finance manager

receptionist

admin assistant

administrative assistant

administrative coordinator

office manager

Premium Limited Group

Job Summary:The Office Manager is responsible for overseeing the daily operations of the office, ensuring an efficient, organized, and productive work environment. This role involves coordinating administrative tasks, supporting management and staff, and maintaining smooth communication between departments and external partners.Key Responsibilities:-Supervise and coordinate daily office activities and operations.-Manage office supplies inventory and place orders as needed.-Organize and schedule meetings, appointments, and travel arrangements.-Prepare reports, presentations, and correspondence as required.-Handle incoming and outgoing communications (emails, calls, letters).Implement and maintain office policies and procedures.Requirements:Proven experience as an Office Manager, Administrative Officer, or similar role.Strong organizational and time-management skills.Excellent written and verbal communication skills (English and Arabic preferred).Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).Ability to handle multiple tasks and prioritize effectively.Strong problem-solving skills and attention to detail.Personal Attributes:Professional appearance and demeanor.Leadership and team coordination abilities.High level of confidentiality and integrity.Positive attitude and flexibility.Job Type: Full-time

Confidential Careers

<div>
 
 
 Job Summary
 
 
 
 The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management
 
 
 <ul>
 <li>
 Maintain office efficiency through strategic planning, system implementation, and workspace organization.
 </li>
 <li>
 Allocate resources effectively to support operational needs.
 </li>
 <li>
 Supervise and coordinate office staff to ensure high productivity.
 </li>
 <li>
 Facilitate seamless communication and coordination across departments.
 </li>
 <li>
 Develop, implement, and monitor office procedures and standards.
 </li>
 <li>
 Manage executive calendars, appointments, and meeting logistics.
 </li>
 <li>
 Promote a positive and collaborative office environment.
 </li>
 </ul>
 
 
 
 
 
 2. Correspondence &amp; Information Management
 
 
 <ul>
 <li>
 Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
 </li>
 <li>
 Establish and maintain organized, up-to-date filing and documentation systems.
 </li>
 <li>
 Oversee scheduling and reminders for executive appointments and critical meetings.
 </li>
 </ul>
 
 
 
 
 
 3. Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Prepare professional, accurate reports, memos, and presentations within set deadlines.
 </li>
 <li>
 Ensure timely submission of documents for review and signature (within one business day of instruction).
 </li>
 <li>
 Maintain high standards of accuracy, quality, and presentation in all documentation.
 </li>
 </ul>
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 <ul>
 <li>
 Strong knowledge of office management practices and administrative procedures.
 </li>
 <li>
 Proven experience in staff supervision and delegation.
 </li>
 <li>
 Proficiency in data collection, monitoring, and reporting.
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 
 Total Experience:
 
 Minimum 9 years
 </li>
 <li>
 
 In-role Experience:
 
 Minimum 5 years in office management
 </li>
 <li>
 
 GCC Experience:
 
 Minimum 4 years
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or a related field.
 </li>
 </ul>
</div>

Office Manager

Alhamal Trading & Contracting W.L.L.

We are seeking a highly skilled executive office manager to join our team immediately.Key Requirements:<ul><li>Nationality: Preferred Arabic nationality.</li><li>Experience: Proven track record of working with high-level management&mdash;a financial</li><li>Skills:</li><li>Exceptional proficiency in secretarial tasks.</li><li>Advanced knowledge of Microsoft Office Professional.</li><li>Availability: Immediate joining with transferable sponsorship.</li></ul>Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain executives&rsquo; schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.</li><li>Communication:</li><li>Act as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle correspondence, emails, and calls on behalf of the management.</li><li>Document Management:</li><li>Draft, format, and proofread reports, presentations, and other documents.</li><li>Maintain accurate records and ensure proper filing of documents, both electronically and physically.</li><li>Office Coordination:</li><li>Ensure office supplies and resources are well-stocked and functioning efficiently.</li><li>Coordinate with departments to assist in the implementation of company policies and procedures.</li><li>Confidentiality &amp; Professionalism:</li><li>Handle sensitive information with utmost discretion and maintain confidentiality.</li><li>Represent the company and its management professionally at all times.</li><li>Technical Expertise:</li><li>Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.</li></ul>Job Type: Full-time

Executive Office Manager

AL-KASHAF International for Design & Engineering Consultant Office

Job Description &ndash; Civil Engineer (Technical Office Manager)Department: Supervision Position Title: Civil Engineer &ndash; Technical Office Manager (Supervision Department)Qualifications:<ul><li>Valid UPDA classification from the Ministry/ Municipality.</li><li>Minimum 7&ndash;10 years of proven experience in engineering consultancy firms, with solid experience in supervision and technical office management.</li><li>Proficiency in Arabic is required; Arab nationality is preferred.</li><li>Strong leadership, organizational, and communication skills.</li><li>Good command of English (written and spoken).</li></ul>Key Responsibilities:<ul><li>Lead and manage the Technical Office Supervision Department to ensure quality and efficiency in project execution.</li><li>Review, verify, and approve shop drawings to ensure compliance with project specifications and applicable standards.</li><li>Review and approve material submittals, ensuring alignment with project requirements.</li><li>Review and validate quantity take-offs, BOQs, and contractor invoices.</li><li>Coordinate across different disciplines (Architectural, Structural, Mechanical, Electrical) to ensure integration and compatibility of works.</li><li>Prepare and submit periodic project progress reports.</li><li>Resolve technical and engineering issues that arise during project execution.</li><li>Supervise, guide, and evaluate the performance of engineers and technical staff in the supervision team.</li><li>Attend meetings with consultants, contractors, and clients, representing the technical office team.</li></ul>Required Skills:<ul><li>In-depth knowledge of Qatari regulations, standards, and international codes.</li><li>Proficiency in engineering and project management software (AutoCAD, Revit, Primavera, MS Office).</li><li>Strong analytical and problem-solving skills.</li><li>Ability to manage multiple tasks under tight deadlines.</li><li>Excellent communication and reporting skills.</li></ul>Job Type: Full-time

