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administrative officer

Vanderbilt University

<div><p>The Administrative Officer [AO] is part of the Furman Hall Administrative Office at Vanderbilt University and is a leader responsible for overseeing the daily administrative, personnel and financial management activities for the department. This position provides specialist administrative services as appropriate in such areas as fiscal management: faculty, staff, or student affairs; and general business administration. Reporting directly to the Director of Administration and functionally to the Furman Hall Chairs and Directors, the Administrative Officer [AO] participates in strategic and operational decision making as a member of the department's leadership team.<br>
</p><p></p><p>The Administrative Officer [AO] is responsible for day-to-day operational management of the departments, including, but not limited to, implementation and management of personnel, payroll, purchasing, budgets, contracts/grants, and department operating policies and procedures. As the team leader of the business office, the AO is responsible for supervision and management of administrative support staff, as well as oversight of department HR activities. The Administrative Officer is responsible for preparation of annual departmental budget recommendations, grant operating and proposal budgets, and fiscal review processes, as well as other duties as assigned.<br>
</p><p></p><p><b>Key Functions and Expected Performance:
</b></p><ul><li><p>Administration
</p><ul><li><p>Responsible for day-to-day operational management of the department including, but not limited to, implementation and management of personnel, payroll, purchasing, budgets, contracts/grants, and departmental operating policies and procedures.
</p></li><li><p>Provides assistance and support to the Chairs and Directors of the department in problem solving, project planning and management, as well as development and execution of stated goals and objectives.
</p></li><li><p>Serves as the primary point of administrative contact and liaison with other offices [including the Dean's office], individuals, and institutions on operational and programmatic matters concerning the department.
</p></li><li><p>Provides assistance in the understanding and interpretation of university policies and procedures, as appropriate, and ensures that departmental operations are in compliance with policy provisions and standards.
</p></li><li><p>Serves as departmental liaison to the Deans, VU schools, external departments, and funding agencies.
</p></li></ul></li><li><p>Personnel and Payroll
</p><ul><li><p>Administrative support staff supervision and management; the AO oversees direct and indirect staff career support, management, evaluation, goal setting tasks through department team leaders.
</p></li><li><p>Primary administrative point and oversight for human resource activities, as oversight of department Line Manager tasks.
</p></li><li><p>Oversees submissions of job requisitions to Dean's office for posting and recruiting; ensures salary equity within department; works closely with Line Managers as well as direct report new hires to communicate procedures, policies and onboarding tasks.
</p></li><li><p>Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
</p></li><li><p>Provides administrative human resource/personnel support/guidance to Line Managers and occasionally directly to labs and coordinates with HR department as needed.
</p></li></ul></li><li><p>Operational and Restricted Fiscal Administration.
</p><ul><li><p>Implements departmental budget in consultation with Chairs and Directors.
</p></li><li><p>Reviews and approves operating budgets for awarded grants [federal and non-federal] and the establishment of costing strings for projects with Research Finance office.
</p></li><li><p>Oversight of expenditure review and closeout processes performed by Administrative Manager and Grants Team, as well as the necessary expenditure correction procedures. Oversight of review process of project expenditures to ensure that charges meet federal cost accounting guidelines for allowance/applicability, budget monitoring and discrepancy resolutions.
</p></li><li><p>Reviews and presents budget summary and activity reports to faculty, the Chair.
</p></li><li><p>Responsible for final review and presentation of monthly departmental budget package to Chairs/Directors and Dean's Office, including department operating fund activity, as well as all project and faculty funds.
</p></li><li><p>Serves as a resource, conjunction with the Grants team, to departmental faculty and staff regarding Vanderbilt's implementation of federal rules and regulations that apply to expenditures and effort allocation for federally funded projects.
</p></li><li><p>Maintains knowledge and understanding of pre- and post-grant award and contract administration including policies and regulations [internal and external]; along with the Department Grants team, works closely with CAS Research.
</p></li></ul></li><li><p>Additional Duties as Assigned<br>
</p></li></ul><p></p><p><b>Supervisory Relationships </b><b>:
</b></p><p>This position does have supervisory responsibility: administrative and functional supervisor for the administrative core office team leads, as well as indirect administrative supervisor for all Departmental staff and student employees; this position reports administratively and functionally to the Director of Administration and functionally to the Department Chairs and Directors.<br>
</p><p></p><p><b>Education and Certifications:
</b></p><ul><li><p>A Bachelor&rsquo;s degree from an accredited institution of higher education, or the equivalent in experience, is necessary.<br>
</p></li></ul><p></p><p><b>Experience and Skills </b><b>:
</b></p><ul><li><p>Three years of directly related experience is necessary.
</p></li><li><p>Evidence of strong personnel management experience is necessary.
</p></li><li><p>Proven strong interpersonal 4 communication [written/verbal] skills are necessary.
</p></li><li><p>Demonstrated skilled budgeting and financial management are necessary.
</p></li><li><p>Ability to use independent judgment and to manage and impart confidential information is necessary.
</p></li><li><p>Demonstrated ability to analyze and solve problems in a time-efficient manner is strongly preferred.
</p></li><li><p>Ability to plan, develop, and coordinate multiple projects is strongly preferred
</p></li><li><p>Demonstrated ability to lead and train administrative staff is necessary.
</p></li><li><p>Skills in the use of word processing, spreadsheet, and database software is necessary.
</p></li><li><p>Ability to foster cooperative work environment is necessary.
</p></li><li><p>Knowledge of general accounting principles is strongly preferred.
</p></li><li><p>Knowledge of human resource administration policies principles, practice is necessary.
</p></li><li><p>Familiarity with faculty cost share policies and procedures is preferred.
</p></li><li><p>Knowledge of Vanderbilt University policies and procedures is strongly preferred.
</p></li><li><p>Familiarity with Vanderbilt ERP [Oracle Cloud/SkyVU] as well as other VU systems is preferred.<br>
</p></li></ul><p></p><p><b>Key Characteristics of a Successful Team Member in this Work Unit:
</b></p><ul><li><p>Analytical and Detail-Oriented
</p></li><li><p>Autonomous
</p></li><li><p>Hard-Working
</p></li><li><p>Resilient
</p></li><li><p>Integrity</p></li></ul></div>

