accountant

account manager

accountant cum administrator Jobs in Qatar

accountant cum administrator

admin assistant

assistant manager - housekeeping Jobs in Qatar

assistant manager - housekeeping

administrative assistant

Prego Italian Restaurant 

Job Summary Administrative Assistant with Accounting Experience supports daily office operations while handling financial tasks like accounts payable/receivable, payroll, data entry, invoicing, and bank reconciliations, ensuring accurate record-keeping, assisting with financial reporting, managing vendor/client communications, and maintaining organized financial files to support the accounting department. This role blends general administrative duties (phones, scheduling, filing) with specific financial responsibilities, requiring strong organizational, detail-oriented, and multitasking skills.Duties<ul><li>Accounts Payable &amp; Receivable: Process vendor invoices, manage purchase orders, prepare payment runs, send client invoices, and post payments.</li><li>Data Management &amp; Reporting: Enter financial data, maintain accurate records, assist in preparing financial statements, budgets, and expense reports, and ensure data integrity.</li><li>Reconciliation: Reconcile bank statements and general ledger accounts for accuracy.</li><li>Administrative Support: Handle phone calls, emails, scheduling, document management, and general office organization.</li><li>Payroll Support: Assist with payroll processing, including verifying hours and managing deductions.</li><li>Vendor &amp; Client Relations: Serve as liaison for billing inquiries and new vendor setup.</li><li>Compliance &amp; Audits: Ensure adherence to company policies and assist with internal/external audits.</li><li>Manage front desk responsibilities, including greeting visitors and directing calls</li><li>Operate multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Use Microsoft Office Suite and Google Workspace for document creation, editing, and communication</li><li>Schedule appointments and manage calendars efficiently using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software</li><li>Provide customer support via phone, email, or in person, ensuring excellent phone etiquette and customer service standards</li><li>Support office management tasks such as supply ordering and organization of office space</li><li>Perform clerical duties including typing, photocopying, and maintaining organized files</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office.</li><li>Strong understanding of basic accounting principles.</li><li>Excellent organizational, communication, and multitasking abilities.</li><li>Keen eye for detail and accuracy.</li><li>Experience in administrative or bookkeeping roles preferred.</li><li>Strong organizational skills with excellent time management abilities</li><li>Experience with data entry, filing systems, and proofreading documents</li><li>Knowledge of QuickBooks and basic bookkeeping practices preferred</li><li>Exceptional customer service skills with professional phone etiquette</li><li>Ability to operate multi-line phone systems effectively</li><li>Bilingual abilities are a plus for communicating with diverse clients and staff</li><li>Previous office management or administrative experience is highly desirable</li><li>Familiarity with medical or dental receptionist duties is advantageous</li><li>Personal assistant experience or experience in a customer support role is beneficial</li><li>Strong computer literacy, including familiarity with office equipment and software applications</li></ul>This position requires a proactive individual capable of multitasking in a fast-paced environment while maintaining attention to detail. The successful candidate will demonstrate excellent communication skills, professionalism, and a commitment to supporting team objectives efficiently.Job Type: Full-timePay: From QAR1.00 per hour

Administrative Assistant

MILAHA

<div>Communication
Internal Communication:
 
Legal department personnel
Purpose:
 
To assist and perform routine administrative tasks in support of their activities.
 
Coordination of operation admin tasks
External Communication:
 
Vendors related to admin functions / activities
Purpose:
 
To ensure required admin functions are met by external vendors in a timely and cost efficient fashion.
Occupational Health &amp; Safety and Environment
Accountability:
 
Are accountable for their acts and omissions.
Responsibility:
 
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.
Authority:
 
To stop work if they think the work is unsafe.</div>
 <div>Education &amp; Professional Qualification:
 
Diploma Degree in Secretarial or Office Management or any related field
Professional Experience:
 
2-3 years in office administration or an executive secretarial position
Geographic Experience:
 
Not required
Computer Skills:
 
Good knowledge of Office, AI tools and web applications
Language Skills:
 
Business fluent English
 
Arabic language is an advantage
<div>Market/Industry/Functional Knowledge:
 
