administrative / project specialist Jobs in Boston

administrative / project specialist

administrative project specialist

Point32Health

<div><div>Who We Are</div><div>
Point32Health is a leading not-for-profit health and well-being organization dedicated to delivering high-quality, affordable healthcare. Serving nearly 2 million members, Point32Health builds on the legacy of Harvard Pilgrim Health Care and Tufts Health Plan to provide access to care and empower healthier lives for everyone. Our culture revolves around being a community of care and having shared values that guide our behaviors and decisions. We&rsquo;ve had a long-standing commitment to inclusion and equal healthcare access and outcomes, regardless of background; it&rsquo;s at the core of who we are. We value the rich mix of backgrounds, perspectives, and experiences of all of our colleagues, which helps us to provide service with empathy and better understand and meet the needs of the communities where we serve, live, and work.</div><div></div><div>
We enjoy the important work we do every day in service to our members, partners, colleagues and communities. Learn more about <div>who we are at Point32Health</div>.</div><div></div><div>
Job Summary</div>
Harvard Pilgrim Health Care Institute is currently seeking a highly motivated Administrative/Project Specialist to join the Therapeutics Research and Infectious Disease Epidemiology group (TIDE) within Harvard Medical School&rsquo;s Department of Population Medicine (www.populationmedicine.org). TIDE is the home of several large, complex, multi-institutional research initiatives that support major national public health activities. Our mission is to improve health care delivery and population health in partnership with health plans, delivery systems, and public health agencies.<br>
The Administrative/Project Specialist will be responsible for providing organizational and administrative support for several faculty and key team members. Successful candidates are highly detail-oriented, self-motivated, and have experience managing multiple high priority tasks. This position requires the ability to anticipate the needs of TIDE staff and faculty and to work both independently and as part of a team This is an ideal opportunity for those interested or looking to gain experience in a public health or academic research setting. Prior experience in these areas is a plus but not required.<br>
<br>
Key Responsibilities/Duties:<br>
Oversee faculty members&rsquo; calendars and maintain their CVs and other support documentation.<br>
Provide general administrative support for faculty and key team members, including drafting communications, creating slide decks, coordinating travel arrangements, and preparing and tracking expenses and purchase orders.<br>
Assist Investigators and Project Managers with grant application submissions, including scheduling meetings, preparing budget documentation, updating biosketches, and supporting other administrative pieces of proposals and grants.<br>
Arrange, coordinate, and facilitate virtual and in-person meetings and events; assist team members with planning and implementation of TIDE events and activities.<br>
Work on special projects as needed.<br>
Other duties and projects as assigned.<br>
<br>
Qualifications:<br>
Bachelor's degree preferred or comparable professional work experience.<br>
Proficiency with various software packages, including Adobe, Microsoft Word, Excel, Access and Power Point, and other desktop tools.<br>
Excellent attention to detail, highly organized and able to handle multiple tasks simultaneously.<br>
Good interpersonal skills; solid written and oral communications skills.<br>
Resilient, collaborative, flexible, innovative.<br>
<br>
WORKING CONDITIONS AND ADDITIONAL REQUIREMENTS:<br>
Must be able to work under normal office conditions and work from home as required.<br>
Work may require simultaneous use of a telephone/headset and PC/keyboard and sitting for extended durations.<br>
May be required to work additional hours beyond standard work schedule.<br>
<br>
DISCLAIMER<br>
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Management retains the discretion to add to or change the duties of the position at any time.<div></div><div>
Job Description</div><div>
Salary Range</div>
$25.15 -$37.73<div></div><div>
Compensation &amp; Total Rewards Overview</div><div>
The annual base salary range provided for this position represents a range of salaries for this role and similar roles across the organization. The actual salary for this position will be determined by several factors, including the scope and complexity of the role; the skills, education, training, credentials, and experience of the candidate; as well as internal equity. As part of our comprehensive total rewards program, colleagues are also eligible for variable pay. Eligibility for any bonus, commission, benefits, or any other form of compensation and benefits remains in the Company's sole discretion and may be modified at the Company&rsquo;s sole discretion, consistent with the law.</div><div></div><div>
Point32Health offers their Colleagues a competitive and comprehensive total rewards package which currently includes:</div><ul><li><div>
Medical, dental and vision coverage</div></li><li><div>
Retirement plans</div></li><li><div>
Paid time off</div></li><li><div>
Employer-paid life and disability insurance with additional buy-up coverage options</div></li><li><div>
Tuition program</div></li><li><div>
Well-being benefits</div></li><li><div>
Full suite of benefits to support career development, individual &amp; family health, and financial health</div></li></ul><div>
For more details on our total rewards programs, visit <div>https://www.point32health.org/careers/benefits/</div></div><div></div><div>
We welcome all<br>
All applicants are welcome and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.</div><div></div><div>
Scam Alert: Point32Health has recently become aware of job posting scams where unauthorized individuals posing as Point32Health recruiters have placed job advertisements and reached out to potential candidates. These advertisements or individuals may ask the applicant to make a payment. Point32Health would never ask an applicant to make a payment related to a job application or job offer, or to pay for workplace equipment. If you have any concerns about the legitimacy of a job posting or recruiting contact, you may contact <div>TA_operations@point32health.org</div></div></div><div></div>