Administrative Officer

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

City of Kansas City, MO

<div><div><div><h2 class="jobSectionHeader"><b>Pay,Benefits, &amp; Work Schedule</b></h2><div><br>
<div><div>
</div><p>Full-time position available with the Water Department, Employee Services &amp; Initiatives Division, located at 4800 E 63rd St.<br>
Salary Starting at: $4,619/month<br>
Normal Work Days/Hours: Monday-Friday 7:30a.m-4:30p.m. with telework options available after the completion of a 6-month probationary period.<br>
Application Deadline Date: December 30, 2025</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2><div><br>
<div><div>
</div><p>The Water Department of Kansas City, Missouri is seeking a skilled Trainer for Engagement and Education division facilitates efficient and economical delivery of services related to Training and Development. Work involves research and implementing professional development training, responding to general training inquiries, overseeing training and development requests through the Learning Center, and developing resources for the KC Water workforce. Work may involve communication with supervisors regarding effective implementation of engagement and exercising tact and diplomacy to maintain effective working relationships with other city personnel.</p><p><b>
Duties and Responsibilities:</b></p><br>
<ul><li>
Oversees the Learning Center to support staff development. Includes reviewing request, checking for completion of requests, completes registration, researches vendor status, collects receipts, follows procedure for travel requirements, ensures and uploads all required documentation in the Learning Center</li><li>
Provides a monthly and yearly update on expenditures through the learning center.</li><li>
Assists in conducting interviews and surveys to collect information to be used in training and development analysis.</li><li>
Analyzes data from questionnaires, interviews, and group discussions to evaluate curricula, teaching methods, and staff participation in training and development.</li><li>
Helps with monthly new employee orientation- coordinates speakers, gathers supplies, lunch and transportation.</li><li>
Updates and creates content for KC Water SharePoint.</li><li>
Prepares and creates KC Water training materials for professional development of staff</li><li>
Supports all training efforts, tracks training in Learn LMS and enters training data</li><li>
Executes in-person and/or virtual professional development trainings ranging from entry level staff to management level staff.</li><li>
Researches and prepares new professional development trainings for approval by the Training, Education, and Outreach Manager, as needed.</li><li>
Evaluates and responds to requests for divisional trainings needs.</li><li>
Supports the Engagement and Education division in public outreach and tabling events.</li><li>
Compiles and updates key performance indicators for learning and development.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2><div><br>
<div><div>
</div><p><b>REQUIRES</b> an accredited Bachelor&rsquo;s degree and 3 years of professional experience in business or public sector administration to include at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs. <b>Preference </b>given to applicants with professional development curriculum creation, needs assessment analysis experience, and teaching &amp; training experience.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2><div><br>
<div><div>
</div><p><b>Why You'll Love Working with Us &ndash; Core Employee Benefits</b></p><p>
Comprehensive Health Coverage<br>
Affordable medical, dental, and vision plans with multiple options and low employee contributions.</p><p>
Generous Paid Time Off<br>
Enjoy vacation, sick leave, and 13 paid holidays&mdash;with accruals that grow the longer you're with us.</p><p>
Secure Retirement Planning<br>
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.</p><p>
Support for Life&rsquo;s Big Moments<br>
Paid parental and bereavement leave to help you navigate major life events with peace of mind.</p><p>
Tuition Assistance<br>
Get reimbursed for eligible education expenses&mdash;invest in your future while you work.</p><p>
Income Protection<br>
Short- and long-term disability coverage options to safeguard your earnings.</p><p>
Life Insurance Provided<br>
City-paid life insurance with the option to add more coverage for extra peace of mind.</p><p>
Community Volunteer Leave<br>
Take up to 8 hours annually to give back to causes you care about.</p><p>
Want the Full Picture?<br>
Click here for a complete benefits summary.</p><p></p><p><b><br>
URGENT!!! CRITICAL RECRUITMENT INFORMATION</b></p><p>
Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.</p><p>
In order for a resume to be used in lieu of an application the resume must have been submitted online via the City&rsquo;s Applicant Tracking System.</p><p>
Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.</p><p>
The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.</p><h6 class="jobSectionHeader"><b>
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.</b></h6><p>
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.</p><p>
If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.</p><p>
The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy</p><p>
The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org.</p><p><b>
If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists).</b> To claim veterans&rsquo; points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during &ldquo;wartime&rdquo; and a last discharge or release under honorable conditions.<b> (DOD) 38 U.S. Code &sect; 4211).</b></p></div></div></div></div></div>

Trainer (Administrative Officer)