<ul><li>Strong knowledge of administrative and clerical procedures
</li><li>Strong knowledge of data recording and management methods, tools and related techniques
</li><li>Good knowledge of Department functions and activities
</li><li>Good knowledge of Milaha business and operations</li></ul></div></div>
 <div>Key Roles &amp; Responsibilities
<ul><li>Manage, schedule and arrange appointments, visits, meetings and conferences, company/department events, including any related travel, accommodation and/or venue bookings for office personnel, ensuring that all activities are well coordinated and executed smoothly.
</li><li>Support Legal dept with various operational admin taskssuch as data base monitoring;
</li><li>Greet visitors or callers and handle their inquiries, take messages or direct them to the appropriate persons according to their needs.
</li><li>Operate office equipment, such as computers, fax machines, copiers and phone systems and arrange for repairs when equipment malfunctions.
</li><li>Use computers for various applications, such as database management or word processing: create, maintain, and enter information into databases.
</li><li>Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
</li><li>Coordinate and compile information from different sources and present it in a relevant format to enable others to understand and use it; conduct searches to find needed information, using such sources as the Internet and various AI tools.
</li><li>Assist the Department personnel in performance of duties, serving as an informational resource to the department with regards to administrative inquiries or problems.
</li><li>Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
</li><li>Maintain records in paper files and / or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records.
</li><li>Monitor and review admin budget expenditure and invoice payment for the Department, including expenses and stationery; keep records of collections and disbursements, and ensure accounts are balanced.
</li><li>Maintain the supply inventory, including placing orders, arranging delivery, dispensing supplies and handling receipts.
</li><li>Handle all purchase requisitions via Milaha i-poc, liaise with procurement department and timely processing of invoices.
</li><li>Compliance to all Milaha Health &amp; Safety, Security, Environment and Quality policies, Manuals, Procedures, Laws, Regulations and Standards
</li><li>Perform other job-related duties as assigned.
</li><li>Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
</li><li>Work safely at all times, protecting the health and safety of everyone in the workplace</li></ul></div>
 <div>Education &amp; Professional Qualification:
 
Diploma Degree in Secretarial or Office Management or any related field
Professional Experience:
 
2-3 years in office administration or an executive secretarial position
Geographic Experience:
 
Not required
Computer Skills:
 
Good knowledge of Office, AI tools and web applications
Language Skills:
 
Business fluent English
 
Arabic language is an advantage
<div>Market/Industry/Functional Knowledge:
 
<ul><li>Strong knowledge of administrative and clerical procedures
</li><li>Strong knowledge of data recording and management methods, tools and related techniques
</li><li>Good knowledge of Department functions and activities
</li><li>Good knowledge of Milaha business and operations</li></ul></div></div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (Bilingual - Arabic / English)
Qatar
Parsons is seeking a highly organized and detail-oriented Administrative Assistant to join our team! In this role, you will provide administrative and clerical support to ensure the smooth and efficient operation of office procedures, systems, and commercial activities within an engineering consultancy environment.
What You'll Be Doing:<ul><li>
Providing general administrative support, including scheduling meetings, preparing reports, and handling correspondence.</li><li>
Managing office supplies and ensuring that office equipment is well maintained.</li><li>
Assisting in the preparation, distribution, and filing of project-related documents, reports, and correspondence.</li><li>
Coordinating office activities and ensuring tasks are completed on time and in alignment with project deadlines.</li><li>
Using Microsoft Office applications to produce documents, presentations, spreadsheets, and reports.</li><li>
Organizing project-related documentation and ensuring documents are easily accessible when required.</li><li>
Supporting the commercial team with the organization of commercial documentation, such as invoices, purchase orders, contracts, and proposals, as required.</li></ul>
What Required Skills You'll Bring:<ul><li>
Diploma in Business Administration, Office Management, or a related field from an accredited university.</li><li>
Minimum of 5 years of relevant administrative experience in a commercial environment, preferably within an engineering or consulting firm.</li><li>
Strong proficiency in Microsoft Office applications &ndash; Word, Excel, PowerPoint, and Outlook.</li><li>
Fluency in both Arabic and English, written and spoken, with excellent communication skills in both languages.</li><li>
Strong computer literacy, with proven administrative and organizational abilities, particularly in supporting engineering or technical project teams.</li></ul>
What Desired Skills You'll Bring:<ul><li>
Strong attention to detail with a solid track record of maintaining accurate records and documentation.</li><li>
Ability to handle multiple tasks, prioritize effectively, and meet deadlines under pressure.</li><li>
Strong problem-solving and organizational skills to manage and track documents efficiently.</li><li>
Ability to maintain a positive and proactive attitude while working in a fast-paced environment.</li><li>
Strong interpersonal skills and the ability to work collaboratively with various team members.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (Bilingual - Arabic / English)