Administrative / Project Specialist

Budget Buddies

<p>The Communications &amp; Admin Specialist plays a dual role in strengthening the organization&rsquo;s voice and ensuring operational smoothness. This position is responsible for managing internal and external communications&mdash;including newsletters, website content, templates, and materials&mdash;as well as supporting the administrative and logistical needs of the team. It&rsquo;s a great opportunity for a detail-oriented communicator who thrives in a fast-paced, mission-driven nonprofit environment. Key Responsibilities Communications &#9679; Draft, edit, and distribute internal and external communications including newsletters, announcements, and staff updates. &#9679; Maintain and update the organization&rsquo;s website, ensuring content is accurate, timely, and aligned with brand guidelines. &#9679; Manage content and scheduling for social media platforms, in coordination with the COO or program teams. &#9679; Develop and maintain templates for presentations, reports, and external documents. &#9679; Support the preparation of materials for board meetings, funder communications, and public events. &#9679; Ensure brand consistency across all internal and external communications. Administrative Support &#9679; Provide day-to-day administrative and logistical support to the Operations team. &#9679; Schedule and coordinate internal meetings, team retreats, and virtual events. &#9679; Maintain shared calendars, contact lists, digital filing systems, and internal documentation. &#9679; Support travel logistics and reimbursements for staff or board members, as needed. &#9679; Assist with special projects and other general administrative tasks to ensure team efficiency. Qualifications &#9679; 2&ndash;3 years of experience in communications, administration, or operations support (nonprofit experience a plus). &#9679; Strong writing and editing skills, with the ability to adapt tone and style for different audiences. &#9679; Experience managing websites (e.g., using WordPress, Squarespace, or similar platforms). &#9679; Comfortable with social media tools and communications platforms (e.g., Mailchimp, Canva). &#9679; Excellent organizational skills and attention to detail. &#9679; Ability to manage multiple tasks and deadlines independently. &#9679; Proficiency with digital tools such as Google Workspace, Zoom, and Slack. Preferred Skills &#9679; Basic graphic design skills using Canva or Adobe tools. &#9679; Experience supporting internal communications and team culture. &#9679; Familiarity with CRM or email marketing platforms. &#9679; Interest in streamlining admin workflows and improving documentation. Why Join Us? You&rsquo;ll be part of a lean, collaborative operations team at the heart of a growing organization. This is an opportunity to shape how we communicate with the public, our partners, and each other&mdash;while ensuring our team has the administrative support it needs to function smoothly. You&rsquo;ll bring creativity, clarity, and structure to a team that values both autonomy and teamwork.</p><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Boston, MA</p>

