administrative assistant / purchasing & office services

administrative assistant

office manager

operations assistant

accounts assistant

administrative assistant / purchasing & office services Jobs in Qatar

administrative assistant purchasing office services

Idrica

<div><div>Are you passionate about technology and want to see how your work transforms the real world?
At our company, you will be part of a collaborative team that will support you every step of the way. If you&rsquo;re looking for an environment where your impact is tangible and your professional growth is guaranteed&hellip;
This opportunity is for you!
Loctaion: Qatar
What will your mission be?
Responsible for the day-to-day administrative support of the office, ensuring the correct management of purchasing, supplier coordination, office supplies, petty cash, invoice filing, travel budget control and the organisation of corporate events.
Your responsibilities will include:<ul>
<li>Search for and evaluate suppliers, requesting quotes and comparing conditions to support purchasing decisions.</li>
<li>Manage the purchase order process: creation, follow-up and closing of purchase orders (PO management).</li>
<li>Purchase office supplies and materials, including management and top-up of the prepaid card used for these purchases.</li>
<li>Scan, file and archive invoices, ensuring proper documentation and traceability.</li>
<li>Control and reconcile the petty cash box (cash control), recording movements and supporting documentation.</li>
<li>Organise and coordinate internal and external events, from planning to on-site logistics.</li>
<li>Organise the annual Christmas hamper for employees, including supplier selection and distribution.</li>
<li>Monitor and control the travel budget per person, ensuring expenses stay within approved limits.</li>
<li>Prepare and issue payments to suppliers, ensuring accuracy and timely processing.</li>
<li>Complies punctually with the methodologies and processes defined by the organization.
</li></ul>What will make you stand out?<ul>
<li>Degree in Administration, Business or similar.</li>
<li>Mandatory: intermediate level of Excel and Word.</li>
<li>Valuable: knowledge of Business Central.</li>
<li>Intermediate English / Valuable: Spanish</li>
<li>1-3 years of experience in administrative, purchasing or office support roles.</li>
<li>Experience handling cash control and expense/travel budget follow-up.</li>
<li>Experience organising corporate events.</li></ul></div></div>

Administrative Assistant / Purchasing & Office Services

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

Rosewood Doha

<div>
 
 
 Why Join Us?
 
 
 
 At Rosewood Doha, we create an environment where passion meets purpose &ndash; and where careers have meaning.
 
 
 Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy.
 
 
 You&rsquo;ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling.
 
 
 Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.
 
 
 
 About Rosewood Doha:
 
 
 
 Rosewood Doha is a landmark destination inspired by Qatar&rsquo;s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar&rsquo;s first members-only social wellness club, complemented by Rosewood&rsquo;s signature Manor Club for Club Room and Suite guests.
 
 
 Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels &amp; Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.
 
 
 
 Our Associate Experience:
 
 
 
 We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 A competitive salary and benefits package
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 A birthday day off (because your milestones matter!)
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 Personalized development plans and continuous learning opportunities to support your career journey
 
 
 These benefits reflect our commitment to creating an environment where you thrive &ndash; professionally and personally &ndash; while building a meaningful career with us.
 
 
 
 Your Role:
 
 
 
 
 General Duties:
 
 
 <ul>
 <li>
 Meet and greet guests and members to Asaya, creating a professional atmosphere.
 </li>
 <li>
 Be proactive in up selling further services and the facilities.
 </li>
 <li>
 Guide clients on Asaya experiences that best suit them and being knowledgeable on all Asaya services.
 </li>
 <li>
 Be knowledgeable on the products to support the therapists and retailing to clients.
 </li>
 <li>
 Process payments and complete appropriate paperwork.
 </li>
 <li>
 Process voucher purchasing, bookings and redemption.
 </li>
 <li>
 Arrange product displays and ensure the presentation of department particularly in the reception area will be neat, clean and tidy.
 </li>
 <li>
 Help maintain all the facilities within Asaya.
 </li>
 </ul>
 
 
 Coordinator Duties:
 
 
 <ul>
 <li>
 Handle administrative tasks such as scheduling wellness services, maintaining calendars, booking rooms, and preparing materials.
 </li>
 <li>
 Serve as the first point of contact for internal wellness inquiries and coordinate communications.
 </li>
 <li>
 Support data collection for wellness metrics and ensure confidentiality and compliance with privacy regulations.
 </li>
 <li>
 Maintain and organize client records, treatment logs, intake forms, and follow-up notes.
 </li>
 <li>
 Monitor spa inventory, wellness supplies, and ensure timely reordering in collaboration with the Wellness Manager.
 </li>
 <li>
 Support the promotion and communication of wellness packages, workshops, and seasonal offers.
 </li>
 <li>
 Prepare daily reports, attendance logs, and client feedback summaries.
 </li>
 <li>
 Process payments, generate invoices, and ensure accurate billing and recordkeeping.
 </li>
 <li>
 Assist with vendor coordination and wellness practitioner scheduling.
 </li>
 <li>
 Uphold cleanliness, order, and confidentiality in line with spa protocols and health regulations.
 </li>
 </ul>
 
