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administrative assistant / purchasing & office services Jobs in Qatar

administrative assistant

unesco

JOB DETAILS
 Type of contract : Service Contract
 
Level : SC3
 
Hiring Unit : Education Sector (ED)
 
Duty Station : Doha
 
Work location : On site
 
Duration of contract : 12 months
 
Hiring open to : External candidates
 
Application deadline (Midnight UTC+3 Time) : 05/08/2026
 
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ORGANIZATIONAL CONTEXT
 The UNESCO Regional Office for the Gulf States and Yemen, in collaboration with the Ministry of Education in Yemen and key education partners, supports the strengthening of education sector governance, coordination, monitoring, and evidence-based planning in Yemen. UNESCO serves as the Coordinating Agency of the Local Education Group (LEG) and chairs the Development Partners Group (DPG) in Yemen, supporting sector dialogue, coordination, joint reviews, and engagement among key education stakeholders.
 
Within the framework of the Yemen System Capacity Grant (SCG), UNESCO is supporting interventions aimed at strengthening sector coordination mechanisms, institutionalizing sector monitoring and reporting systems, and reinforcing evidence-based planning and accountability across the education sector.
 
UNESCO seeks to recruit a Administrative Assistant to contribute to the implementation of activities/projects by providing administrative and financial support services to the project team. For more information, please consult UNESCO Doha Office DUTIES AND RESPONSIBILITIES
 Under the overall authority of the Director of the UNESCO Office for the Gulf States and Yemen and the direct supervision of the Education Programme Specialist, and in cooperation with the overall team of the project in Doha and in Yemen, the incumbent shall provide a series of administrative and financial support services in compliance with UNESCO Rules and Regulations, practices, standards, and procedures. Essential responsibilities, include:
 
<ul>
<li>Perform a range of administrative tasks to facilitate the implementation of the Project, including financial follow-up, document management, and maintaining proper filing and archiving in line with UNESCO procedures and requirements;</li>
<li>Assist in the budget monitoring and financial tracking of the Project, including preparing budget tables, tracking expenditures and extracting data from UNESCO’s internal systems (i.e. iRIS, DUO, etc.), ensuring timely follow up and liquidation of commitments and obligations, and supporting in preparing or issuing standard reports;</li>
<li>Provide assistance for planning and hiring of human resources, procurement of goods and services that may be deemed necessary for the implementation of the project, including preparation of TORs, solicitation documents (BOQs, RFQs, etc.), drafting contracts, and liaising with relevant administrative units to ensure timely clearance and issuance;</li>
<li>Assist in ensuring that the implementation of the Project is fully in line with UNESCO's rules and regulations (Fairness. Effectiveness, transparency, and effective competition) so as to obtain the best value for money, optimize costs, and meet programme quality requirements;</li>
<li>Support planning and organization of missions, workshops and meetings for project team and stakeholders, including travel arranegements, logistics, and follow-up on mission documentation.</li>
<li>Keep track of project assets, maintain inventory records, and prepare reports.</li>
<li>Draft correspondences, emails, and notes to document and support coordination and information flow across the team and stakeholders;</li>
<li>Assist for timely preparation of administrative and financial reporting, including consolidation of inputs for any other reporting.</li>
<li>Perform any other responsibilities that may be assigned by the supervisor. COMPETENCIES - Core (C) & Managerial (M)</li>
</ul>
Communication (C)
 Accountability (C)
 Innovation (C)
 Knowlegde sharing and continuous improvement (C)
 Planning and organizing (C)
 Results focus (C)
 Teamwork (C)
 
For detailed information, please consult the UNESCO Competency Framework .
 
REQUIRED QUALIFICATIONS
 EDUCATION
 
University degree (BA or equivalent) in Finance, Banking, Business Management, or relevant field.
 
WORK EXPERIENCE
 
A minimum of four (04) years of relevant professional work experience in administration, finance or similar field.
 
LANGUAGE
 
Excellent knowledge of English and Arabic SKILLS AND COMPETENCIES
 <ul>
<li>Integrity, reliability, and sense of commitment in the execution of duties.</li>
<li>Excellent coordination and organizational skills.</li>
<li>Good analytical and problem-solving skills.</li>
<li>Good knowledge of results-based and budget management tools.</li>
<li>Excellent interpersonal and communication skills, including the ability to draft clearly and concisely.</li>
<li>Ability to work effectively in a team and to maintain effective working relationships in a multicultural environment.</li>
<li>Ability to build and maintain partnerships.</li>
<li>Ability to work under pressure, manage heavy workloads, and meet tight deadlines. DESIRABLE QUALIFICATIONS</li>
</ul>
WORK EXPERIENCE
 
At least 1 year work experience in finance and administration acquired at the regional and/or international level would be an advantage.
 Work experience in the UN system will be an added advantage.
 BENEFITS AND ENTITLEMENTS
 The annual remuneration for the post is QAR 230251. UNESCO Service Contract benefits includes 30 days of annual leave as well as a contribution to pension scheme and health insurance upon proof of inscription. SELECTION AND RECRUITMENT PROCESS
 Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.
 