Communications & Admin Coordinator

Commonwealth of Massachusetts

<div></div><div><div><p><b>General Statement of Duties</b></p><p>
The Business Management Specialist will be responsible for coordinating contract and procurement administrative activities for all Highway Operations statewide programs. Specifically contract and administrative matters pertaining to the purchase of goods and services supporting Highway Operations. Duties include performing day-to-day contract and procurement-related activities; maintaining records, creating and maintaining spreadsheets, preparing reports, interpreting data; providing technical assistance and responding to inquiries from staff and outside stakeholders. Ensure that all contracting and procurement guidelines are followed; implement all department administrative policies; and maintain accurate records. Perform administrative activities and assigned special projects in a timely and confidential manner.</p><p><b>
Position Summary</b></p><p>
Reporting to the Manager of Contracts, the Business Management Specialist will work to ensure contracts are in place and vendors are available for the procurement of goods and services deemed critical to MassDOT highway operations programs and maintenance activities throughout the state. This position will be instrumental in providing support to solicitations and proactively collaborating with highway staff and vendors to finalize contract documents, create contract award packages and maintain procurement records all in compliance with state procurement law, and applicable rules and policies.</p><p><b>
Duties and Responsibilities</b></p><p>
Procurement Activities:</p><ul><li>
Collaborate and coordinate with Manager of Contracts and assigned highway managers on contract and procurement needs and activities.</li><li>
 Dispense accurate contracting and procurement information and guidance internally and externally. Serve on procurement teams as needed to enhance, support, and/or develop required solicitations.</li><li>
Assist in drafting agendas, materials, coordinate scheduling and logistics and documentation for procurement team meetings.</li><li>
Conduct market analysis to identify potential vendors, products, and industry trends, and collaborate with stakeholders to translate research insights into clear RFR specifications.</li><li>
Assist in coordinating bid evaluations, including compiling scoring sheets and organizing evaluator feedback.</li><li>
Assist with vendor communications to collect required information/documents and completed forms including additional contractual paperwork and to correct discrepancies in purchasing and/or contract information submitted.</li><li>
Support the preparation of award documentation, collaborating with departmental reviewers to address concerns and implement timely corrections, ensuring successful contract execution and vendor onboarding.</li><li>
Perform other procurement-related tasks as assigned by the manager to support overall team objectives.</li></ul><p>
COMMBUYS Activities/Bid Management:</p><ul><li>
Monitor and support procurement activities in COMMBUYS on behalf of highway operations business units.</li><li>
Post bid solicitations and manage vendor submissions in COMMBUYS and disseminate bid responses as needed.</li><li>
Provide support to Manager of Contracts on bid solicitations and the review and evaluation of submitted bid documents.</li></ul><p>
Compliance Activities:</p><ul><li>
Keep abreast of state and federal regulations and work in conjunction with manager of contracts to develop systems to ensure the acquisition of goods and services is conducted in compliance with established laws, regulations, policies and procedures of the Commonwealth as related to fiscal and administrative management of contracts.</li><li>
Coordinate with various business units and outside vendors to ensure the timely and seamless completion of contract award(s) and extension(s).</li><li>
Provide guidance to highway staff in the proper utilization of OSD statewide contracts and MassDOT contracts and the contract award process.</li><li>
