coordination assistant

administrative assistant

gulf view

Gulf View Company is seeking a highly organized and professional Administrative Assistant to support daily office operations and ensure smooth administrative workflow.Key Responsibilities:<ul><li>Manage incoming calls, emails, and correspondence.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare letters, reports, quotations, and administrative documents.</li><li>Organize and maintain office records and filing systems.</li><li>Coordinate with clients, suppliers, and service providers.</li><li>Follow up on pending tasks and provide administrative support to management.</li><li>Assist in preparing presentations and meeting minutes.</li><li>Welcome visitors and maintain a professional office environment.</li><li>Handle general office administration and day-to-day operations.</li><li>Maintain confidentiality of company information and documents.</li></ul>Requirements:<ul><li>Diploma or Bachelor's degree in Business Administration or a related field.</li><li>Minimum 2 years of experience in administrative or secretarial work.</li><li>Good command of English; Arabic is an advantage.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational, communication, and multitasking skills.</li><li>Professional attitude and ability to work independently.</li></ul>Location: Al Khobar, Saudi Arabia. Employment Type: Full-time. Salary: SAR 3,000 &ndash; 5,000 per month (based on qualifications and experience).Pay: ﷼3,000.00 - ﷼5,000.00 per monthWork Location: In person

Administrative Assistant

Matar Al Baqmi Holding Company

<div>Job Summary
The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. The role involves handling daily administrative tasks, maintaining records, coordinating office activities, and supporting various departments as required.
Key Responsibilities<ul><li>
Perform general administrative and clerical duties, including filing, photocopying, scanning, and document management.</li><li>
Maintain and update company records, files, and databases.</li><li>
Handle incoming calls, emails, and correspondence, and direct them to the appropriate personnel.</li><li>
Coordinate meetings, appointments, and conference room bookings.</li><li>
Prepare reports, letters, memos, and other business documents.</li><li>
Assist in travel arrangements, accommodation bookings, and transportation coordination when required.</li><li>
Monitor office supplies inventory and coordinate replenishment.</li><li>
Support onboarding activities for new employees and maintain personnel records.</li><li>
Assist with document collection, tracking, and submission to internal departments and external parties.</li><li>
Maintain confidentiality of company information and records.</li><li>
Perform any other administrative duties assigned by management.</li></ul> 

Requirements 

Qualifications<ul><li>
Bachelor's degree in business administration, Management, Human Resources, or a related field.</li><li>
Fresh graduate or up to 2 years of administrative experience.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Good written and verbal communication skills in English.</li><li>
Strong organizational and time-management skills.</li><li>
Ability to work independently and as part of a team.</li></ul></div>

Al-Qadsiah Saudi Club نادي القادسية السعودي

<div>
 
 
 Be Part of a Legacy Bigger Than the Game
 
 
 
 
 At
 
 Al-Qadsiah Club
 
 we&rsquo;re creating more than teams&mdash;we&rsquo;re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.
 
 
 
 This is more than just a job&mdash;it&rsquo;s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you&rsquo;ll play a key role in shaping our legacy, contributing to the nation&rsquo;s sports vision, and making history every step of the way.
 
 
 
 
 Overview:
 
 
 To manage and control the flow of documents across the club, ensuring accurate record-keeping, compliance, and ease of access, while supporting the finance team with basic financial administration and reporting tasks.
 
 Key Responsibilities:
 
 
 
 Document Control:
 
 
 
 &bull;Manage the receipt, registration, distribution, archiving, and retrieval of documents (physical and digital).
 
 
 &bull;Maintain an organized filing system for all club documents &mdash; including contracts, invoices, project records, and official correspondence.
 
 
 &bull;Ensure version control and up-to-date documentation across departments.
 
 
 &bull;Implement and monitor document control procedures and systems (both manual and electronic).
 
 
 &bull;Maintain confidentiality and security of sensitive documents.
 