To apply, please visit the UNESCO Careers website . No modifications can be made to the application once submitted.
 
The process may include pre-recorded video interviews and/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position’s qualifications.
 
Please note that all candidates, whether selected or not, will be informed of the outcome of their application in due course.
 
Short-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement). ADDITIONAL INFORMATION
 UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
 UNESCO applies a zero-tolerance policy against all forms of harassment.
 lndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
 All applications will be treated with the highest level of confidentiality.
 The statutory retirement age at UNESCO is 65 years.
 UNESCO does not charge a fee at any stage of the hiring process.

Administrative Assistant

Bahar Lusail Restaurant

Essential Requirements<ul><li>Valid Qatari Driving License.</li><li>Excellent communication and interpersonal skills.</li><li>Strong sales and upselling skills.</li><li>Fluent in English; basic Arabic is preferred.</li><li>Good computer skills (Microsoft Excel, Word, and Outlook).</li><li>Experience with Talabat, Rafeeq, Keeta, Snoonu, or other food delivery platforms.</li><li>Familiar with restaurant POS systems.</li><li>Able to work under pressure and as part of a team.</li><li>Previous experience as a cashier in a restaurant or food &amp; beverage business.</li></ul>Administrative Skills<ul><li>Good organizational and time-management skills.</li><li>Ability to prepare daily sales reports and cash reconciliation.</li><li>Basic accounting and bookkeeping knowledge.</li><li>Experience handling invoices, purchase orders, and supplier payments.</li><li>Ability to maintain filing and restaurant records.</li><li>Good typing speed and data-entry accuracy.</li></ul>Operational Responsibilities<ul><li>Handle customer complaints professionally.</li><li>Monitor online orders and coordinate with the kitchen and delivery drivers.</li><li>Manage shift opening and closing procedures.</li><li>Assist with inventory counts and stock records.</li><li>Help prepare staff schedules when required.</li></ul>Personal Qualities<ul><li>Honest, trustworthy, and responsible.</li><li>Strong attention to detail.</li><li>Well-groomed with a professional appearance.</li><li>Willing to learn and take on additional responsibilities.</li><li>Flexible to work split shifts, weekends, and public holidays.</li></ul>Pay: QAR1,712.28 - QAR2,000.00 per monthWork Location: In person

Restaurant Cashier & Administrative Assistant

Idrica

<div><div>Are you passionate about technology and want to see how your work transforms the real world?
At our company, you will be part of a collaborative team that will support you every step of the way. If you&rsquo;re looking for an environment where your impact is tangible and your professional growth is guaranteed&hellip;
This opportunity is for you!
Loctaion: Qatar
What will your mission be?
Responsible for the day-to-day administrative support of the office, ensuring the correct management of purchasing, supplier coordination, office supplies, petty cash, invoice filing, travel budget control and the organisation of corporate events.
Your responsibilities will include:<ul>
<li>Search for and evaluate suppliers, requesting quotes and comparing conditions to support purchasing decisions.</li>
<li>Manage the purchase order process: creation, follow-up and closing of purchase orders (PO management).</li>
<li>Purchase office supplies and materials, including management and top-up of the prepaid card used for these purchases.</li>
<li>Scan, file and archive invoices, ensuring proper documentation and traceability.</li>
<li>Control and reconcile the petty cash box (cash control), recording movements and supporting documentation.</li>
<li>Organise and coordinate internal and external events, from planning to on-site logistics.</li>
<li>Organise the annual Christmas hamper for employees, including supplier selection and distribution.</li>
<li>Monitor and control the travel budget per person, ensuring expenses stay within approved limits.</li>
<li>Prepare and issue payments to suppliers, ensuring accuracy and timely processing.</li>
<li>Complies punctually with the methodologies and processes defined by the organization.
</li></ul>What will make you stand out?<ul>
<li>Degree in Administration, Business or similar.</li>
<li>Mandatory: intermediate level of Excel and Word.</li>
<li>Valuable: knowledge of Business Central.</li>
<li>Intermediate English / Valuable: Spanish</li>
<li>1-3 years of experience in administrative, purchasing or office support roles.</li>
<li>Experience handling cash control and expense/travel budget follow-up.</li>
<li>Experience organising corporate events.</li></ul></div></div>