Provide technical assistance, guidance, and compliance support for the acquisition of goods and services &ndash; non-construction - and the contracting process.</li><li>
Maintain tracking of contract activity and expiration dates for all highway contracts and work with manager on the plan for renewals to ensure continuity of service and availability of goods.</li><li>
Verify accounting and budget reference information for related fiscal documents supporting single vendor contract awards.</li><li>
Monitor all procurement documentation for completeness and compliance, making timely updates as needed.</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
Knowledge of state procurement law, regulations, policies, rules and practices. Knowledge of principles, practices policies and procedures of the Commonwealth of Mass related to the fiscal and administrative management of contracts.</li><li>
Knowledge of MMARS Knowledge of COMMBUYS &ndash; the Commonwealth&rsquo;s online procurement platform.</li><li>
Excellent oral and written communication skills.</li><li>
Ability to maintain accurate records with strong attention to detail.</li></ul><p></p><p><b><br>
About MassDOT</b></p><p>
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth&rsquo;s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT&rsquo;s culture and career opportunities can be found at mass.gov/massdot-careers.</p><p>
MassDOT&rsquo;s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail &amp; Transit. Headquarters (Planning &amp; Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Minimum Entrance Requirements</b></p><p>
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.</p><p>
Current MassDOT employees should use their internal MassCareers account to apply.</p><p>
All job applications must be submitted online through MassCareers to be considered.</p><p>
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.</p><p>
Applicants must have (A) at least three (3) years of full-time or equivalent part-time, professional experience in business administration, business management or finance/accounting, or (B) any equivalent combination of the required experience and substitutions below.</p><p>
Incumbents may be required to have a current and valid motor vehicle driver&rsquo;s license at a class level specific to assignment.</p><p>
Substitutions</p><p>
I. A Bachelor&rsquo;s degree with a major in business management, finance or a related field may substitute for two (2) years of the required experience.</p><p>
II. A Master&rsquo;s degree or higher with a major in business management, finance or a related field may substituted the required experience.</p><ul><li><p>
For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.</p></li><li><p>
For general questions regarding MassDOT, call the Human Resources Service Center at 857&#8208;368&#8208;4722.</p></li><li><p>
For a disability&#8208;related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857&#8208;274&#8208;1935.</p></li></ul><p>
Comprehensive Benefits</p><p>
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.</p><p>
Want the specifics? Explore our Employee Benefits and Rewards!</p><p><b>
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></p><p><b>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.</b><b> </b><b>Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.</b><b> </b><b>We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</b></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Business Management Specialist</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-10 Park Plaza</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Agency</b><b>:</b> Massachusetts Department of Transportation</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Dec 12, 2025, 11:51:11 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 70,757.44 - 104,319.54 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Derrick Mann - 8573688541</div><div><b>
Bargaining Unit</b><b>:</b> DOT</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Contracts & Procurement Specialist (Business Management Specialist)

