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administrative officer

Al Ghurair Asset Management LLC

<div>
 
 Position: Administrative Officer &ndash; Facilities Management
 
 
 Location: UAE
 
 
 
 
 
 We are looking for a
 
 detail-oriented Administrative Officer
 
 with experience in the
 
 Facilities Management (FM) division
 
 to join our growing team.
 
 
 
 
 
 🔹 Key Responsibilities:
 
 <ul>
 <li>
 Preparation and verification of
 
 timesheets
 
 for site staff
 </li>
 <li>
 Handling
 
 client invoicing
 
 and supporting monthly billing cycles
 </li>
 <li>
 Managing and maintaining
 
 supplier contracts
 
 and documentation
 </li>
 <li>
 Coordinating with operations and finance teams
 </li>
 <li>
 Maintaining accurate records of manpower allocation and site reports
 </li>
 <li>
 Supporting payroll inputs related to attendance and overtime
 </li>
 </ul>
 
 
 
 
 🔹 Requirements:
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience in a
 
 Facilities Management company (UAE experience preferred)
 
 </li>
 <li>
 Strong experience in
 
 timesheet management, invoicing, and supplier contract handling
 
 </li>
 <li>
 Good knowledge of FM operations (soft &amp; hard services preferred)
 </li>
 <li>
 Strong MS Office skills (Excel proficiency is a must)
 </li>
 <li>
 Good communication and coordination skills
 </li>
 </ul>
 
 
</div>

Administrative Officer

Hei UAE

<div>Company Description 
HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland. 
Job Description 
The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
Centre Operations:<ul><li>
Develop and maintain positive working relationships with parents, staff, and service providers.</li><li>
Meet and greet parents and handle their queries, concerns, and complaints.</li><li>
Carry out tours of the Centre when needed.</li><li>
Ensure all operation and compliance related documents are updated and recorded accurately.</li><li>
Update Classroom Allocations regularly.</li><li>
Maintain and update child records.</li><li>
Create schedules where needed.</li><li>
Oversee that all required maintenance/repair work is done in a timely manner.</li><li>
Oversee centre operations in the absence of the principal.</li></ul>
Staff Management:<ul><li>
Manage daily related staff issues, requests and concerns and take appropriate actions.</li><li>
Support the principal in the monthly payroll process.</li><li>
Support staff onboarding and offboarding.</li><li>
Ensure all staff-related documents are updated and stored safely and shared with relevant departments.</li><li>
Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.</li><li>
Communicate the attendance to finance and HR for the payroll.</li><li>
Maintain confidentiality.</li></ul>
Financial Management:
<ul><li>Monitor Centre's expenses and implement cost-effective measures.</li><li>
Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.</li><li>
Sign off deliveries &ndash; groceries, art/craft deliveries etc.</li><li>
Prepare the invoices and send them to parents in a timely manner.</li><li>
Monitor the fee payments and remind the parents of the payment.</li><li>
Flag any discrepancies or delays in the payments to the principal and the finance team</li><li>
Ensure all payments for the services and resources are made in a timely manner.</li></ul>
Regulatory Compliance:<ul><li>
Ensure compliance with licensing requirements, health and safety regulations, and educational standards.</li><li>
Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.</li><li>
Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.</li></ul>
Parent and Community Engagement:<ul><li>
Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.</li><li>
Act as an advocate for the centre and demonstrate open and polite customer service.</li><li>
Be friendly and welcoming to all external or internal visitors.</li><li>
Maintain confidentiality.</li></ul> 

Qualifications 
<ul><li>
Bachelor's in BA or Accounting</li></ul> 

Additional Information 
Experience Requirements:<ul><li>
Minimum: 3 years in an accountancy or administration position</li><li>
Desired: 5+ years in accountancy or administration in a school or nursery setting</li></ul>
Skills and Abilities:<ul><li>
Knowledge of best practices in early childhood education, curriculum development, and pedagogy.</li><li>
Strong leadership and organizational skills, with the ability to inspire and motivate teams.</li><li>
Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.</li><li>
Understanding financial management principles and experience in budgeting and resource allocation.</li><li>
Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.</li></ul></div>

HEI UAE

<div>
 HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland.
 