University of California Los Angeles

<div><div><div><div><div>Under the direction of the Manager Service Officer (MSO) for the Materials Science and Engineering Department, oversee end to end payroll processing for monthly and biweekly cycles using UCPath, TRS, I-9 Tracker, E-Verify, Glacier, and other administrative systems. Ensure accurate and timely completion of all payroll transactions and maintain compliance with university policies and audit requirements. Serve as the primary contact for time reporting, reconcile reports, resolve payroll discrepancies, and ensure payroll expenses are correctly allocated to sponsored research accounts. Coordinate all visa processing (J-1, H-1B) and onboarding. Act as a liaison to employees and supervisors, providing guidance on payroll policies, personnel procedures, benefits, and sensitive HR matters. Assist with the fund management team on effort reporting, payroll and financial analysis, reconciliations, corrections, salary cost transfers, and budget projections. Provide administrative support to the MSO and participate in special projects as assigned. Demonstrate strong organizational and prioritization skills to manage shifting workloads, deadlines, and competing demands.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Minimum of two years of professional experience in HR administration (Preferred)
</li></ul><ul><li>Advanced knowledge of UC payroll, personnel, and academic appointment policies and procedures, including Staff, AFSCME, and Academic Apprentice appointments, and the ability to independently interpret and apply policy. (Preferred)</li></ul>
<ul><li>Demonstrated expertise in UCPath and related HR/payroll systems, including Opus, Interfolio, Academic Recruit, PeopleAdmin, iCIMS, JDXpert, Tracker I-9, and TRS, with responsibility for ensuring data accuracy and compliance. (Preferred)</li></ul>
<ul><li>Working knowledge of university financial systems and data tools, including PPP, Financial Web Reports, CDW Data Warehouse, QDB, and ERS, used to support financial oversight, reporting, and decision-making. (Preferred)</li></ul>
<ul><li>Advanced proficiency in business and data management software, including Microsoft Office (Excel, Word, Access, PowerPoint) and Google Workspace, to produce complex analyses, reports, and management-ready documentation. (Preferred)</li></ul>
<ul><li>Advanced analytical and spreadsheet skills to independently reconcile payroll and financial data, identify discrepancies, assess financial impact, and recommend corrective actions. (Preferred)</li></ul>
<ul><li>Strong mathematical and accounting skills to manage payroll calculations, leave accruals, fund allocations, and expenditure reconciliations, and to advise management on budgetary and payroll implications. (Required)</li></ul>
<ul><li>Ability to analyze complex data from multiple sources, synthesize findings, and prepare accurate, comprehensive reports to support operational planning and management decisions. (Required)</li></ul>
<ul><li>Demonstrated ability to exercise independent judgment and discretion in setting work priorities, managing competing deadlines, and resolving payroll, personnel, and financial issues under conditions of fluctuating workload. (Required)</li></ul>
<ul><li>Ability to function independently with minimal supervision, including managing ongoing responsibilities, carrying out special projects, and ensuring timely follow-through to completion. (Required)</li></ul>
<ul><li>Strong advisory and communication skills, including the ability to explain complex payroll, personnel, and financial policies to faculty, staff, students, and leadership in a clear and professional manner. (Required)</li></ul>
<ul><li>Advanced interpersonal and consultative skills to work effectively with faculty, PIs, managers, and campus partners on sensitive and confidential matters, including issue resolution and policy interpretation. (Required)</li></ul>
<ul><li>Demonstrated ability to oversee and coordinate administrative and financial activities, including monitoring compliance, identifying process improvements, and serving as a resource to departmental leadership on payroll and financial operations. (Required)</li></ul>
<br>
<p><b>Education, Licenses, Certifications &amp; Personal Affiliations</b></p><br>
<ul><li>
Bachelor's Degree In related area and / or equivalent combination of education and experience (Required)
</li></ul><br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
Monday thru Friday; 8am to 5pm
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
99-Policy Covered
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Administrative%20Officer%202%20CX%20(41147793)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9377</p>
<div><b>UC Payroll Title:</b></div>
<p>ADMIN OFCR 2 CX</p>
<div><b>Department:</b></div>
<p>MATERIALS SCIENCE AND ENGINEERING</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $32.20/Hr. - USD $51.36/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Flexible-To Be Determined</p>
<div><b>Department Location:</b></div>
<p>580 Portola Plz Materials Science and Engineer
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

