executive assistant Jobs in Jeddah Saudi Arabia

executive assistant

admin and social media assistant Jobs in Jeddah Saudi Arabia

admin and social media assistant

administrative supervisor Jobs in Jeddah Saudi Arabia

administrative supervisor

assistant manager - admin and government relations Jobs in Jeddah Saudi Arabia

assistant manager - admin and government relations

human resources coordinator Jobs in Jeddah Saudi Arabia

human resources coordinator

administrative coordinator

Med Market Agency

<div>
 About Us
 <p>
  Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient Administrative Coordinator to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 </p>
 Position Overview
 <p>
  The Administrative Coordinator will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 </p>
 Key Responsibilities
 <ul>
  <li>
   Manage day-to-day administrative tasks, including filing, document preparation, and data entry
  </li>
  <li>
   Handle incoming and outgoing correspondence (emails, calls, letters)
  </li>
  <li>
   Schedule meetings, appointments, and maintain team calendars
  </li>
  <li>
   Assist in preparing reports, presentations, and internal documents
  </li>
  <li>
   Coordinate office supplies, stationery, and inventory management
  </li>
  <li>
   Support HR tasks such as maintaining employee records and assisting with onboarding
  </li>
  <li>
   Arrange travel bookings, transportation, and logistics when required
  </li>
  <li>
   Maintain office cleanliness, organization, and overall readiness
  </li>
  <li>
   Provide general support to the management team as needed
  </li>
 </ul>
 Qualifications
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field (preferred)
  </li>
  <li>
   1&ndash;3 years of experience in administrative or office support roles
  </li>
  <li>
   Strong communication skills in English (Arabic is a plus)
  </li>
  <li>
   Proficient in MS Office (Word, Excel, PowerPoint)
  </li>
  <li>
   Excellent organizational and time-management skills
  </li>
  <li>
   Ability to handle confidential information with integrity
  </li>
  <li>
   Strong problem-solving skills and attention to detail
  </li>
 </ul>
</div>


Administrative Coordinator

Emdad By Elm

<div>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  The Administrative Supervisor is a pivotal leadership role tasked with the comprehensive oversight and coordination of the daily operations of the administrative team within a corporate environment. This position demands a highly skilled professional with advanced competencies in team management, communication, and process improvement, who can effectively foster a culture of innovation and continuous improvement. The individual will lead efforts to enhance organizational efficiency through the strategic management of administrative functions such as scheduling, reporting, budget oversight, and compliance. A key focus will be on motivating and securing the professional development of team members, while maintaining high standards of operational effectiveness. The ideal candidate will also exhibit exceptional organizational skills, critical thinking capabilities, and a keen attention to detail, enabling proactive problem-solving in addressing administrative challenges and ensuring alignment with broader organizational objectives.
 </p>
 <p>
  <strong>
   Job Requirements:
  </strong>
 </p>
 <ul>
  <li>
   A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
  </li>
  <li>
   Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
  </li>
  <li>
   Advanced knowledge of office management applications, project management tools, and data analysis techniques.
  </li>
  <li>
   Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
  </li>
  <li>
   Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
  </li>
  <li>
   Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
  </li>
  <li>
   Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
  </li>
  <li>
   Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
  </li>
  <li>
   Prior experience in process improvement or streamlining workflows to enhance operational efficiency.
  </li>
 </ul>
 <p>
  <strong>
   Job Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
  </li>
  <li>
   Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
  </li>
  <li>
   Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
  </li>
  <li>
   Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
  </li>
  <li>
   Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
  </li>
  <li>
   Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
  </li>
  <li>
   Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
  </li>
  <li>
   Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
  </li>
  <li>
   Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.
  </li>
 </ul>
 <p>
  <strong>
   Required Skills:
  </strong>
 </p>
 <ul>
  <li>
   Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
  </li>
  <li>
   Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
  </li>
  <li>
   Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
  </li>
  <li>
   High level of proficiency in office software applications, project management tools, and data analysis platforms.
  </li>
  <li>
   Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
  </li>
  <li>
   Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
  </li>
  <li>
   Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
  </li>
  <li>
   Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
  </li>
  <li>
   High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.
  </li>
 </ul>
</div>


Administrative Supervisor

IHG Hotels & Resorts

<div><p>Job Responsibility
</p><ul><li>Provide general administrative support to the Hotel F&amp;B Department</li></ul>
<ul><li>Provide general clerical and project based administrative support
</li></ul><ul><li>Assist with preparation of department reports and presentations
</li></ul><ul><li>Good communication skills with the team
</li></ul><ul><li>Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
</li></ul><ul><li>Ensure that the department&rsquo;s processes are in line with company requirements
</li></ul><ul><li>Any other duties as may reasonably be requested by the management team
</li></ul><ul><li>Other analysis and follow-up as required by the Hotel F&amp;B Department.
</li></ul><p></p><p>Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&amp;B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.
</p><p></p><p>Operational Support: Coordinates daily replacements for all Hotel F&amp;B Department outlet locations as needed and assists in moving labour throughout the day. maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&amp;B Department operation needs; tracks and follows up as necessary to ensure closure.
</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

