administrative assistant Jobs in Jeddah Saudi Arabia

administrative assistant

assistant manager - admin and government relations Jobs in Jeddah Saudi Arabia

assistant manager - admin and government relations

human resources coordinator Jobs in Jeddah Saudi Arabia

human resources coordinator

operations coordinator Jobs in Jeddah Saudi Arabia

operations coordinator

sales coordinator and document controller Jobs in Jeddah Saudi Arabia

sales coordinator and document controller

administrative coordinator

Azad Properties

<div>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
<h2 class="jobSectionHeader">Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Administrative Coordinator Roles</h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Administrative Coordinator</h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Administrative Coordinators</h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</div>

Administrative Coordinator

شركة المتفوقة لاعداد وتجهيز الاطعمة

إعلان وظيفي &ndash; مساعد مدير مطعم | Assistant Restaurant Managerالموقع: مكة المكرمةLocation: Makkah Al-Mukarramahالجهة: مطعم Company: Restaurantالوصف الوظيفي:Job Description:يعلن مطعم في مكة المكرمة عن توفر شاغر وظيفي بمسمى مساعد إداري للانضمام إلى فريق العمل. A restaurant in Makkah is seeking to hire an Administrative Assistant to join its team.المهام الوظيفية:Job Responsibilities:تنفيذ الأعمال الإدارية اليومية. Perform daily administrative tasks.تنظيم الملفات والمستندات. Organize files and documents.إعداد التقارير والمراسلات. Prepare reports and correspondence.تنسيق المواعيد والاجتماعات. Coordinate meetings and schedules.متابعة المهام مع الأقسام ذات العلاقة. Follow up on tasks with relevant departments.تقديم الدعم الإداري للإدارة. Provide administrative support to management.المؤهلات والمتطلبات:Qualifications &amp; Requirements:شهادة دبلوم أو بكالوريوس (يفضل تخصص إداري). Diploma or Bachelor&rsquo;s degree (administrative field preferred).خبرة سابقة في العمل الإداري (يفضل في قطاع المطاعم). Previous administrative experience (restaurant experience is a plus).إجادة استخدام الحاسب الآلي وبرامج Microsoft Office. Proficient in computer skills and Microsoft Office.مهارات تنظيم وتواصل جيدة. Strong organizational and communication skills.مزايا العمل:Benefits:بيئة عمل محفزة. Supportive work environment.راتب يحدد بعد المقابلة. Salary to be determined after interview.فرصة للتطوير الوظيفي. Career development opportunity.Job Type: Full-timeApplication Question(s):<ul><li>ماجنسيتك ؟/What's your nationality?</li><li>. What is the current status of your residency (Iqama) in Saudi Arabia?</li><li>. Are you ready to start immediately?</li><li>. How many years of professional experience do you have?</li><li>. Are you currently based in Makkah</li></ul>?

مساعد مدير مطعم | Assistant Restaurant Manager

سما البنيان | Sma Albnyan

<div>
 
 Job Description
 
 
 
 
 
 We are seeking a highly organized and detail-oriented Real Estate Operations Coordinator to support the operational and administrative functions of our real estate projects. The role focuses on ensuring smooth coordination between internal teams, external stakeholders, and project-related activities, while maintaining accuracy, compliance, and operational efficiency across all real estate processes.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 &bull;	Coordinate daily operational activities related to real estate projects and properties.
 
 
 &bull;	Support project documentation, contracts, and administrative workflows.
 
 
 &bull;	Liaise with internal departments, consultants, and external service providers.
 
 
 &bull;	Track project progress, timelines, and deliverables, ensuring alignment with plans.
 
 
 &bull;	Prepare operational reports, records, and updates for management.
 
 
 &bull;	Ensure compliance with internal policies, regulatory requirements, and real estate procedures.
 
 
 &bull;	Assist in improving operational processes and documentation systems.
 
 
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 &bull;	Bachelor&rsquo;s degree in Business Administration, Public Administration, Real Estate Management, or a related field.
 