 
 
 Job Description
 
 
 
 The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
 
 
 
 Centre Operations
 
 
 
 <ul>
 <li>
 Develop and maintain positive working relationships with parents, staff, and service providers.
 </li>
 <li>
 Meet and greet parents and handle their queries, concerns, and complaints.
 </li>
 <li>
 Carry out tours of the Centre when needed.
 </li>
 <li>
 Ensure all operation and compliance related documents are updated and recorded accurately.
 </li>
 <li>
 Update Classroom Allocations regularly.
 </li>
 <li>
 Maintain and update child records.
 </li>
 <li>
 Create schedules where needed.
 </li>
 <li>
 Oversee that all required maintenance/repair work is done in a timely manner.
 </li>
 <li>
 Oversee centre operations in the absence of the principal.
 
 
 </li>
 </ul>
 
 Staff Management
 
 
 
 <ul>
 <li>
 Manage daily related staff issues, requests and concerns and take appropriate actions.
 </li>
 <li>
 Support the principal in the monthly payroll process.
 </li>
 <li>
 Support staff onboarding and offboarding.
 </li>
 <li>
 Ensure all staff-related documents are updated and stored safely and shared with relevant departments.
 </li>
 <li>
 Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.
 </li>
 <li>
 Communicate the attendance to finance and HR for the payroll.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Financial Management
 
 
 
 <ul>
 <li>
 Monitor Centre's expenses and implement cost-effective measures.
 </li>
 <li>
 Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.
 </li>
 <li>
 Sign off deliveries &ndash; groceries, art/craft deliveries etc.
 </li>
 <li>
 Prepare the invoices and send them to parents in a timely manner.
 </li>
 <li>
 Monitor the fee payments and remind the parents of the payment.
 </li>
 <li>
 Flag any discrepancies or delays in the payments to the principal and the finance team
 </li>
 <li>
 Ensure all payments for the services and resources are made in a timely manner.
 
 
 </li>
 </ul>
 
 Regulatory Compliance
 
 
 
 <ul>
 <li>
 Ensure compliance with licensing requirements, health and safety regulations, and educational standards.
 </li>
 <li>
 Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.
 </li>
 <li>
 Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.
 
 
 </li>
 </ul>
 
 Parent And Community Engagement
 
 
 
 <ul>
 <li>
 Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.
 </li>
 <li>
 Act as an advocate for the centre and demonstrate open and polite customer service.
 </li>
 <li>
 Be friendly and welcoming to all external or internal visitors.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's in BA or Accounting
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Experience Requirements:
 
 
 
 <ul>
 <li>
 Minimum: 3 years in an accountancy or administration position
 </li>
 <li>
 Desired: 5+ years in accountancy or administration in a school or nursery setting
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Knowledge of best practices in early childhood education, curriculum development, and pedagogy.
 </li>
 <li>
 Strong leadership and organizational skills, with the ability to inspire and motivate teams.
 </li>
 <li>
 Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.
 </li>
 <li>
 Understanding financial management principles and experience in budgeting and resource allocation.
 </li>
 <li>
 Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.
 </li>
 </ul>
</div>

Lionheart Real Estate L.L.C

23+ Years of British-Managed Experience in DubaiLionheart Real Estate, a trusted name in the Dubai property market, is seeking a dedicated Administrative Officer to help run our office and support our sales agents.Key Responsibilities<ul><li>Prepare and manage all Dubai property paperwork, including Forms A, B, F, and MOUs.</li><li>Ensure compliance with RERA rules and handle Trakheesi submissions accurately.</li><li>Update property listings on portals like Bayut, Dubizzle, Property Finder, and maintain our internal database.</li><li>Communicate with clients, schedule meetings, and coordinate property viewings.</li><li>Assist the team with social media content and general office tasks.</li></ul>Requirements<ul><li>Minimum of 2 years&rsquo; experience in a Dubai real estate office.</li><li>Strong knowledge of Dubai property laws and documentation.</li><li>Proficient with computers, including email, Google Workspace, Word, and Excel.</li><li>Highly organized, reliable, and attentive to detail.</li></ul>What We Offer<ul><li>A friendly, professional, and supportive work environment.</li><li>Training and development opportunities to advance your career.</li><li>Competitive salary based on experience.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>

Real Estate Administrative Officer

Fortes Education

<div>
 Fortes Education has been a leading education provider in the UAE for over four decades with premium international schools and nurseries that have experienced outstanding success and growth. Our schools offer the most innovative and character-building education in the entire Middle East region.
 
