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administrative operations officer

Al Sharq Technology

We are looking for a highly organized and detail-oriented Administrative &amp; Operations Officer to support daily administrative tasks, manage data on internal systems, and provide customer support when needed. The ideal candidate should be capable of handling operational workflows, working with digital platforms, and communicating effectively with users in both Arabic and English.Key Responsibilities1. Administrative Support<ul><li>Manage email correspondence and follow up on requests.</li><li>Prepare and maintain simple reports as required.</li></ul>2. Web Application / System Operations<ul><li>Manage and update data through an internal system and dashboard.</li><li>Review, verify, and approve submitted information based on internal guidelines.</li><li>Report any system issues and coordinate with the technical team to resolve them.</li><li>Ensure the accuracy and smooth flow of operational processes.</li></ul>3. Customer &amp; User Support<ul><li>Respond to customer inquiries through email, phone, or internal channels.</li><li>Provide guidance to users on how to navigate the internal system.</li><li>Follow up on cases, ensure issues are resolved, and maintain positive communication.</li></ul>4. Quality Control<ul><li>Review submitted content or data before approval.</li><li>Ensure all information meets internal quality standards.</li><li>Monitor activity within the system and report irregularities.</li></ul>5. Reporting &amp; Coordination<ul><li>Prepare weekly and monthly operational reports.</li><li>Identify recurring issues and suggest improvements.</li><li>Coordinate with different departments to ensure smooth workflow.</li></ul>RequirementsExperience &amp; Skills<ul><li>1&ndash;3 years of experience in administrative or operational roles.</li><li>Strong experience working with CMS, digital systems, dashboards, or any data-entry platforms.</li><li>Excellent communication skills in Arabic (mandatory) and English.</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail and accuracy in handling data.</li><li>Ability to work independently and manage time efficiently.</li></ul>Preferred (Not Required)<ul><li>Experience in customer support or handling user inquiries.</li><li>Familiarity with CRM or any administrative management tools.</li><li>Ability to prepare clear and structured reports.</li></ul>Job Type: Full-time

Administrative & Operations Officer

Al Rabia Investment

Position Overview:The Administrative Officer is responsible for providing comprehensive administrative and clerical support to ensure the smooth operation of daily office functions. This role involves coordinating office activities, maintaining records, handling correspondence, supporting HR and finance functions, and ensuring effective communication across departments.Key Responsibilities:1. Administrative &amp; Office Support<ul><li>Manage day-to-day office operations and ensure a well-organized work environment.</li><li>Handle incoming and outgoing correspondence (emails, letters, memos).</li><li>Maintain office supplies, equipment, and inventory; coordinate with suppliers.</li><li>Prepare and maintain filing systems&mdash;electronic and manual.</li><li>Draft, edit, and format documents, reports, and internal communications.</li></ul>2. HR Support<ul><li>Assist in recruitment activities (posting jobs, scheduling interviews, collecting documents).</li><li>Maintain employee records, attendance, and leave tracking.</li><li>Support onboarding and offboarding processes.</li><li>Prepare HR letters, memos, and documentation as required.</li></ul>3. Finance &amp; Procurement Assistance<ul><li>Prepare purchase requests, purchase orders, and follow up with vendors.</li><li>Support basic accounting tasks such as scanning invoices, maintaining petty cash records, and tracking payments.</li><li>Coordinate with finance for invoice submissions, reimbursements, and expense reports.</li></ul>4. Coordination &amp; Communication<ul><li>Serve as a point of contact between departments, management, and external parties.</li><li>Schedule meetings, prepare agendas, and take minutes when required.</li><li>Support logistics for events, trainings, and staff activities.</li></ul>5. Compliance &amp; Documentation<ul><li>Maintain company licenses, permits, and ensure timely renewals.</li><li>Keep track of contracts, service agreements, and official documents.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 1&ndash;3 years of experience in administrative or office support roles.</li><li>Strong communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking abilities.</li></ul>Skills Required:<ul><li>Attention to detail</li><li>Time management</li><li>Problem-solving</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Teamwork and coordination</li></ul>Job Type: Full-time

Administrative Officer

ALRABIA INVESTMENT AND MANAGEMENT

Cosmetica Trading

About The Role We are looking for an experienced HR Officer who can manage daily HR operations, employee relations, and recruitment with professionalism and efficiency. The ideal candidate is organized, proactive, and confident in handling HR tasks independently. Arabic language is a strong advantage.Responsibilities:<ul><li>Manage recruitment: job posting, screening, interviews, and hiring.</li><li>Handle onboarding, offboarding, and employee documentation.</li><li>Maintain HR records, contracts, and compliance files.</li><li>Track attendance, leaves, and assist with payroll coordination.</li><li>Support employee relations and communication.</li><li>Ensure compliance with Qatar Labour Law &amp; company policies.</li><li>Coordinate with PRO for visa renewals and government processes.</li></ul>Requirements:<ul><li>Minimum 2-3 years HR experience (Qatar experience must).</li><li>Strong understanding of HR processes &amp; labour law.</li><li>Excellent communication skills; Arabic is an advantage.</li><li>Strong organizational &amp; administrative skills.</li><li>Ability to maintain confidentiality.</li><li>Proficiency in MS Office / HR tools is a plus.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Salary expectation ?</li><li>Gender ?</li></ul>Experience:<ul><li>HR field in Qatar : 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

