hr officer

executive secretary

administrative assistant

admin assistant

administration executive

administrative officer

ALRABIA INVESTMENT AND MANAGEMENT

Position Overview:The Administrative Officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of daily office functions. This role involves coordinating office activities, maintaining records, handling correspondence, supporting HR and finance functions, and ensuring effective communication across departments.Key Responsibilities:1. Administrative &amp; Office Support<ul><li>Manage day-to-day office operations and ensure a well-organized work environment.</li><li>Handle incoming and outgoing correspondence (emails, letters, memos).</li><li>Maintain office supplies, equipment, and inventory; coordinate with suppliers.</li><li>Prepare and maintain filing systems&mdash;electronic and manual.</li><li>Draft, edit, and format documents, reports, and internal communications.</li></ul>2. HR Support<ul><li>Assist in recruitment activities (posting jobs, scheduling interviews, collecting documents).</li><li>Maintain employee records, attendance, and leave tracking.</li><li>Support onboarding and offboarding processes.</li><li>Prepare HR letters, memos, and documentation as required.</li></ul>3. Finance &amp; Procurement Assistance<ul><li>Prepare purchase requests, purchase orders, and follow up with vendors.</li><li>Support basic accounting tasks such as scanning invoices, maintaining petty cash records, and tracking payments.</li><li>Coordinate with finance for invoice submissions, reimbursements, and expense reports.</li></ul>4. Coordination &amp; Communication<ul><li>Serve as a point of contact between departments, management, and external parties.</li><li>Schedule meetings, prepare agendas, and take minutes when required.</li><li>Support logistics for events, trainings, and staff activities.</li></ul>5. Compliance &amp; Documentation<ul><li>Maintain company licenses, permits, and ensure timely renewals.</li><li>Keep track of contracts, service agreements, and official documents.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 1&ndash;3 years of experience in administrative or office support roles.</li><li>Strong communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking abilities.</li></ul>Skills Required:<ul><li>Attention to detail</li><li>Time management</li><li>Problem-solving</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Teamwork and coordination</li></ul>Job Type: Full-time

Administrative Officer

Facilities Management and Maintenance Company

<div></div><div>Date: Dec 3, 2025
Location: QA
Company: Facilities Management and Maintenance
<div><div><div><div><h2 class="jobSectionHeader">Main Purpose</h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader">Accountabilities</h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader">Operational</h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader">Qualification</h2></div></div></div></div></div>

Al Sharq Technology

We are looking for a highly organized and detail-oriented Administrative &amp; Operations Officer to support daily administrative tasks, manage data on internal systems, and provide customer support when needed. The ideal candidate should be capable of handling operational workflows, working with digital platforms, and communicating effectively with users in both Arabic and English.Key Responsibilities1. Administrative Support<ul><li>Manage email correspondence and follow up on requests.</li><li>Prepare and maintain simple reports as required.</li></ul>2. Web Application / System Operations<ul><li>Manage and update data through an internal system and dashboard.</li><li>Review, verify, and approve submitted information based on internal guidelines.</li><li>Report any system issues and coordinate with the technical team to resolve them.</li><li>Ensure the accuracy and smooth flow of operational processes.</li></ul>3. Customer &amp; User Support<ul><li>Respond to customer inquiries through email, phone, or internal channels.</li><li>Provide guidance to users on how to navigate the internal system.</li><li>Follow up on cases, ensure issues are resolved, and maintain positive communication.</li></ul>4. Quality Control<ul><li>Review submitted content or data before approval.</li><li>Ensure all information meets internal quality standards.</li><li>Monitor activity within the system and report irregularities.</li></ul>5. Reporting &amp; Coordination<ul><li>Prepare weekly and monthly operational reports.</li><li>Identify recurring issues and suggest improvements.</li><li>Coordinate with different departments to ensure smooth workflow.</li></ul>RequirementsExperience &amp; Skills<ul><li>1&ndash;3 years of experience in administrative or operational roles.</li><li>Strong experience working with CMS, digital systems, dashboards, or any data-entry platforms.</li><li>Excellent communication skills in Arabic (mandatory) and English.</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail and accuracy in handling data.</li><li>Ability to work independently and manage time efficiently.</li></ul>Preferred (Not Required)<ul><li>Experience in customer support or handling user inquiries.</li><li>Familiarity with CRM or any administrative management tools.</li><li>Ability to prepare clear and structured reports.</li></ul>Job Type: Full-time