Payroll and Financial Analyst

United States Courts

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>The position is in the Clerk's Office of the United States District Court for the Eastern District of Virginia, Alexandria Division. The case manager maintains the official case events summary on the docket sheet from opening to final disposition and performs quality control of all assigned electronic cases within established time frames.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.</div></div></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p></p><ul><li>Provide frontline customer service by answering and routing incoming phone calls and assisting customers at the public counter. Provide appropriate procedural information to litigants, the public, chambers, and clerk's office staff. Assist the public in the use of computerized databases.</li>
<li>Receive, stamp and review incoming paper case-related documents to determine conformity with appropriate rules, practices, and court procedures. Examine all pleadings and accept those that conform to federal and local rules of practice. Check for prior or prohibited filing(s).</li>
<li>Verify attorneys' authority to practice before the court. Serves as primary for pro hac vice applications. Accepts and processes attorney admission applications.</li>
<li>Open civil cases in the Case Management/Electronic Case Files system (CM/ECF) upon receipt of initiating documents, such as complaints. Assign case numbers to new cases, randomly assign cases to judges, and prepare case files, by scanning, entering data, and uploading documents into CM/ECF. Route to appropriate case manager.</li>
<li>Perform cashier duties. Collect appropriate fees and issue receipts. Secure funds in the cash register and balance cash drawer at the end of the day. Process credit card payments.</li>
<li>Enter judgments into JIFMS financial system.</li>
<li>Serve in a support role, including backup, by assisting the local interpreter coordinator with securing qualified interpreters for court hearings and trials. Provide outstanding customer service to the members of the interpreter community and builds a solid rapport with regularly utilized interpreters. Execute all associated functions associated with contracting interpreters and notify appropriate court staff when services are arranged.</li>
<li>Sort, classify, and file case documents and records, including state court records. Retrieve, scan, and/or copy files for the public, court personnel, attorneys, and others. Certify court documents</li>
<li>Maintain the integrity of the filing system by monitoring proper access to sealed records. Ensure records maintained in secure areas meet audit guidelines, by updating and maintaining the sealed log in a timely manner.</li>
<li>Prepare and ship records to the appropriate Federal Records Center and retrieve records from the center when required.</li>
<li>Prepare FedEx and UPS shipments in a timely manner. Post outgoing mail. May scan mail and electronically deliver to other divisions. Operate postage and other equipment, such as the mail meter, and update the meter log, as needed.</li>
<li>Utilize various computer programs, various electronic databases, and information systems to obtain case information to respond to inquiries, track the movement of files and records, generate bar labels, and perform word processing. Operate personal computer, mailing, copying, records, and scanning equipment.</li>
<li>Perform other operational, administrative, or technical support duties as assigned.</li></ul></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<p></p><ul><li>Employees must be United States citizens or eligible to work in the United States.</li>
<li>Employees will be hired provisionally pending the results of a background investigation.</li>
<li>Employees are required to adhere to the Code of Conduct for Judicial Employees.</li>
<li>Employees are required to use Electronic Fund Transfer (EFT) for payroll deposit.</li>
<li>Positions with the United States District Court Clerk's Office are Excepted Service appointments. Excepted service appointments are at will and can be terminated with or without cause by the Court.</li>
</ul>
<p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p>Applicants must have two years of progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical or administrative procedures. This experience must have included the demonstrated ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Experience in a court environment is preferred but not required.<br>
<br>
The successful candidate will be a people-oriented professional who is responsible, friendly, organized and has the following:
