administrative officer-part time | office of advancement and alumni affairs

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administrative officer-part time | office of advancement and alumni affairs Jobs in Computer Science Quantum Computing And Artificial Intelligence Jobs In Sharjah

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administrative officer part time office of advancement and alumni affairs

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
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 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
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 Prepare and maintain documents, reports, and correspondence.
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 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
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 Serve as Secretary for the AUS Alumni CEO Club:
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 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
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 Maintain accurate records of all club activities, including membership lists and meeting notes.
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 Facilitate communication among members and distribute relevant information.
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
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 Collaborate with team members to support ongoing projects and departmental initiatives.
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 Identify and implement improvements to administrative processes to enhance efficiency.
 
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 </ul>
 
 Qualifications And Skills Required
 
 
 
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 Bachelor&rsquo;s degree in related field.
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 Excellent organizational and time management skills.
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 Proficiency in Microsoft Office Suite and other office management software.
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 maintain confidentiality and handle sensitive information.
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 interpersonal skills and the ability to work collaboratively in a team environment.
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 Adaptable and Multitasking skills.
 
 
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 </ul>
 
 How To Apply
 
 
 
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 Interested applicants should fill out the form.
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 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
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 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
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 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

AL JALAL TRADING EST.

Job Summary:The Receptionist / Front Desk Officer | HR /Admin Support is responsible for managing front desk operations, providing administrative and HR assistance, and supporting the sales team. The role ensures smooth day-to-day office operations, professional communication with clients and employees, and accurate documentation for both sales and HR activities.Key Responsibilities: Front Desk &amp; Reception Duties:<ul><li>Greet and assist visitors, clients, and vendors in a professional and friendly manner.</li><li>Answer, screen, and direct incoming calls and inquiries promptly.</li><li>Maintain a tidy and welcoming reception area.</li><li>Manage incoming and outgoing correspondence, mail, and courier deliveries.</li><li>Maintain visitor logs and follow company security procedures.</li></ul>Administrative Support:<ul><li>Provide general administrative assistance such as filing, scanning, and document preparation.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul>HR Support:<ul><li>Assist in maintaining employee attendance and leave records.</li><li>Support HR in preparing documents such as offer letters, contracts, and memos.</li><li>Update and organize employee files and HR databases.</li><li>Assist in recruitment activities (posting job ads, scheduling interviews, collecting documents).</li><li>Coordinate onboarding for new employees and maintain training records.</li><li>Help organize staff events and handle HR-related communication.</li></ul>Qualifications:<ul><li>Minimum 2&ndash;3 years of experience in administration, reception, sales, or HR support roles.</li><li>Excellent verbal and written communication skills.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong attention to detail and organizational skills.</li><li>Ability to handle confidential information with professionalism.</li></ul>Key Competencies:<ul><li>Professional and positive attitude</li><li>Excellent interpersonal and communication skills</li><li>Strong multitasking and time management abilities</li><li>Accuracy and attention to detail</li><li>Team player with a proactive and responsible approach</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>2years: 1 year (Preferred)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>

Front Desk Receptionist - Hr/Admin Support

Sustainable Solution Project Management

Key Responsibilities<ul><li>Greet and assist visitors in a warm, professional manner.</li><li>Answer and direct calls promptly.</li><li>Maintain a clean, organized reception area.</li><li>Handle emails, couriers, and mail.</li><li>Schedule meetings and appointments.</li><li>Provide administrative support to departments.</li><li>Manage office supplies and vendor coordination.</li><li>Address client inquiries or direct them to the right department.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma preferred.</li><li>2+ years of experience as a receptionist or front desk officer (real estate?developer experience a plus).</li><li>Excellent communication, organization, and multitasking skills.</li><li>Proficiency in MS Office.</li><li>Professional appearance and demeanor.</li><li>Fluent in English; additional language preferred.</li><li>Must have a car and be willing to work in Sharjah.</li></ul>Benefits<ul><li>Competitive salary and health insurance.</li><li>Annual leave and growth opportunities.</li><li>Training and career development within a professional environment.</li><li>Real Estate &amp; Developer: 2 years (Required)</li></ul>Application Question(s):Must have own carLanguage: Arabic plus any international language (Required)License/Certification: UAE Driving License (Required)Location: Sharjah (Required)Job Type: Full-timeLicense/Certification:<ul><li>Driving Lic and Own car (Required)</li></ul>

Receptionist and Customer Service (UAEN)

Nejoum Al Jazeera (Logistics)

