assistant/associate professor banking and financial technology

executive assistant

assistant front desk manager Jobs in Qatar

assistant front desk manager

assistant/associate professor banking and financial technology Jobs in Qatar

dental assistant

hr assistant (female)

administrative assistant

Confidential

<div>
 <p>
  <strong>
   Job summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Admin Assistant provides technical, administrative and secretarial support to the Managing Director of the department and its team. She/he handles technical and administrative assistance tasks ensuring effective support to the team and efficient services to taxpayers, in line with the standards of excellence adopted by the Department. She/he also handles all communications, calls, queries, memos etc. from clients, ministries and other institutions.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Supports the on boarding process of new clients
  </li>
  <li>
   Ensures follow-up with registered dormant entities
  </li>
  <li>
   Manages renewal and replacement requests for tax cards within strict deadlines
  </li>
  <li>
   Ensures immediate action is taken on tax residence requests
  </li>
  <li>
   Supports the team on all admin matters, including being the focal point for events organized by the Department
  </li>
  <li>
   Ensures that Tax Compliance obligations are adhered by
  </li>
  <li>
   Responds to all internal requests from other departments for updates on our firm&rsquo;s status, while keeping in mind the secrecy rules of the Department.
  </li>
  <li>
   Assists the MD of Tax with all admin and secretarial matters (organizing/handling meetings, calls, reservations, etc.).
  </li>
  <li>
   Collaborates with others and demonstrates a customer centric behavior with clients and colleagues
  </li>
  <li>
   Assists in completing relevant reports ensuring they are completed in a timely and accurate manner, and meet the Department requirements, policies, and standards
  </li>
  <li>
   Takes initiative to update department records, improve processes and ensures all administrative and filing matters are in good order.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor's degree in Finance, Accounting, Business Administration or other related discipline.
  </li>
  <li>
   Minimum of three years of relevant experience in Administration, Accounting or Tax field or similar line of work.
  </li>
  <li>
   Proficiency in MS Office with expertise in Microsoft Word, Power Point and Excel
  </li>
  <li>
   Good communication skills and time management capabilities
  </li>
  <li>
   Good interpersonal and coordination skills
  </li>
  <li>
   Detail oriented and comfortable working in a fast- paced office environment
  </li>
  <li>
   Highly organised and able to prioritise
  </li>
  <li>
   Good document control
  </li>
  <li>
   Accuracy and attention to detail
  </li>
  <li>
   Professional Integrity
  </li>
  <li>
   Ability to keep confidential information
  </li>
  <li>
   Proactive
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

