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assistant purchasing manager

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projects assistant - document controller Jobs in Al Khobar

projects assistant - document controller

technical coordinator cum admin secretary Jobs in Al Khobar

technical coordinator cum admin secretary

administrative assistant

Jobstronaut

<div>
 <p>
  The client is looking to hire a Technical Coordinator Cum Admin Secretary for their team at Al Khobar.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities :
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
  </li>
  <li>
   Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
  </li>
  <li>
   Manage communication channels, such as phone calls and emails.
  </li>
  <li>
   Supervise office staff, including clerical and administrative personnel.
  </li>
  <li>
   Maintain filing systems and ensure the proper retention, protection, and disposal of records.
  </li>
  <li>
   Manage data entry and other record-keeping tasks.
  </li>
  <li>
   Oversee office supplies to ensure resources are available when needed.
  </li>
  <li>
   Establish and implement office policies and procedures to maintain order and efficiency.
  </li>
  <li>
   Review and update office policies as necessary to reflect changing needs.
  </li>
  <li>
   Assist with budget preparation and track expenditures.
  </li>
  <li>
   Process invoices and manage accounts payable and receivable.
  </li>
  <li>
   Coordinate with building management for office maintenance and repairs.
  </li>
  <li>
   Ensure a safe and clean work environment.
  </li>
  <li>
   Provide regular office operations reports to management and identify areas for improvement.
  </li>
  <li>
   Support the recruitment, onboarding, and training of new employees.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications :
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Ability to multi-task, organize, and prioritize work
  </li>
 </ul>
 <p>
 </p>
</div>


Technical Coordinator Cum Admin Secretary

Qureos

<p><b>Responsibilities</b><br>
Managing complex schedules and travel arrangements for senior executives.<br>
Preparing correspondence, presentations, and reports.<br>
Handling confidential information with discretion.<br>
Organising meetings and conferences, including logistics and catering.<br>
Screening phone calls and managing email correspondence.<br>
Maintaining accurate records and filing systems.<br>
Liaising with internal and external stakeholders.<br>
Providing general administrative support as required.<br>
<br>
<b>Qualifications</b><br>
Proven experience as an Executive Secretary or in a similar administrative role.<br>
Excellent written and verbal communication skills in English.<br>
Strong organisational and time management skills.<br>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).<br>
Ability to work independently and as part of a team.<br>
Ability to prioritise tasks and meet deadlines in a fast-paced environment.<br>
Strong attention to detail and accuracy.<br>
Discretion and professionalism in handling confidential information.</p>

Executive Secretary - Bostani

Nada - ندى

<div>
 <p>
  Maintaining Legal Cases (commercial) files
 </p>
 <p>
  Preparing HR services &amp; insurance, etc. Surveys
 </p>
 <p>
  Preparing and maintaining HR Communication (HR Email &ndash; SMS)
 </p>
 <p>
  Preparing new hired managers Announcements&amp; indication
 </p>
 <p>
  programs
 </p>
 <p>
  Announcement for Eid holidays in KSA &amp; GCC
 </p>
 <p>
  Maintaining all administrative work &amp; organizing meetings for HR
 </p>
 <p>
  management.
 </p>
 <p>
  Preparing HR &amp; Admin purchasing request
 </p>
 <p>
  Maintaining HR stationar
 </p>
</div>


Human Resources Administrator (Tamheer)

