associate manager, distributors sales (khobar)

accounts assistant

administration manager

administrative assistant

Projects Pioneers Contracting Company

<p><b>Job Title:</b> Site Assistant / Project Site Assistant<br/><b>Location:</b> Mining Project Site<br/><b>Department:</b> Operations / Administration</p><p>Job Summary</p><p>The Site Assistant supports daily site operations by assisting the project team with administrative, coordination, and basic operational tasks. The role helps ensure smooth communication between site departments, maintains records, supports manpower and logistics activities, and assists supervisors in meeting project requirements safely and efficiently.</p><p>Key Responsibilities</p><ul><li>Assist the site team with day-to-day administrative and operational support.</li><li>Maintain site records, reports, attendance, and filing systems.</li><li>Support supervisors in coordinating manpower, materials, and equipment requirements.</li><li>Prepare and update documents such as timesheets, leave records, gate passes, and internal reports.</li><li>Help arrange site transport, accommodation, and other logistics for employees and visitors.</li><li>Coordinate with HR, procurement, warehouse, and camp departments when required.</li><li>Track incoming and outgoing documents, tools, materials, and consumables.</li><li>Assist in monitoring site office supplies and request replenishment when needed.</li><li>Support HSE and site management in organizing meetings, inductions, and training records.</li><li>Ensure proper communication between site staff and head office.</li><li>Receive phone calls, emails, and inquiries, and direct them to the relevant department.</li><li>Assist in preparing monthly progress summaries and workforce data.</li><li>Perform other duties assigned by the Site Supervisor, Project Coordinator, or Site Manager.</li></ul><p>Requirements</p><ul><li>Diploma or bachelor&rsquo;s degree in Administration, Business, or related field preferred.</li><li>1&ndash;3 years of experience in site administration, project support, or assistant roles.</li><li>Experience in mining, construction, drilling, or industrial projects is an advantage.</li><li>Good knowledge of Microsoft Office, especially Excel, Word, and Outlook.</li><li>Ability to maintain records and prepare reports accurately.</li><li>Good communication skills in English; Arabic is an advantage.</li><li>Ability to work in remote site conditions and under pressure.</li><li>Strong organizational and multitasking skills.</li><li>Basic understanding of site safety rules and procedures.</li></ul><p>Preferred Skills</p><ul><li>Good coordination and follow-up skills.</li><li>Ability to work with different departments and nationalities.</li><li>Problem-solving mindset and willingness to support field operations.</li><li>Time management and attention to detail.</li><li>Professional attitude and teamwork spirit.</li></ul><p>Working Conditions</p><ul><li>Based at mining project site.</li><li>May require long working hours, shift work, or rotation schedule.</li><li>Must comply with all site safety, security, and company policies.</li></ul><p>Reporting To</p><ul><li>Site Supervisor / Project Coordinator / Site Manager</li></ul><p>For a mining company, this position can also be titled:</p><ul><li><b>Site Administrative Assistant</b></li><li><b>Project Assistant</b></li><li><b>Operations Assistant</b></li><li><b>Site Coordinator Assistant</b></li></ul><p>Job Type: Full-time</p><p>Pay: ﷼2,000.00 - ﷼2,500.00 per month</p><p>Work Location: In person</p>

Assistant (Mining Project)