Administrative Assistant / Purchasing & Office Services

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

Al Rayah Driving School

Job Title: Executive Secretary to the ChairmanLocation: Qatar Employment Type: Full-TimeJob SummaryWe are seeking a highly professional, proactive, and confident Executive Secretary to the Chairman to provide comprehensive executive and administrative support to the Chairman of a diversified Group of Companies. The ideal candidate will have previous experience supporting senior executives or local business owners in Qatar or the GCC and possess exceptional communication, organizational, and coordination skills.The Executive Secretary will act as the primary point of contact between the Chairman and internal/external stakeholders, ensuring smooth communication and efficient follow-up across all group companies. In the Chairman's absence, the successful candidate will coordinate with department heads and managers to ensure timely execution of priorities and maintain effective communication.Key Responsibilities<ul><li>Provide high-level administrative and executive support to the Chairman.</li><li>Manage the Chairman's calendar, appointments, meetings, travel arrangements, and correspondence.</li><li>Prepare meeting agendas, presentations, reports, minutes of meetings, and official correspondence.</li><li>Coordinate with General Managers, Department Heads, and other stakeholders to follow up on action items and ensure timely completion.</li><li>Serve as a communication link between the Chairman and all business units, particularly during the Chairman's absence.</li><li>Draft professional letters, emails, reports, and presentations in both English and Arabic.</li><li>Handle confidential information with the highest level of professionalism and discretion.</li><li>Organize board meetings, management meetings, and executive events.</li><li>Maintain an efficient document management and filing system.</li><li>Monitor deadlines, prepare progress reports, and provide regular updates to the Chairman.</li><li>Perform any other duties assigned by the Chairman.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting C-level executives, Chairmen, CEOs, or local business owners.</li><li>Previous experience working with Qatari/GCC local business owners or within a Group of Companies is highly preferred.</li><li>Excellent command of Arabic and English (both written and spoken) is mandatory.</li><li>Strong interpersonal and communication skills with the confidence to coordinate with senior management.</li><li>Strong personality with the ability to work independently, make decisions within delegated authority, and manage multiple priorities.</li><li>Excellent organizational, time management, and problem-solving skills.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Experience preparing executive reports, presentations, and meeting minutes.</li><li>High level of integrity, professionalism, confidentiality, and attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Preferred Qualifications<ul><li>Experience supporting a Chairman or CEO in a multi-company group.</li><li>Familiarity with GCC business culture and corporate governance.</li><li>Experience coordinating with government authorities and external stakeholders is an advantage.</li></ul>Key Competencies<ul><li>Executive Support</li><li>Stakeholder Management</li><li>Business Communication</li><li>Leadership Coordination</li><li>Calendar &amp; Meeting Management</li><li>Report Writing</li><li>Microsoft Office (Advanced)</li><li>Time Management</li><li>Confidentiality &amp; Professionalism</li><li>Problem Solving</li><li>Multitasking</li><li>Attention to Detail</li></ul>Pay: QAR5,000.00 - QAR7,000.00 per monthApplication Question(s):<ul><li>Have you previously worked directly with a Qatari/GCC Chairman, CEO, or local business owner?</li><li>What is your expected monthly salary (QAR)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Work Location: In person

Executive Secretary

QatarEnergy

<div>
 
 Primary Purpose Of The Job
 
 
 
 To ensure the as built data submitted meets Refinery standards, Specification, and requirement by reviewing Master Deliverable Register (MDR), index structure, format and presentation of project dossiers. Ensure relevant forms as per Refinery Integrated management system Procedures are submitted.
 
 
 To carry out the Life cycle management of technical documentation (Drawings and Technical Documents) pertaining to Refinery as per Refinery Engineering Document Control Procedure and update the project dossiers with revised data, archiving of the obsolete documentation and update the Document Master Index.
 
 
 Liaison with QatarEnergy Refinery employees, QatarEnergy Representatives, Consultants and Contractors who utilizes technical library that covers the complete drawings and technical documents pertaining Refining operations and Projects.
 
 
 To search and retrieve data in Civil, Mechanical, Electrical, Process and Instruments disciplines for tag proposals of the Equipment, system, components, and its subcomponents. Provides copy services for both hard copy and soft copy of drawings and technical documents to all departments in Refining Operations.
 
 
 
 Required Experience And Skills
 
 
 
 <ul>
 <li>
 Thorough understanding and knowledge of manual and electronic document control management systems and technical data.
 </li>
 <li>
 Good Knowledge of English, both written and Spoken and advanced knowledge of Microsoft Office products with emphasis on MS Access, Excel, and Word.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 Minimum 7-year experience in a document control environment with minimum 2 years in Oil &amp; Gas Industry / Refinery.
 
 
 
 Educational Qualifications
 
 
 
 Technical Diploma or equivalent.
</div>

SR. ADMIN ASSISTANT (DOCUMENTS)

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