 
 Our core ethos and philosophy of education is Positive Education (PosEd). Through PosEd, our schools foster active engagement in learning, celebrating character strengths and accomplishments. We encourage children to cultivate fulfilling relationships with others and seek meaning and purpose in their own lives. We enable children to become happy learners and develop into innovative thinkers, confident young adults, and life-long learners. Our students develop resilience, a growth mindset and deep character strengths that allow them to flourish in an ever-changing world.
 
 
 
 
 About Regent International School &ndash;
 
 Inspiring Minds. Building Character.
 
 
 
 With a rich history of over 35 years, Regent International School is recognised as one of the leading and most innovative schools in the region, as well as a global leader in Positive Education. We have a close-knit family and community spirit with happiness resonating in our school, our children, our parents, and our teachers. We believe in inspiring, empowering, and enlightening our students and enriching the community of which we are a central focus.
 
 
 Regent International School is an all&ndash;through school which offers a premium education across a fantastic range of pathways for students including the National Curriculum of England, GCSE/IGCSE and &lsquo;A&rsquo; Levels. Some of our students achieved &lsquo;best in world&rsquo; awards from examination bodies this year, and the school significantly exceeded all international and Dubai averages in this year&rsquo;s TIMSS results. We offer a suite of Signature Programmes unrivalled in Dubai. With unique experiences in Environmental and Sustainability Studies, Primary students learn in Forest School settings, as well as utilising cutting-edge hydroponic technology to examine how science can support sustainability in future terrains. Our world-class STEAM centre and Design Thinking curriculum offers students an incredible opportunity to apply their learning in solving real-world problems, from Foundation Stage through to Year 9. We are technologically innovative and embed AI in teaching and learning. We have outstanding performing arts opportunities with amazing teachers to help our more creative students truly find their voice, and equally impressive athletic options for our students who regularly compete with other international schools in the region in DASSA and BSME sporting events and are supported by PE teachers as well as bespoke coaches for each sport. Regent International School is judged by the Dubai School Inspection Bureau (DSIB) as a &lsquo;Very Good&rsquo; school with many outstanding features and &lsquo;Outstanding&rsquo; in our British Schools Overseas (BSO) inspection in 2019
 
 
 We present an exciting opportunity to join us in further developing our highly popular, dynamic and innovative school.
 
 
 
 
 About You:
 
 
 
 
 
 Job Purpose:
 
 
 
 The Junior Attendance Officer supports effective monitoring and recording of student attendance across the school. Working under the direction of senior administrative or pastoral staff, the post holder ensures that daily attendance data is accurately recorded, updated, and communicated in line with school policies and safeguarding procedures. This role is primarily operational and administrative, requiring high levels of accuracy, organisation, and professionalism. The Junior Attendance Officer contributes to maintaining high standards of attendance and punctuality by supporting follow-up processes, maintaining accurate records, and providing clear communication with staff and families. The position plays an important role in safeguarding and compliance by ensuring that attendance records are reliable, up to date, and aligned with regulatory expectations.
 
 
 
 
 Summarised Roles &amp; Responsibilities
 
 
 
 
 
 Daily Attendance Administration
 
 
 
 <ul>
 <li>
 Record and update daily attendance using the school&rsquo;s MIS system.
 </li>
 <li>
 Ensure registers are completed accurately and on time by teaching staff.
 </li>
 <li>
 Follow up on missing registers and incomplete data.
 </li>
 <li>
 Contact parents regarding unexplained absences in line with school procedures.
 </li>
 <li>
 Update records with authorised absences, medical notes, and approved leave.
 