Nakilat

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Perform a wide range of administrative and office support activities for the division/department to facilitate the efficient operation of the division/department.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Key Accountabilities:</b></p>
<p><b>Administrative Support:</b><br>
1. Provide administrative and secretarial support services to the division/department as required. This includes, coordinating and making meeting arrangements, travel arrangements, and correspondences.<br>
2. Manage, screen and evaluate the reception, distribution, storage and security of all documentation relating to the division/department, and maintain an administration system that allows effective follow up and monitoring of documents.<br>
3. Support the development, control and management of documents as per established procedures (i.e., request document numbers; ensure completed documents are appropriately filed, use the formal naming conventions and file structures, retrieve documents).<br>
4. Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager.<br>
5. Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,<br>
6. Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned/scheduled and advise the division chief/department manager on of their daily program.<br>
7. Prepare for the division/department related meetings, through preparing meetings&rsquo; agenda, inviting participants, preparing required materials, arranging meeting rooms, attending meetings, drafting meetings&rsquo; minutest, and following up on items/tasks ...etc.<br>
8. Act as a focal point for the division/department with the matters related to HR, IT, GS, supply&hellip;etc.<br>
9. Participate in the Implementation of the division/department related projects, and assist in meeting projects&rsquo; deadlines.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 2</b></h2>
</div><div><p><b>
Graphis Design:</b></p>
<p><b>10.Brand Guidelines:</b></p>
<ul><li>Assist in developing the company;s corporate brand guidlines.</li>
<li>Assist in standardizing the branding for all in-house and external publications and stationary.</li>
<li>Participate in creating guidlines for the look and feel of the company's intranet/ShrePoint.</li>
</ul>
<p><b>11. Website Design:</b></p>
<ul><li>Assist in redesigning the current website and develop materials for web pages when needed.</li>
<li>Consult with relevant internal and external parties to determine objectives and requirements of the different events.</li>
<li>Stay abreast of latest developments in graphic design tools and software, to improve quality of design and images utilized for Nakilat's branding and promotional efforts.</li>
</ul>
<p><b>12.Publication Management:</b></p>
<ul><li>Oversee the production of regular publications, e.g. corporate brochure, annual report, carrer brochure, sustainability report, newsletter.</li>
<li>Produce final layout of publications and company collaterals.</li>
</ul>
<p><b>13. Promotional Designs:</b></p>
<ul><li>Assist in developing and desihning the layouts for ad-hoc requiremnts to support company events and communications e.g. advertisements, invitation cards, greeting cards, flyers, etc.</li>
<li>Assist in developing 3D simulations/VR videos in order to assist the Commercial efforts of the Company.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 3</b></h2>
</div><div><p><b>
Generic Accountabilities:</b></p>
<p><b>Safety, Health, Environment, &amp; Quality (SHEQ):</b><br>
10. Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.</p>
<p><b>Policies, Systems, Processes &amp; Procedures:</b><br>
11. Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.<br>
12. Establish and maintain office administrative policies and procedures.</p>
<p><b>Others:</b><br>
13. Carry out any other duties as directed by the immediate supervisor.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Key Result Areas</b></h2>
</div><div><ul><li>Provide secretarial and administrative support, involving activities like making travel and meeting arrangements.</li><li>Proper maintenance and control of the division/department documentation.
</li><li>Organize and maintain the division/department calendar and activities.</li></ul><br>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Interactions and Working Relations</b></h2>
</div><div><div><b>
Internal:</b><br>
Frequent interactions with:<br>
<ul><li>Finance &ndash; for travel expenses/ payment approvals.</li><li>Supply &ndash; for purchasing and tendering activities,</li><li>IT &ndash; for Services Desk - all IT related matters</li><li>HR &ndash; for related issues - leaves &amp; time in lieu; training</li><li>GS &ndash; for all administration related tasks like request for stationary, maintenance, parking etc.
</li></ul></div><div><b>External:</b><br>
<ul><li>Interact with external parties as per the division/department requirements.</li></ul></div>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><p><b>
Qualifications:</b></p>
<ul><li>Diploma in Secretarial Studies/ Business Administration or any other related filed.</li>
<li>Degree/certificate in Graphic Design, Visual Communication, Arts &amp; Design is preferred.</li></ul><p><br>
</p><p><br>
<b>Experience:</b></p>
<ul> <li>A minimum of 3 years of experience in Administrative or secretarial role in a large sized organization.</li>
<li>Graphic design experience will be an advantage.</li></ul><br>
<p><br>
<b>Job Specific Skills:</b></p>
<ul><li>Knowledge of administrative procedures.</li>
<li>Advance MS office (Word, Excel, PowerPoint, Visio, Outlook especially calendar management)</li>
<li>Advanced report writing skills as well as ability to compile data from different sources.</li>
<li>Knowledge in Brand Identities (mainly 2D design)</li>
<li>Kowledge in Adobe Programs - Illustrators, Photoshop, InDesign.</li>
Knowledge of methods and technicques of graphic design and layout.<br>
<li>
</li></ul></div></div></div></div></div></div></div><p></p><div><div><div><div><h1 class="jobSectionHeader"><b>PR Administrative Assistant
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Public Relations
</div></div></div></div><div><div><div><div>City: 1101<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Drafting, PR, QA, Quality Assurance, Administrative, Engineering, Marketing, Quality, Technology
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

