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Top Events Organization

<p>Administrative Assistant &ndash; Duties &amp; Responsibilities (Brief)</p><ul><li>Manage phone calls, emails, and visitor inquiries</li><li>Schedule meetings and maintain calendars</li><li>Assist the CEO with daily tasks, correspondence, and meeting coordination</li><li>Prepare and organize documents, reports, quotations, and tender submissions</li><li>Maintain filing systems and confidential records</li><li>Support procurement and follow-ups with suppliers/clients</li><li>Manage office supplies and general administrative tasks</li><li>Provide customer service and internal team support</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR2,000.00 - QAR4,000.00 per month</p>

Administrative Assistant

Nakilat

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</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22335
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To:</b> HSE Manager</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan / Qatar</p><br>
<p></p>
<p><b>
**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**</b></p><br>
<p></p>
<p><b>
Primary Functions</b></p>
<ul>
<li>Responsible for maintaining and organizing HSES documentation, including incident reports, safety audits, training records, and compliance documentation, ensuring all necessary records are up to date and accessible for inspections and audits.</li>
<li>Assist in coordinating HSE sessions and workshops, scheduling HSE meetings, and facilitating communication between HSE teams and other departments.</li>
<li>Assist in monitoring regulatory changes, assisting in the preparation of compliance reports, and supporting the implementation of safety policies and procedures throughout the organization.</li></ul><br>
<p></p>
<p><b>
Tasks and Responsibilities</b></p>
<ul>
<li>Organize and maintain HSE-related documents, records, and files (both electronic and physical).</li>
<li>Input HSE data into databases, spreadsheets, and management systems.</li>
<li>Assist in developing, revising, and implementing HSE policies and procedures.</li>
<li>Analyze incident data to identify trends and recommend corrective actions.</li>
<li>Maintain accurate records of safety inspections, audits, incidents, and follow-up with HSE officers for pending records.</li>
<li>Ensure that appropriate safety equipment and gear for HSE team are available and maintained.</li>
<li>Maintain up-to-date HSES folders and follow-up reports from HSE personnel.</li>
<li>Manage and maintain Intelex Incident Management System.</li>
<li>Perform an audit on the quality of HSE inspection and incident data.</li>
<li>Assist the HSES Manager in day-to-day HSE activities.</li>
<li>Seek guidance from the Principal HSE Advisor as appropriate for tasks and decisions.</li>
<li>Monitor the HSES Activity plan and ensure activities are completed as scheduled.</li>
<li>Assist in the preparation of HSE reports, presentations, and summaries for management and stakeholders.</li>
<li>Act as a point of contact between HSE teams and other departments, clients, and external partners.</li>
<li>Arrange and coordinate HSE meetings, training sessions, and workshops.</li>
<li>Disseminate HSE policies, procedures, and updates to staff.</li>
<li>Help with the tracking and documenting of incidents, near misses, and accidents, ensuring proper reporting protocols are followed.</li>
<li>Prepare materials for HSE audits and reviews, ensuring documentation is in order.</li>
<li>Monitor and manage the inventory of HSE supplies (e.g., personal protective equipment, safety materials) and place orders as needed.</li>
<li>Maintain records of HSE equipment and ensure proper maintenance and calibration where necessary.</li>
<li>Conduct research on new HSE regulations, trends, and best practices to support the HSE team in staying updated.</li>
<li>Manage travel arrangements for HSE staff attending training, conferences, or site visits.</li>
<li>Help track HSE budgets and expenditures, providing administrative support for financial processes.</li></ul><br>
<p></p>
<p><b>
Qualifications, Experience and Skills</b></p>
<p><b>
Qualifications:</b></p>
<ul>
<li>Preferred Diploma/Degree in Business Administration or a related field is preferred.</li>
<li>Relevant certifications such IOSH Managing Safely may be preferred</li></ul><br>
<p></p>
<p><b>
Experience:</b></p>
<ul>
<li><p>Required 2 years of experience as an administrative role or similar</p>
</li>
</ul></div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Administrative Assistant, Inspector, QA, Quality Assurance, Administrative, Quality, Technology
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Administrative Assistant (QFAB)

