients and visitors, in person or over the phone and answer their enquiries efficiently and courteously to ensure patients satisfaction.
</li><li>Ensure that the reception area is always manned at all times even at breaks to avoid any health, safety and security issues as well as availability for patients&rsquo; enquiries at all times.
</li><li>Registers new patients and updates existing patient demographics by collecting detailed patient information including personal and financial information
</li><li>Book in, amend and cancel patient appointment in line with the polyclinic&rsquo;s appointments procedures ensuing optimum efficiency of the appointment system.
</li><li>Ensure that patients without appointments but who need 'urgent consultations&rsquo; are booked into appropriate slots and referred to the appropriate physician where necessary.
</li><li>Receive and accurately record requests for home visits, assessing urgency in accordance with the Practice&rsquo;s protocols. Print off home visit summary sheets. (Home visits still not confirmed as discussed with Dr Hussam)
</li><li>Advise patients of relevant charges for private or medical insurance services, accept payments and issue receipts for the service delivered. (For the medical insurance patients, the job holder has to follow the agreed registering process).
</li><li>Check emails and fax machine regularly for incoming messages. Send emails or faxes as required.
</li><li>Ensures the reception area is always kept clean and tidy and all the information leaflets are available for patients or public if needed.
</li><li>Receives and redirect calls or take messages from patients or public if needed in a professional and polite way.
</li></ul><p>The employee&rsquo;s duties are not limited to the above-mentioned accountabilities. The manager can assign other duties based on the business need.
</p><p><b>Work Environment
</b></p><ul><li>Indoors : 100%
</li><li>Outdoors : 0%
</li><li>Working Days : 6 Working Days
</li><li>Days off : 1 Day Off
</li><li>Working Hours : 8 net working hours Shifts to ensure continuous attendance to reception (1 hour Rota break)
</li></ul><p><b>Job Requirement
</b></p><div><div><div><div><div><p><b>Education<br>
</b></p></div><div><ul><li><b>High School Diploma Preferably University Graduate<br>
</b></li></ul></div></div><br>
<div><div><p><b>Experience<br>
</b></p></div><div><ul><li><b>3yrs in a similar position.<br>
</b></li></ul></div></div><br>
<div><div><p><b>Computer Skills<br>
</b></p></div><div><ul><li><b>Office,<br>
</b></li></ul></div></div><br>
<div><div><p><b>Languages<br>
</b></p></div><div><ul><li><b>English and Arabic (fluent spoken and written)</b></li></ul></div></div></div></div></div></div>

Guest Care Representative (207798)

Grand Hyatt Al Khobar

<div><div><p>Summary</p><div><div><div><div><p>
To manage all functions related to the cleanliness of the hotel, including guest rooms, public areas, and back-of-house non-kitchen areas, as well as the laundry and dry-cleaning operation (hotel linen, uniforms and guest laundry).</p></div></div></div></div></div><p></p><div><p><br>
Qualifications</p><div><div><div><div><div><div><div><p>
Ideally with a university degree or diploma in Hospitality or Tourism management. Minimum 2 years work experience as Housekeeping Manager, or Assistant Housekeeping Manager in larger operation. Good problem solving, administrative and interpersonal skills are a must.</p></div></div></div></div></div></div></div></div></div><p></p>

HOUSEKEEPING MANAGER

Fluor Corp.

<div><p>At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you&rsquo;re invited to apply for this role.</p><div><div><div><h2 class="jobSectionHeader"><b>
Job Description</b></h2>
</div><div><p>
The purpose of this Human Resource/Information Records (HR/IR) position is to perform simple, routine, assigned tasks which are tactical and administrative in nature following established Company procedures and support the Company&rsquo;s Human Resources professionals.</p><ul><li>Develop and maintain a basic knowledge of Company specific Human Resource standards, policies, programs and goals by learning and applying simple procedures as established by the Company or local department
</li><li>Create and maintain employee and/or contractor records (electronic and hard copy files)
</li><li>Maintain and update information in databases and Human Resource information system (HRIS)</li><li>Assist higher level staff in the preparation of simple ad hoc statistical summaries and standard reports from HRIS, as requested
</li><li>Administer and process Human Resource documents</li><li>Prepare invoices/remittances for payment; reconcile invoices
</li><li>Other duties as assigned</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Basic Job Requirements</b></h2>
</div><div><ul><li>No required education or directly related experience; some locations may have additional or different qualifications in order to comply with local requirements
</li><li>Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
</li><li>Job related technical knowledge necessary to complete the job</li><li>Ability to attend to detail and work in a time-conscious and time-effective manner
</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Other Job Requirements</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2>
</div><div><ul><li>Experience in HR or Training position
</li><li>Demonstrated ability to be discreet with confidential company and employee information
</li><li>Basic computer and software skills to include the use of word processing, email, spreadsheets, and electronic presentations</li></ul></div></div></div><p><b>
To be Considered Candidates: </b>Must be authorized to work in the country where the position is located.</p><p>
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.</p></div>

Internship-HR/IR Technician I

مجموعة الموسى الصحية

<div><p>DUTIES AND RESPONSIBILITIES<br>
</p><p></p><ul><li>Provide personalized coordinated care, support and treatment for patients and families.
</li><li>Treat people with dignity, compassion, and respect.
</li><li>Involve patients, families and caregivers by providing them with education and resources for offering optimal support to promote recovery.
</li><li>Acts as a general receptionist for the unit with a welcoming manner and helpful attitude.
</li><li>Performs clerical duties related to generating monthly statistics, policies and procedures.
</li><li>Provides clerical support to the department including filing of test results, maintaining stock of forms and charting supplies.
</li><li>Processes physician orders as per policy including daily workloads.
</li><li>Assists the Staff by periodically checking and subsequently Discharging Patients awaiting Department Clearance.
</li><li>Utilizes the communication systems in an efficient and effective manner (telephone, computer, pneumatic tube and mail system etc.)
</li><li>Acts as part of the team by ensuring communication is passed on to the appropriate person in a timely manner, maintaining department logs and correspondence files.
</li><li>Communicates clearly and effectively with other departments in booking procedures, tracking information and obtaining supplies or equipment for staff and patients.
</li><li>Assists the staff with data processing needs.
</li><li>Performs duties in a timely manner and one that respects the confidentiality of patient information.
</li><li>Assist with the orientation of new staff as it relates to the clerical functions.
</li><li>Performs other tasks and duties within the scope of the knowledge, skills, and experience required for the job, as assigned by the immediate supervisor.
</li><li>Ensures store are neat and tidy .all consumable bins are properly labeled
</li><li>Performs periodic audit in the store
</li><li>Utilizing the communication system in efficient and effective
</li></ul><p>QUALIFICATIONS :
</p><ul><li>Graduation from high school
</li><li>Preferably fluent in English
</li><li>Post High school clerical course, preferable
</li></ul><p>PROFESSIONAL EXPERIENCE:
</p><ul><li>Post high school clerical course, preferable with medical terminology or appropriate experience as determined by the Human Resources Department.
</li></ul><p>SPECIALIZED SKILLS:
</p><ul><li>Ability to read and communicate effectively in English.
</li><li>Good computer knowledge
</li><li>Typing/keyboard at 40 words per minute.
</li><li>Work may require lifting or pushing in excess of 30 pounds.
</li><li>Work requires walking, running, climbing and bending</li></ul></div>

Medical Unit Clerk

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