Position: Loading OfficerCompany: Nejoum Al Jazeera Location: Sharjah, UAECompany Description Nejoum Al Jazeera is committed to simplifying car transportation services, specializing in facilitating key stages such as buyer accounts, towing, shipping, clearance, and tracking. Operating tirelessly, the company ensures seamless processes for clients looking to ship cars from American auctions. With a dedication to efficiency and customer satisfaction, Nejoum Al Jazeera provides end-to-end solutions, ensuring high-quality service throughout the transportation journey.Role DescriptionWe are seeking a proactive and detail-oriented Loading Officer to oversee the planning, organizing, and coordination of shipping and logistics activities related to vehicle shipments. The ideal candidate will coordinate closely with U.S. warehouses and internal teams to ensure smooth operations and on-time delivery.This role requires strong organizational skills, solid knowledge of logistics and shipping operations, and the ability to work efficiently under pressure in a fast-paced environment. The Loading Officer will be responsible for ensuring accurate load planning, proper container utilization, and seamless communication between all involved parties.Key Responsibilities<ul><li>Plan and organize container load plans for shipments</li><li>Ensure proper container space utilization and safety of vehicle</li><li>Coordinate closely with US warehouses and internal operations teams</li><li>Monitor shipment schedules to ensure timely loading and dispatch</li><li>Track shipments and provide status updates to relevant departments</li><li>Verify accuracy of shipping documents, load sheets, and container details</li><li>Resolve loading and logistics-related issues promptly</li><li>Ensure compliance with shipping regulations and company procedures</li><li>Maintain detailed records of load plans and shipment documentation</li><li>Support continuous improvement of load planning and logistics processes</li></ul>Requirements<ul><li>Minimum of 2&ndash;3 years of experience in logistics, shipping, or container planning</li><li>Bachelor&rsquo;s degree in Logistics, Supply Chain Management, or related field (preferred)</li><li>Experience in vehicle shipping or containerized cargo planning is highly preferred</li><li>Strong understanding of container dimensions and space optimization</li><li>Proficient in Excel and logistics planning software</li><li>Strong organizational and time management skills</li><li>Excellent communication and coordination abilities</li><li>Ability to work under pressure and meet strict deadlines</li><li>Detail-oriented with strong analytical and problem-solving skills</li><li>Knowledge of transportation and export procedures</li><li>Team player with a collaborative mindset</li><li>Arabic &amp; English language skills mandatory</li></ul>Benefits<ul><li>Competitive salary and benefits package</li><li>Exposure to international vehicle shipping and maritime operations</li><li>Professional growth and career advancement opportunities</li><li>Supportive and collaborative work environment</li></ul>Important: This is a strictly Arabic-speaking position. If you do not speak Arabic fluently, please do not select &ldquo;Yes&rdquo; for Arabic proficiency just for the purpose of applying. Applications will only be considered for candidates who are Arabic speakers.Job Type: Full-timeAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>logistics, shipping, or container planning: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Work Location: In person

Loading Officer

Awad Ahmad Al Jazairi Real Estate

About the Role:We are looking for a proactive and highly organized Administrative Assistant cum HR to join our team. This dual-function role is central to the smooth day-to-day running of our office and the effective management of our people processes. The ideal candidate is detail-oriented, discreet, and comfortable switching between administrative tasks and HR responsibilities.Key Responsibilities:Administrative FunctionsThe candidate will manage daily office operations, including handling correspondence, scheduling meetings, maintaining filing systems, and ensuring office supplies are adequately stocked. They will coordinate travel arrangements, prepare reports and presentations, They will also liaise with vendors, service providers, and building management to ensure a functional and welcoming office environment.Human Resources Functions:On the HR side, the candidate will support end-to-end recruitment activities including posting job advertisements, screening resumes, scheduling interviews, and coordinating onboarding for new hires. They will maintain and update employee records, manage leave and attendance tracking, and assist in processing payroll data. The role also involves supporting the implementation of HR policies, organizing employee engagement activities, and handling general staff inquiries on HR matters. They will assist in coordinating performance appraisal cycles and preparing HR reports as needed.Requirements:Education &amp; ExperienceDiploma or Bachelor's degree in Business Administration, Human Resources, or a related fieldMinimum 1&ndash;3 years of experience in an administrative or HR support roleExperience in a similar dual-function role is an advantageSkills &amp; Competencies:Strong organizational and multitasking skills with high attention to detailGood written and verbal communication skillsProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Familiarity with HR software or applicant tracking systems is a plusAbility to handle sensitive and confidential information with discretionA positive, can-do attitude with the ability to work independently and as part of a team.What We Offer:Competitive salary commensurate with experienceSupportive and collaborative work environmentOpportunities for professional growth and development.Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthExperience:<ul><li>HR: 2 years (Required)</li></ul>

Head of HR/Admin - Real Estate

PulseMediaNL

<div>
 
 About The Role
 
 
 
 The Entry-Level Operations &amp; Office Support role plays a key part in keeping our day-to-day operations running smoothly. You&rsquo;ll support internal teams through organization, coordination, and reliable execution&mdash;helping everyone stay focused on high-impact work.
 