 
 Concierge Duties:
 
 
 <ul>
 <li>
 Answer calls within three rings with the appropriate greeting.
 </li>
 <li>
 Ascertain the type and time of Asaya service desired and booking the most suitable time according to therapists and practitioners appointment schedule with the inclusion of offering additional treatments.
 </li>
 <li>
 Ensure all prudent information is taken with each booking to be able to reconfirm contact with the guests if needed.
 </li>
 <li>
 Offer an orientation of the facilities to all first-time guests and members as per standard procedure advising them of services, facility rules and any other prudent information.
 </li>
 <li>
 Group enquiries, press and VIP booking details should be taken and passed on to the Director of Wellness/ Assistant with full contact name, telephone/email and details of date and nature of booking enquiry.
 </li>
 <li>
 Be alert and utilize permanent staff during their Rota hours to maximize time and profitability.
 </li>
 </ul>
 
 
 Payments:
 
 
 <ul>
 <li>
 Ensure correct payment is taken and processed after appointment completion with relevant paperwork completed to ensure daily banking balances.
 </li>
 <li>
 Ensure gift vouchers are sold with corresponding paper work and payments completed so that when redemption of the voucher happens all paperwork would match.
 </li>
 <li>
 End of day, cash up to ensure all services provided are accounted for and charged; credit card, cash and room charges taken; balances with no discrepancies and are safely deposited in accordance with the hotel cash handling policy.
 </li>
 </ul>
 
 
 Other duties:
 
 
 <ul>
 <li>
 Ensure the department has a sufficient stock of towels and amenities. Collect deliveries from purchasing or other departments as necessary.
 </li>
 <li>
 Ensure dirty linen is taken to laundry and new clean items are collected regularly.
 </li>
 <li>
 Follow correct manual handling such as using a trolley when moving goods.
 </li>
 <li>
 In the event the fire alarm is activated, ensure the whole department is notified in a calm efficient manner to evacuate to the designated point in accordance with the hotel policy.
 </li>
 </ul>
 
 
 Communication:
 
 
 <ul>
 <li>
 Maintain effective communication both within the team and with the Director of Wellness to ensure smooth running of the department and keeping well informed of any issues/ queries that may arise.
 </li>
 <li>
 Report any complaints to the Director of Wellness or assistant when appropriate.
 </li>
 <li>
 Liaise with other departments when needed to ensure good communication across the hotel.
 </li>
 </ul>
 
 
 Training:
 
 
 <ul>
 <li>
 Assist in training and development of colleagues as required.
 </li>
 <li>
 Attend all training courses as and when required.
 </li>
 </ul>
</div>

Wellness Coordinator

Radisson Hotel Group

<div>
 
 Radisson Hotel Group is one of the world's largest hotel groups with ten distinctive hotel brands, and more than 1,460 hotels in operation and under development in 95+ countries. The Group&rsquo;s overarching brand promise is Every Moment Matters with a signature Yes I Can! service ethos.
 
 
 
 
 
 
 People are at the core of our business success and future. Our people are true Moment Makers and together we bring the culture, spirit, environment and opportunities that empower you to be your best, every day, everywhere, every time. Together, we make Every Moment Matter.
 
 
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Process purchase requisitions and purchase orders accurately and in a timely manner.
 </li>
 <li>
 Coordinate daily purchasing activities to ensure uninterrupted hotel operations.
 </li>
 <li>
 Source quotations, negotiate with suppliers, and maintain strong vendor relationships.
 </li>
 <li>
 Liaise with department heads to understand purchasing requirements and maintain appropriate inventory levels.
 </li>
 <li>
 Track purchase orders, monitor deliveries, and follow up on outstanding orders.
 </li>
 <li>
 Review invoice matching reports and resolve discrepancies with suppliers and Finance.
 </li>
 <li>
 Update procurement records and purchasing systems with current delivery information.
 </li>
 <li>
 Prepare purchasing reports and maintain accurate documentation and records.
 </li>
 <li>
 Assist in evaluating suppliers and maintaining an approved supplier database.
 </li>
 <li>
 Ensure compliance with hotel purchasing policies, company procedures, and ethical procurement practices.
 </li>
 <li>
 Coordinate with internal departments to support operational and project-related purchasing requirements.
 </li>
 <li>
 Promote cost control by identifying opportunities to improve purchasing efficiency and minimize waste.
 </li>
 <li>
 Maintain high standards of health, safety, hygiene, and workplace compliance at all times.
 </li>
 <li>
 Perform any other duties assigned by the Purchasing Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree or Diploma in Supply Chain Management, Purchasing, Business Administration, Hospitality Management, or a related field.
 </li>
 <li>
 Minimum
 