Octagon International Qatar / GSO-Q

Job TitleExecutive Assistant &ndash; Executive ManagementReporting ToExecutive Management / Board / Senior Leadership TeamJob PurposeThe Executive Assistant (EA) to Executive Management provides high-level administrative, coordination, and strategic support to ensure the efficient functioning of the executive office. The role requires exceptional organizational skills, confidentiality, professionalism, and the ability to manage complex priorities in a fast-paced Oil &amp; Gas environment. The EA acts as a trusted liaison between executive management and internal and external stakeholders.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Provide comprehensive administrative support to executive management, including calendar management, meeting coordination, and correspondence handling.</li><li>Proactively manage complex schedules, prioritizing appointments, meetings, and deadlines.</li><li>Prepare, review, and manage executive correspondence, emails, presentations, and reports.</li><li>Act as the primary point of contact for executive management, ensuring professional and timely communication.</li></ul>Meeting, Board &amp; Committee Support<ul><li>Coordinate executive, board, and committee meetings, including agendas, meeting packs, presentations, and minutes.</li><li>Track action items and follow up to ensure timely completion.</li><li>Support preparation of materials for executive leadership reviews, audits, and strategic meetings.</li></ul>Travel &amp; Logistics Coordination<ul><li>Arrange domestic and international travel for executive management, including visas, tickets, accommodation, and detailed itineraries in compliance with company and Qatar travel policies.</li><li>Coordinate logistics for executive events, conferences, and stakeholder meetings.</li></ul>Communication &amp; Liaison<ul><li>Act as a liaison between executive management and internal departments, joint venture partners, government entities, and external stakeholders.</li><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Represent executive management professionally when delegated.</li></ul>Documentation &amp; Records<ul><li>Maintain organized and secure filing systems (electronic and hard copy).</li><li>Ensure compliance with company policies, corporate governance standards, and confidentiality requirements.</li><li>Support preparation of official documents, contracts, and reports as required.</li></ul>Special Projects &amp; Support<ul><li>Assist executive management with special projects, research, and data compilation.</li><li>Coordinate cross-functional initiatives and track milestones and deliverables.</li><li>Anticipate executive needs and proactively resolve administrative challenges.</li></ul>Education &amp; Professional Qualifications (Qatar Oil &amp; Gas Standards)<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, Secretarial Studies, or a related field (mandatory).</li><li>Professional certification such as Executive Assistant Certification, Diploma in Office Management, or equivalent is highly preferred.</li><li>Training in corporate governance, business communication, or project coordination is an advantage.</li></ul>Experience Requirements<ul><li>Minimum 7&ndash;10 years of experience as an Executive Assistant or Senior Administrative role supporting executive or senior management.</li><li>Proven experience within the Oil &amp; Gas, Energy, Petrochemical, or EPC sector in Qatar or the GCC is strongly preferred.</li><li>Experience supporting board-level executives and working with multicultural stakeholders is essential.</li></ul>Language Requirements<ul><li>Bilingual &ndash; Preferred </li><li>Excellent English (spoken and written)</li><li>Proficiency in Arabic (spoken and written) is a plus</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>High level of professionalism, integrity, and discretion</li><li>Ability to work under pressure and manage multiple priorities</li><li>Strong attention to detail and problem-solving skills</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and proactively anticipate executive needs</li></ul>Personal Attributes<ul><li>Professional and confident demeanor</li><li>Highly reliable and trustworthy</li><li>Adaptable and resilient in a demanding work environment</li><li>Strong interpersonal skills and cultural awareness</li></ul>Job Type: Full-timePay: QAR7,500.00 - QAR9,500.00 per monthExperience:<ul><li>Executive Assistant: 7 years (Required)</li></ul>

Executive Assistant

Taalum Group

-The Personal Assistant to the concerned Head/Line Manager provides secretarial and administrative support across the range of activities for which the concerned Head/Line Manager is responsible in the Dept/Division/School. -Closely supporting the Line Manager , work alongside him/her in providing assistance with his/her busy schedule, anticipating documents, support and correspondence that may be required for upcoming meetings and events. -Supporting the Line Manager by providing a comprehensive, fully confidential and efficient administrative and personal assistance service. In going about all duties and communications uphold the vision, values and high standards of Ta&rsquo;allum -Group by demonstrating unfailing integrity and professionalism at all times. This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.Skills requirements:- Excellent communication skills both written and verbal in English and Arabic, including strong grammar and spelling and minute-taking skills - Strong interpersonal and relationship building skills and a customer service focus - Excellent time management skills with an ability to prioritize tasks and meet deadlines - Demonstrate initiative and strong problem-solving skills with an ability to improve processes and practices - Actively support the company&rsquo;s Mission, Values and Goals in all dealings with members of the School family and wider community - Ability to function effectively as both an individual and a member of a team. - High level computing skills including(but not limited to) the ability to utilize MS Office at an expert level. - Excellent interpersonal and relationship management skills. - Demonstrated ability and preparedness to deal with confidential documentation and information in the strictest confidence. - A first rate customer service focus within an administrative and clerical context. - Thorough understanding of meeting procedures, agendas and minute taking. - Demonstrated ability to succeed in all aspects of an executive personal assistant role.Job Type: Full-timeApplication Question(s):<ul><li>Are you locally available in Qatar and can join immediately?</li></ul>