Administrative & Operations Officer

Inspire Management Training Center

The Administrator will manage daily administrative operations for a Veterinary Support Center in Qatar. The role includes coordinating with internal departments, maintaining documentation, supporting operational tasks, and ensuring effective communication between management, veterinary staff, trainers, and other support teams. Experience in equestrian, veterinary, or stable environments is preferred.Key Responsibilities:<ul><li>Coordinate daily administrative activities between management, veterinarian, trainers, accountant, storekeeper, and PRO.</li><li>Manage documentation, attendance tracking, filing systems, and administrative records.</li><li>Handle purchasing follow-ups, supplier coordination, and delivery monitoring.</li><li>Support budgeting, expense tracking, and preparation of periodic reports.</li><li>Facilitate communication between departments to ensure smooth operations.</li><li>Provide logistical and general administrative support as required.</li><li>Apply knowledge of horse operations or veterinary/stable workflows when relevant.</li><li>Ensure proper adherence to organizational procedures and accurate record-keeping.</li></ul>Qualifications, Experience and Skills:<ul><li>Minimum 5 years of experience in administration or coordination roles.</li><li>Experience in stud farms, equestrian centers, or veterinary clinics is strongly preferred.</li><li>Strong organizational, communication, and coordination skills.</li><li>Proficiency in documentation, reporting, and basic administrative systems.</li><li>Fluency in Arabic and English.</li><li>Locally available candidates with a valid visa and QID are preferred</li><li>Overseas candidates are also welcome to apply.</li></ul>Benefits:<ul><li>Competitive Salary and other Benefits</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Administrator (Horse Breeding / Veterinary Support Center: 5 years (Required)</li></ul>Language:<ul><li>Arabic and English (Required)</li></ul>Location:<ul><li>Doha (Preferred)</li></ul>

Administrative Officer (Stud Farms / Veterinary Support Center)

Oryxi Maintenance Services

Job Opening: Admin &ndash; Oryxi Maintenance ServicesOryxi Maintenance Services, a leading company in fire fighting &amp; fire alarm maintenance, civil maintenance, interior fit-out works, and passive life safety system upgrades, is looking for a skilled and proactive Administrative Officer to join our team in Qatar.Key Responsibilities:Handle daily administrative tasks, correspondence, and office coordination.Manage documentation, filing systems, and ensure timely record-keeping for ongoing projects.Prepare quotations, invoices, purchase orders, and letters as required.Coordinate with suppliers, clients, and internal teams to ensure smooth workflow.Track staff attendance, leaves, and support HR functions.Assist with scheduling meetings, site visits, and project-related communications.Follow up on project documentation related to MOI/Civil Defense/QCDD requirements.Maintain office supplies, monitor inventory, and manage procurement requests.Prepare reports and updates for management as needed.Support the operations team with administrative needs for fire fighting, fire alarm, and maintenance activities.Requirements:Bachelor&rsquo;s degree in Administration, Business, or a related field.Minimum 2&ndash;3 years of experience in an administrative role (experience in maintenance/fire safety industry is an advantage).Strong communication skills in English (Arabic is an added advantage).Proficiency in Microsoft Office (Word, Excel, PowerPoint).Strong organizational and multitasking abilities.Attention to detail and ability to work under pressure.Knowledge of Qatari documentation procedures, invoicing, tenders, and QCDD/MOI requirements is a plus.Ability to handle confidential information professionally.Valid Qatar Residency Permit (NOC preferred).Job Type: Full-time

Admin

Excellence Training Center

We&rsquo;re Hiring: Administrative OfficerLocation: Excellence Training Centre, Doha, QatarExcellence Training Centre is on the lookout for a young, energetic, and experienced administrative professional to join our dynamic team!Key Responsibilities:<ul><li>Manage daily operational errands efficiently</li><li>Coordinate with departments and maintain schedules</li><li>Be active, hardworking, and able to multitask under pressure</li><li>Demonstrate excellent communication skills and coordinate effectively with staff and clients</li><li>Bank-related experience is a plus</li></ul>Compensation &amp; Benefits:<ul><li>Basic Salary &amp; Allowances: QAR 2,000</li><li>Accommodation Allowance: QAR 750</li><li>Health Insurance: Hammad Hospital Health Card</li><li>Annual Leave: 21 paid days per year</li><li>Airfare: One-way ticket every year or round-trip every two years</li><li>Gratuity: Eligible upon completion of contract, as per Qatar Labour Law (based on final salary and duration of service)</li></ul>Commission Structure:<ul><li>Refund Avoidance: 5% commission on avoided refunds</li><li>Sales: 10% commission on successful sales</li><li>Recruitment: QAR 100&ndash;300 per successful hire</li><li>Staff Training: QAR 100&ndash;300 per staff member trained</li></ul>This role is ideal for someone who&rsquo;s dedicated, enthusiastic, and looking to grow&mdash;with great potential to earn through attractive commissions.Kindly apply by filling out this form: https://forms.gle/1QcpPnVWKWeBFKNG6Thank youJob Type: Full-time

