hr assistant

office manager

operations assistant

personal assistant

accounts assistant

administrative assistant

Vistas Global

<p>Job Title: Administrative Assistant</p><p>Location: Doha, Qatar</p><p>Employment Type: Full-time</p><p>Salary: 4,000 QAR per month</p><p>Job Summary:</p><p>We are seeking a reliable and organized Administrative Assistant to join our team on a full-time basis. The ideal candidate will have a valid Qatar ID (QID) with at least 3 months validity and be ready to transfer sponsorship immediately. This role focuses on daily office management, document handling, and support to the operations team.</p><p>Key Responsibilities:</p><p>Answer and direct phone calls, emails, and messages.</p><p>Organize and schedule meetings, appointments, and travel arrangements.</p><p>Maintain physical and digital filing systems (invoices, contracts, correspondence).</p><p>Prepare and edit correspondence, reports, and presentations.</p><p>Monitor office supplies and place orders when necessary.</p><p>Process basic payroll, petty cash, or reimbursement requests.</p><p>Greet visitors and direct them to the appropriate departments.</p><p>Assist in preparing weekly staff schedules and attendance records.</p><p>Requirements:</p><p>Experience: 1&ndash;2 years of administrative or clerical experience (Local experience preferred).</p><p>Education: High school diploma, Bachelors or equivalent; a certificate in office administration is a plus.</p><p>Language: English (fluent &ndash; spoken &amp; written); Arabic (spoken is an advantage).</p><p>IT Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and basic internet research.</p><p>Pay: QAR4,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have at least 3 months of validity on your QID</li><li>Do you agree with the salary provided?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Qatar Site and Power

<p><b>Female Admin Cum Office Assistant (Engineering Background) &ndash; Immediate Hiring</b></p><p><b>Job Description</b></p><p><b>Qatar Site And Power</b> is seeking a professional and experienced <b>Female Admin Cum Office Assistant</b> with an engineering background to join our team immediately.</p><p><b>Requirements</b></p><ul><li>Female candidate</li><li>Diploma or Bachelor's Degree in Engineering or a related field</li><li>Minimum <b>3 years of experience</b> in administration and office coordination</li><li>Strong knowledge of <b>CRM systems</b> and <b>Microsoft Office</b> (Excel, Word, Outlook, PowerPoint)</li><li>Excellent computer and documentation skills</li><li>Strong communication and organizational abilities</li><li>Ability to manage multiple tasks and work independently</li><li>Professional attitude and appearance</li></ul><p><b>Key Responsibilities</b></p><ul><li>Handle daily office administration and coordination</li><li>Maintain project documents, records, and correspondence</li><li>Update and manage CRM databases</li><li>Prepare reports, letters, presentations, and other documentation</li><li>Coordinate with engineers, clients, suppliers, and project teams</li><li>Support management with administrative and project-related activities</li></ul><p><b>Job Details</b></p><ul><li><b>Position:</b> Female Admin Cum Office Assistant</li><li><b>Industry:</b> Engineering / Facility Management</li><li><b>Experience:</b> Minimum 3 Years</li><li><b>Location:</b> Qatar</li><li><b>Joining:</b> Immediate</li></ul><p>Work Location: In person</p>

Female Admin Cum Office Assistant (Engineering Background) – Immediate Hiring

Tadawi Medical Center

<p>We are looking for a proactive, highly organized, and professional Personal Assistant to provide comprehensive administrative and personal support. The ideal candidate will manage schedules, coordinate appointments, handle correspondence, liaise with suppliers and external parties, and assist with personal and business-related tasks to ensure the smooth and efficient management of daily operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage calendars, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, emails, and communications.</li><li>Coordinate with suppliers and service providers regarding products, orders, and follow-ups.</li><li>Prepare, complete, and submit forms and administrative documents as required</li><li>Maintain deadlines, schedules, and reminders to ensure timely completion of tasks.</li><li>Assist with personal errands and special projects.</li><li>Maintain confidentiality and manage sensitive information.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Excellent organizational, communication, and time-management skills.</li><li>Proficiency in Microsoft Office &amp; common productivity tools.</li><li>Ability to multitask and prioritize effectively in a fast-paced environment.</li><li>Strong problem-solving skills and attention to detail.</li></ul><p>Job Type: Full-time</p><p>License/Certification:</p><ul><li>QID (Required)</li></ul><p>Work Location: In person</p>