Personal Assistant to Head of School (Bilingual- Arabic and English)

C2HR LLP

Job Description<ul><li>Answer and direct phone calls, take messages, and respond to inquiries with management advice.</li><li>Organize and schedule appointments and meetings</li><li>Manage and maintain files, records, and databases (monitoring)</li><li>Order and maintain office supplies and equipment</li><li>Handle incoming and outgoing documents and emails</li><li>Greet and assist visitors in a professional and friendly manner</li><li>Perform general clerical duties, including photocopying, faxing and filing</li><li>Coordinate with other departments to ensure smooth workflow.</li></ul>Skills<ul><li>With excellent English Communication</li><li>Computer Literate (Microsoft Office)</li><li>Efficient operation of the office</li><li>Bachelor's degree graduate</li><li>Proven experience (at least 5 years) as an administrative assistant or Secretarial role.</li><li>Strong organizational and time-management skills.</li><li>Excellent verbal and writing communication skills.</li><li>Proficient in Ms Office (Word, Excel, Outlook)</li><li>Attention to detail and problem-solving skills</li><li>Ability to prioritize tasks and multitask effectively</li><li>Proven experience in secretarial work (mandatory)</li></ul>Salary : 4500 QAR (Full Package)Immediate Joiner with Transferable visaJob Type: Full-time

Secretary -Male

Hot n cool

Job Summary:Provides crucial support to both the administrative and HR functions to ensure efficient office operations and smooth employee management. This role involves handling a wide range of administrative tasks, supporting HR processes such as recruitment, onboarding, and employee record management, while ensuring compliance with company policies.Key Responsibilities:<ul><li>Manage day-to-day office operations, including handling phone calls, emails, and correspondence.</li><li>Organize and maintain filing systems, ensuring HR and administrative records are accurate and up to date.</li><li>Support HR with recruitment processes, including posting job advertisements, scheduling interviews, and coordinating with candidates.</li><li>Assist in onboarding new employees, preparing employment documents, and maintaining employee files.</li><li>Manage employee attendance records and support HR in preparing payroll data.</li><li>Assist with organizing company events, meetings, and employee training sessions.</li><li>Prepare HR-related reports, presentations, and maintain records of employee benefits and contracts.</li><li>Respond to internal and external HR inquiries and provide information on employment policies.</li><li>Coordinate travel and accommodation arrangements for employees as needed.</li><li>Handle office supply orders and ensure the office environment is well-maintained.</li><li>Ensure confidentiality and security of HR and office data, including employee information.</li><li>Support general administrative tasks such as data entry, scheduling, and managing petty cash.</li></ul>Qualifications:<ul><li>A Bachelor&rsquo;s degree in business administration, human resources, or related field is preferred.</li><li>Proven experience as an administrative assistant or office administrator with at least 1 year of HR-related responsibilities.</li><li>Skills:</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Knowledge of HR software and databases is an advantage.</li><li>Strong organizational skills and the ability to prioritize and multitask.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle sensitive and confidential information with discretion.</li><li>Familiarity with labor laws and employment regulations is an advantage.</li></ul>Salary Package1,800 + Accommodation provided by the Company.Job Type: Full-timeApplication Question(s):<ul><li>How much is your expected Salary?</li><li>What is your Nationality?</li><li>You can join Immediately?</li><li>How many years experience do you have as a Admin Assistant?</li><li>Overall total work of Experience?</li></ul>

ADMIN ASSISTANT

Explore 200+ Administrative assistant in Qatar this February. Find roles across top companies and apply now to boost your career.

200 administrative assistant jobs IN Qatar

Administrative Assistant

Administrative Assistant

Administrative Assistant (Bilingual - Arabic / English)

Executive Assistant

Personal Assistant to Head of School (Bilingual- Arabic and English)

Secretary -Male

ADMIN ASSISTANT