 
 
 Finance Support Functions:
 
 
 
 &bull;Assist in processing invoices, expense reports, and payments.
 
 
 &bull;Support the finance team with data entry, filing, and record-keeping of financial documents.
 
 
 &bull;Assist in preparing supporting documents for monthly, quarterly, and annual financial reports.
 
 
 &bull;Help monitor budgets and expenditures, and track payments to vendors and contractors.
 
 
 &bull;Coordinate with procurement for purchase order documentation and reconciliations.
 
 
 &bull;Assist with bank reconciliations and petty cash records.
 
 
 
 General Administration:
 
 
 
 &bull;Coordinate document-related tasks with all departments to ensure smooth operations.
 
 
 &bull;Support internal and external audits by providing necessary documentation and records.
 
 
 &bull;Assist in preparing reports and presentations when required
 
 
 
 Requirements
 
 
 
 Qualifications:
 
 
 
 &bull;Diploma or Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, or related field.
 
 
 &bull;Minimum 3-5 years of experience in document control or administrative roles, with exposure to finance functions.
 
 
 
 Skills
 
 
 
 &bull;Proficient in MS Office (Word, Excel, PowerPoint), document management systems, and accounting software (SAP, Oracle, or similar &mdash; preferred).
 
 
 &bull;High attention to detail and excellent organizational skills.
 
 
 &bull;Understanding of basic accounting principles.
 
 
 &bull;Ability to handle sensitive and confidential information with integrity.
 
 
 &bull;Strong communication and coordination skills.
 
 
 &bull;Fluent in English; Arabic is an advantage.
 
 
 
 Benefits
 
 
 
 
 Why Join Al-Qadsiah?
 
 
 
 <ul>
 <li>
 
 Be Part of the Legacy:
 
 Join a club that&rsquo;s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
 
 </li>
 <li>
 
 Experience the Culture:
 
 Thrive in an environment that values
 
 quality, accountability, diversity, synergy, innovation, and ambition
 
 , while embracing
 
 harmony
 
 &mdash;this is the
 
 Qadsiah Way
 
 .
 
 
 
 
 </li>
 </ul>
</div>

Document Controller

<div>Job Summary:
The HSE Specialist is responsible for ensuring the safety of individuals and the environment by assisting in the implementation and monitoring of HSE 360 programs and practices. He/She will work closely with the HSE Manager to identify and assess potential hazards, develop safety protocols, and educate staff on safe work practices 
RESPONSIBILITIES/ACCOUNTABILTY &amp; AUTHORITY:
Key Responsibilities:
<ul><li>Coordinate and support in the development and implementation of HSE 360 programs and policies.
</li><li>Maintain and update HSE documentation and records.
</li><li>Perform HSE inspections and hazard assessments of facilities and equipment.
</li><li>Investigate and report HSE incidents and violations.
</li><li>Ability to collaborate with cross-functional teams and influence positive change.
</li><li>Strong analytical and problem-solving skills.
</li><li>Familiarity with risk assessment methodologies and incident investigation techniques.
</li><li>Provide administrative support to the health, Safety, and environment department.
</li><li>Coordinate and ensure document management and data entry of HSE files under various information systems as part of the ISO 45001 certifications.
</li><li>Regularly ensure updates are made to the HSE files.
</li><li>Plan, coordinate, and monitor HSE activities.
</li><li>Provide logistics and follow the schedules of HSE activities: training, internal and external audit, internal / external inspection, HSE Management Review, etc.
</li><li>Update of HSE performance and compliance indicators.
</li>Any other related tasks as required by management. 
<li>
</li></ul>Requirements:
<ul><li>A minimum of 3 years of experience as an HSE Specialist or similar role.
</li><li>NEBOSH IGC 1+2 &ndash; OSHA or IOSH Managing Safely. ISO 45001 or equivalent certificates,
</li><li>Knowledge of the manufacturing industry (an important asset);
</li><li>Mastering of the MS Office suite (Word, Excel, PowerPoint, and Outlook).
</li><li>Is professional, resourceful, autonomous, and discreet.
</li><li>Demonstrates an excellent team spirit and is task focused.
</li><li>Capable of multitasking and handling several files at once while prioritizing them.
</li><li>Demonstrates good judgement and a good sense of analysis.
</li><li>Excellent interpersonal skills and capable of communicating effectively with a wide range of individuals.
</li><li>Excellent English language both written and spoken.</li></ul></div>