</p><ul>
<li>The ability to communicate effectively, exercising good judgment and tact.</li>
<li>The ability and sincere desire to meet the public in a professional and courteous manner, work harmoniously with others in a team-based organization, and handle confidential matters professionally.</li>
<li>The ability to multitask, meet stringent deadlines, and be detail-oriented; and,</li>
<li>The ability to think critically and apply emotional intelligence in all situations.</li></ul><br>
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p>High School graduation or equivalent required. College degree preferred.<br>
</p></div><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<div><div><p>The Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown; any of these actions may occur without any prior written or other type of notice.<br>
<br>
To view the full job announcement please visit our website at www.vaed.uscourts.gov.<br>
<br>
<i>The United States District Court is an Equal Opportunity Employer.</i></p></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>Pay is only part of the generous total compensation package you will receive while working for the federal Judiciary. We offer employees a diverse group of benefit programs and family friendly flexibilities to meet the needs of you and your family. A generous benefits package is available and includes:
</p><ul>
<li>A minimum of 11 paid holidays per year</li>
<li>Paid annual leave</li>
<li>Paid sick leave</li>
<li>Retirement benefits</li>
<li>Optional participation in the Thrift Savings Plan
</li><li>Optional participation in choice of Federal Employees' Health Benefits</li>
<li>Optional participation in the choice of Supplemental Dental and Vision Insurance</li>
<li>Optional participation in choice of Federal Employees' Group Life Insurance</li>
<li>Optional participation in the Flexible Benefits Program</li>
<li>Optional participation in Long- Term Care Insurance</li>
<li>Optional participation in private long-term disability plan</li>
<li>Situational telework authorized</li>
<li>Credit for prior government service</li></ul><br>
<p></p>
<p>Review our benefits</p></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>We will review your resume and support documentation to ensure you meet the basic qualification requirements. If your complete application meets the basic qualifications, it will be forwarded to the hiring official for further consideration and scored on your level of experience and competencies needed to perform the duties of the position.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p></p><div><ul><li>Cover letter</li></ul>
<ul><li>Detailed resume</li></ul>
<ul><li>Application for Federal Judicial Branch Employment (AO 78)</li></ul>
<ul><li>A list of professional references</li></ul>
</div>
<p></p><div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><p></p><div><div><ul><li>Priority review for applications received by December 21, 2025.</li>
<li>Submit materials electronically to Jobbox2@vaed.uscourts.gov.
</li><li>Hard and faxed copies of applications will not be accepted.</li>
<li>Incomplete applications will not be considered.</li></ul></div><p></p><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Human Resources
</div><div><div><div>Phone</div>
<div>757-222-7303
</div><div>Email</div>
<div>Jobbox2@vaed.uscourts.gov
</div></div><div><div>Address</div>
<div><div><i>US District Court and US Probation Office - Eastern District of Virginia</i><br>
<i>401 Courthouse Square</i><br>
<i>Alexandria, VA 22314</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>Applicants who receive the highest ratings will be contacted for an interview. Other applicants will not be contacted.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>12/08/2025 to 02/02/2026
</div></div><div><div>Salary</div>
<div>$55,490 to - $90,898 per year
<p>Actual starting salary dependent upon qualifications.</p>
</div></div><div><div>Pay scale &amp; grade</div>
<div>CL 25</div>
</div><div><div>Location</div>
<div>1 vacancy in the following location:</div>
 <div><div><div><div>Alexandria, VA
</div></div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>Yes&mdash;as determined by the agency policy.</div>
</div><div><div>Travel Required</div>
<div>Not required</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>25
</div></div><div><div>Job family (Series)</div>
<ul><li>0341 Administrative Officer
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Not Required</div>
</div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>FY26-05</div>
</div><div><div>Control number</div>
<div>851800500</div></div></div></div>

