admin and social media assistant Jobs in Jeddah Saudi Arabia

admin and social media assistant

administrative coordinator Jobs in Jeddah Saudi Arabia

administrative coordinator

area manager

assistant manager - admin and government relations Jobs in Jeddah Saudi Arabia

assistant manager - admin and government relations

assistant security manager Jobs in Jeddah Saudi Arabia

assistant security manager

administrative supervisor

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Administrative Supervisor is a pivotal leadership role tasked with the comprehensive oversight and coordination of the daily operations of the administrative team within a corporate environment. This position demands a highly skilled professional with advanced competencies in team management, communication, and process improvement, who can effectively foster a culture of innovation and continuous improvement. The individual will lead efforts to enhance organizational efficiency through the strategic management of administrative functions such as scheduling, reporting, budget oversight, and compliance. A key focus will be on motivating and securing the professional development of team members, while maintaining high standards of operational effectiveness. The ideal candidate will also exhibit exceptional organizational skills, critical thinking capabilities, and a keen attention to detail, enabling proactive problem-solving in addressing administrative challenges and ensuring alignment with broader organizational objectives.
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
 </li>
 <li>
 Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
 </li>
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 Advanced knowledge of office management applications, project management tools, and data analysis techniques.
 </li>
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 Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
 </li>
 <li>
 Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
 </li>
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 Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
 </li>
 <li>
 Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
 </li>
 <li>
 Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
 </li>
 <li>
 Prior experience in process improvement or streamlining workflows to enhance operational efficiency.
 </li>
 </ul>
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
 </li>
 <li>
 Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
 </li>
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 Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
 </li>
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 Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
 </li>
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 Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
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 Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
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 Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
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 Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
 </li>
 <li>
 Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.
 </li>
 </ul>
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
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 Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
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 Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
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 High level of proficiency in office software applications, project management tools, and data analysis platforms.
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 Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
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 Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
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 Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
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 Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
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 High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.
 </li>
 </ul>
</div>

Administrative Supervisor

Hudson Manpower

<div>Job Details
Job Title: E&amp;I Supervisor
Salary Grade: SAR 4,500-5,500 + FAT
Division / Department: TS-MSS
Employment Type: Visit Visa
Duty Hours: 12 Hours / Day, 7 Days / Week
Contract Duration: 2 months
Job Summary We are looking for a experienced E&amp;I (Electrical &amp; Instrumentation) Supervisor to oversee and coordinate all electrical and instrumentation activities during the upcoming shutdown/turnaround. The Supervisor will ensure all work is executed safely, efficiently, and in compliance with SABIC standards, project specifications, and industrial safety protocols. This role requires strong technical expertise, leadership, and the ability to manage teams in a high-pressure shutdown environment.
Key Responsibilities<ul><li>
Supervise and coordinate E&amp;I technicians, electricians, and instrument technicians during shutdown activities.</li><li>
Ensure all electrical and instrumentation jobs comply with SABIC specifications, drawings, and ITP/QCP requirements.</li><li>
Oversee maintenance, installation, testing, troubleshooting, and calibration of E&amp;I equipment.</li><li>
Manage loop checking, continuity tests, insulation resistance tests (IR), function testing, and instrument calibration.</li><li>
Monitor and verify work related to motors, switchgear, MCCs, transformers, field instruments, transmitters, control valves, analyzers, junction boxes, and cabling.</li><li>
Review job packages, work permits, and ensure proper implementation of LOTO procedures.</li><li>
Coordinate with planners, QA/QC, safety officers, and operations for smooth execution.</li><li>
Ensure timely completion of shutdown tasks within the planned schedule.</li><li>
Identify and resolve technical issues, ensuring minimal downtime and rework.</li><li>
Prepare daily progress reports, manpower allocation, and update status to site management.</li><li>
Verify material availability, tools, test equipment, and ensure calibration certificates are valid.</li><li>
Enforce strict safety compliance, PPE usage, and SABIC work permit requirements.</li></ul><ul><li>
Qualifications &amp; Experience</li><li>
Education: Diploma or bachelor's degree in Electrical or Instrumentation Engineering / Technology.</li><li>
Experience:<ul><li>
Minimum 7-10 years of experience in E&amp;I supervision within petrochemical, oil &amp; gas, or industrial plants.</li><li>
Prior SABIC or major shutdown/turnaround experience is highly preferred.</li><li>
Strong background in electrical systems, instrumentation equipment, and control systems.</li></ul></li><li>
Preferred Certifications: SABIC/Aramco Work Permit Holder , OSHA / NEBOSH / Electrical Safety Certification , Calibration &amp; testing equipment training , Hazardous area (Ex) certification (ATEX/IECEX).</li></ul></div>

E&I Supervisor (Electrical & Instrumentation Supervisor) - Shutdown (KSA)

Med Market Agency

<div>
 About Us
 
 Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient Administrative Coordinator to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 
 Position Overview
 