Personal Assistant

Trading & Construction Group

<p>We are currently hiring for an <b>HR Assistant</b> to join our team in <b>F&amp;B Industry</b>. We are looking for a motivated candidate with strong HR and administrative experience who can support daily human resources operations.</p><p><b>Job Requirements:</b></p><ul><li>Fluent in <b>Arabic &amp; English</b> (written and verbal)</li><li>Previous experience in <b>Human Resources / Administration</b></li><li>Knowledge of recruitment, onboarding, employee relations, and HR documentation</li><li>Experience in <b>F&amp;B / Hospitality Industry</b> is preferred</li><li>Strong communication and organizational skills</li><li>Able to work in a fast-paced environment</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Assist in recruitment and employee onboarding</li><li>Maintain employee records and HR files</li><li>Support daily HR and administrative tasks</li><li>Handle employee concerns and HR coordination</li><li>Monitor attendance and assist in employee relations matters</li></ul><p>Application Question(s):</p><ul><li>Do you have valid QID?</li></ul><p>Experience:</p><ul><li>HR in F&amp;B: 3 years (Required)</li></ul><p>Language:</p><ul><li>arabic (Required)</li></ul><p>Work Location: In person</p>

HR Assistant

Ernest Talent

<p><b>Executive Assistant Responsibilities:</b></p><ul><li>Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Arrange travel plans, including booking flights, accommodation, and transportation.</li><li>Conduct research and compile relevant data to aid executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders, responding to emails and inquiries promptly and professionally.</li><li>Prepare expense reports and oversee executive budgeting.</li></ul><p><b>Office Manager Responsibilities:</b></p><ul><li>Oversee daily office operations to ensure a smooth and efficient working environment.</li><li>Manage office equipment and coordinate repairs or replacements as needed.</li><li>Develop and implement office policies and procedures to enhance efficiency and productivity.</li><li>Support the Operations Team as required to ensure compliance across all areas.</li><li>Provide administrative assistance to the wider team.</li><li>Liaise with service providers and negotiate contracts for office-related services.</li><li>Assist the executive team with various HR functions.</li></ul><p>Qualifications:</p><ul><li>Fluency in English is essential.</li><li>Proven experience as an Executive Assistant, Office Manager, or a similar role.</li><li>Excellent organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.</li><li>Ability to multitask, prioritise tasks effectively, and perform well under pressure.</li><li>High level of discretion and confidentiality.</li><li>Strong attention to detail and problem-solving skills.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Office Manager

United Nations

<div><div><div><div>Org. Setting and Reporting
</div><div>This position is located in the UN Human Rights Training and Documentation Centre for South-West Asia and Arab Region (UNTDC/The Centre), part of the Office of High Commissioner for Human Rights (OHCHR), based in Doha, Qatar. The Team Assistant will be working under the general supervision of the Head of the Centre, and the direct supervision of the Administrative Associate. The Team Assistant works in close collaboration with all staff in the Centre, OHCHR, other UN staff, stakeholders and partners to ensure consistent service delivery.
</div></div><div><div>Responsibilities
</div><div>Within limits of delegated authority, the Team Assistant will be responsible for the following duties: &bull; Performs a wide range of office support and administrative functions. &bull; Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. &bull; Monitors processes and schedules related the unit&rsquo;s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. &bull; Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. &bull; Generates a variety of standard statistical and other reports, work orders, etc., using various databases. &bull; Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. &bull; Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling. &bull; Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. &bull; Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site. &bull; Assists in the preparation of presentation materials using appropriate technology/software. &bull; Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. &bull; Performs data entry and extraction functions. &bull; Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. &bull; Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. &bull; Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.). &bull; Maintains files (both paper and electronic) and databases for work unit. &bull; Assists in providing software and hardware as well as office equipment support and acquisition. &bull; Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc. &bull; Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. &bull; Support in developing, publishing and monitoring content on the Centre&rsquo;s digital platforms (social media and website), newsletters and promotional collateral in Arabic. &bull; Assists with visualizations and updating information material such as web pages or brochures by utilizing graphic design software and video editing software (such as Canva) to produce visually compelling, multi-media content such as brochures, flyers, infographics, training and events communication materials, newsletters, social media posts and videos. &bull; Assists in asset management including entering assets and asset transactions into the automated inventory management system in accordance with established procedure. &bull; Undertakes routine troubleshooting of server systems, and if problem persists escalates to higher level as necessary in accordance with procedures in coordination with the Help Desk. &bull; Assists in responding to requests from office users and assists in resolving problems (hardware, software or connectivity issues) and deploying/configuring systems so as to conform to infrastructure standards in coordination with the Help Desk. &bull; Performs other duties as assigned.
</div></div><div><div>Competencies
</div><div>Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Able to perform analysis, modeling and interpretation of data in support of decision-making. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others&rsquo; ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
</div></div><div><div>Education
</div><div>High school diploma or equivalent.
</div></div><div><div>Job - Specific Qualification
</div><div>Not available.
</div></div><div><div>Work Experience
</div><div>A minimum of three (3) years) experience in general administrative office support or related area is required. The minimum years of relevant experience is reduced to 1 for candidates who possess a first-level university degree or higher. Experience in logistical support including travel arrangements for workshops and events is desirable. Experience in using ERP system such as Umoja is desirable. Experience in creating content for digital platforms (social media and website) is desirable. Experience in working with the UN system or similar international organizations or diplomatic circles is desirable.
</div></div><div><div>Languages
</div><div><div><div>English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
</div><div><h2 class="jobSectionHeader"><b>Required Languages
</b></h2><div><div><div><div><div><b>Language </b></div><div><b>Reading </b></div><div><b>Writing </b></div><div><b>Listening </b></div><div><b>Speaking
</b></div></div><br>
<div><div><b>English </b></div><div>UN Level III </div><div>UN Level III </div><div>UN Level III </div><div>UN Level III
</div></div><br>
<div><div><b>Arabic </b></div><div>UN Level III </div><div>UN Level III </div><div>UN Level III </div><div>UN Level III
</div></div><br>
</div></div></div></div></div></div></div><div><div>Assessment
</div><div>Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
</div></div><div><div>Special Notice
</div><div>Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
</div></div><div><div>United Nations Considerations
</div><div>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term &ldquo;sexual exploitation&rdquo; means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term &ldquo;sexual abuse&rdquo; means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term &ldquo;sexual harassment&rdquo; means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator&rsquo;s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on &ldquo;Manuals&rdquo; in the &ldquo;Help&rdquo; tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section &lrm;2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