HR Officer

Equinox Global Investments Spc

Responsibilities:<ul><li>Handle administrative duties and carry out relevant inspections on the company&rsquo;s property portfolio to ensure property complies with relevant Health, Safety and Environment requirements</li><li>Ensure all duties and inspections are carried out in compliance with Qatar and the Civil Defense Regulations</li><li>Assist in developing and ensuring building rules, regulations and compliance activities are in accordance with approved / developed company procedures, relevant statutory provisions and are effectively and efficiently administered</li><li>Provide administrative, procedural and technical advice on fire prevention and safety matters for the company in accordance with legislation, regulations and codes relevant to the position, and carry out the responsibilities of a Fire Prevention Officer</li><li>To interpret and implement relevant statutory codes and company requirements</li><li>Undertake necessary training to become proficient in carrying out the duties of a Building /Fire Prevention Officer</li><li>Assist in the development, training, implementation and follow up on compliance of relevant Health and Safety systems and procedures e.g. Evacuation Procedures, Risk Assessments, Hazard Inspections, etc.</li></ul>Requirements:<ul><li>Minimum 6 years HSE experience gained from construction or real estate sector</li><li>Effective written communication skills</li><li>Demonstrated ability to manage time, plan and prioritize projects and tasks.</li><li>Well adept of Qatar regulations, requirements, regulations, bylaws and typical policies in relation to Health &amp; Safety, Fire Safety etc relevant to position</li><li>Knowledge of health &amp; safety requirements and safe work practices</li><li>Knowledge of fire management systems, fire plan drawings, etc.</li><li>Knowledge of construction techniques and practices</li><li>A practical knowledge of the administrative and technical provisions of Qatar Civil Defense Rules which are based on NFPA.</li><li>Health &amp;Safey or Engineering qualification</li></ul>Personal Attributes<ul><li>Able to work without direct supervision</li><li>Able to set parameters with others and assert legislative and policy requirements with others, to ensure personal and public safety</li><li>Cooperative with others; able to work with a range of people and in a team</li><li>Calm under pressure and with positive attitude to challenges</li><li>Achievement orientated; sets and pursues goals</li><li>Able to positively present self and represent the company</li></ul>Job Type: Full-timePay: Up to QAR5,000.00 per month

HSE Officer

Shine on trading and contracting

Position Summary: We are seeking a highly organized, proactive, and experienced Secretary to provide comprehensive administrative support to Chief Financial Officer (CFO). The ideal candidate will be proficient in managing the CFO's schedule, communications, and essential documentation, ensuring the smooth and efficient operation of the finance department. This is an urgent requirement, and we are looking for an immediate joiner.Key Responsibilities:<ul><li>Email and Correspondence Management: Efficiently manage the CFO's inbox, prioritizing emails, drafting responses, and ensuring timely communication.</li><li>Meeting Coordination: Schedule, coordinate, and confirm meetings, ensuring all necessary participants are informed and materials are prepared in advance.</li><li>Document Preparation and Maintenance: Prepare, proofread, and finalize a variety of documents, reports, presentations, and correspondence. Maintain organized and up-to-date filing systems, both physical and digital.</li><li>Administrative Support: Provide comprehensive day-to-day administrative support to the CFO, including managing travel arrangements, expense reports, and other ad-hoc requests.</li><li>SAP and Excel Proficiency: Utilize SAP for various administrative and financial support functions, and leverage advanced Excel skills for data management, analysis, and report generation.</li></ul>Qualifications and Experience:<ul><li>Mandatory Experience: Proven previous experience working as a Secretary or Executive Assistant is essential.</li><li>SAP Proficiency: Demonstrated experience and proficiency in using SAP is a strict requirement.</li><li>Excel Skills: Strong proficiency in Microsoft Excel, including advanced functions and data manipulation.</li><li>Organizational Skills: Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.</li><li>Communication Skills: Excellent written and verbal communication skills in English.</li><li>Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Proactive and Reliable: A proactive approach to problem-solving and a reliable, diligent work ethic.</li></ul>Job Type: Permanent

Snr Secretary CFO

Excellence Training Center

We&rsquo;re Hiring: Administrative OfficerLocation: Excellence Training Centre, Doha, QatarExcellence Training Centre is on the lookout for a young, energetic, and experienced administrative professional to join our dynamic team!Key Responsibilities:<ul><li>Manage daily operational errands efficiently</li><li>Coordinate with departments and maintain schedules</li><li>Be active, hardworking, and able to multitask under pressure</li><li>Demonstrate excellent communication skills and coordinate effectively with staff and clients</li><li>Bank-related experience is a plus</li></ul>Compensation &amp; Benefits:<ul><li>Basic Salary &amp; Allowances: QAR 2,000</li><li>Accommodation Allowance: QAR 750</li><li>Health Insurance: Hammad Hospital Health Card</li><li>Annual Leave: 21 paid days per year</li><li>Airfare: One-way ticket every year or round-trip every two years</li><li>Gratuity: Eligible upon completion of contract, as per Qatar Labour Law (based on final salary and duration of service)</li></ul>Commission Structure:<ul><li>Refund Avoidance: 5% commission on avoided refunds</li><li>Sales: 10% commission on successful sales</li><li>Recruitment: QAR 100&ndash;300 per successful hire</li><li>Staff Training: QAR 100&ndash;300 per staff member trained</li></ul>This role is ideal for someone who&rsquo;s dedicated, enthusiastic, and looking to grow&mdash;with great potential to earn through attractive commissions.Kindly apply by filling out this form: https://forms.gle/1QcpPnVWKWeBFKNG6Thank youJob Type: Full-time

Admin Officer for Qatar

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