EPS HSE Specialist

Medstar Center

About the jobCompany Description Medstar Radiology &amp; Diagnostic Center is a Bahrain-based provider of advanced diagnostic imaging services, committed to accurate diagnosis and high-quality patient care. The center offers a full range of modalities, including MRI, CT scan, ultrasound, X-ray, Doppler, and specialized musculoskeletal imaging. Reports are prepared at consultant level to support trusted clinical decision-making and strong relationships with healthcare professionals. Medstar focuses on combining modern imaging technology with reliable medical support to serve both patients and referring clinicians in Bahrain.Role Description This is a full-time, on-site Medical Sales Representative role based in , Bahrain &amp; GCC. The Medical Sales Representative will promote the center&rsquo;s diagnostic imaging services to physicians, clinics, hospitals, and other healthcare providers, building strong relationships and increasing referrals. Daily activities include visiting healthcare facilities, presenting service offerings, following up on leads, and providing timely information on service capabilities and appointment processes. The role involves coordinating with clinical and administrative teams to ensure a smooth experience for referring partners and patients, handling inquiries, and resolving service-related concerns. The Medical Sales Representative will also monitor market trends, participate in local outreach or events, and prepare regular reports on sales activities and performance.Qualifications<ul><li>Candidates should possess strong Medical Sales experience, including relationship-building with healthcare providers and familiarity with diagnostic imaging or related services.</li><li>Candidates should possess excellent Communication skills, including clear presentation abilities and effective negotiation with diverse medical stakeholders.</li><li>Candidates should possess solid Customer Service skills, with a focus on responsiveness, professionalism, and maintaining long-term client satisfaction.</li><li>Candidates should possess foundational knowledge in Medicine and/or Pharmacy to understand clinical needs and accurately communicate diagnostic offerings.</li><li>Relevant academic background in healthcare, life sciences, pharmacy, business, or a related field is preferred.</li><li>Proficiency in basic office software, CRM tools, and report preparation is beneficial.</li><li>Ability to work independently, manage a territory, meet sales targets, and adapt to a fast-paced clinical environment.</li><li>Previous experience in medical device, pharmaceutical, or diagnostic services sales in Bahrain or the region is an advantage.</li></ul>Work Location: In person

Medical Sales Representative

<div>
 
 
 Be Part of a Legacy Bigger Than the Game
 
 
 
 
 At
 
 Al-Qadsiah Club
 
 we create more than teams! We&rsquo;re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.
 
 
 
 This is more than just a job! It&rsquo;s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you&rsquo;ll play a key role in shaping our legacy, contributing to the nation&rsquo;s sports vision, and making history every step of the way.
 
 
 
 
 
 Job Overview:
 
 
 
 
 The Facilities Project Assistant Manager supports the planning, coordination, and delivery of facilities-related projects at Al Qadsiah Club. This role assists in managing renovations, upgrades, new installations, and improvement projects across club facilities, ensuring projects are completed on time, within budget, and in compliance with quality, safety, and regulatory standards.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &middot; Assist the Maintenance Manager in planning, coordinating, and executing facilities and infrastructure projects.
 
 
 
 &middot; Support project scheduling, budgeting, cost tracking, and progress reporting.
 
 
 
 &middot; Coordinate with internal stakeholders, consultants, contractors, and vendors to ensure smooth project execution.
 
 
 
 &middot; Monitor project activities to ensure compliance with approved designs, specifications, timelines, and quality standards.
 