Hudson Manpower

<div><p>We are currently hiring for a <b>Commissioning Assistant</b> position for a long-term petrochemical project in Saudi Arabia.</p><h3 class="jobSectionHeader"><b>
</b><b>Position:</b><b> Commissioning Assistant</b></h3><h3 class="jobSectionHeader"><b>
</b><b>Location:</b><b> Jubail, Saudi Arabia</b></h3><h3 class="jobSectionHeader"><b>
</b><b>Contract Type:</b><b> SMP &ndash; Long Term</b></h3><h3 class="jobSectionHeader"><b>
</b><b>Experience Required:</b><b> 8&ndash;10 years (Saudi/GCC petrochemical experience preferred)</b></h3><h3 class="jobSectionHeader"><b>
</b><b>Key Responsibilities:</b></h3><ul><li>
Manage agenda, meetings, and correspondence for the Commissioning Manager</li><li>
Oversee package meetings and ensure proper document distribution</li><li>
Consolidate monthly timesheets for commissioning services contracts</li><li>
Support contract administration and logistics coordination</li><li>
Manage travel arrangements, absence requests, and administrative tasks</li><li>
Coordinate with Document Control teams</li><li>
Prepare reports, documentation, and presentations for management</li><li>
Liaise with project teams, contractors, and stakeholders</li></ul><h3 class="jobSectionHeader"><b>
</b><b>Benefits &amp; Package:</b></h3><ul><li>
<b>Salary:</b> To be discussed post-interview (share expected salary)</li><li><b>
Food:</b> Employee scope</li><li>
<b>Accommodation:</b> 25% of Basic Salary</li><li>
<b>Transportation:</b> 10% of Basic Salary</li><li>
<b>Working Hours:</b> 8 hours/day, 48 hours/week</li><li>
<b>Overtime:</b> Applicable beyond 48 hours/week</li><li>
<b>Contract Duration:</b> 2 years (renewable)</li><li>
<b>Leave &amp; Ticket:</b> 30 days/year + Ticket allowance SAR 2500/year</li><li>
<b>Interview Process:</b> Online</li><li>
<b>Mobilization:</b> Immediate / within 1 month notice</li></ul><p></p><h3 class="jobSectionHeader"><b><br>
</b><b>Requirements:</b></h3><ul><li>
Must have <b>Oil &amp; Gas / Petrochemical project experience in GCC (Saudi preferred)</b></li><li>
Strong administrative, coordination, and documentation skills</li><li>
Experience supporting commissioning teams is essential</li></ul></div>

Commissioning Assistant | Saudi/GCC petrochemical experience preferred | Jubail, Saudi Arabia

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

H. M. Al Rugaib & Sons Trading Co. - شركة حمد محمد الرقيب و أولاده التجارية

<div>
 <strong>
  Job Description:
  <br/>
  <br/>
 </strong>
 We are looking for a detail-oriented Data Entry Specialist to join our team. The ideal candidate should be highly proficient in Microsoft Excel, capable of preparing accurate reports, and have a basic understanding of procurement processes.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Enter, update, and maintain data accurately in company systems
  </li>
  <li>
   Prepare and generate regular reports using Microsoft Excel
  </li>
  <li>
   Analyze data and ensure data integrity and accuracy
  </li>
  <li>
   Support the procurement team by maintaining purchase records and documentation
  </li>
  <li>
   Coordinate with internal departments to collect and verify data
  </li>
  <li>
   Organize and manage files and records efficiently
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong proficiency in Microsoft Excel (formulas, pivot tables, reporting)
  </li>
  <li>
   Excellent attention to detail and accuracy
  </li>
  <li>
   Good organizational and time management skills
  </li>
  <li>
   Basic knowledge of procurement or purchasing processes
  </li>
  <li>
   Ability to handle large volumes of data
  </li>
  <li>
   Good communication skills
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience in data entry or administrative roles
  </li>
  <li>
   Familiarity with ERP systems is a plus
  </li>
 </ul>
</div>