Boston Medical Center

<div><p><b>Position: </b>Harm Reduction Research Assistant Specialist, General Internal Medicine
</p><p><b>Location: </b>Boston, MA</p><p><b>
Schedule: </b>40 hours per week, On-site</p><p></p><p><b>
POSITION SUMMARY</b><b>:</b></p><p></p><p>
The Harm Reduction Research Assistant Specialist (HRRAS) will assist in participant activities detailed in the study protocol to support a SafeSpot intervention study which aims to develop, implement, and evaluate an intervention to engage overdose survivors to use an overdose prevention hotline and reduce their unwitnessed substance use. The HRRAS will support the multidisciplinary team recruiting and retaining study participants from multiple community-based organizations, collecting study data through a variety of methods (questionnaires, qualitative interviews, focus groups, proof of concept trials), and additional day-to-day study activities.</p><p></p><p><b>
JOB RESPONSIBILITIES:</b></p><ul>
<li><p>
Supporting coordination and the conduct of focus group sessions and qualitative interviews for intervention development, assist with content analysis</p></li>
<li><p>
Ensuring smooth and efficient running of the clinical trial as per good clinical practices (GCP) guidelines, and regulatory requirements, coordinating with the PI, research team, and clinic staff for completing research visits seamlessly.</p></li>
<li><p>
Recruiting and screening potential participants admitted to the hospital, from post overdose programs, harm reduction organizations, and street outreach and potential participants expressing interest through posted flyers, advertising, social media, and word of mouth, ensuring they meet study eligibility criteria.</p></li>
<li><p>
Distribute recruitment materials (posters, flyers, and cards) at community-based organizations and clinical sites.</p></li>
<li><p>
Obtaining informed consent from participants, explaining the study&rsquo;s purpose, risks, and any potential benefits.</p></li>
<li><p>
Scheduling study participants for in-person, telephone and virtual appointments, accommodating participants&rsquo; technology resources and skills.</p></li>
<li><p>
Regularly contact participants to retain them for the duration of the study</p></li>
<li><p>
Monitoring participant safety and well-being, reporting any adverse events to the PI and sponsor in consultation with the research director. Collecting, documenting, and managing study data (study questionnaires and qualitative interviews) accurately and efficiently as per approved methods.</p></li>
<li><p>
Maintain and update study documentation (e.g. study trackers, logs, progress notes, etc.)</p></li>
<li><p>
Serving as a liaison between the research team, participants, and community organization staff for efficient communication.</p></li>
<li><p>
Participates in staff meetings/initiatives including appropriate quality improvement and education activities, or if unable to attend non-mandatory activities, accepts responsibility to review meeting minutes and becomes knowledgeable of issues discussed.</p></li>
<li><p>
Perform administrative duties associated with the study&rsquo;s Data Monitoring and Safety Board, tracking and reporting adverse events and collecting data specified by the DMSB.</p></li>
</ul><p></p><p><b>
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).</b></p><p></p><p><b>
JOB REQUIREMENTS</b></p><p></p><p><b>
REQUIRED EDUCATION AND EXPERIENCE:</b></p><ul><li><p>
High school diploma or GED and a minimum of two years of relevant experience, or equivalent combination of education and experience.</p></li></ul><p></p><p><b>
PREFERRED EDUCATION AND EXPERIENCE:</b></p><ul><li><p>
Bachelor&rsquo;s Degree and a minimum of two years of relevant experience</p></li></ul><p></p><p><b>
KNOWLEDGE, SKILLS &amp; ABILITIES (KSAs):</b></p><ul>
<li><p>
Knowledge of harm reduction principles, substance use disorders, or related work a plus</p></li>
<li><p>
Organization skills and strong attention to detail</p></li>
<li><p>
Strong time management and task prioritization skills</p></li>
<li><p>
Proficiency with Microsoft Excel, Word, PowerPoint, Outlook, Teams</p></li>
<li><p>
Must be able to maintain strict confidentiality of all personal/health-sensitive information.</p></li>
</ul><p></p><p><b>
JOB BENEFITS:</b></p><ul>
<li>
Competitive pay</li>
<li>Tuition reimbursement and tuition remission programs</li>
<li>Highly subsidized medical, dental, and vision insurance options</li>
<li>Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.</li>
<li>Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.</li>
</ul><p></p><p><b>
ABOUT THE DEPARTMENT:</b></p><p></p><p>
As the primary teaching hospital for Boston University Chobanian &amp; Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn&rsquo;t dictate health.</p><p></p><p>
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.</p><p></p><p><b>
Compensation Range:</b></p>
$17.07- $23.80<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.</p><p><b>
NOTE</b>: This range is based on Boston-area data, and is subject to modification based on geographic location.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div>