 2 years of experience as a Purchasing Coordinator or similar role
 
 , preferably in a
 
 4-star or 5-star hotel
 
 .
 </li>
 <li>
 Strong knowledge of hotel procurement procedures, purchasing cycles, and supplier management.
 </li>
 <li>
 Experience with hotel ERP or procurement systems
 </li>
 <li>
 Proficient in Microsoft Office, particularly Excel.
 </li>
 <li>
 Excellent organizational, analytical, and problem-solving skills.
 </li>
 <li>
 Strong negotiation, communication, and interpersonal abilities.
 </li>
 <li>
 High level of accuracy, attention to detail, and time management.
 </li>
 <li>
 Good understanding of inventory control, invoice reconciliation, and procurement documentation.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 
 Why Join Radisson Hotel Group?
 
 
 
 
 
 
 Live the Magic of Hospitality -
 
 Be part of a team that creates
 
 exceptional experiences and memorable moments
 
 every day. Let your
 
 Yes I Can!
 
 spirit shine as you bring hospitality to life.
 
 
 
 
 
 Build a Great Career -
 
 No matter your background or experience, we invest in your
 
 growth, learning, and career development
 
 &mdash;helping you reach your full potential.
 
 
 
 
 
 Experience the Team Spirit -
 
 Join a workplace that&rsquo;s
 
 inclusive, fun, and meaningful
 
 . We celebrate diversity, support one another and foster a sense of belonging through our
 
 Employee Resource Groups and inclusion initiatives
 
 .
 
 
 
 
 
 Lead with Your Ambition -
 
 Your ideas, passion and drive matter! We empower you to
 
 make a difference
 
 &mdash;in hospitality, your community and beyond.
 
 
 
 
 
 Enjoy Global &amp; Local Perks -
 
 No matter where you&rsquo;re located, you&rsquo;ll enjoy exclusive global benefits - like special hotel rates for you and your loved ones at our hotels worldwide. Plus, you&rsquo;ll have access to local perks and rewards tailored to your country, making your experience even more rewarding!
 
 
 
 
 
 Join us in shaping the future of hospitality!
 
 If you&rsquo;re ready to
 
 bring your talent, energy, and passion
 
 , we&rsquo;d love to hear from you.
 
 
 
 
 
 Apply now and let&rsquo;s make every moment matter.
 
 
 
 
 
 We welcome applicants from all
 
 backgrounds, abilities, and experiences
 
 . If you need any adjustments during the application process, please let us know.
 
</div>

Purchasing Coordinator

Hilton

<div>
 
 Job Description
 
 
 
 
 Exceptional Hospitality Starts with You
 
 
 
 Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As a
 
 Spa Receptionist
 
 , you&rsquo;re not just providing administrative support to ensure seamless spa operations &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
 
 
 
 Responsibilities
 
 
 
 Here's what you'll do during a typical day:
 