 
 
 &middot; Assist in reviewing drawings, method statements, material submittals, and project documentation.
 
 
 
 &middot; Track project milestones, risks, issues, and variations, and report them to management.
 
 
 
 &middot; Support site inspections, progress meetings, and coordination meetings with contractors.
 
 
 
 &middot; Ensure compliance with health, safety, environmental, and regulatory requirements across all project sites.
 
 
 
 &middot; Assist with handover processes, including snag lists, as-built drawings, O&amp;M manuals, and warranties.
 
 
 
 &middot; Maintain accurate project records, reports, and documentation.
 
 
 
 
 
 
 
 
 
 
 
 Requirements
 
 
 
 
 Qualifications:
 
 
 
 
 &middot; Bachelor&rsquo;s degree or Diploma in Engineering (Civil, Mechanical, Electrical), Facilities Management, or a related field.
 
 
 
 &middot; Minimum 4&ndash;6 years of experience in facilities projects, construction, or project management, preferably in large facilities or sports environments.
 
 
 
 &middot; Good understanding of building systems, including MEP, civil, and architectural works.
 
 
 
 &middot; Experience supporting project budgets, schedules, and contractor coordination.
 
 
 
 &middot; Proficiency in MS Office and project management tools; experience with CMMS or project management software is an advantage.
 
 
 
 &middot; Good communication skills in English; Arabic is an advantage.
 
 
 
 
 
 
 
 
 
 Preferred Qualifications:
 
 
 
 
 &middot; Experience working in sports clubs, stadiums, hospitality, or large mixed-use facilities.
 
 
 
 &middot; Knowledge of project management standards and basic contract administration.
 
 
 
 &middot; Familiarity with local regulations, safety standards, and permitting processes.
 
 
 
 &middot; Experience working with consultants, authorities, and multiple contractors.
 
 
 
 
 
 
 
 
 
 Skills and Competencies:
 
 
 
 
 &middot; Project coordination and organizational skills
 
 
 
 &middot; Time management and multitasking abilities
 
 
 
 &middot; Strong communication and stakeholder coordination skills
 
 
 
 &middot; Problem-solving and analytical thinking
 
 
 
 &middot; Attention to detail and quality focus
 
 
 
 &middot; Ability to work under pressure and meet deadlines
 
 
 
 &middot; Teamwork and collaboration
 
 
 
 &middot; Safety awareness and compliance mindset
 
 
 
 &middot; Reporting and documentation skills
 
 
 
 
 
 Benefits
 
 
 
 
 Why Join Al-Qadsiah?
 
 
 
 <ul>
 <li>
 
 Be Part of the Legacy:
 
 Join a club that&rsquo;s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
 
 </li>
 <li>
 
 Experience the Culture:
 
 Thrive in an environment that values
 
 quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony
 
 . This is the Qadsiah Way.
 
 
 