Harm Reduction Research Assistant Specialist

Tufts University

<div>Overview:
<p>
As the only graduate school of nutrition in North America, the <b>Friedman School of Nutrition Science and Policy</b> provides cutting-edge research and education&mdash;from individuals to food systems, and from genetics to policy. Read about our pledge to <b>inclusive excellence</b>, celebrate our <b>wins</b> with us, and explore our <b>goals</b>. You&rsquo;ll be joining a leading institution for evidence-based nutrition education, research, and public impact.</p><p>
Our employee <b>benefits</b> will make you feel welcome at Tufts, and our strong sense of <b>community</b> will make you want to stay. If you are a team player and passionate about your work, we want you to read further.</p><p>
This position plays a critical role in advancing the school&rsquo;s research mission by ensuring compliance, optimizing processes, and fostering collaboration across departments and university offices.</p>
What You'll Do:
<p>
The Research Administration Director reports to the Executive Administrative Dean of the Friedman School and leads the Office of Sponsored Research Administration (SRA). This role provides strategic leadership and oversight for sponsored project administration (pre- and post-award), partnering with school leadership, faculty, department managers, and central Tufts research offices such as the Vice Provost for Research (OVPR). The Director ensures efficient research administration infrastructure, manages RA staff, and serves as a key resource for faculty and staff throughout the sponsored project lifecycle&mdash;from funding search to financial compliance&mdash;using systems like RAS.</p><p>
The Friedman School Office of Sponsored Research Administration provides school-specific support for faculty research funding, handling pre-award (proposal preparation and submission) and post-award (grant management) functions.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Develop and implement a strategic plan for sponsored project administration aligned with university-wide principles.</li><li>
Draft and review internal policies; define school-level policies, procedures, and tools for pre- and post-award management.</li><li>
Participate in pilot initiatives and support implementation of new university-wide systems.</li><li>
Assess and optimize RA resources to ensure efficient workflows and adequate coverage.</li><li>
Manage RA staff: define roles, onboard new hires, set goals, coach, mentor, and provide career development opportunities.</li><li>
Provide portfolio backstopping as needed.</li><li>
Oversee proposal development and submission; approve costs/rates and cost share; track submissions and awards; devise strategies to grow and diversify funding.</li><li>
Facilitate complex proposals and awards, including multi-department and multi-school initiatives.</li><li>
Oversee fiscal management of sponsored projects; assess synergies with Tufts Support Services (TSS) and Budget Center.</li><li>
Serve as the primary resource for resolving complex pre- and post-award issues; identify risks and implement mitigation strategies.</li></ul>
What We're Looking For:
<div><p><b>
Application Instructions:</b></p><p><i>
To receive full consideration, applicants should apply online and include </i><b><i>1.) </i></b><i>A resume </i><b><i>2.)</i></b><i> </i><i>A cover letter addressing your interest in this role, your research administration expertise, management experience, and leadership style.</i></p><p></p><p><b>
Candidates should demonstrate the ability to:</b></p><ul><li><p>
Manage complexity and solve problems effectively</p></li><li><p>
Collaborate across teams and departments</p></li><li><p>
Instill trust with direct reports and colleagues</p></li><li><p>
Navigate conflict constructively</p></li><li><p>
Lead work through direction, delegation, and problem-solving</p></li></ul><p><b>
Basic Requirements:</b></p><ul><li><p>
Bachelor&rsquo;s degree and a minimum of 10 years of related experience</p></li><li><p>
At least 5 years of seasoned supervisory and management experience</p></li><li><p>
Knowledge and experience with international program administration and oversight</p></li><li><p>
Expertise in both pre-award electronic application processes and post-award financial management</p></li><li><p>
Proven ability to manage compliance with federal government grants and contracts; interpret and apply university and sponsor policies and procedures</p></li><li><p>
Experience with electronic grants management systems and enterprise research administration systems</p></li><li><p>
Proficiency in MS Office (Word, Excel, PowerPoint) and internet research tools</p></li></ul><p><b>
Preferred Qualifications:</b></p><ul><li><p>
Certified Research Administrator (CRA) designation</p></li><li><p>
Familiarity with Tufts systems and processes</p></li><li><p>
Experience in institutional policy development</p></li></ul></div>
Salary Range: Minimum $141,000.00, Midpoint $176,300.00, Maximum $211,500.00</div>