IHG Hotels & Resorts

<div><div>We want to ensure the General Manager&rsquo;s office operates with precision, professionalism, and a welcoming spirit that reflects the very best of our hotel. To set the right tone, we&rsquo;re looking for a Personal Assistant to the General Manager who can anticipate needs, manage priorities seamlessly, and provide exceptional support that enables smooth leadership and outstanding guest and team experiences.
</div>
<div><br>
JOB SUMMARY:
</div>
<p>Responsible for providing secretarial and administrative support to the General Manager.</p>
<p>
ESSENTIAL DUTIES AND RESPONSIBILITIES:</p>
<ul><li>Arranges/schedules appointments and/or meetings for the General Manager.
</li><li>Responsible for keeping and updating files in an orderly manner</li><li>Controls the flow and screens all documentation routed to the Office of the General Manager</li><li>Receives and screens incoming calls or unexpected visitors of the General Manager.</li><li>Preparation of Complimentary/, Upgrade Request forms and Gift Vouchers whenever necessary.</li><li>Transcribes letters, memos and other correspondence dictated by the General Manager
</li><li>Follows-through instructions or directives cascaded down to the Executive Committee members or to the department heads by the General Manager and ensures that all these are adhered to.</li><li>Assists the General Manager in arranging and confirming accommodation and other booking requirements of the hotel&rsquo;s Board of Directors and their immediate relatives in our sister properties (occasionally, in other hotels), be it for Board Meetings abroad or leisure.
</li><li>Responsible for the reproduction and compilation of all Executive Office Reports.</li><li>Records and circulates in a timely manner copy of the minutes of the Executive Committee Meeting to all committee members; and responsible to do the same for other official meetings as and when requested by the General Manager</li><li>Drafts response letters to guest questionnaires/concerns/complaints and any other correspondence for the General Manager&rsquo;s approval Receives, arranges and confirms hotel accommodation requests coursed through the Executive Office.</li><li>Arranges travel schedules/itineraries/flights for the General Manager.</li><li>Performs other duties that may be assigned by the General Manager from time to time.</li><li>Facilitation, coordination and execution of tasks related to completion and delivery of hotel Special Projects &amp; other special events in Qatar.</li></ul>
<p>
SELF-MANAGEMENT:</p>
<ul><li>Comply with hotel rules and regulations and provisions contained in the employment handbook.
</li><li>Comply with company grooming standards at all times to portray a professional image of self and the hotel.</li><li>Comply with time and attendance policies set by the hotel.</li><li>Actively participate in training and development programs and maximize opportunities for self-development.
</li><li>Demonstrate understanding and awareness of all policies and procedures relating to health, hygiene and fire life safety.</li><li>Familiarize yourself with emergency and evacuation procedures.</li><li>Ensure all security incidents, accidents and near misses are always logged in a timely manner and brought to the attention of the line manager.</li><li>Comply with the company&rsquo;s corporate code of conduct.</li><li>Familiarize self with the company values (Great Hotels Guests Love) and model desired behaviors (Winning Ways, Room to be Yourself) and ways of working.</li><li>Perform all tasks as directed by the manager in pursuit of the achievement of business goals.</li></ul>
<div>
General
<br>
<ul><li>Comply with the Company&rsquo;s Corporate Code of Conduct
</li><li>Familiarize yourself with the company Values and Model desired behaviour</li><li>Perform tasks as directed by the manager in pursuit of the achievement of business goals</li></ul></div><p><br>
WHAT WE NEED FROM YOU</p>
<ul><li>Bachelor&rsquo;s degree / higher education certifications in Business Administration or any similar field.</li><li>Two years of hotel experience / secretarial experience in similar field. or an equivalent combination of education and work experience
</li><li>Arabic profiency required</li><li>English profiency required</li></ul>
<div>
What you can expect from us:</div><br>
<div>
<br>
</div><div>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.<br>
</div><div></div><br>
<div>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing
</div><div>framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.<br>
</div><div></div><br>
<div>So, join us and you&rsquo;ll become part of our ever-growing global family.
</div><p>
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