 
 This role is ideal for an early-career professional who is detail-oriented, proactive, and eager to learn how modern, remote organizations operate. You&rsquo;ll collaborate cross-functionally, manage essential operational tasks, and contribute to continuous improvement across administrative and office support functions.
 
 
 What You&rsquo;ll Do
 
 
 
 Operations &amp; Team Support
 
 
 
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 Provide day-to-day administrative and operational support to internal teams
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 Assist with scheduling, calendar coordination, and meeting preparation
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 Support internal handoffs, documentation, and task follow-ups to ensure alignment
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 Help maintain organized workflows and standardized processes across teams
 
 
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 Office &amp; Process Coordination
 
 
 
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 Manage and update internal documents, trackers, and shared resources
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 Support onboarding tasks for new team members, including coordination and documentation
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 Assist with basic reporting, data entry, and record management
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 Identify opportunities to streamline administrative processes and improve efficiency
 
 
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 Communication &amp; Collaboration
 
 
 
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 Serve as a reliable point of contact for internal requests and operational needs
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 Communicate clearly and professionally across remote teams
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 Coordinate with multiple departments to ensure tasks are completed accurately and on time
 
 
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 Systems &amp; Data Management
 
 
 
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 Maintain accurate information in internal systems and tools
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 Support data organization, file management, and process tracking
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 Follow established procedures to ensure consistency and compliance
 
 
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 About The Ideal Candidate
 
 
 
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 0&ndash;2 years of experience in an administrative, operations, or support role (internships welcome)
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 Strong organizational skills with exceptional attention to detail
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 Clear written and verbal communication skills
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 Comfortable working in a fully remote environment while managing multiple priorities
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 Proactive mindset with a willingness to learn and take initiative
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 Basic experience with productivity tools such as Google Workspace or Microsoft Office
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 Familiarity with CRM or internal systems is a plus, but not required
 
 
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 </ul>
 What We Offer
 
 
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 Meaningful, hands-on involvement in daily business operations
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 Remote-first flexibility that supports work-life balance
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 Learning and growth through exposure to operations, systems, and cross-functional teams
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 A supportive culture that values communication, balance, and professional development
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 Competitive compensation and benefits aligned with experience
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 Stability and trust within a team focused on long-term success
 
 
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 </ul>
 Diversity &amp; Inclusion
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
</div>

Remote Entry-Level Operations & Office Support

Obelisk interiors

Job Title: Accounts &amp; HR OfficerCompany: Obelisk Interiors (Fit-Out &amp; Joinery) Location: UAEJob Summary:We are seeking a competent and trustworthy Accounts &amp; HR Officer to manage our accounting, VAT, corporate tax compliance, and HR administration for our fit-out and joinery businesses. The ideal candidate must be hands-on, experienced with Zoho Accounting, and capable of independently handling VAT returns and Corporate Tax filings in the UAE.This role is central to our operations and requires strong attention to detail, organization, and reliability.Key Responsibilities:<ul><li>Maintain complete and accurate accounts using Zoho Accounting</li><li>Handle daily bookkeeping, journal entries, and account reconciliations</li><li>Prepare and issue invoices, track receivables, payables, and cash flow</li><li>Manage petty cash, expenses, and supplier payments</li><li>Prepare monthly financial reports for management</li><li>Prepare and process payroll in coordination with management</li><li>Maintain proper financial records, contracts, and documentation</li></ul>VAT &amp; Corporate Tax<ul><li>Prepare and file VAT returns in the UAE accurately and on time</li><li>Ensure VAT compliance, proper documentation, and audit readiness</li><li>Handle Corporate Tax calculations, filings, and compliance</li><li>Coordinate with auditors or tax consultants when required</li><li>Keep up to date with UAE tax regulations and requirements</li></ul>HR &amp; Administration<ul><li>Manage employee files, contracts, and HR records</li><li>Handle onboarding and offboarding processes</li><li>Coordinate visas, labor cards, and insurance with PRO / service providers</li><li>Track attendance, leaves, and payroll inputs</li><li>Ensure compliance with UAE labor law and company policies</li></ul>General Administration<ul><li>Maintain organized company records and documentation</li><li>Support management with reports, summaries, and administrative tasks</li><li>Coordinate with suppliers and service providers on admin matters</li></ul>Requirements &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field</li><li>Minimum 3&ndash;5 years UAE experience in accounting and HR/admin roles</li><li>Must be proficient in Zoho Accounting</li><li>Must have hands-on experience filing VAT returns and Corporate Tax in the UAE</li><li>Good knowledge of UAE tax laws, VAT regulations, and compliance procedures</li><li>Proficient in MS Excel and accounting systems</li><li>Good command of English (spoken and written)</li><li>Highly organized, detail-oriented, and able to work independently</li><li>Trustworthy and able to handle confidential company information</li></ul>Nice to Have<ul><li>Experience in construction, fit-out, or joinery companies</li><li>Experience dealing with auditors, banks, and government portals</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Accounts & HR Officer

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