 
 &bull;	Previous experience in real estate operations, administration, or project coordination is preferred.
 
 
 &bull;	Strong organizational and documentation skills with high attention to detail.
 
 
 &bull;	Proficiency in Microsoft Office and relevant real estate or project management systems.
 
 
 &bull;	Strong communication and coordination skills.
 
 
 &bull;	Ability to work independently, manage multiple priorities, and meet deadlines.
 
 
 &bull;	High level of professionalism, reliability, and accountability.
 
</div>

Operations Coordinator

Dokainish & Company

<div>About us:
Dokainish &amp; Company is a global organization that has been providing world class professional consultancy services since 2011. We have recently launched our MENA operations, headquartered in Abu Dhabi in the United Arab Emirates. This opportunity will also expand our operations into the Kingdom of Saudi Arabia (KSA) to support major government and private sector clients across aviation, infrastructure, construction, and large-scale capital development programs, reinforcing our long-term commitment to the region and our role in supporting visionary national transformation initiatives.
Overview:
Dokainish &amp; Company is seeking an experienced Project Coordinator and Presentation Specialist (Aviation Industry) to support project teams with coordination, documentation management, and the development of high-quality presentations, dashboards, and executive reports. This role requires strong communication skills, exceptional attention to detail, and the ability to support multidisciplinary teams within fast-paced aviation or infrastructure project environments..
This is a full-time position, and the selected candidate must be based in the Kingdom of Saudi Arabia (KSA).
Key Responsibilities:<ul><li>
Support project teams with day-to-day coordination, tracking of deliverables, and follow-up on action items.</li><li>
Prepare high-quality presentations, dashboards, reports, and briefing documents for senior management and executive-level stakeholders.</li><li>
Maintain project documentation, including meeting minutes, action logs, correspondence, schedules, and status reports.</li><li>
Assist in the preparation of project progress updates, KPIs, and performance reporting.</li><li>
Organize and support internal coordination meetings, client-facing workshops, and technical review sessions.</li><li>
Collaborate with engineering, planning, and project controls teams to consolidate information for presentations and submissions.</li><li>
Support document formatting, graphics, and layout to ensure clarity, professionalism, and consistency.</li><li>
Provide administrative and coordination support to project managers and leadership teams to enhance workflow efficiency.</li></ul>
Requirements
Candidate Profile
<ul><li>Detail-oriented coordinator with strong communication and analytical skills.</li><li>
Highly proficient in presentation development and document preparation for senior stakeholders.</li><li>
Organized, efficient, and comfortable managing multiple tasks simultaneously.</li><li>
Works well with engineering, project management, and executive teams in a collaborative environment.</li><li>
Strong sense of ownership, accountability, and professionalism.</li></ul> 
Required Experience<ul><li>
Bachelor&rsquo;s Degree in Engineering, Architecture, or a related field.</li><li>
5+ years of experience in project coordination, preferably within engineering, construction, or aviation projects.</li><li>
Strong skills in preparing professional presentations, dashboards, and written reports for senior leadership.</li><li>
Proficient in MS Office Suite&mdash;especially PowerPoint and Excel; experience with visual design tools (e.g., Adobe, Canva, Visio) is an advantage.</li><li>
Capable of managing documentation, meeting minutes, action tracking, and structured project communication.</li><li>
Aviation project experience is preferred.</li><li>
Must have full professional proficiency in the English language, with strong writing and communication capabilities.</li></ul> 
 
Technical Skills<ul><li>
Advanced PowerPoint design and formatting skills.</li><li>
Strong Excel skills for tracking, reporting, dashboard development, and data organization.</li><li>
Familiarity with project management workflows, documentation standards, and coordination processes.</li><li>
Ability to work with cross-functional teams and consolidate multiple data sources into clear presentations..</li></ul> 
Education &amp; Certifications<ul><li>
Bachelor&rsquo;s degree in Engineering, Architecture, or a related field.</li><li>
Additional training in communication, design, or project coordination is a plus.</li></ul> 
Location &amp; Mobility<ul><li>
KSA-based</li><li>
Regional travel flexibility required</li></ul> 
Note: This role description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, skills, or qualifications required.</div>