Buyer

Nahdi

<div><p>Provide a high quality, professional reception and administrative service to patients, doctors, staff, colleagues, health service professionals and others. Act as the first point of contact for patients contacting the polyclinic by ensuring that enquiries from patients are efficiently and courteously handled in the best way to convey the polyclinic&rsquo;s image and branding.
</p><p><b>Accountabilities
</b></p><ul><li>Welcomes and greets all patients and visitors, in person or over the phone and answer their enquiries efficiently and courteously to ensure patients satisfaction.
</li><li>Ensure that the reception area is always manned at all times even at breaks to avoid any health, safety and security issues as well as availability for patients&rsquo; enquiries at all times.
</li><li>Registers new patients and updates existing patient demographics by collecting detailed patient information including personal and financial information
</li><li>Book in, amend and cancel patient appointment in line with the polyclinic&rsquo;s appointments procedures ensuing optimum efficiency of the appointment system.
</li><li>Ensure that patients without appointments but who need 'urgent consultations&rsquo; are booked into appropriate slots and referred to the appropriate physician where necessary.
</li><li>Receive and accurately record requests for home visits, assessing urgency in accordance with the Practice&rsquo;s protocols. Print off home visit summary sheets. (Home visits still not confirmed as discussed with Dr Hussam)
</li><li>Advise patients of relevant charges for private or medical insurance services, accept payments and issue receipts for the service delivered. (For the medical insurance patients, the job holder has to follow the agreed registering process).
</li><li>Check emails and fax machine regularly for incoming messages. Send emails or faxes as required.
</li><li>Ensures the reception area is always kept clean and tidy and all the information leaflets are available for patients or public if needed.
</li><li>Receives and redirect calls or take messages from patients or public if needed in a professional and polite way.
</li></ul><p>The employee&rsquo;s duties are not limited to the above-mentioned accountabilities. The manager can assign other duties based on the business need.
</p><p><b>Work Environment
</b></p><ul><li>Indoors : 100%
</li><li>Outdoors : 0%
</li><li>Working Days : 6 Working Days
</li><li>Days off : 1 Day Off
</li><li>Working Hours : 8 net working hours Shifts to ensure continuous attendance to reception (1 hour Rota break)
</li></ul><p><b>Job Requirement
</b></p><div><div><div><div><div><p><b>Education<br>
</b></p></div><div><ul><li><b>High School Diploma Preferably University Graduate<br>
</b></li></ul></div></div><br>
<div><div><p><b>Experience<br>
</b></p></div><div><ul><li><b>3yrs in a similar position.<br>
</b></li></ul></div></div><br>
<div><div><p><b>Computer Skills<br>
</b></p></div><div><ul><li><b>Office,<br>
</b></li></ul></div></div><br>
<div><div><p><b>Languages<br>
</b></p></div><div><ul><li><b>English and Arabic (fluent spoken and written)</b></li></ul></div></div></div></div></div></div>

Guest Care Representative (207798)

Grand Hyatt

<div>
 <strong>
  Organization- Grand Hyatt Al Khobar
  <br/>
  <br/>
 </strong>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 To ensure the smooth and efficient running of the Personnel Department in the Human Resources Division.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Ideally with a university degree or diploma in HRM/HRD or Hospitality/Tourism management. Minimum 2 years work experience as Training Manager or Assistant Training Manager in larger operation. Good presentation, administrative and interpersonal skills are a must.
</div>