PR Administrative Assistant

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Provide administrative and secretarial assistance to camp administration function while ensuring proper documents and records are maintained for the work carried out in the function.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Key Accountabilities:</b><br>
1. Assist in implementation of rules and regulations pertaining to staff residence so that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.<br>
2. Receive new employees arrival details from the respective section and arrange to receive, brief, issue the consumables and accommodate them as required.<br>
3. Update system records and co-ordinate with Account / HR and other Departments on matters related to the staff residence. Create and maintain various documents and records as required in the SAP and other filing systems.<br>
4. Draft and issue of memos and circulars as necessary for notice boards, departments and contractors.<br>
5. Provide administrative support to Camp Boss, Officer - Residence and other senior staff in the function.<br>
6. To maintain proper filling of all documents handled in the department (system records and manual as required).<br>
7. Keep the office stationery and monitor usage.<br>
8. Coordination with other departments on administrative or transport matters or as instructed by supervisors.<br>
9. Perform the duty as document controller for technical documents like bids, specification, invoice etc. held by the departments and make records easily available during internal and external audits.<br>
10. Data entry work ( MR, Receipts, and Stock adjustment ) related to SAP / material inventory System<br>
11. Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.<br>
12. Performs other secretarial and clerical duties or assignments as directed.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 2</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 3</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 4</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Competencies</b></h2>
</div><div><div>Achievement Oriented</div><div>
Collaboration &amp; Teamwork</div><div>
Customer Centricity</div><div>
Drive Vision</div><div>
Empower &amp; Nurture Talent</div><div>
Interactive Communication</div><div>
Solution Oriented</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Key Result Areas</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Interactions and Working Relations</b></h2>
</div><div><p><b>
Internal:</b> All occupants in the staff residence and other departments / sections.<br>
<b>Purpose:</b> Coordination and communication on matters related to the function.</p>
<p><b>External:</b> Nil<br>
<b>Purpose:</b> Nil</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Financial Authorities</b></h2>
</div><div><p><b>
As per TOFA</b></p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><div><b>
Qualifications:</b><br>
<ul><li>Knowledge of SAP &amp; Office softwares.</li><li>Graduate in any discipline.</li></ul>
<b>Experience:</b><br>
<ul><li>Clerical &amp; administrative experience in a large commercial or corporate set-up. Experience in hospitality administration would be desirable.</li><li>4 years experience.</li></ul></div>
<div><b>Job Specific Competencies:</b><br>
<b>Technical Competency:</b><br>
<ul><li>Language Skills:</li><li>English (written &amp; verbal) / Hindi - Urdu (Verbal) /Arabic (desirable)</li><li>MS Office Skills</li><li>Ability to draft letters and memos</li><li>Fair accounting / finance skills</li><li>Adaptability</li><li>Initiative/Creative</li><li>Interpersonal Skills</li><li>Organizational Skills</li><li>Valuing Diversity</li></ul></div><br>
</div></div></div>
</div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant - Residence
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Hub Services
</div></div></div></div><div><div><div><div>City: Ras Laffan<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Quality Assurance, QA, Data Entry, Clerical, Administrative, Quality, Technology
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

Administrative Assistant - Residence

Saleh Al Hamad Al Mana Co.