 
 </li>
 </ul>
 
 Monitoring &amp; Reporting Support
 
 
 
 <ul>
 <li>
 Assist in identifying patterns of lateness or absence and report concerns to the Attendance Officer or pastoral team.
 </li>
 <li>
 Prepare basic attendance summaries and reports as requested.
 </li>
 <li>
 Maintain accurate digital and physical attendance records.
 </li>
 <li>
 Support the preparation of attendance documentation for internal review or inspection.
 
 
 </li>
 </ul>
 
 Safeguarding &amp; Student Welfare
 
 
 
 <ul>
 <li>
 Escalate any attendance concerns immediately to the designated safeguarding lead or relevant senior staff.
 </li>
 <li>
 Support secure student sign-in and sign-out procedures.
 </li>
 <li>
 Maintain strict confidentiality when handling student information.
 </li>
 <li>
 Ensure attendance procedures align with safeguarding expectations.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide general administrative assistance to the school operations team.
 </li>
 <li>
 Maintain organised filing systems and student records.
 </li>
 <li>
 Draft routine correspondence related to attendance.
 </li>
 <li>
 Support front desk or reception duties when required.
 </li>
 <li>
 Assist with school events and reporting processes as needed.
 
 
 </li>
 </ul>
 
 Professional Standards
 
 
 
 <ul>
 <li>
 Follow school policies relating to attendance, safeguarding, and data protection.
 </li>
 <li>
 Demonstrate professionalism and courtesy when communicating with parents and staff.
 </li>
 <li>
 Contribute positively to the smooth running of the school&rsquo;s administrative systems.
 </li>
 <li>
 Engage in relevant training and professional development as required.
 
 
 </li>
 </ul>
 
 Person Specification
 
 
 
 
 
 Essential:
 
 
 
 
 
 Knowledge &amp; Qualifications
 
 
 
 <ul>
 <li>
 This role is reserved for UAE Nationals with a Family Book
 </li>
 <li>
 High school diploma or equivalent qualification.
 </li>
 <li>
 Basic understanding of administrative processes.
 </li>
 <li>
 Competent in Microsoft Office and general IT systems.
 </li>
 <li>
 Good written and spoken English.
 
 
 </li>
 </ul>
 
 
 Desirable:
 
 
 
 
 <ul>
 <li>
 Previous experience in a school or office environment.
 </li>
 <li>
 Familiarity with school MIS systems.
 </li>
 <li>
 Basic understanding of safeguarding principles.
 
 
 </li>
 </ul>
 
 
 Experience
 
 
 
 
 
 Essential:
 
 
 
 <ul>
 <li>
 Experience in an administrative or customer service role (school-based experience desirable but not essential).
 </li>
 <li>
 Experience handling data or records with accuracy.
 
 
 </li>
 </ul>
 
 
 Desirable:
 
 
 
 
 <ul>
 <li>
 Experience supporting attendance systems in school.
 </li>
 <li>
 Experience communicating with parents or external stakeholders.
 
 
 </li>
 </ul>
 
 
 Skills &amp; Personal Attributes
 
 
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Well organised and able to manage routine tasks efficiently.
 </li>
 <li>
 Professional, polite, and service-oriented.
 </li>
 <li>
 Clear communicator with a calm and courteous manner.
 </li>
 <li>
 Able to work under supervision and follow established procedures.
 </li>
 <li>
 Discreet and trustworthy when handling confidential information.
 </li>
 <li>
 Collaborative team member with a positive attitude.
 
 
 </li>
 </ul>
 
 
 Application Process:
 
 
 
 
 If you have the passion, energy, and commitment to drive accelerated outcomes for young people, we will welcome your application. In return, you will join a rapidly evolving organisation that can offer you a central role in our future growth plans.
 
 
 Candidates are invited to complete our
 
 Online Application
 
 by visiting: https://forteseducation.com/Careers/Current-Openings
 
 
 Interviews will take place either face-to-face in Dubai or by video conferencing if the applicant is not based in Dubai.
 