Admin Officer for Qatar

Assiyana

Job Brief:The Public Relations Officer (PRO) will act as the primary liaison between the company and various governmental authorities in Qatar, including the Ministry of Labour, Immigration, and Traffic Department. The PRO will ensure timely processing of all employee-related documentation, visas, permits, and official transactions. The role also involves overseeing administrative and logistics tasks related to employee offboarding, contract management, and camp inspections. The ideal candidate should be proficient in HR systems, familiar with GPS vehicle tracking systems, and capable of managing multiple administrative processes efficiently.Key Responsibilities:Government Liaison &amp; Compliance:<ul><li>Coordinate with governmental bodies (Immigration, Ministry of Labour, Traffic Department) to complete all employee-related transactions.</li><li>Ensure timely renewal of employees&rsquo; official documents to avoid grace period violations.</li><li>Apply for new joiners&rsquo; visas promptly and monitor visa approval status daily</li></ul>Employee Onboarding &amp; Documentation:<ul><li>Update recruitment reports with new joiners&rsquo; visa details.</li><li>Schedule medical tests and fingerprint scans for all new joiners, ensuring timely completion and reporting results to HR.</li><li>Pay residency permits (R.P) fees for new joiners and renewals using the HR visa card.</li><li>Arrange electronic employment contracts on the Ministry of Labour portal.</li><li>Facilitate contract attestations with the Ministry of Labour.</li></ul>Official Letters &amp; Requests:<ul><li>Prepare and issue official letters in Arabic as required.</li><li>Handle requests for new visa approvals, visa adjustments, and sponsorship transfers.</li></ul>Administrative &amp; Financial Tasks:<ul><li>Pay utility bills (Oreedoo, Kahramaa) online using the HR visa card.</li><li>Submit statements of account to Finance detailing all transactions and receipts.</li><li>Renew driving licenses and medical cards for employees as needed.</li></ul>Logistics &amp; Employee Welfare:<ul><li>Handle purchase orders for logistics and procurement requests.</li><li>Conduct inspections for employee accommodations/camps to ensure compliance and standards.</li><li>Conduct exit interviews for departing employees.</li></ul>Systems &amp; Technologies:<ul><li>Proficient in HR systems and relevant software for employee management.</li><li>Familiarity with GPS systems for vehicle tracking is an added advantage.</li></ul>Job Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, HR, Public Relations, or a related field.</li><li>Should hold a valid Qatari driving license and residency permit</li><li>Minimum 3&ndash;5 years of experience as a PRO or similar role in Qatar.</li><li>Strong knowledge of Qatari labor laws, immigration procedures, and government processes.</li><li>Proficiency in HR systems and MS Office applications.</li><li>Excellent communication skills in both Arabic and English.</li><li>Strong organizational skills and ability to handle multiple administrative tasks simultaneously.</li><li>Detail-oriented and capable of working independently with minimal supervision.</li><li>Familiarity with GPS vehicle tracking systems is advantageous.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you current based in Qatar?</li><li>Do you hold a valid QID?</li><li>Do you hold a valid Qatari driving license?</li><li>Can you obtain an NOC?</li><li>How many years of work experience do you have in a similar role?</li><li>What is your current/last salary package?</li><li>What is your availability to join?</li></ul>

Public Relations Officer (PRO)

Explore 421+ Administrative officer in Qatar this December. Find roles across top companies and apply now to boost your career.

421 administrative officer jobs IN Qatar

Administrative Officer

Administrative Officer

Administrative & Operations Officer

Administrative Officer (Stud Farms / Veterinary Support Center)

Admin

Admin Officer for Qatar

Public Relations Officer (PRO)