 
 <ul>
 <li>
 As Spa Receptionist, you will provide excellent administrative support to the Spa and Fitness department and other managers, as assigned. Specifically, a Wellness Coordinator will perform the following tasks to the highest standards:
 </li>
 <li>
 1. Maintain a professional presence on the Spa &amp; Fitness front desk &ndash; answering the phone and coordinating appointments for massage, treatments, classes, and personal training in a polite and helpful manner.
 </li>
 <li>
 2. Acts as the ambassador of the Spa &amp; Fitness greeting and welcoming all visitors. Ensure each visitor is acclimated to the standards of spa use and sign a liability waiver. Supervise/assist Staff with morning setup and closing duties.
 </li>
 <li>
 3. Responsible for maintaining all stations, rooms, Spa &amp; Fitness; ensuring cleanliness/sanitation, stations organized and well stocked, all items put away at the end of the day. Responsible for meeting all MOPH requirements.
 </li>
 <li>
 4. Monitors the entire facility with thorough walkthroughs at opening and every two hours until the end of day. This must include all Fitness Center, Pool, and Spa facilities.
 </li>
 <li>
 5. Organize/plan daily setup and close
 </li>
 <li>
 6. Daily management of the Retail Outlet to present an inviting area for members and guests to shop. Discuss items of interest with members and guests encouraging them to browse and purchase. Process all sales in POS accurately and timely.
 </li>
 <li>
 7. Completes monthly inventories.
 </li>
 <li>
 8. Monitor and execute proper POS setup and training; ensuring the system is properly closed and paperwork submitted to accounting at the end of each shift.
 </li>
 <li>
 9. Maintains and stocks as needed to ensure member satisfaction. Assists Manager with ordering supplies as needed.
 </li>
 <li>
 10. Financial - Control ongoing service and product management to ensure profitability, implement full Spa product and service purchasing standards and ensure compliance, administer staff and member scheduling for maximum revenue generation and profitability.
 </li>
 <li>
 12. Customer Service - Anticipate, identify, and ensure member/guest needs are being met in the very best possible way. Develop and deliver credible, competitive, value-plus services to our members/guests.
 </li>
 <li>
 16.Ensure stock and cash items are kept secured to minimize/eliminate losses. Implement a clearly established opening and closing procedure.
 </li>
 <li>
 17.Manage Spa inventories effectively, follow purchasing standards; ensure compliance.
 </li>
 <li>
 18.. Effectively and efficiently communicate all member/guest questions and/or complaints to Manager.
 </li>
 <li>
 19. Assist in any other areas as directed by the Manager.
 </li>
 <li>
 20. Assist guests and clients in an appropriate and timely manner
 </li>
 <li>
 21. Manage customer feedback effectively to ensure issues or compliments are escalated to enable long-term improvements in products and services
 </li>
 <li>
 22. Ensure client experience is proficient including bookings, payments, and consultation cards
 </li>
 <li>
 23. Adhere to cash handling procedures
 </li>
 <li>
 24. Interact and communicate effectively with clients, members, team members, guests, and management team Up-sell with latest departmental incentives
 </li>
 <li>
 25. Report accidents, maintenance issues, or other incidents
 </li>
 <li>
 Ensure compliance with all health and safety regulations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What It Takes to Make the Stay
 
 
 
 At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member
 
 
 A passion for spreading the light and warmth of
 
 Hospitality
 
 . Acting with
 
 Integrity
 
 and always doing the right thing. Inspiring others through
 
 Leadership
 
 . A belief that
 
 Teamwork
 
 drives the best outcomes. A sense of
 
 Ownership
 
 and accountability. And a focus on the
 
 Now
 
 , bringing urgency and discipline to every moment, knowing it can make a lasting impact.
 
 
 
 About Us
 
 
 
 
 Join an Award-Winning Workplace Culture
 
 
 
 At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
 
 
 Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
 
 
 Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
 
 
 Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.
</div>

Spa Receptionist (Arabic Speaker)

Al Emadi Stones

<div>
 
 
 Job Summary:
 
 
 
 The Technical Office Manager plays a critical role in bridging the gap between the client, design, fabrication and installation teams. Oversees the daily technical and administrative operations of our marble business, ensuring projects move smoothly from initial estimation, material selection, shop-drawings drafting to fabrication and final installation. Should combine strong office management skills with a deep understanding of natural stone production processes, CAD drawing, project management, along with very good communication skills to manage the stakeholders. (Client, Production, installation &amp; Admin)
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Technical Leadership &amp; Coordination:
 
 
 <ul>
 <li>
 Manage the Drafting/Estimating Team: Oversee the team responsible for creating Shop Drawings, CAD designs, and technical specifications for marble cutting and CNC machining.
 </li>
 <li>
 Project Management: Track project timelines from initial field templating to final site installation, ensuring all departments stay on schedule.
 </li>
 <li>
 Quality Assurance: Review technical drawings and specifications against client requirements to ensure accuracy before slabs are sent to the fabrication floor.
 </li>
 <li>
 Technical Problem Solving: Act as the main point of contact for resolving technical discrepancies between architects, designers, installation teams, and the fabrication shop.
 </li>
 </ul>
 
 
 
 
 
 Inventory &amp; Supply Chain operations:
 
 
 <ul>
 <li>
 Material Management: Oversee the purchasing and inventory management of stone slabs &amp; blocks.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; Administration:
 
 
 <ul>
 <li>
 Workflow Optimization: Develop and implement streamlined procedures for filing, project documentation, scheduling, and office workflows.
 </li>
 <li>
 Financial Support: Responsible of managing budgets, processing invoices, overseeing job costing, and handling customer billing.
 </li>
 <li>
 Team Supervision: Supervise administrative staff, manage office schedules, and assist HR with onboarding new employees
 </li>
 </ul>
 