Facilities Management and Maintenance Company

<div></div><div><p><b>Date: </b>Nov 25, 2025
</p><p><b>Location:</b> QA
</p><p><b>Company: </b>Facilities Management and Maintenance
</p><div><div><div><div><h2 class="jobSectionHeader"><b>Main Purpose</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Operational</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Qualification</b></h2></div></div></div></div></div><p></p>

JAH & CO. IP

<p>Professional &amp; Formal email related work ( 5 days a week from 8 - 5:30 ).</p><p>Primarily a clerical job which requires good attention and presence of mind.</p><p>Requires maintenance of physical and electronic filing systems</p><p>Assisting the clerical department.</p><p>Play a fundamental role in keeping track of upcoming deadlines.</p><p>Job Requirements:</p><p>&middot; Good command of written and spoken English</p><p>&middot; Strong knowledge and experience in Microsoft Word, Excel and Outlook.</p><p>&middot; * Philippines nationals in Doha with QID are encouraged to apply</p><p><i>Freshers with no experience will be preferred!</i></p><p>Job Types: Full-time, Permanent, New grad</p><p>Pay: QAR4,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your nationality?</li></ul><p>License/Certification:</p><ul><li>QID (Required)</li></ul>

DesignedByMBS

<p>Job Title: Dual-Role Administrative Assistant (Feora &amp; Designed by MBS)</p><p>Location</p><p>Doha, Qatar (In-Person, Full-Time)</p><p>About the Companies</p><p>This unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:</p><p>Feora: A company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.</p><p>Designed by MBS: An interior design and fit-out company, focused on corporate scheduling and client relations.</p><p>The Role: Administrative Assistant</p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs of both Feora and Designed by MBS. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities across two different industries.</p><p>This is a full-time, in-person position based in Doha, Qatar.</p><p>Key Responsibilities</p><p>The responsibilities are divided to clearly outline the support required for each company:</p><p>I. Feora (Sanitary Pads &amp; Feminine Products - E-commerce/Logistics Focus)</p><p>The primary focus for Feora is on order fulfillment, logistics, and customer communication.</p><p>Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.</p><p>Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.</p><p>Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.</p><p>Inventory Tracking: Assist with basic data entry for inventory levels and sales records.</p><p>II. Designed by MBS (Interior Design &amp; Fit-Out - Corporate/Client Focus)</p><p>The primary focus for Designed by MBS is on corporate organization, scheduling, and professional communication.</p><p>Meeting Scheduling &amp; Management: Efficiently manage the calendars of key personnel, scheduling internal and external client meetings, site visits, and vendor appointments.</p><p>Professional Communication: Draft, proofread, and manage professional correspondence, including emails and official letters to clients, partners, and suppliers.</p><p>Data Entry &amp; Documentation: Maintain and organize digital and physical filing systems for project documentation, contracts, and client records.</p><p>III. Shared Responsibilities (Applicable to Both Companies)</p><p>Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes for both companies.</p><p>Social Media Management: Assist in scheduling and posting content across various social media platforms, monitoring engagement, and responding to basic inquiries.</p><p>General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.</p><p>Qualifications and Skills</p><p>Required Skills</p><p>Excellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.</p><p>Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.</p><p>Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.</p><p>Social Media Proficiency: Experience with managing and engaging on major social media platforms (e.g., Instagram, Facebook).</p><p>Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.</p><p>Preferred Qualifications</p><p>Previous experience in an administrative, executive assistant, or office management role.</p><p>Experience in e-commerce logistics or a similar fast-paced operational environment.</p><p>Familiarity with the interior design or construction industry is a plus.</p><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p>