Research Administration Director – Friedman School

Boston Architectural College

<div><p>Associate Director of Human Resource Development</p><p>
Salary: $95,000 - $105,000</p><p>
</p><p>Overview</p><p>
The Associate Director of HR Development is the cornerstone of ensuring an exemplary level of integrity the processes we perform and the service-oriented way in which we approach our community. The incumbent will work with the HR team to ensure trust and partnership within the Boston Architectural College community for the work the HR function performs and the value we provide to our management and employee base. This position reports directly to the President of the BAC.</p><p>
</p><p>Key Responsibilities:</p><ul><li>Lead new HR initiatives such as talent management initiatives, onboarding, benefits open enrollment, performance management program, compensation review and implementation, etc.</li><li>Along with the rest of the HR team, ensure relationship management and administrative oversight for the onboarding of new hires each semester</li><li>Manage, mentor and provide administrative back-up for the Human Resources Representative and Manager of HR Operations</li><li>Work to provide improved efficiency of HR Operations by designing and documenting or enhancing processes and procedures to ensure better quality service to our employee base.</li><li>Provide technical, administrative and solutions for the daily operations of HR Administration.</li><li>In coordination with and oversight of the HR Rep &amp; Manager of HR Operations, the Associate Director of HR Development works across all aspects of the Paycom system (employee records, benefits, compensation, talent acquisition, time keeping, payroll, reporting, compliance etc.) becoming expert in the usage of Paycom in addressing all aspects of employee questions and institutional needs in a correct and timely fashion</li><li>Ensure critical support and/or oversight of employee onboarding including the E-Verify and I-9 processes to ensure Institutional compliance</li><li>Provide recommendations and solutions for better functional support and administrative</li><li>Leads HR investigations into employee complaints, alleged policy violations, etc. with advisement of external counsel and applies applicable policy as necessary</li><li>Prepare Paycom year-end reporting - (ACA, etc.)</li><li>Work with HR Ops Manager, HR Rep, and Payroll area to insure accurate and timely data</li><li>Work with finance on 403b audits and other required compliance audits</li></ul><p>
</p><p>Demonstrated Work Experience:</p><ul><li>Engenders trust with colleagues and constituency through the consistent and correct work performed</li><li>Understands not only the tactical and data driven aspects of work, but broader strategic implications of the work that is performed</li><li>Not afraid to innovate and go beyond the task to areas explore areas that may benefit the team or the institution</li><li>Subject matter expert in numerous HR disciplines</li><li>Working knowledge of integrated HR systems</li><li>Roll up your sleeves entrepreneurial style to create new processes and procedures</li><li>Multitasker extraordinaire who manages a multiplicity of tasks while remaining calm and in good spirits under pressure. Ability to toggle across tasks effectively</li><li>Builder of teams/ great team member</li><li>Solutions oriented / &ldquo;Can do&rdquo; approach to work</li><li>Ability to work successfully across a broad cross section of management and employee base</li></ul><p>
Qualifications:</p><ul><li>4 years of successful people and HR administrative and operations management experience</li><li>Strong relationship-building, collaborative skills with the ability to engage diverse individuals and groups.</li><li>Bachelor&rsquo;s degree in relevant field</li><li>SHRM certification preferred</li><li>Experience using Paycom HRIS preferred</li></ul><p>
Work Schedule and Location Requirements:</p><ul><li>This is an exempt position. Candidates must have the ability to work weekends and evenings as needed.</li><li>This is a hybrid position, coming on site 1 day a week minimum, with the ability to return to campus more often as needed.</li></ul></div>