 
 </li>
 </ul>
</div>

Facilities Projects Assistant Manager

3C METAL

<div><h2 class="jobSectionHeader">General information
</h2><div></div><div><div><h3 class="jobSectionHeader">Reference
</h3>2026-384
</div></div><h2 class="jobSectionHeader">Position description</h2><h3 class="jobSectionHeader">
Job title
</h3>
QA/QC Assistant M/F<h3 class="jobSectionHeader">
Contract type
</h3>
Permanent<h3 class="jobSectionHeader">
Job description
</h3><div>
Join 3C Metal: A Global Leader in Turnkey Project Solutions 
Are you ready to join our dynamic team in Dammam, Saudi Arabia? 
Founded in 1995 in France, 3C Metal Group is a leading engineering, procurement and construction contractor offering world-class services tailored to the oil and gas, green technology, renewable energy, power generation, marine and mining industries. Our turnkey solutions include engineering, supply, fabrication, site installation and commissioning.
 Today 3C Metal Group is present in eight countries, across four continents and has a workforce of 1000 employees. In 2024, 3C Metal Group joined the Ortec Group, further enhancing our capabilities and expanding our global presence.
 In 2022, 3C Metal established a permanent team in Dammam, in the Eastern Province of Saudi Arabia. The team operate through an agency agreement with the Arabian Establishment for Trade and Shipping (AET), which is registered with Saudi Arabia&rsquo;s in-Kingdom Total Value Add (IKTVA) program. 3C Metal remains committed to contributing to the long-term development of Saudi Arabia and supporting the Kingdom&rsquo;s 2030 Vision. 
Why Choose 3C Metal?
Global footprint: Originating in France, 3C Metal has expanded its presence to the USA, Namibia, South Africa, Mozambique, the UAE, and Malaysia, offering a truly international experience. 
Innovation &amp; Expertise: We pride ourselves on our ability to deliver exceptional results through cutting-edge technologies, design solutions, and world-class project management. 
 As a reinforcement of the team, you will: 
<ul><li>
Support the QA/QC team in daily quality control activities and inspections, ensuring compliance with project specifications, client requirements, and applicable standards.</li><li>
Perform and coordinate inspection and testing activities (MPI, PT, NDT, pressure and load testing) with internal teams, subcontractors, and third-party agencies.</li><li>
Prepare, maintain, and control QA/QC documentation, reports, inspection dossiers, Fabrication Data Books, and material traceability records.</li><li>
Coordinate quality-related activities with production, project teams, suppliers, and external stakeholders, and participate in kick-off meetings when required.</li><li>
Support internal and external audits, manage NCRs and corrective actions, and maintain Quality Management System (QMS) records.</li><li>
Manage calibration records and ensure measuring and inspection equipment remain calibrated and compliant.</li><li>
Maintain quality standards, controlled documents, and support supplier quality evaluations as required.</li><li>
Perform any other duties assigned by management.</li></ul> 

</div><h3 class="jobSectionHeader">
Profile
</h3><div>
We seek the ideal candidate profile with: 
Educational background:<ul><li>
Diploma / Graduation in Technical subjects, preferably with a quality background.</li><li>
Excellent Computer Skills with MS Office, Adobe, Outlook</li></ul> 
Industry knowledge:<ul><li>
Minimum 3 years of experience working with quality systems, preferably in oil and gas filed</li><li>
Knowledge of ISO guidelines</li></ul> 
Essential technical skills:<ul><li>
Excellent standard interpretation skills</li><li>
Excellent communication, interpersonal, and public speaking skills.</li><li>
Excellent decision-making and problem-solving skills.</li><li>
Strong organizational skills.</li></ul> 
Diversity &amp; Inclusion 
3C Metal is dedicated to cultivating an inclusive workplace that celebrates diversity. We are committed to ensuring all employees are treated with respect and provided equal opportunities to grow their skills and talents. Operating across eight countries, we draw strength from the diversity of our workforce, embracing the unique insights and perspectives that our global presence brings. 

</div><h2 class="jobSectionHeader">
Position location</h2><h3 class="jobSectionHeader">
Country
</h3>
Saudi Arabia<h3 class="jobSectionHeader">
Location
</h3><div>
Dammam
</div><h2 class="jobSectionHeader">
Candidate criteria</h2><h3 class="jobSectionHeader">
Minimum level of education required
</h3>
BTEC Higher National Diploma Certificate, Associate's degree<h3 class="jobSectionHeader">
Qualification
</h3>
Other<h3 class="jobSectionHeader">
Minimum level of experience required
</h3>
2-5 years</div>

QA/QC Assistant M/F

Explore 12+ Administrative assistant in Al Khobar this July. Find roles across top companies and apply now to boost your career.

12 administrative assistant jobs In Al Khobar

Administrative Assistant

Administrative Assistant

Document Controller

EPS HSE Specialist

Medical Sales Representative

Facilities Projects Assistant Manager

QA/QC Assistant M/F