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administrative.coordinator i

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administrative assistant

Air Products

<div><p>At Air Products, our purpose is to bring people together to reimagine what&rsquo;s possible, collaborate and innovate solutions to the world&rsquo;s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.</p><p></p><p><b>
Reimagine What&rsquo;s Possible</b></p><p></p><p><b>
Principal Accountabilities:</b></p><ul><li>
Ensure the safety aspects for the position are executed by utilizing the BHIG Basic Safety Practice program, which includes office safety audits, safety work permits, management of change, etc.</li><li>
Comply with BHIG and local safety, health, and environment standards, to fulfil the mandatory safety requirement and activities for the front office.</li><li>
Manage the Site Leadership&rsquo;s calendars and their direct reports as required, schedule meetings, and take meeting minutes when required.</li><li>
Assist with daily, weekly, monthly, and yearly reports as required.</li><li>
Develop Excel, Power Point, and Word Documents for meetings and correspondence.</li><li>
Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.</li><li>
Utilize Project Management skills to perform the tasks for the role.</li><li>
Prepare and control support of monthly expenses.</li><li>
Organize team events.</li><li>
Assist with booking reservations for new arrivals and visitors to the office and sites.</li><li>
Manage the contracts for support services, including reviewing the monthly invoices.</li><li>
Arrange and plan transportation for new employees and visitors.</li><li>
Supervise all company cars needs and activities:<ul><li>
Car Needs: Fuelling, cleaning, maintenance &amp; contracts.</li></ul></li><li>
Process gate passes per the individual site&rsquo;s work processes for the Operations and Maintenance Organization, visitors, and contractors.</li><li>
Coordinate with the Government Relations Office to insure site employee government documents are current.</li><li>
Managing and tracking of site consumable items.</li><li>
Managing and oversee the buildings for keeping buildings properly maintained, clean, and safe work environment. Ensure that a building's services meet the needs of the staffs it houses.</li></ul><p></p><p>
We are the world&rsquo;s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.</p><p></p><p>
At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.</p></div>

Administrative Assistant

Worley

<div><p><b>Building on our past. Ready for the future
</b></p><p>Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
</p><div>At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative.
</div><div>We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply .<br>
</div><div></div><p><b>Position Summary
</b></p><p>Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices.
</p><p><b>Primary Responsibilities
</b></p><ul><li>Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices;
</li><li>Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations;
</li><li>Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all WORLEY management and employees; monitor and issue cost savings reports for corporate review;
</li><li>Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;
</li><li>Handle conferences, meeting air travel and accommodations for domestic travel
</li></ul><p><b>Qualifications
</b></p><ul><li>Bachelor Degree
</li><li>Excellent oral and written communication skills
</li><li>Advanced MS Office skills (Word, Excel, PowerPoint) preferred
</li></ul><p><b>Moving forward together
</b></p><p>We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
</p><p>We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
</p><p>And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
</p><p>Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</p></div>
<br><ul><li>Bachelor Degree</li><li>
Advanced MS Office skills (Word, Excel, PowerPoint) preferred</li><li>
Excellent oral and written communication skills</li><li>
Handle conferences, meeting air travel and accommodations for domestic travel</li><li>
Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;</li></ul>

Administrative Assistant II

SAHARA International Group for Glass and Architectural Products

<p><b>Urgently Required for Sahara International Group, Dammam- KSA</b></p><p><b>HR Assistant</b></p><p><i><b>Job Summary:</b></i> We are seeking a motivated and detail-oriented HR Assistant to join our team. The HR Assistant will provide administrative support to the HR department, ensuring smooth day-to-day operations. This role involves assisting with recruitment, employee records, payroll processing, and general HR tasks while maintaining confidentiality and professionalism.</p><p><i><b>Key Responsibilities</b></i>:</p><p>Recruitment Support: Assist in job postings on various platforms. Screen resumes and schedule interviews. Maintain communication with candidates throughout the hiring process.</p><p>Employee Onboarding and Records Management: Organize new hire onboarding, including orientation schedules and documentation. Maintain accurate employee records, including personal and job-related information.</p><p>Payroll and Benefits Administration: Support payroll preparation by providing relevant employee information. Assist in managing employee benefits enrollment and inquiries.</p><p>HR Policies and Compliance: Assist in ensuring adherence to company policies and labor laws. Support in preparing HR-related reports and documentation.</p><p>Administrative Duties: Answer employee inquiries and redirect as necessary. Assist in organizing HR events, workshops, and meetings. Maintain confidentiality and secure storage of HR documents.</p><p>Requirements: Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</p><p>Experience: 2 years of HR or administrative experience (preferred).</p><p>Skills: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</p><p>Familiarity with HR software or systems (e.g., HRIS) is a plus.</p><p>Personal Attributes: High level of professionalism and discretion. Strong attention to detail and accuracy. Ability to work independently and as part of a team.</p><p><i><b>Interested candidates with relevant experience can apply indeed</b></i></p><p>Job Type: Full-time</p><p>Pay: &#65020;1,800.00 - &#65020;2,500.00 per month</p>