Administrative Assistant - InterContinental Jeddah

Procter & Gamble

<div><h2 class="jobSectionHeader"><b>Overview of the job</b></h2><p>
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.</p><p>
You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.</p><h2 class="jobSectionHeader"><b><br>
Responsibilities of the role</b></h2><ul><li>
Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.</li><li>
Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.</li><li>
Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.</li><li>
Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.</li><li>
Must be professional and exercise discretion when handling sensitive information.</li><li><b>
Role Requirements</b></li><li>
3-5 years of relevant work experience</li><li>
Arabic &amp; English fluency (written &amp; spoken)</li><li>
Exceptional attention to detail</li><li>
Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.</li><li>
Strong organization and follow through skills.</li></ul></div><p></p>

Executive Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Secretary - Saudi National </b>to join our team! In this role you will get to work on one of the unique hospitality projects in the kingdom.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li>
Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to Client and Parsons guidance and policy.</li><li>
Manage the day-to-day activities of a large, professional office team, including directing support staff as the team grows.</li><li>
Coordinate with key administrative stakeholders to ensure smooth operation of the delivery team office and uninterrupted support to the senior leadership team.</li><li>
Perform tracking and management of internal and external tasks as required by the senior leadership team.</li><li>
Monitor and track overall financial administration efforts and ensure compliance with policy and guidance, in coordination with internal stakeholders as required.</li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li>
Exemplary professional attitude and demonstrated ability in exercising tact, diplomacy, good judgment, and customer service and support, as well as the ability to interface effectively with a variety of people.</li><li>
Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.</li><li>
Demonstrated experience with supporting large, professional teams in challenging environments, working to deadlines and budgets.</li><li>
Demonstrated experience utilizing standard business application software for presentations, word processing, and spreadsheets.</li><li>
Ability to manage and work in a team, deliver objectives and targets.</li><li>
Liaise with other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or investors, or others as necessary.</li><li>
Perform various coordinating tasks and administrative duties such as maintaining department documentation.</li><li>
Perform administrative functions between other offices as necessary.</li><li>
Filing, photocopy documents and distribute as required per Client standard procedures.</li><li>
Maintain documents by listing the documents and storing them at the designated places.</li><li>
Act as point of contact and coordinate departmental telephone calls as required.</li><li>
Prepare and develop statistical work-related reports as needed.</li><li>
Provide administrative support in work related responsibilities.</li></ul><p></p><p><b>
What preferred education/ experience is required:</b></p><ul><li>
Bachelor&rsquo;s in administration or professional equivalent.</li><li>
Demonstrated experience of managing significant size professional offices.</li><li>
Demonstrated experience of managing significant size office support staff team.</li><li>
Demonstrated experience of managing the budget for significant size professional office.</li><li>
Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, graphic documents, and maintaining associated websites</li><li>
Strong written and verbal communication (English and Arabic), organizational, and interpersonal skills, as and the ability to meet deadlines.</li><li>
5+ years of directly related work experience.</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Secretary - Saudi National

<div>
 <strong>
  Job Location
  <br/>
  <br/>
 </strong>
 JEDDAH JAMEEL SQUARE OFFICE
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Overview of the job
  <br/>
  <br/>
 </strong>
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 <br/>
 <br/>
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Role
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
  </li>
  <li>
   Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
  </li>
  <li>
   Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
  </li>
  <li>
   Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
  </li>
  <li>
   Must be professional and exercise discretion when handling sensitive information.
  </li>
  <li>
   Role Requirements
  </li>
  <li>
   3-5 years of relevant work experience
  </li>
  <li>
   Arabic &amp; English fluency (written &amp; spoken)
  </li>
  <li>
   Exceptional attention to detail
  </li>
  <li>
   Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
  </li>
  <li>
   Strong organization and follow through skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Role Requirements
  </li>
  <li>
   3-5 years of relevant work experience
  </li>
  <li>
   Arabic &amp; English fluency (written &amp; spoken)
  </li>
  <li>
   Exceptional attention to detail
  </li>
  <li>
   Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
  </li>
  <li>
   Strong organization and follow through skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Schedule
  <br/>
  <br/>
 </strong>
 Full time
 <br/>
 <br/>
 <strong>
  Job Number
  <br/>
  <br/>
 </strong>
 R000140930
 <br/>
 <br/>
 <strong>
  Job Segmentation
  <br/>
  <br/>
 </strong>
 Experienced Professionals
</div>