<div>
 <p>
  We are looking for a highly organized and proactive Executive Assistant to support a senior official in Finance division. The role requires someone with a strong administrative background along with sound financial understanding to assist in reviewing payment requests, coordinating financial documentation, and managing daily schedule.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate should be detail-oriented, trustworthy, and capable of handling sensitive financial information while ensuring smooth coordination between the finance team and senior management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  <br/>
 </p>
 <p>
  Executive Support
 </p>
 <ul>
  <li>
   Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
  </li>
  <li>
   Coordinate internal and external meetings, prepare agendas, and ensure all required documents are available in advance.
  </li>
  <li>
   Handle confidential correspondence, reports, and communications on behalf of the Senior official.
  </li>
  <li>
   Act as a point of coordination between the Senior official and internal departments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Financial Coordination
 </p>
 <ul>
  <li>
   Review and verify payment requests, invoices, and financial documentation before submission to the Senior official for approval.
  </li>
  <li>
   Ensure all supporting documents and approvals are in place prior to financial authorization.
  </li>
  <li>
   Assist in tracking payment approvals and maintaining proper documentation records.
  </li>
  <li>
   Coordinate with the finance team regarding financial submissions, vendor payments, and related documentation.
  </li>
  <li>
   Support the Senior Official with preparation of financial reports, summaries, and presentations when required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Administrative Support
 </p>
 <ul>
  <li>
   Maintain organized records of financial and administrative documents.
  </li>
  <li>
   Assist with preparing reports, presentations, and briefing materials for meetings.
  </li>
  <li>
   Monitor follow-ups on key actions, approvals, and deadlines.
  </li>
  <li>
   Support special projects and tasks assigned by the Senior official.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.
  </li>
  <li>
   Minimum 5+ years of experience as an Executive Assistant or Personal Assistant in a corporate environment, preferably supporting senior leadership.
  </li>
  <li>
   Prior exposure to finance-related documentation, payment verification, or accounting processes is essential.
  </li>
  <li>
   Strong organizational skills with high attention to detail.
  </li>
  <li>
   Ability to handle confidential information with discretion.
  </li>
  <li>
   Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
  </li>
  <li>
   Excellent communication and coordination skills.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Preferred Profile
 </p>
 <ul>
  <li>
   Experience supporting C-level executives in a corporate environment.
  </li>
  <li>
   Familiarity with finance workflows, payment approvals, and vendor documentation.
  </li>
  <li>
   Strong ability to manage multiple priorities in a fast-paced environment.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Zmakan Technical Solutions

<p>Zmakan Technical Solutions is looking for a responsible and proactive Admin Assistant / Reception to join our team. The candidate will provide general office support, manage reception duties, and assist in daily administrative operations.</p><p>Main responsibilities include data entry and general clerical tasks, handling petty cash, managing office utilities and purchases, and assisting team members with various administrative tasks. The candidate will also be responsible for coordinating small errands and office-related tasks outside the office when required.</p><p>A valid Qatar driving licence is mandatory. Strong attention to detail, basic computer knowledge, and good communication skills are essential. Male candidates are preferred.</p><p>Interested applicants may apply through Indeed with their updated CV. Shortlisted candidates will be contacted for interview</p><p>Job Types: Full-time, Permanent</p><p>Pay: QAR2,500.00 per month</p><p>License/Certification:</p><ul><li>Qatar Driving Licence (Required)</li><li>QID (Required)</li></ul>

Admin Assistant/Receptionist

gharafa bakery

<p>Job Title: Secretary/Coordinator</p><p>About the Role</p><p>We are seeking a proactive and organized <b>Secretary/Coordinator</b> to provide administrative support and oversee coordination tasks across departments. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively. The successful candidate will serve as a central point of contact, ensuring smooth operations and efficient workflow.</p><p>Key Responsibilities</p><ul><li>Manage correspondence, including emails, phone calls, and official documents.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Maintain filing systems and ensure records are accurate and up to date.</li><li>Assist in handling confidential information with discretion.</li><li>Coordinate between departments to ensure timely completion of tasks and projects.</li><li>Track deadlines, deliverables, and follow-ups to support management.</li><li>Support event planning, logistics, and stakeholder communication.</li></ul><p>Qualifications</p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).</li><li>Proven experience as a secretary, coordinator, or administrative assistant.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional demeanor and problem-solving mindset.</li><li>Must have QID</li></ul><p>native arabic, and can speak English well also.</p><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p><p>Work Location: In person</p>

