assistant, inventory / warehouse Jobs in Al Khobar

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instructional assistant Jobs in Al Khobar

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office administrative assistant

office administrator

administrative assistant

PRIME MIDDL EAST FZE

<p><b>We're Hiring: Administrative Assistant</b></p><p>Location: Riyadh/Dammam/Jeddah (Willing to be relocated)</p><p>Experience: Freshers &amp; Experienced Candidates Welcome</p><p>We&rsquo;re currently looking for a reliable and organized <i><b>Administrative Assistant </b></i>to support our daily office operations. Whether you're just starting your career or already have experience, we&rsquo;d love to hear from you!</p><p><b>Key Responsibilities:</b></p><ul><li>Handle basic office duties like filing, data entry, scanning, and organizing documents</li><li>Answer phone calls, emails, and assist with scheduling and meeting coordination</li><li>Provide administrative support to different departments as needed</li><li>Maintain office supplies and coordinate with vendors</li><li>Assist with preparing reports and managing records</li><li>Help in maintaining a clean, efficient, and professional office environment</li></ul><p><b>What We&rsquo;re Looking For:</b></p><ul><li>Minimum Bachelor&rsquo;s degree</li><li>Strong organizational and communication skills</li><li>Basic computer knowledge (MS Word, Excel, Email)</li><li>Willingness to learn and take initiative</li><li>Ability to multitask and work in a fast-paced environment</li><li>Previous admin experience is a plus but <b>not required</b>.</li><li>Experience in oil/gas industry or related is a plus.</li><li>Preferably Male applicants.</li></ul><p><b>Interested applicants</b> may send their updated CV to <b>hrd@primeco.ae</b> with the subject line: <b>&ldquo;Admin Application &ndash; [Your Company Name]&rdquo;</b>.</p><p><i><b>Join our team and grow with us!</b></i></p><p>Job Types: Full-time, Permanent, New grad</p><p>Ability to commute/relocate:</p><ul><li>Dammam: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul><p>Application Question(s):</p><ul><li>Are you in one of these cities in KSA; Dammam/Jeddah/Riyadh?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Gas/Oil/related field: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Munich Re

<div><div><p><b>Location</b></p>
Jubail, Saudi Arabia
<p><b>Job type</b></p>
Full-Time
<p><b>Work mode</b></p>
Hybrid
<p><b>Job level</b></p>
Professional
<p><b>Job ID</b></p>
10781
<p><b>Company</b></p>
HSB
<p><b>Employment type</b></p>
Regular
<p><b>Area of expertise</b></p>
Services &amp; Support Functions</div></div><div></div>
<br><div><div><ul><li>Organize office and assist associates on day to day activities.</li><li>
Arrange meetings and appointments.</li><li>
Provide support in arranging hotels for company arranged training events.</li><li>
Support onboarding of customers and staff (OFAC, job cards, etc.)</li><li>
Perform data entry</li><li>
Backup Eurasia regional teammates as needed.</li><li>
Contract administration</li><li>
Maintain database(s)</li><li>
Candidate should have prior experience in Industry safety norms and maintanence of personal protective equipments.</li></ul></div></div><div></div>