Project Coordinator & Presentation Specialist (Aviation) - KSA

Index Lights

Job Title Sales Coordinator and Document Controller &ndash; INDEX LIGHTS &ndash; Saudi ArabiaLocation JeddahCompany Description Index Lights was established in 2003 in Jeddah. The company provides lighting solutions for industrial, retail, and commercial sectors across Saudi Arabia. It designs and manufactures lighting products using high-quality components. The company delivers cost-effective and customized solutions for upgrades, new installations, and large projects. A strong focus on quality and innovation supports its growth in the Saudi market.Role Summary Manages Pre-Sales activity including but not limited to:<ul><li>Making Quotations, Delivery Notes</li><li>Making Purchase Invoice</li><li>Managing Vendor payments</li><li>Document Control of all related transactions</li></ul>Key Responsibilities<ul><li>Preparing commercial/technical/budgetary quotations, handling projects and Dealing with Suppliers</li><li>Creating Delivery Notes and order confirmation.</li><li>Know how about making purchasing orders and purchase invoice in system</li><li>Managing related Records</li><li>Stock Reconciliation and Supplier Account Reconciliation.</li></ul>Qualifications<ul><li>Full time bachelor&rsquo;s degree and relevant experience</li><li>Minimum 2-3 years of experience in Same Role</li><li>Product Knowledge and Industry Experience</li><li>Expert in Microsoft office specially excel.</li><li>Strong Oral and Written Communication Skills.</li><li>Time Management skills</li><li>Strong Relationship Building.</li><li>Customer Service Skills.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>We must fill this position urgently. Can you start immediately?</li><li>What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Sales Coordinator: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Jeddah (Required)</li></ul>Work Location: In person

Sales Coordinator and Document Controller

Integrated Personnel Services Limited

<div>
 
 We Are Looking for a HR coordinator to Join Us
 
 
 at Integrated Personnel Services Limited
 
 
 
 
 
 📍 Location: Jeddah, Saudi Arabia
 
 
 ⏳ Availability: Immediate Joining
 
 
 
 
 
 Requirements:
 
 
 
 
 
 Minimum 2-3 years of experience in Manpower Recruitment /Human Resources
 
 
 
 
 
 Strong experience in Recruitment
 
 
 
 
 
 Excellent communication and negotiation skills
 
 
 
 
 
 Fluent in English and Arabic
 
 
 
 
 
 Driving License is mandatory
 
 
 
 
 
 Experience in the Saudi market is a plus
 
 
 
 
 
 Education:
 
 
 
 
 
 Bachelor&rsquo;s Degree
 
 
 
 
 
 📩 Interested candidates may share their CV and availability to:
 
 
 📧 namita.b@ipsl-global.com/recruitment.ksa@ipsl-global.com
 
</div>

Human Resources Coordinator

Increez

<div><div><div><div>ocation: Jeddah, Saudi Arabia
 
Duration: 4 to 6 Months
 
Salary: SAR 30,000 &ndash; 35,000/month (All-inclusive)
 
 
Project Type: Fast-Track &ndash; High Pressure, Quick Turnaround - possibility to have more projects
 
 
Job Summary:
 
We are looking for a highly driven, assertive, and experienced Site Coordinator Engineer to lead on-site coordination for a fast-track project in Jeddah. The ideal candidate is solution-oriented, can work under pressure, and brings strong leadership in managing multi-disciplinary teams and site activities with tight timelines.
 
 
Requirements:
 
<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, or related field.
</li><li>7+ years experience in site execution and coordination (GCC preferred).
</li></ul></div></div></div><div></div><div><div><h4 class="jobSectionHeader">Company Profile</h4></div></div></div><div></div>

Site Coordinator Engineer ( 4 to5 months project)

Explore 20+ Administrative coordinator in Jeddah Saudi Arabia this January. Find roles across top companies and apply now to boost your career.