secretary or Admin

TRANSIND HOLDING

<p><b>Please share your CV to careertran@gmail.com </b></p><p><b>Job Description:</b> The Executive Assistant is responsible for providing high-level administrative and coordination support to the Executive Director. This role ensures efficient management of the Executive Director&rsquo;s schedule, meetings, communications, and follow-ups with various divisions and departments. The Executive Assistant acts as a liaison between the Executive Director and internal departments to ensure timely execution of directives, smooth coordination of daily transactions, and monitoring of assigned tasks and initiatives.</p><p><b>Responsibilities:</b></p><p><b>1. Executive Schedule Management</b></p><ul><li>Manage and maintain the Executive Director&rsquo;s daily calendar including meetings, appointments, and internal discussions.</li><li>Coordinate meeting schedules with department heads, managers, and external stakeholders.</li><li>Ensure meeting invitations, agendas, and supporting documents are prepared and circulated in advance.</li><li>Arrange and confirm meeting venues, logistics, and required resources.</li></ul><p><b>2. Meeting Coordination &amp; Documentation</b></p><ul><li>Prepare meeting agendas in coordination with the Executive Director.</li><li>Attend meetings when required and record minutes of meetings (MoM).</li><li>Distribute MoM to relevant departments and follow up on action points.</li><li>Track progress of assigned tasks and update the Executive Director regularly.</li></ul><p><b>3. Coordination with Divisions / Departments</b></p><ul><li>Act as a bridge between the Executive Director and all divisions and departments.</li><li>Communicate the Executive Director&rsquo;s instructions, directives, and decisions to relevant teams.</li><li>Monitor and follow up on tasks assigned by the Executive Director to ensure timely completion.</li><li>Collect updates, reports, and feedback from departments for review by the Executive Director.</li></ul><p><b>4. Executive Communication Management</b></p><ul><li>Manage incoming and outgoing communications on behalf of the Executive Director.</li><li>Draft professional emails, memos, and internal communications as required.</li><li>Ensure proper documentation and filing of correspondence.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><b>5. Follow-up &amp; Task Monitoring</b></p><ul><li>Maintain a tracker of tasks and initiatives assigned by the Executive Director.</li><li>Follow up with responsible departments on progress updates.</li><li>Prepare periodic status reports on pending and completed tasks.</li><li>Ensure deadlines and commitments are met across departments.</li></ul><p><b>6. Reporting &amp; Documentation Support</b></p><ul><li>Compile reports, presentations, and summaries for review by the Executive Director.</li><li>Collect operational updates and performance information from departments.</li><li>Maintain organized documentation of reports, meeting records, and executive directives.</li></ul><p><b>7. Administrative Support</b></p><ul><li>Coordinate travel arrangements, accommodation, and logistics for the Executive Director when required.</li><li>Organize internal executive meetings, leadership discussions, and strategic sessions.</li><li>Manage documentation, filing systems, and executive records.</li></ul><p><b>8. Confidential &amp; Strategic Support</b></p><ul><li>Handle sensitive and confidential matters with high integrity.</li><li>Support the Executive Director in coordinating strategic initiatives and special projects.</li><li>Assist in preparing presentations and documents for executive or board-level meetings.</li></ul><p><b>9. Miscellaneous Tasks</b></p><ul><li>Support administrative and coordination activities of the Executive Office.</li><li>Assist in organizing corporate meetings, executive visits, or internal events as directed.</li><li>Perform other duties as assigned by the Executive Director.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR3,000.00 - QAR4,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>ADMIN: 3 years (Required)</li></ul><p>Language:</p><ul><li>ENGLISH (Required)</li></ul>

EXECUTIVE ASSISTANT

Explore 161+ Administrative assistant in Qatar this March. Find roles across top companies and apply now to boost your career.