HR Assistant

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader"><b>Job Role
</b></h3><p>The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. The role supports management and staff by handling correspondence, coordinating schedules, preparing documents, and maintaining organized filing systems.</p><p></p><h3 class="jobSectionHeader"><b>
Accountabilities</b></h3><ul>
<li>Manage and organize daily administrative tasks, including filing, scanning, and data entry.
</li><li>Handle incoming and outgoing correspondence (emails, letters, phone calls).
</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.
</li><li>Prepare reports, presentations, and basic documentation as required.
</li><li>Maintain office supplies inventory and coordinate with vendors when needed.
</li><li>Assist in organizing internal events, workshops, and staff meetings.
</li><li>Support HR and other departments with administrative tasks as assigned.
</li><li>Ensure proper documentation control and maintain confidential records securely.
</li><li>Greet visitors and provide professional front-desk support when required.
</li><li>Follow company policies and procedures to ensure smooth office operations.</li>
</ul><p><b>
Requirements</b></p><ul>
<li>
Bachelor&rsquo;s degree in Business Administration or related field (preferred).
</li><li>1&ndash;3 years of experience in administrative or office support roles.
</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent written and verbal communication skills.
</li><li>Strong organizational skills with attention to detail.
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Professional attitude with strong interpersonal skills.
</li><li>Ability to work independently and maintain confidentiality.
</li><li>Time-management skills and ability to meet deadlines.</li></ul></div>

Admin Assistant

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

Siemens Energy

<div><p><b>A Snapshot of Your Day</b></p><p>
As a Team Assistant, you will be at the heart of our dynamic team, targeting candidates with a strong administrative background and excellent organizational skills. You will engage in meaningful projects such as organizing strategic workshops and managing executive calendars, directly impacting the efficiency and success of our team and partners. Your work will support Siemens Energy&rsquo;s mission by ensuring seamless operations and fostering a collaborative team culture that values innovation and precision.</p><p><b>
How You&rsquo;ll Make an Impact</b></p><ul><li>
Coordinate and manage executive calendars, ensuring efficient scheduling of meetings and appointments.</li><li>
Plan and book comprehensive travel arrangements, including flights, accommodations, and ground transportation.</li><li>
Organize and facilitate workshops and meetings, handling all logistical aspects to ensure smooth execution.</li><li>
Draft and manage correspondence and documents, maintaining accuracy and confidentiality.</li><li>
Handle clerical tasks such as managing expense reports and maintaining databases for streamlined operations.</li><li>
Organize events and speaking engagements, ensuring all logistical details are meticulously managed.</li></ul><p><b>
What You Bring</b></p><ul><li>
At least 5 years of experience in secretarial and team assistance roles at management level, with effective coordination skills.</li><li>
Confidence in interacting with management across all hierarchical levels, showcasing strong interpersonal abilities.</li><li>
Proficiency in MS Office applications (Outlook, Word, PowerPoint)</li><li>
Strong team player with a high sense of responsibility, employing results-oriented and organized working methods.</li><li>
Fluency in written and spoken English, with flexibility and intercultural experience</li></ul><p><b>
About the Team
</b></p><div>Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.</div><div></div><div><b><br>
Who is Siemens Energy?</b><b><br>
</b></div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.<br>
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.<br>
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div><br>
</div><div><b>Our Commitment to Diversity</b><b><br>
</b></div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div><p></p><p><b>Rewards/Benefits
</b></p><ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul><p>https://jobs.siemens-energy.com/jobs</p><p>
The job posting will remain open for applications for 14 days from the posting date.</p><p>
#LI-JG1</p></div>

Team Assistant

Al-Khaldi Holding Company

<p><b>Job Objective:</b></p><p>To provide high-level administrative and organizational support to the owners, ensuring smooth and efficient daily operations through managing communications, organizing meetings, coordinating tasks, and following up on decisions, while maintaining the highest levels of confidentiality and professionalism.</p><p><b>Key Responsibilities:</b></p><ul><li>Receive and handle phone calls and emails directed to the owners.</li><li>Draft and prepare official correspondence and letters.</li><li>Professionally represent the owners in interactions with internal and external parties.</li><li>Coordinate and schedule owners&rsquo; meetings, both internal and with partners or advisors.</li><li>Prepare agendas, take meeting minutes, and follow up on the implementation of decisions and outcomes.</li><li>Arrange travel, transportation, and accommodation as required.</li><li>Prepare files, presentations, and reports needed by or for the owners.</li><li>Manage documents and records in a confidential and organized manner.</li><li>Monitor daily tasks and provide periodic reports on progress.</li><li>Coordinate between the owners, executive departments, and advisory entities (financial, legal, administrative, etc.).</li><li>Ensure smooth information flow between the owners and relevant parties.</li><li>Represent the owners in communications with regulatory bodies or official entities as needed.</li><li>Maintain strict confidentiality of information and documents.</li><li>Comply with internal policies and procedures and adhere to professional standards.</li></ul><p><b>Skills and Qualifications:</b></p><ul><li>University degree in Administration, Business Administration, or a related field.</li><li>3&ndash;5 years of experience as an executive secretary or in a similar role.</li><li>Proficiency in both Arabic and English, written and spoken.</li><li>Strong organizational and time management skills.</li><li>Ability to work under pressure and handle multiple tasks simultaneously.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Strong communication and professional relationship-building skills.</li></ul><p>Job Type: Full-time</p><p>Pay: &#65020;7,000.00 - &#65020;10,000.00 per month</p><p>Experience:</p><ul><li>Executive Secretary: 5 years (Required)</li></ul><p>Language:</p><ul><li>English  (Required)</li><li>Arabic (Required)</li></ul>

Executive Secretary

Explore 44+ Administrative assistant in Al Khobar this December. Find roles across top companies and apply now to boost your career.