Civil Engineer (Technical Office Manager)

Department: Design ManagementRequirements:<ul><li>Valid Municipality Classification (UPDA &ndash; Grade A/B as per office requirement).</li><li>Minimum of 7&ndash;12 years of experience in reputable consultancy firms.</li><li>Fluency in Arabic (English is an advantage).</li><li>Preferably of Arab nationality.</li><li>Strong knowledge of local codes and regulations (Qatar Construction Specifications &ndash; QCS, Municipality, Civil Defense requirements).</li><li>Proficiency in design and drafting software (AutoCAD, Revit, SketchUp, Photoshop, MS Office).</li><li>Proven ability to lead and manage a team of architects and designers.</li></ul>Key Responsibilities:1. Manage the Technical Design Office: Organize, assign, and supervise tasks across the architectural design team.2. Prepare and Review Architectural Designs: Ensure compliance with client requirements, municipal regulations, and international standards.3. Develop and Review Shop/Construction Drawings in coordination with other disciplines (Structural, MEP, Civil).4. Handle Approvals &amp; Submissions: Review, finalize, and follow up on drawings and documents with authorities (Municipality, Civil Defense, Kahramaa, Ashghal).5. Project Design Management: Oversee projects from concept design through to final approved drawings.6. Prepare Periodic Reports for senior management, highlighting progress, challenges, and recommendations.7. Ensure Quality Control: Maintain compliance with internal QA/QC systems and international design standards.8. Client Coordination: Communicate effectively with clients to understand requirements, present design proposals, and implement feedback.9. Team Development: Provide guidance, mentorship, and technical support to architects and junior staff.10. Time &amp; Budget Management: Ensure timely delivery of high-quality designs within project schedules and allocated budgets.Skills &amp; Competencies:<ul><li>Strong leadership and managerial skills.</li><li>Problem-solving and decision-making capabilities.</li><li>Excellent communication and presentation skills.</li><li>Creativity and ability to develop innovative design solutions</li></ul>Job Type: Full-time

Architect – Technical Office Design Manager

Qatar Care

Our company is looking for a highly organized and detail-oriented Office Administrator with a solid background in Human Resources to support daily administrative operations and HR functions.Key Responsibilities:<ul><li>Manage day-to-day office operations and ensure smooth workflow</li><li>Handle documentation, correspondence, and filing systems (both digital and physical)</li><li>Assist with HR functions, including recruitment, onboarding, employee records, and leave management</li><li>Support payroll preparation and track attendance records</li><li>Ensure compliance with company policies and Qatar labor laws</li><li>Organize meetings, prepare agendas, and take minutes as required</li><li>Liaise with internal departments and external stakeholders</li></ul>Requirements:<ul><li>Proven experience as an Office Administrator, Office Manager, or similar role</li><li>Minimum 2&ndash;4 years of HR-related experience</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Strong knowledge of MS Office</li><li>Familiarity with Qatar labor laws and HR best practices</li><li>Ability to multitask, prioritize, and work independently</li><li>Transferable visa with NOC is a must</li></ul>Job Types: Full-time, Permanent

Office Administrator (with HR Experience)

Olivera Landscape 

Greet and receive visitors.Maintain agenda and plan appointments, and all engagements for the assigned area of responsibility.Partake and support in the planning and facilitation of board meetings.Schedule meetings and arrange conference rooms and accurately recording minutes from meetings.Maintain the physical and electronic archives and filing systemfor the assigned area of responsibility including confidential records.Prepare and compile confidential documents &amp; briefs theGeneral Manager regarding its content.Communicate and coordinate with relevant internal and external entities as required.Making travel arrangements for executives.Assist in the preparation of timely and accurate reports and presentations within the assigned area of responsibility.Receive and screen communications to the Office of the General Manager including telephone calls and e-mail.Researching and conducting data for review and presentation by boards of directors, committees, and executives.Handling Petty Cash and maintain an adequate inventory of office supplies and operate standard office equipment.Put in order the Technical Documents for Tender Submission.Coordinate with the Accounts Department for any tenderbond requirements for the tender and or any extension of time for the tender bond requested by the clients.Follow up via calls and email all the working order that is not issued yet to our company, but works has already been done for the purpose of invoicing.Ensure to update the List of Awarded Projects, Ongoing and Completed Projects.Requirements and skills&middot; Proven experience in Landscape industry must&middot; Knowledge of office management systems and procedures&middot; Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)&middot; Excellent time management skills and the ability to prioritize work&middot; Attention to detail and problem solving skills&middot; Excellent written and verbal communication skills&middot; Strong organizational skills with the ability to multi-taskJob Type: Full-timePay: QAR4,000.00 - QAR5,000.00 per monthApplication Question(s):<ul><li>How many years you have experience in Landscape industry?</li><li>How soon you can join?</li><li>How much your expected salary?</li></ul>

ADMIN ASSISTANT / Female

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