PA to General Manager

<p></p><div><p><b>YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMPROVE THE LIFE OF OUR CUSTOMERS.</b></p><p></p><p>
Would you like to become part of the world's most international company in the world?</p><p>
A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.</p><p></p><p>
Join our team and discover how an international network that's focused on service, quality and sustainability, is able to connect people and improve lives through the power of global trade. And not just for our customers, but for every member of our team too. To learn more about our culture, motivated people and our purpose, please visit www.dpdhl.jobs/express</p><p></p><p>
Do you want to make a difference? Then come to our &quot;Insanely Customer Centric&quot; Team and become a Certified International Specialist!</p><p></p><p><b>
Overall Role Purpose</b></p><p></p><p>
The HR Admin Executive provides comprehensive administrative and operational support within the Human Resources function, with a particular focus on contractor management, workforce suppliers, and outsourcing arrangements. The role ensures smooth coordination between suppliers, managers, and employees, while maintaining accurate workforce data and supporting HR initiatives at the country level.</p><p></p><p><b>
Your Tasks:</b></p><p><b>
</b><b>Contact</b> <b>Frequency</b> <b>Reason</b></p><p>
a. <b>Internal</b></p><p></p><p>
Human Resources</p><p>
Daily Job direction, contractors invoices, review the performance</p><p>
Operations Manager</p><p></p><p>
Supervisors and Managers Weekly Contractors briefs, meetings, Staffing, Leaves, Documentation</p><p>
Finance Department Weekly ,Monthly Contractors Reports, Invoices</p><p></p><p>
b.<b>Externals</b></p><p>
Suppliers Daily Contractors briefs, meetings, Staffing, Leaves, Documentation, Invoices, Timesheets, Replacements</p><p></p><p><b>
Key Responsibilities:</b></p><p><b>
Contractor &amp; Supplier Management:</b></p><ul><li>
Act as the primary point of contact for workforce and outsourcing suppliers.</li><li>
Manage contractor and workforce supplier agreements, invoices, and service delivery.</li><li>
Support departments in fulfilling staffing requirements (new hires, replacements, transfers, or cost center changes).</li><li>
Maintain strong professional relationships with suppliers and ensure compliance with company standards.</li></ul><p><b>
Workforce Administration</b></p><ul><li>
Maintain accurate and up-to-date contractors and workforce records, including personal data, contracts, and attendance.</li><li>
Monitor and report on contractor performance, attendance, and compliance.</li><li>
Support Invoices preparation by ensuring accurate data from suppliers and contractors.</li></ul><p><b>
Recruitment &amp; Staffing Support</b></p><ul><li>
Assist with sourcing, screening, and shortlisting of candidates for vacancies.</li><li>
Coordinate with hiring managers to ensure timely staffing solutions.</li><li>
Support onboarding processes for contractors and outsourced staff.</li></ul><p><b>
HR Operations &amp; Support</b></p><ul><li>
Provide professional HR support to managers, supervisors, and staff.</li><li>
Implement HR initiatives and policies at country level in alignment with organizational objectives.</li><li>
Facilitate communication between suppliers, management, and employees on HR-related matters.</li><li>
Ensure compliance with labor law, company policies, and HR standards.</li></ul><p></p><p><b>
Your Profile:</b></p><p><b>
Education</b></p><p>
Bachelor&rsquo;s degree in HR, Business Administration or equivalent.</p><p></p><p><b>
Experience</b></p><p>
At least 1 years in HR administration or similar experience.</p><p></p><p><b>
Technical Knowledge/Skills</b></p><ul><li>
Strong organizational and administrative skills.</li><li>
Excellent communication and stakeholder management abilities.</li><li>
Proficiency in HRIS, MS Office, and data management.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li><li>
Knowledge of HR practices, labor laws, and contractor management.</li></ul><p>
</p><p><b>Our Offer:</b></p><ul><li>
Strong career support in an international environment.</li><li>
Great culture and colleagues.</li><li>
Multifarious benefit program.</li></ul><p>
</p><p>Do you see a personal challenge in these versatile and responsible tasks? Then apply now!</p><p><b>
We look forward to receiving your application!</b></p></div><p></p>