Case Manager

Vertam Services

<p><b>Overview</b>:The Executive Assistant (EA) provides high-level administrative and operational support to the Chief Executive Officer (CEO) and serves as a key liaison between leadership, staff, and external partners. This role ensures the smooth functioning of daily operations, supports organizational planning, and assists with staffing coordination in collaboration with the HR and Office Management teams. The Executive Assistant exercises discretion, professionalism, and excellent judgment while managing confidential information and supporting executive decision-making.</p><p><b>Executive Assistant &ndash; Key Responsibilities</b></p><p><b>1. Executive Support</b></p><ul><li>Manage the CEO&rsquo;s calendar, schedule, and travel arrangements.</li><li>Prepare meeting agendas, presentations, and reports for executive-level discussions.</li><li>Coordinate board meetings, leadership retreats, and strategic planning sessions.</li><li>Serve as the CEO&rsquo;s primary point of contact for internal and external communications.</li></ul><p><b>2. Staffing &amp; HR Coordination</b></p><ul><li>Support the HR team with staffing needs including job postings, interview scheduling, onboarding coordination, and credential tracking.</li><li>Assist with maintaining employee files, records, background checks, and compliance documentation.</li><li>Help track staffing vacancies, recruitment pipelines, and monthly HR metrics.</li><li>Participate in new hire orientation and ensure all onboarding tasks are completed.</li></ul><p><b>3. Office Operations &amp; Administrative Management</b></p><ul><li>Work collaboratively with the Office Manager to maintain efficient office workflows.</li><li>Oversee administrative processes such as correspondence, scheduling, filing, and supply management.</li><li>Assist with vendor communications, equipment tracking, and facilities coordination.</li><li>Prepare internal memos, organizational announcements, and communication materials.</li></ul><p><b>4. Reporting &amp; Compliance</b></p><ul><li>Compile and maintain administrative and HR-related reports for internal leadership and accreditation compliance.</li><li>Track and monitor deadlines for required organizational documents and licenses.</li><li>Support policy implementation, internal audits, and accreditation-related tasks.</li></ul><p><b>5. Project &amp; Program Support</b></p><ul><li>Assist with special projects initiated by the CEO, HR, or senior leadership.</li><li>Organize cross-departmental meetings and monitor project timelines.</li><li>Conduct research, prepare summaries, and support decision-making initiatives.</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;5 years of executive assistance, administrative management, or HR support experience.</li><li>Strong organizational, communication, and problem-solving skills.</li><li>High level of professionalism, confidentiality, and discretion.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and HR platforms.</li><li>Ability to multitask, prioritize, and adapt in a fast-paced environment.</li></ul><p><b>Reporting Structure</b></p><ul><li><b>Reports Directly To:</b> Chief Executive Officer (CEO)</li><li><b>Works Closely With:</b> HR Department, Office Manager, Leadership Team</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $20.00 per hour</p><p>Expected hours: 25 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant

Home Sweet Cleaner LLC

<p><b>Chief of Staff &ndash; Family Office &amp; Political Operations</b></p><p><b>Location:</b> Austin, TX (relocation required)<br/><b>Compensation:</b> $120,000&ndash;$150,000 annually + PTO, sick leave, healthcare stipend</p><p><b>Position Overview</b></p><p>We are seeking a highly capable Chief of Staff to support a prominent female principal across her family office, personal affairs, and active political engagements. This role is ideal for someone who thrives in a fast-moving environment, excels at operational execution, and is skilled at transforming broad objectives into clear results. You will act as the principal&rsquo;s strategic partner&mdash;managing priorities, coordinating stakeholders, and ensuring smooth operations across her professional, personal, and political responsibilities.</p><p>This position offers a unique opportunity to influence meaningful initiatives while working closely with an individual who leads at a wide-reaching level. No two days will be the same, and your contributions will directly strengthen both personal outcomes and political impact.</p><p><b>Primary Duties</b></p><ul><li>Oversee end-to-end execution of major initiatives, including property projects, events, charitable ventures, and other high-level tasks. Coordinate with architects, contractors, and external partners to maintain timelines and deliverables.</li><li>Manage everyday family office needs: scheduling, travel planning, documentation (passports, visas), and coordination with advisors such as attorneys, financial institutions, and property managers.</li><li>Conduct research and analysis to support policy and strategic decision-making. Prepare summaries, reports, and recommendations for the principal.</li><li>Support political operations by organizing meetings, planning campaign events, preparing briefings, and communicating with campaign teams, consultants, and stakeholders.</li><li>Provide executive-level administrative support, including correspondence, agenda preparation, document review, and prioritization of incoming requests.</li><li>Serve as the principal&rsquo;s primary point of contact, ensuring communication across staff, vendors, and partners remains aligned and efficient.</li><li>Resolve urgent issues, anticipate challenges, and maintain momentum across numerous ongoing projects.</li></ul><p><b>Qualifications</b></p><ul><li>5&ndash;10+ years in senior administrative, operational, or project management roles.</li><li>Experience working with high-net-worth families, C-suite executives, political offices, or campaign organizations is strongly preferred.</li><li>Bachelor&rsquo;s degree in a relevant field (Business, Political Science, Communications, etc.).</li><li>Exceptional organizational abilities and strong project management skills; able to manage multiple priorities simultaneously.</li><li>Comfortable working under pressure and adapting quickly; proactive with strong independent decision-making ability.</li><li>Excellent written and verbal communication skills; able to represent the principal professionally with diverse stakeholders.</li><li>High level of discretion and trustworthiness when dealing with sensitive information.</li><li>Confident, steady, adaptable personality; comfortable with direct feedback and fast-paced leadership styles.</li><li>Willingness to work flexible hours, including some evenings/weekends, and occasional travel.</li></ul><p><b>Preferred Background</b></p><ul><li>Direct experience in political campaigns or government environments.</li><li>Prior work within a family office or private household setting.</li><li>Project management training or certifications (e.g., PMP) are beneficial.</li></ul><p>Job Type: Full-time</p><p>Pay: $120,000.00 - $150,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Chief of Staff to Principal

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