قيام | QIYAM

<div>
 <br/>
 <p>
  <strong>
   Job Description:
   <br/>
   <br/>
  </strong>
 </p>
 Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company&rsquo;s strategic impact.
 <p>
  <strong>
   Key Responsibilities:
   <br/>
  </strong>
 </p>
 <p>
  1.
  <strong>
   Research &amp; Analytical Support
   <br/>
  </strong>
 </p>
 <p>
  o   Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
  <br/>
 </p>
 <p>
  o   Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
  <br/>
 </p>
 <p>
  o   Prepare bilingual executive briefs supporting strategic projects and partnerships.
  <br/>
 </p>
 <p>
  o   Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam&rsquo;s service offerings.
  <br/>
 </p>
 <p>
  2.
  <strong>
   Content &amp; Document Development
   <br/>
  </strong>
 </p>
 <p>
  o   Develop high-quality PowerPoint presentations aligned with Qiyam&rsquo;s brand, values, and consulting standards.
  <br/>
 </p>
 <p>
  o   Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
  <br/>
 </p>
 <p>
  o   Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam&rsquo;s methodologies.
  <br/>
 </p>
 <p>
  o   Provide accurate Arabic-English translation for documents, proposals, and communications.
  <br/>
 </p>
 <p>
  3.
  <strong>
   Information &amp; Communication Management
   <br/>
  </strong>
 </p>
 <p>
  o   Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
  <br/>
 </p>
 <p>
  o   Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
  <br/>
 </p>
 <p>
  o   Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
  <br/>
 </p>
 <p>
  o   Manage the executive calendar with clear prioritization that reflects the company&rsquo;s strategic commitments.
  <br/>
 </p>
 <p>
  4.
  <strong>
   Project &amp; Initiative Support
   <br/>
  </strong>
 </p>
 <p>
  o   Follow up on action items across consulting projects, investment initiatives, and partnership programs.
  <br/>
 </p>
 <p>
  o   Maintain action logs, trackers, and project dashboards to support timely execution.
  <br/>
 </p>
 <p>
  o   Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
  <br/>
 </p>
 <p>
  o   Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
  <br/>
 </p>
 <p>
  5.
  <strong>
   Executive Operations &amp; Coordination
   <br/>
  </strong>
 </p>
 <p>
  o   Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
  <br/>
 </p>
 <p>
  o   Manage travel logistics and executive scheduling efficiently.
  <br/>
 </p>
 <p>
  o   Represent the company professionally when receiving high-profile guests and delegations.
  <br/>
 </p>
 <p>
  o   Respond to urgent matters with professionalism, judgment, and initiative.
  <br/>
 </p>
 <p>
  <strong>
   Required Skills &amp; Competencies:
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Analytical Competencies:
    <br/>
   </strong>
  </li>
  <ul>
   <li>
    Strong ability to analyze sector information and identify relevant insights.
    <br/>
   </li>
   <li>
    Clear, structured thinking aligned with consulting and development work.
    <br/>
   </li>
   <li>
    Understanding the Pilgrim Services sector dynamics is a plus.
    <br/>
   </li>
  </ul>
  <li>
   <strong>
    Linguistic &amp; Communication Skills:
    <br/>
   </strong>
  </li>
  <ul>
   <li>
    Excellent command of Arabic and English.
    <br/>
   </li>
   <li>
    Professional writing, reporting, and translation abilities.
    <br/>
   </li>
   <li>
    Strong communication and presentation skills.
    <br/>
   </li>
  </ul>
  <li>
   <strong>
    Technical Skills:
    <br/>
   </strong>
  </li>
  <ul>
   <li>
    Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel).
    <br/>
   </li>
   <li>
    Ability to prepare structured consulting documents and executive presentations.
    <br/>
   </li>
   <li>
    Experience with tools such as Notion, Miro, or Canva (preferred).
    <br/>
   </li>
   <li>
    Strong file organization and document management skills.
    <br/>
   </li>
  </ul>
  <li>
   <strong>
    Behavioral Skills:
    <br/>
   </strong>
  </li>
  <ul>
   <li>
    High professionalism, confidentiality, and reliability.
    <br/>
   </li>
   <li>
    Strong interpersonal skills and executive presence.
    <br/>
   </li>
   <li>
    Ability to multitask, prioritize, and work under pressure.
    <br/>
   </li>
   <li>
    Fast learner with adaptability in a dynamic environment.
    <br/>
   </li>
  </ul>
 </ul>
 <p>
  <strong>
   Qualifications:
   <br/>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree in business administration or a related field.
   <br/>
  </li>
  <li>
   3 &ndash; 5 years of experience as an Executive Assistant or in a similar role.
   <br/>
  </li>
  <li>
   Previous experience in consulting or development sectors is highly preferred.
   <br/>
  </li>
  <li>
   Experience preparing strategic documents and formal presentations is an advantage.
   <br/>
  </li>
  <li>
   Proficient in speaking and writing Arabic and English professionally.
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
</div>


Explore 32+ Administrative coordinator in Jeddah Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

32 administrative coordinator jobs IN Jeddah Saudi Arabia

Administrative Coordinator

Administrative Supervisor

Administrative Assistant - InterContinental Jeddah

Executive Assistant

Secretary - Saudi National

Executive Assistant

Executive Assistant