Learning and Development Manager

Stellar Hunters

<div><h4 class="jobSectionHeader"><b>Job Summary</b></h4>
<p>
We are seeking a proactive and organized <b>Administration Manager</b> to oversee day-to-day administrative operations, optimize office processes, and support cross-functional teams to enable efficient business operations.</p>
<p>
The successful candidate will manage administrative staff, coordinate facilities and office services, maintain records and procurement processes, and collaborate with stakeholders to implement process improvements and ensure a well-run workplace.</p>
<h4 class="jobSectionHeader"><b>Key Responsibilities</b></h4>
<h5 class="jobSectionHeader"><b>Office &amp; Facilities Management</b></h5>
<ul>
<li><p>Oversee office facilities, including workspace setup, maintenance, vendor relationships, and security to provide a safe and productive environment.</p></li>
<li><p>Manage office supplies, equipment procurement, and inventory control to ensure resources are available and cost-effective.</p></li>
<li><p>Coordinate office moves, seating arrangements, and workspace optimization efforts.</p></li>
</ul>
<h5 class="jobSectionHeader"><b>Administrative Operations &amp; Process Management</b></h5>
<ul>
<li><p>Develop, document, and implement standard operating procedures for administrative functions to improve consistency and efficiency.</p></li>
<li><p>Manage vendor contracts and service agreements, ensuring timely renewals, accurate billing, and performance tracking.</p></li>
<li><p>Oversee mail, reception, and general administrative services, ensuring high levels of service and responsiveness.</p></li>
</ul>
<h5 class="jobSectionHeader"><b>Team Leadership &amp; Staff Development</b></h5>
<ul>
<li><p>Supervise administrative team members, including hiring, training, performance management, and workload coordination.</p></li>
<li><p>Foster a collaborative, customer-focused culture and provide coaching to develop skills and improve service delivery.</p></li>
</ul>
<h5 class="jobSectionHeader"><b>Budgeting &amp; Expense Management</b></h5>
<ul>
<li><p>Assist with preparing and managing the administrative budget, tracking expenses, and identifying cost-saving opportunities.</p></li>
<li><p>Review and approve invoices, expense reports, and purchase requests in accordance with company policies.</p></li>
</ul>
<h5 class="jobSectionHeader"><b>Records, Compliance &amp; Risk Management</b></h5>
<ul>
<li><p>Maintain accurate physical and electronic records, ensure proper filing systems, and support data retention and privacy requirements.</p></li>
<li><p>Support compliance with internal policies, health and safety regulations, and any applicable local laws.</p></li>
<li><p>Coordinate with legal, HR, and other departments on matters related to contracts, insurance, and risk mitigation.</p></li>
</ul>
<h5 class="jobSectionHeader"><b>Event Coordination &amp; Stakeholder Support</b></h5>
<ul>
<li><p>Plan and coordinate internal events, meetings, and business travel logistics to support organizational needs.</p></li>
<li><p>Serve as a primary contact for internal stakeholders and external vendors, ensuring timely resolution of administrative issues.</p></li>
</ul>
<h4 class="jobSectionHeader"><b>Required Qualifications - Skills &amp; Experience</b></h4>
<ul>
<li><p>Bachelor&rsquo;s degree in Business Administration, Management, or a related field, or equivalent practical experience.</p></li>
<li><p>5+ years of progressive experience in office administration or facilities management, including 2+ years in a supervisory role.</p></li>
<li><p>Proven ability to manage vendors, budgets, procurement, and administrative projects.</p></li>
<li><p>Strong organizational, problem-solving, and prioritization skills with attention to detail.</p></li>
<li><p>Excellent interpersonal and communication skills; capable of building relationships across functions.</p></li>
<li><p>Proficiency with office productivity software (e.g., MS Office) and familiarity with facilities or asset-management systems.</p></li>
<li><p>Ability to handle confidential information with discretion and exercise good judgment.</p></li>
</ul>
<h4 class="jobSectionHeader"><b>Preferred Qualifications</b></h4>
<ul>
<li><p>Experience managing office operations in medium to large corporate environments or in industries such as industrial, construction, or professional services.</p></li>
<li><p>Knowledge of health, safety, and facility compliance standards relevant to the region.</p></li>
<li><p>Experience with budget forecasting and cost-control initiatives.</p></li>
<li><p>Certifications in facilities management, project management, or office administration are a plus.</p></li>
</ul>
<h4 class="jobSectionHeader"><b>Work Environment &amp; Compensation</b></h4>
<ul>
<li><p>Full-time position with an onsite model; occasional extended hours may be required to support events or operational needs.</p></li>
<li><p>Competitive salary commensurate with experience and a comprehensive benefits package, including health insurance, retirement plan options, and paid time off.</p></li>
<li><p>Opportunities for professional development, training, and career growth across administrative and operational functions.</p></li>
<li><p>Inclusive culture that values diversity, equity, work-life balance, and employee well-being.</p></li></ul></div>

Administration Manager

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