HR Admin Executive

Siemens Energy

<div><div><div><h3 class="jobSectionHeader"><b>&Uuml;ber die Aufgabe
</b></h3></div></div><div><div><div><div><b>Standort</b>
</div></div><div><div>Saudi-Arabien
</div></div><div><div>Ash Sharqiyah
</div></div><div><div>Dammam
</div></div><div><div><b>Unternehmen
</b></div><div>Siemens Energy Company Ltd.
</div></div><div><div><b>Organisation
</b></div><div>Gas Services
</div></div><div><div><b>Gesch&auml;ftsbereich
</b></div><div>Central
</div></div><div><div><b>Vollzeit / Teilzeit
</b></div><div>Vollzeit
</div></div><div><div><b>Erfahrungsniveau
</b></div><div>Berufserfahrene
</div></div><div><div><b>A Snapshot of Your Day:</b><div><div><br>
 As a Site Administrator for the Siemens Energy Project Management Office in Qurayyah, you will target detail-oriented and proactive candidates who thrive in fast-paced, multicultural environments. You will engage in meaningful projects that enhance operational efficiency and support the team in delivering sustainable energy solutions. Your contributions will directly impact team dynamics, client relationships, and the overall mission of Siemens Energy, fostering a collaborative and supportive team culture.</div><div><div><br>
</div><div><b>How You&rsquo;ll Make an Impact:</b></div><div><ul><li>
Provide comprehensive administrative support to ensure smooth site operations.
</li><li>Maintain and organize office files, records, and documentation.
</li><li>Coordinate travel arrangements and itineraries for Project Managers.
</li><li>Assist in preparing project-related documents, including contracts and reports.
</li><li>Schedule and organize meetings, conferences, and events.
</li>Ensure confidentiality and security of sensitive information.<br>
<li>
</li></ul></div><div></div><br>
<div><b>What You Bring:</b></div><div><ul><li>
Degree in Business Administration, Office Management, or a related field.
</li><li>2-5 years of experience in a multicultural office environment.
</li><li>Proven experience as an Office Admin or similar role in a project-based setting.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
</li><li>Strong organizational, time management, and communication skills in English; Arabic proficiency is a plus.
</li><li>High level of discretion, attention to detail, and problem-solving abilities.</li><li>
Ability to handle site procurement requirements in liaising with SCM and in cash/ credit card.</li></ul></div><div></div><div><b><br>
About the team:</b>
<p>Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.</p><p></p>
<p><b>Who is Siemens Energy?</b></p>
<p>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
</p><p>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
</p><p>Find out how you can make a difference at Siemens Energy: <b>https://www.siemens-energy.com/employeevideo</b></p>
<p><b>Our Commitment to Diversity</b></p>
<p>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.</p>
<p><b>Rewards/Benefits</b></p>
<ul><li>Competitive Salary Package</li>
<li>Targeted Bonus</li>
<li>Opportunities to work on a variety of innovative projects</li>
</ul><p><b>https://jobs.siemens-energy.com/jobs</b></p><p>
#LI-AF1</p></div></div></div></div></div></div></div></div><p></p>

Site Administrator - Siemens Energy, Qurayyah KSA

SELF STORAGE

<p><b>Jop summry</b></p><p>The IT Support Specialist is responsible for maintaining the computer systems, hardware, and software across the organization. This role includes diagnosing and troubleshooting technical issues, supporting end-users, and ensuring the secure and efficient use of IT infrastructure.</p><p><b>Duties and Responsibilities:</b></p><p>&middot; Serving as the first point of contact for users seeking technical assistance over communication channels or ticketing system.</p><p>&middot; provide support, including procedural documentation and relevant reports.</p><p>&middot; monitor and maintain computer systems and networks.</p><p>&middot; install and configure computer hardware, operating systems and applications.</p><p>&middot; Demonstrate to IT vendors the IT requirements such as IT assets or services.</p><p>&middot; Generating structures to demonstrate the roles of IT agents.</p><p>&middot; An administrative on server services and offices 365 services.</p><p>&middot; Representing in outsource project and handle all aspect related to service provider. Aspects include generating weekly reports for service provider performance. In addition, review and trace the improvement plan which is provided by service provider. Moreover, evaluate service provider performance and demonstrate the performance in front of heads.</p><p>&middot; Provide technical support to staff in person, or remotely.</p><p>&middot; Set up and maintain workstations, printers, and mobile devices.</p><p>&middot; Manage user accounts, access permissions, and security settings.</p><p>&middot; Ensure virus protection, patch management, and system updates are up to date.</p><p>&middot; Document technical procedures and maintain records of support requests.</p><p>&middot; Assist in IT asset inventory and tracking.</p><p>&middot; Escalate unresolved issues to higher-level support or vendors.</p><p>&middot; Perform other related duty as required from line manager</p><p><b>Key Skills:</b></p><p>&middot; Computer Skills and the Ability to Troubleshoot and Diagnose Problems.</p><p>&middot; Fluent English.</p><p>&middot; Technical writing skills.</p><p>&middot; Problem solving skills.</p><p>&middot; Ability to priorities workload.</p><p>&middot; Analyze computer information systems.</p><p>&middot; Software testing</p><p>&middot; Database administration.</p><p><b>Knowledge :</b></p><p>&middot; Computing Knowledge in the field of desktop and network support.</p><p>&middot; Computer networks, routing, switching, servers monitoring.</p><p>&middot; Information security concepts and procedures</p><p>&middot; Experience in ERP.</p><p>Job Type: Full-time</p><p>Pay: &#65020;4,000.00 - &#65020;8,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>IT assistant: 2 years (Preferred)</li></ul><p>Location:</p><ul><li>Al Khobar (Preferred)</li></ul>

IT Assistant

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