Office Administrative Assistant

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Assistant</b></h1>
<div><div><div><b>ISG Jubail</b></div>
(JUB)
</div><div>September 29, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Jubail, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>ISG Jubail</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Whole School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <div>-</div>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi / GCC National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As Soon As Possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Dr. Jamie Martin</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>05-2526-073</div>
</div><br>
</div></div></div><p></p><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal&rsquo;s/administrator&rsquo;s office, by ensuring the efficient and effective operation of the principal's/administrator&rsquo;s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment</p>
<p></p><h2 class="jobSectionHeader"><b>Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative, finance related records and personal assistant support to the principal/administrator.</li>
<li>Screen visitors, phone calls and distribute correspondence for the principal/administrator.</li>
<li>Manage principal&rsquo;s/administrator&rsquo;s and or department&rsquo;s calendar and diary, and schedule meetings.</li>
<li>Be the primary point of contact among administrators, employees, parents and other external partners.</li>
<li>Manage information flow in a timely and accurate manner.</li>
<li>Make travel and accommodation arrangements for the principal/administrator.</li>
<li>Take minutes during meetings.</li>
<li>Format information and respond to internal and external communication &ndash; memos, emails, presentations, reports etc.</li>
<li>Research and organize data to represent the administrator for presentation to directors, executives and others.</li>
<li>Redirect communication and enquiries to the appropriate persons for action.</li>
<li>Manage the school&rsquo;s or department&rsquo;s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.</li>
<li>Handle sensitive and confidential information with discretion.</li>
<li>Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).</li>
<li>Communicate with and prepare documentation for other departments as needed.</li>
<li>Work with other schools or departments to develop shared resources and to establish best practice operating procedures.</li>
<li>Assist with events planning.</li>
<li>Organize and maintain the office filing system.</li>
<li>Supervise/oversee the performance of other administrative support staff.</li>
<li>Contribute to decision-making as required.</li>
<li>Ensure that support staff working areas are kept presentable at all times.</li>
<li>Book facilities and equipment for meetings and events and ensure the needed is available.</li>
<li>Communicate and collaborate in a professional manner.</li>
<li>Manage all staff professional development initiated by the principal/administrator - if applicable.</li>
<li>Support the Master Schedule Building Team - if applicable.</li>
<li>Perform other duties assigned by your principal/administrator.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>Excellent MS Office and Google Suite knowledge.</li>
</ul><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>The ideal candidate will have:</p>
<h3 class="jobSectionHeader"><b>
Experience</b></h3>
<ul><li>Previous work experience as an executive assistant, personal assistant or similar role.</li>
<li>Previous work experience in supervising other employees.</li>
</ul><h3 class="jobSectionHeader"><b>Skills</b></h3>
<ul><li>Expert in English (both written and verbal).</li>
<li>Ability to make decisions as needed.</li>
<li>Accountability for your decisions.</li>
<li>Outstanding organizational and time management skills.</li>
<li>Ability to exercise discretion and maintain confidentiality.</li>
<li>Ability to supervise other employees.</li></ul></div></div>

Executive Assistant

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

Safwat Al-Khaleej

<p>Site Admin / Secretary / Document Controller<br/>Safwat Al-Khaleej</p><p><b>Job Responsibilities</b></p><ul><li>Manage and archive all project documents systematically.</li><li>Draft official correspondence in Arabic &amp; English.</li><li>Prepare and submit Daily submittals to consultant (RFI, MRI,..etc)</li><li>Fast and accurate typing skills in MS Word.</li><li>Prepare Excel sheets and daily admin reports.</li><li>Provide administrative support to the project team.</li><li>Professional in using Excel</li></ul><p><b>Requirements</b></p><ul><li>Min. 3 Years of Experience</li><li>Transferrable Iqama Required</li></ul><p>Job Type: Full-time</p><p>Pay: Up to &#65020;3,000.00 per month</p><p>Application Question(s):</p><ul><li>Nationality?</li></ul><p>Experience:</p><ul><li>Site Admin / Secretary / Document Controller: 3 years (Required)</li></ul><p>Location:</p><ul><li>Khobar (Required)</li></ul>