Associate Director of Human Resource Development

<div></div><div><div><p><b>About the Office of the Massachusetts State Treasurer and Receiver General (&ldquo;Treasury&rdquo;)</b></p><p>
Our mission is to manage and safeguard the State's public deposits and investments through sound business practices for the exclusive benefits of our citizens, and perform these duties with integrity, excellence, and leadership. Additionally, we strive to provide economic opportunity, stability, and security for every Massachusetts resident.</p><p>
We are committed to excellence in recruiting, hiring, and retaining diverse and qualified individuals. We value a culture of diversity and professionalism in the workplace, and strongly believe that our workforce should reflect our community.</p><p>
https://www.surveymonkey.com/r/FM68GFV</p><p><b>
Program Duration:</b> June 1, 2026 - August 7, 2026</p><p><b>
Interns at the Office of Economic Empowerment are tasked with supporting the OEE staff with the department&rsquo;s overall mission, communications, and administrative needs.</b></p><p>
The Office of Economic Empowerment (OEE) is a department within the Office of the Treasurer and Receiver General of Massachusetts tasked with supporting, advocating, and facilitating policies that empower all Massachusetts residents. Its priorities include closing the race and gender wage gap, racial equity, increasing access to financial education, improving college affordability, and investing in STEM careers and education. Learn more about internship opportunities with OEE here.</p><p><b>
Program Description:</b></p><p>
The Office of Economic Empowerment&rsquo;s interns are tasked with supporting OEE staff with the department&rsquo;s overall mission, communications, and administrative needs. Applicants should be detail-oriented, have strong writing skills, and be familiar with OEE&rsquo;s initiatives.</p><p>
OEE&rsquo;s internship program requires interns to commit to a minimum of 15 hours per week for 10 weeks. OEE provides a learning experience for interns and invites them to observe meetings with partners, participate in conference calls and attend relevant conferences. Interns are assigned one to two long-term substantive projects.</p><p>
Applicants interested in this position are asked to include 1 relevant writing sample with their application.</p><p><b>
Responsibilities:</b></p><ul><li><p>
Responsibilities include but are not limited to:</p></li><li><p>
Undertaking research projects and literature reviews for OEE program development</p></li><li><p>
Drafting content for OEE releases, announcements, outreach materials, OEE social media accounts, and website</p></li><li><p>
Compiling and assisting with outreach for OEE programs</p></li><li><p>
Analyze data and summarize findings</p></li><li><p>
Assisting with and participating in OEE events as needed</p></li><li><p>
Scanning and archiving of documents</p></li><li><p>
Providing general administrative support to the OEE staff as needed</p></li></ul><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Candidate Requirements:</b></p><p>
Candidates should be/have:</p><ul><li><p>
Currently enrolled in an undergraduate or graduate program, preferably in political science, public affairs, social work, public policy, or a related field</p></li><li><p>
Strong oral and written communication skills</p></li><li><p>
Ability to work independently and as part of a team</p></li><li><p>
Ability to multi-task, and manage multiple responsibilities</p></li><li><p>
Experience conducting or assisting with quantitative or qualitative studies preferred</p></li></ul><p><b>
Work Schedule:</b></p><p>
The internship program will allow you to work Monday through Friday (except for holidays) for a minimum of 15 hours to a maximum of 37.5 hours a work week from June to August over a 10-week timeframe. You must also be able to travel to the Boston Office location a minimum of 1-2 times a week based on your work schedule.</p><p><b>
How to Apply</b></p><ul><li><p>
Complete the application form via MassCareers</p></li></ul><p><b>
Compensation:</b></p><ul><li><p>
High School Interns: $20/hour</p></li><li><p>
Undergraduate Interns: $22/hour</p></li><li><p>
Graduate Interns: $24/hour</p></li></ul><p><b>
Physical Requirements:</b></p><ul><li><p>
Ability to lift up to 10lbs</p></li><li><p>
Ability to sit for extended periods of time</p></li></ul><p><b>
An Equal Opportunity Employer:</b></p><p>
The Office of the State Treasurer and Receiver General is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.</p><p><b>
Employment Eligibility Regarding Family Members:</b></p><p>
Please note that the Office of the State Treasurer and Receiver General will not consider family members of current employees as eligible for employment. Family members shall include an employee&rsquo;s spouse, brother, sister, children, stepchildren, parents, stepparents, sister/brother-in-law, daughter/son-in-law or an individual residing in an employee&rsquo;s household.</p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Intern</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-1 Ashburton Place</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Agency</b><b>:</b> Off of State Treas &amp; Rec Genrl</div><div><b>
Schedule</b><b>:</b> Part-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Dec 15, 2025, 3:41:19 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 20.00 - 24.00 Hourly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Swee Lin Wong - 6173679333</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Office of Economic Empowerment Intern | 2026 Treasury Summer Internship Program

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