Dual-Role Administrative Assistant

Color Lab Salon

<p>*URGENT HIRING*<br/>*Only apply if you can join immediately (LADIES ONLY)*</p><p>As the Administrative Assistant, you will play a pivotal role in managing the salon's finances, HR tasks, inventory, purchasing, and other administrative duties. The successful candidate will demonstrate strong organizational skills, an understanding of accounting, and a proactive approach to problem-solving.</p><p><b>Key Responsibilities:</b></p><p><b>Finances/Accounting:</b></p><ul><li>Process and request all payments, including utilities and vendor invoices.</li><li>Record all expenses in the accounting sheet accurately and timely.</li><li>Manage cash flow and handle daily cash transactions.</li><li>Request invoices and create receipts for all expenses, maintaining organized monthly files.</li><li>Support payroll processing, ensuring timely and accurate payments to staff.</li></ul><p><b>HR/Admin:</b></p><ul><li>Regularly update and maintain staff files and records.</li><li>Draft various internal documents including warning letters, offer letters, end-of-service letters, salary certificates, etc...</li><li>Monitor the operations email daily, promptly forwarding and addressing emails.</li><li>Track staff leave and manage leave records.</li><li>Apply for Medical Commission appointments, government contracts, visas, ID renewals, and other government-related tasks.</li><li>Update staff schedules monthly</li><li>Add new services and retail products to the Salon System</li></ul><p><b>Inventory/Purchasing:</b></p><ul><li>Handle inquiries from suppliers and maintain strong vendor relationships.</li><li>Create purchase orders based on management-approved requisitions.</li><li>Update the inventory sheet regularly</li><li>Input any new retail products into the Salon's System</li></ul><p><b>Other Duties:</b></p><ul><li>Coordinate with maintenance personnel for necessary repairs and oversee work when required.</li><li>Prepare accommodation for new team members.</li><li>Collaborate with marketing personnel to post on Instagram, Tik Tok, Facebook, etc...</li><li>Support the reception team whenever needed.</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience as an Administrative Assistant or in a similar role</li><li>Strong organizational and multitasking abilities with a keen attention to detail.</li><li>Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent communication skills, both written and verbal.</li><li>Ability to work independently while being part of a team-focused environment.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul>

Administrative Assistant (LADIES ONLY)

University of Doha for Science & Technology

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 University of Doha for Science and Technology (UDST) was officially established by the Emiri Decision No13 of 2022, and it is the first national university specializing in academic applied, technical, and professional education in the State of Qatar. UDST has over 70 bachelor's and master's degree programs, diplomas, and certificates. The university houses 5 colleges: The College of Business, the College of Computing and Information Technology, the College of Engineering and Technology, the College of Health Sciences, and the College of General Education, in addition to specialized training centers for individuals and companies. UDST is recognized for its student-centered learning and state-of-the-art facilities. Its world-renowned faculty and researchers work on developing the students&rsquo; skills and help raise well-equipped graduates who proudly serve different sectors of the economy and contribute to achieving human, social, and economic development goals nationally and internationally.
 <br/>
 <br/>
 With more than 700 staff and over 8,000 students, UDST is the destination of choice for applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences that incorporate innovative learning technologies. Our aim is to enhance students&rsquo; skills and help develop talented graduates who can effectively contribute to a knowledge-based economy and make Qatar&rsquo;s National Vision 2030 a reality.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently.
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 <br/>
 The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.
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 <br/>
 The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
 <br/>
 <br/>
 The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.
 <br/>
 <br/>
 The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.
 <br/>
 <br/>
 The successful candidate will establish and maintain files/records; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.
 <br/>
 <br/>
 The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
 <br/>
 <br/>
 The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
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 <br/>
 The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.
 <br/>
 <br/>
 The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
 <br/>
 <br/>
 The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Education and Certifications:
  <br/>
  <br/>
 </strong>
 Diploma is required in Administration Management or related field is required.
 <br/>
 <br/>
 <strong>
  Experience:
  <br/>
  <br/>
 </strong>
 <strong>
  Minimum 3 Years Of Experience In Administrative Support Preferred.
  <br/>
  <br/>
 </strong>
 <strong>
  Language:
  <br/>
  <br/>
 </strong>
 Fluency in written and spoken English language required
 <br/>
 <br/>
 Fluency in written and spoken Arabic language required
 <br/>
 <br/>
 <strong>
  Other Required Skills:
  <br/>
  <br/>
 </strong>
 Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written/verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.
</div>


Administrative Assistant- Qatari National

Explore 450+ Administrative assistant in Qatar this December. Find roles across top companies and apply now to boost your career.

450 administrative assistant jobs IN Qatar

Administrative Assistant

Administrative Assistant (QFAB)

Administrative Assistant

Administrative Assistant

Dual-Role Administrative Assistant

Administrative Assistant (LADIES ONLY)

Administrative Assistant- Qatari National