Site Admin / Secretary / Document Controller

Al-Qadsiah Saudi Club نادي القادسية السعودي

<div>
 <p>
  <strong>
   Be Part of a Legacy Bigger Than the Game
   <br/>
  </strong>
 </p>
 <p>
  At
  <strong>
   Al-Qadsiah Club
  </strong>
  we create more than teams! We&rsquo;re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.
  <br/>
 </p>
 <p>
  This is more than just a job! It&rsquo;s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you&rsquo;ll play a key role in shaping our legacy, contributing to the nation&rsquo;s sports vision, and making history every step of the way.
  <br/>
  <br/>
 </p>
 <strong>
  Overview:
  <br/>
  <br/>
 </strong>
 As our Administrative Officer, you will act as the central link between departments, ensuring that daily operations run smoothly and efficiently. Your responsibilities will include managing communication, organizing and maintaining documentation, supporting leadership with scheduling and reports, and facilitating seamless operational flow across the organization.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <strong>
  Daily Coordination with Departments
  <br/>
  <br/>
 </strong>
 &bull; Review and follow up on daily operations with various departments.
 <br/>
 <br/>
 &bull; Ensure all departments are aligned with daily plans and deadlines.
 <br/>
 <br/>
 &bull; Identify and address any operational issues in coordination with relevant teams.
 <br/>
 <br/>
 <strong>
  Weekly Reports to General Manager
  <br/>
  <br/>
 </strong>
 &bull; Collect and analyze data from different departments.
 <br/>
 <br/>
 &bull; Prepare detailed weekly performance reports, highlighting achievements, challenges, and recommendations.
 <br/>
 <br/>
 &bull; Present summaries that support decision-making and strategic planning.
 <br/>
 <br/>
 <strong>
  Documentation and Record Management
  <br/>
  <br/>
 </strong>
 &bull; Maintain and organize administrative records, files, and documents.
 <br/>
 <br/>
 &bull; Ensure all records are up to date and accessible when needed.
 <br/>
 <br/>
 <strong>
  Meeting Coordination
  <br/>
  <br/>
 </strong>
 &bull; Schedule and organize internal and external meetings.
 <br/>
 <br/>
 &bull; Prepare meeting agendas and take minutes.
 <br/>
 <br/>
 &bull; Follow up on tasks and decisions arising from meetings.
 <br/>
 <br/>
 <strong>
  Basic HR Administrative Support
  <br/>
  <br/>
 </strong>
 &bull; Coordinate with the HR department for employee-related administrative tasks.
 <br/>
 Daily Office Administration
 <br/>
 <br/>
 &bull; Handle email correspondence and official communications.
 <br/>
 <br/>
 &bull; Support the General Manager with assigned tasks and projects.
 <br/>
 <br/>
 <strong>
  Process Improvement
  <br/>
  <br/>
 </strong>
 &bull; Identify areas for administrative process enhancement.
 <br/>
 <br/>
 &bull; Suggest and implement improvements to increase efficiency and reduce delays.
 <br/>
 <br/>
 <br/>
 Requirements
 <br/>
 <br/>
 <p>
  <strong>
   Education
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   <p>
    Bachelor&rsquo;s degree in Business Administration or related field.
    <br/>
   </p>
  </li>
 </ul>
 <p>
  <strong>
   Experience
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   <p>
    Minimum of 2 years&rsquo; experience in a similar administrative role.
    <br/>
   </p>
  </li>
 </ul>
 <p>
  <strong>
   Skills
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   <p>
    Strong communication and coordination skills.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
    <br/>
   </p>
  </li>
  <li>
   <p>
    Strong organizational and analytical abilities.
    <br/>
   </p>
  </li>
  <li>
   <p>
    Ability to handle multiple tasks and work under pressure.
    <br/>
    <br/>
    <br/>
    <br/>
   </p>
  </li>
 </ul>
 Benefits
 <br/>
 <br/>
 <p>
  <strong>
   Why Join Al-Qadsiah?
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Be Part of the Legacy:
   </strong>
   Join a club that&rsquo;s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
   <br/>
  </li>
  <li>
   <strong>
    Experience the Culture:
   </strong>
   Thrive in an environment that values
   <strong>
    quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony
   </strong>
   . This is the Qadsiah Way.
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
</div>


Administrator

Al-Khaldi Holding Company

<p><b>Requirements:</b></p><ul><li>Diploma in a relevant administrative or business field.</li><li>Basic knowledge or previous experience in <b>Accounting</b> and <b>Human Resources (HR)</b>.</li><li>Proficient in using computers and Microsoft Office programs.</li><li>Strong communication and interpersonal skills.</li><li>Ability to multitask and work under pressure.</li></ul><p><b>Job Responsibilities:</b></p><ul><li>Greet and welcome visitors in a professional manner.</li><li>Answer phone calls and manage appointment scheduling.</li><li>Assist with basic accounting tasks (such as data entry, invoice tracking, etc.).</li><li>Provide administrative support to the HR department (such as filing, attendance tracking, etc.).</li><li>Coordinate with other departments as needed.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul>

Receptionist (Female)

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