 
 The closing date for applications is the
 
 13th
 
 of
 
 March 2026
 
 . Please note that due to the expected volume of applications, only shortlisted candidates will be contacted for an interview. The school reserves the right to make suitable appointments before the official closing date, and therefore, we would encourage candidates to apply early in the process. The appointment start date will be
 
 August 2026
 
 .
 
 
 
 Safer Recruitment Statement
 
 
 
 Fortes Education is committed to safeguarding and promoting the welfare of children. Policies for safer recruitment are aligned with the recommendations of the International Task Force on Child Protection. At Regent International School, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children.
 
 
 We expect all staff and volunteers to share this commitment. Successful applicants will be subject to various background checks, including receipt of satisfactory references, proof of relevant qualifications, identification, and police checks, including overseas checks.
</div>

Attendance & Administrative officer – Immediate start (UAE Nationals Only)

Kimans Inc

Administration &amp; HR officer Roles &amp; ResponsibilitiesAn Administration &amp; HR Officer role is focused on, but not limited to,various exciting and challenging tasks that is surely to develop one&rsquo;s skill and understanding of the business environment.Job description and roles:- Handle foreign vendors documentation and follow up on dispatch of goods on time- Receiving, checking and dispatching goods to customers and providing updates- Ensuring customs documentation is done correctly for inbound/outbound shipments and company records are kept up to date- Assisting the accountant with attendance reports from company system- Assisting with preparation of project handing over documentation- Check and update status of cases on CRM- Receive customer calls and route them to sales or sale support- Research potential customers, making introductory calls and passing it on to the sales team- Assisting HR in filtering and hiring of potential candidates, employee contracts review and visa with the FZ authority- Assisting the GM with various meeting requests, trip arrangements and filtering of messagesJob requirement and qualifications:- Bachelor's degree in Commerce, Law or equivalent HR certifications- Excellent command of EnglishExcellent literacy with using computers and basic Microsoft packagesJob Type: Full-timeLanguage:<ul><li>English (Required)</li></ul>

Administrative Logistic Officer

Devenir Cap Financial Instruments Quotations Service

Job Vacancy !!!!!Customer Service OfficerJob Description:<ul><li>Manage and maintain company records, files, and documents</li><li>Perform data entry and accurately update internal databases</li><li>Follow up with clients for business-related requirements and documentation</li><li>Prepare reports, invoices, and assist with basic accounting tasks</li><li>Coordinate client compliance requirements and document submissions</li><li>Assist with PRO-related tasks and external documentation when required</li><li>Handle email correspondence and general administrative duties</li><li>Fill basic bank forms and business-related forms</li><li>Liaise with bank representatives and UAE Free Zone authorities as needed</li><li>Post content on social media platforms</li><li>Arrange meetings with clients as per their requirements</li></ul>Requirements:<ul><li>Fluent in English ( strong spoken and written)</li><li>Strong multitasking and time management skills</li><li>Proficient in MS Office (Excel, Word, Outlook</li><li>Excellent communication and interpersonal skills</li><li>Ability to follow up and coordinate with clients and external partners</li><li>Basic understanding of bank forms and business documentation</li><li>Knowledge of Canva and other basic editing tools</li><li>Experience in social media handling is a plus</li><li>Bachelor&rsquo;s degree or relevant experience in administration/back-office roles</li><li>Basic understanding of accounting and VAT is an advantages</li></ul>Devenir Corporate Services, a UAE-based company specializing in corporate advisory, company formation, and administrative support services across various jurisdictions.The position is based in Dubai, UAE, with a salary range of AED 3,000 per month.Interested candidates are requested to send their CVs to info@devenircap.com. Shortlisted candidates will be contacted for an interview.Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>The starting salary will be AED 3000 , are you comfortable with that ?</li></ul>Experience:<ul><li>Customer Service / Back office : 2 years (Preferred)</li></ul>Language:<ul><li>Fluent in English (Required)</li></ul>Work Location: In person

Customer Service Officer

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400 administrative officer jobs In Uae Jobs In Dubai

Administrative Officer

Administrative Officer

Administrative Officer

Real Estate Administrative Officer

Attendance & Administrative officer – Immediate start (UAE Nationals Only)

Administrative Logistic Officer

Customer Service Officer