TEAM ASSISTANT, G4

Grams Restrand

<p>HR &amp; Payroll Assistant</p><p>Job Summary</p><p>We are seeking a detail-oriented and organized HR &amp; Payroll Assistant with strong payroll processing knowledge to support daily HR operations and ensure accurate and timely payroll administration. The ideal candidate will have experience handling employee records, payroll calculations, benefits administration, and compliance with labor laws and company policies.</p><p>Key Responsibilities</p><ul><li>Process monthly payroll accurately and within established deadlines.</li><li>Maintain payroll records, employee data, attendance, leave balances, and timesheets.</li><li>Verify payroll inputs including overtime, deductions, allowances, commissions, and reimbursements.</li><li>Ensure compliance with labor laws, tax regulations, social insurance, and company policies.</li><li>Assist in onboarding and offboarding processes, including employee documentation.</li><li>Maintain and update employee personnel files and HR databases.</li><li>Prepare payroll reports, HR metrics, and management reports as required.</li><li>Respond to employee inquiries regarding payroll, benefits, leave, and HR policies.</li><li>Coordinate with finance and accounting teams on payroll reconciliation and salary-related matters.</li><li>Support recruitment, employee engagement, and other HR administrative activities.</li><li>Ensure confidentiality and security of employee information.</li></ul><p>Required Qualifications</p><ul><li>Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field.</li><li>Minimum 2&ndash;5 years of experience in HR administration and payroll processing.</li><li>Strong knowledge of payroll calculations, statutory deductions, taxation, and labor regulations.</li><li>Experience using HRIS and payroll software.</li><li>Proficiency in Microsoft Excel, including formulas, pivot tables, and payroll reporting.</li><li>Strong attention to detail and accuracy.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Ability to handle confidential information with discretion.</li></ul><p>Preferred Qualifications</p><ul><li>Experience in GCC payroll processing and labor law compliance.</li><li>Knowledge of employee benefits administration.</li><li>Professional HR certification (e.g., SHRM, HRCI, or equivalent) is an advantage.</li><li>Experience with ERP systems such as SAP SuccessFactors, Oracle HCM, or similar platforms.</li></ul><p>Key Competencies</p><ul><li>Payroll Administration</li><li>HR Operations</li><li>Labor Law Compliance</li><li>Data Accuracy and Verification</li><li>Confidentiality and Integrity</li><li>Problem Solving</li><li>Reporting and Analytics</li><li>Employee Relations</li><li>Time Management</li></ul><p>Pay: QAR4,500.00 - QAR5,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have experience in the preparation of payroll?</li><li>How many years do you have experience in payroll?</li><li>Do you have knowledge of Qatar labor law? </li></ul><p>Work Location: In person</p>

HR & Payroll Assistant-

Explore 94+ Administrative assistant in Qatar this July. Find roles across top companies and apply now to boost your career.