 
 
 
 
 Tender &amp; Estimation:
 
 
 <ul>
 <li>
 Maintaining an updated tenders-Log with estimated submission date (Reasonable &amp; within time frame) along with communication of the same with sales team / client.
 </li>
 <li>
 Opening and briefing of Packages (RFQs)
 </li>
 <li>
 Responsibility of BOQ creation and accuracy to the scope. (If In-house)
 </li>
 <li>
 Price breakdown of each Item to set budgets for each activity. (Creation of project Brief with detailed budgeting for each assigned project)
 </li>
 <li>
 Selection of material that is suitable and can meet project needs. (If not specified)
 </li>
 <li>
 Cross-checking of material that is specified, suitability to the scope along with compliance to project spec`s with production &amp; Warehouse teams. (Proposal of suitable alternative material &amp; assumption of possible VEs)
 </li>
 <li>
 Maintain an updated material price list for the raw material in coordination with the procurement team.
 </li>
 <li>
 Pricing of related Vos, if any.
 </li>
 <li>
 Issuance of Price Quotations with the agreed general terms &amp; conditions. (Mentioning an approximate / estimated duration of completion)
 </li>
 <li>
 Prepare related weekly/monthly reports &amp; dash-boards to show progress.
 </li>
 <li>
 Coordination with all departments for actual updates to be reflected on cost in pricing new packages.
 </li>
 </ul>
 
 
 
 
 
 Engineering works:
 
 
 <ul>
 <li>
 Issuance and approval of [PQD, MARs, MS, Test Reports, Structure calculation reports, VOs, Notices, document submittals &hellip; etc.]
 </li>
 <li>
 Drafting &amp; approval of Work-shop &amp; as-built drawings sketches / proposals &amp; presentations.
 </li>
 <li>
 Issuance of cutting lists, Job-orders with all related detail sketches for production.
 </li>
 <li>
 Material selection (jointly with warehouse &amp; factory Manager)
 </li>
 <li>
 Issuance of required material requisitions.
 </li>
 <li>
 Issuance of notice of Vos.
 </li>
 <li>
 Technical coordination between site, factory &amp; accounting teams.
 </li>
 <li>
 Follow-up with 3rd partie`s (Out sourced resources):
 </li>
 <li>
 Test reports [ With QA/QC team]
 </li>
 <li>
 Structure calculations - Accessories suppliers [With Procurement team]
 </li>
 <li>
 Scheduling of awarded as well as pre-awarded projects in coordination with all related departments in tender stage.
 </li>
 <li>
 Development of unique design patterns for the re-use of wastage and existing stocks.
 </li>
 <li>
 Continuous development and renewal of show-room designs in coordination with sales and production teams.
 </li>
 </ul>
 
 
 
 
 
 QS Tasks:
 
 
 <ul>
 <li>
 Opening and briefing of Packages (RFQs)
 </li>
 <li>
 Responsibility of BOQ creation and accuracy to the scope. (If In-house)
 </li>
 <li>
 Detection and flagging to possibility of Vos &amp; Claims.
 </li>
 <li>
 Closure of Vos.
 </li>
 <li>
 Actual site survey and compliance to drawings.
 </li>
 <li>
 Issuance of IPCs to clients.
 </li>
 <li>
 Issuance of IPCs. Of sub-contractors.
 </li>
 </ul>
 
 
 
 
 
 KPIs:
 
 
 <ul>
 <li>
 Reduction of the lead-time for every package than the planned release date.
 </li>
 <li>
 Accuracy of pricing VS market prices.
 </li>
 <li>
 Qty of awarded packages VS released &amp; received
 </li>
 <li>
 Actual cost of each item VS budget.
 </li>
 <li>
 Accuracy of item description in BOQ creation to the actual
 </li>
 <li>
 Accuracy of actual take-off VS actual Qtys.
 </li>
 <li>
 Speed of Invoice submission and closure (getting approval) VS planned time frame.
 </li>
 <li>
 Speed of getting approvals on all technical submittals (on Revision basis)
 </li>
 <li>
 Accuracy and efficiency of drawings and details with the site conditions.
 </li>
 <li>
 Smooth technical coordination between Factory and site.
 </li>
 <li>
 Speed of orders processing and release from contract signature.
 </li>
 <li>
 Accuracy of As-built drawings to actual site conditions.
 </li>
 <li>
 Customer feedback on response to modifications, change &amp; Variation orders.
 </li>
 </ul>
</div>

Technical Manager

Explore 196+ Administrative assistant purchasing office services in Qatar this August. Find roles across top companies and apply now to boost your career.