 The Administrative Coordinator will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 
 Key Responsibilities
 <ul>
 <li>
 Manage day-to-day administrative tasks, including filing, document preparation, and data entry
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 Handle incoming and outgoing correspondence (emails, calls, letters)
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 Schedule meetings, appointments, and maintain team calendars
 </li>
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 Assist in preparing reports, presentations, and internal documents
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 Coordinate office supplies, stationery, and inventory management
 </li>
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 Support HR tasks such as maintaining employee records and assisting with onboarding
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 Arrange travel bookings, transportation, and logistics when required
 </li>
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 Maintain office cleanliness, organization, and overall readiness
 </li>
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 Provide general support to the management team as needed
 </li>
 </ul>
 Qualifications
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
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 1&ndash;3 years of experience in administrative or office support roles
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus)
 </li>
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 Proficient in MS Office (Word, Excel, PowerPoint)
 </li>
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 Excellent organizational and time-management skills
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 Ability to handle confidential information with integrity
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 Strong problem-solving skills and attention to detail
 </li>
 </ul>
</div>

Administrative Coordinator

IHG Hotels & Resorts

<div>Job Responsibility
<ul><li>Provide general administrative support to the Hotel F&amp;B Department</li></ul>
<ul><li>Provide general clerical and project based administrative support
</li></ul><ul><li>Assist with preparation of department reports and presentations
</li></ul><ul><li>Good communication skills with the team
</li></ul><ul><li>Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
</li></ul><ul><li>Ensure that the department&rsquo;s processes are in line with company requirements
</li></ul><ul><li>Any other duties as may reasonably be requested by the management team
</li></ul><ul><li>Other analysis and follow-up as required by the Hotel F&amp;B Department.
</li></ul>Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&amp;B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.
Operational Support: Coordinates daily replacements for all Hotel F&amp;B Department outlet locations as needed and assists in moving labour throughout the day. maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&amp;B Department operation needs; tracks and follows up as necessary to ensure closure.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Administrative Assistant - InterContinental Jeddah

Procter & Gamble

<div>
 
 Job Location
 
 
 
 JEDDAH JAMEEL SQUARE OFFICE
 
 
 
 Job Description
 
 
 
 
 Overview of the job
 
 
 
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 
 
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 
 
 
 Responsibilities Of The Role
 
 
 
 <ul>
 <li>
 Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
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 Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
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 <li>
 Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
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 Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
 </li>
 <li>
 Must be professional and exercise discretion when handling sensitive information.
 </li>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Qualifications
 
 
 
 <ul>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Schedule
 
 
 
 Full time
 
 
 
 Job Number
 
 
 
 R000140930
 
 
 
 Job Segmentation
 
 
 
 Experienced Professionals
</div>

Executive Assistant

Transpo Group Middle East

Our client, a group of companies in the field of EPC contracting and Total Facilities Management that has been active in the Kingdom of Saudi Arabia since the 70s, executing several major and landmark projects for prime clients - is looking for Elevator/Escalator Maintenance Supervisor for its palace projects.The role is responsible for overseeing and managing the operations and maintenance of escalator/lift systems and related assets, ensuring the efficient, safe, and environmentally compliant functioning of all activities. Focus on the supervision of daily operations, adherence to regulatory standards, and fostering a culture of safety and operational excellence within the operating domain.Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree in engineering</li><li>Minimum of 8 years of experience in the same role..</li></ul>Job Type: Full-timePay: &#65020;10,000.00 - &#65020;12,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>elevator/escalator operation &amp; maintenance: 8 years (Required)</li></ul>

Elevator/Escalator Maintenance Supervisor

M Hotel Al Dana Makkah By Millennium

<div>
 As a Human Resources Executive, you will play a crucial role in supporting the HR department's operations and initiatives. This position is responsible for various HR functions, including recruitment, employee relations, record management, and administrative support.
 
 
 
 Key Job Responsibilities:
 
 
 
 <ul>
 <li>
 Assist in recruitment processes, including job postings, candidate screening, and interviews.
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 Onboard new colleagues and facilitate orientation programs.
 </li>
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 Maintain accurate and up-to-date HR records and databases.
 </li>
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 Assist in employee benefits administration and inquiries.
 </li>
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 Handle colleague inquiries and concerns related to HR policies and procedures.
 </li>
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 Support the resolution of employee relations issues and conflicts.
 </li>
 <li>
 Coordinate HR-related training and development programs.
 </li>
 <li>
 Assist in the preparation of HR reports and data analysis.
 </li>
 <li>
 Ensure compliance with HR regulations and company policies.
 </li>
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 Participate in HR projects and initiatives as assigned.
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 Assist in organizing HR events and activities.
 </li>
 <li>
 Manage administrative tasks related to HR processes.
 </li>
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 Collaborate with other departments to support HR initiatives and activities.
 </li>
 <li>
 Operate in a safe and environmentally friendly manner to safeguard the health and safety of colleagues, as well as contribute to environmental conservation.
 </li>
 <li>
 Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.
 </li>
 </ul>
</div>

Human Resources Executive

Explore 46+ Administrative supervisor in Jeddah Saudi Arabia this December. Find roles across top companies and apply now to boost your career.