front office manager Jobs in Jeddah Saudi Arabia

front office manager

assistant director of sales Jobs in Jeddah Saudi Arabia

assistant director of sales

assistant manager - admin and government relations Jobs in Jeddah Saudi Arabia

assistant manager - admin and government relations

assistant, communications Jobs in Jeddah Saudi Arabia

assistant, communications

executive secretary and administrative assistant Jobs in Jeddah Saudi Arabia

executive secretary and administrative assistant

assistant manager admin and government relations

DP World

<div>
 Job Description:
 <br/>
 Compliance Management:-Ensure the organization complies with Saudi government regulations, industry standards, and any legal requirements.-Stay updated on changes in laws, regulations, and governmental procedures and communicate these updates to relevant departments.-Work closely with People and Legal teams to ensure all business operations align with regulatory requirements.-Act as the main point of contact between the organization and various government agencies, fostering positive relationships to aid business operations.-Manage and resolve any issues or concerns raised by government bodies, ensuring a proactive approach to maintaining good relations.-Work closely with relevant departments to troubleshoot issues, resolve disputes, and manage crises with governmental bodies when necessary.
 <br/>
 Permit and Licensing Management:-Facilitate the processing, renewal, and cancellation of government permits, licenses, and approvals necessary for business operations.-Coordinate with government authorities on applications for permits or licenses, ensuring that all required documentation is prepared accurately and submitted on time.-Manage visa, work permit, and residency processes for expatriate employees, ensuring compliance with Saudi labor laws.-Coordinate with HR to ensure the timely processing of employee visas, iqamas, and related documentation. Strategic Partnership Development:-Identify and build relationships with key government stakeholders, enhancing the organization&rsquo;s network and influence in the industry.-Facilitate strategic partnerships that align with the organization&rsquo;s objectives and support future growth.
 <br/>
 Policy and Process Development:-Assist in developing internal policies and procedures to ensure compliance with government regulations.-Collaborate with various departments to streamline processes related to government documentation, reporting, and renewals.
 <br/>
 Documentation and Reporting:-Oversee the preparation and submission of all required documentation, including compliance reports, permits, and certifications.-Maintain accurate records of interactions with government agencies and track all correspondence for audit and compliance purposes.
 <br/>
 Administrative Management:-Supervise and coordinate the activities of administrative personnel, including office assistants and clerical staff.-Develop and implement administrative procedures and policies to streamline operations and enhance efficiency.-Manage employees&rsquo; needs and workplace look and feel. -Oversee office supplies, inventory and procurement processes.
 <br/>
 Office Management:-Oversee facilities including parking management, and office facilities such as pantries and canteen.-Welcome visitors to the office, responding to questions, and answering queries.-Supporting the day-to-day organization of Office management. -Day-to-day management of office suppliers, supporting payment management as required (invoicing and recharges). -Management of deliveries and payment &amp; reconciliation of petty cash.-Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
 <br/>
 Travel &amp; Logistics:-Coordinate travel &amp; logistics arrangements both internationally &amp; domestically if required.-Act as the point of contact/greet if in case of a business visit, such as Senior Leadership visit or external visitors to the business unit.-Maintaining positive relationships with vendors of direct travel, such as car rentals, hotels, and airlines.-Oversee travel accommodations, booking flights, hotels, car rentals, and coordinating activities.-Managing and processing all travel-related documentation, including payments, itineraries, visas, medical, and legal forms.-Assisting with any travel-related issues that may arise.-Arranging travel accommodation for business visitors.-Preparing and analyzing travel costs and budget reports.
 <br/>
 Financial Management:-Assist in budget preparation and monitoring for related expenses.-Review and approve invoices, expense reports, and other financial documents related to Administration requirements. Qualifications:Bachelor&rsquo;s degree in business administration, Public Relations, or a related field.
 <br/>
 Experience:-Required 5 years of experience in similar role at managerial level in government relations, administration, or a related field within the Saudi market.-Must have a proven record of accomplishment of successfully managing interactions with government bodies, regulatory agencies, and other key stakeholders like the following:-Saudi Ports Authority.-Ministry of Transport and Logistic Services.-Ministry of Human Resources and Social Development.-General Organization for Social Insurance .-Ministry of Interior.-Ministry of Foreign Affairs.-Ministry of Investment. -Ministry of Commerce.-Zakat, Tax and Customs Authority.-Ministry of Health.-Jeddah Municipality.-Other Government Authorities when required.
</div>


ASSISTANT MANAGER - ADMIN AND GOVERNMENT RELATIONS

Arctech Middle East & Africa - MEA

<div>
 <p>
  <strong>
   Job Description &ndash; HR Officer (Visa &amp; Iqama Specialist)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   1. Basic Information
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Position Title
   </strong>
   : HR Officer (Visa &amp; Iqama Specialist)
  </li>
  <li>
   <strong>
    Department
   </strong>
   : Human Resources Department
  </li>
  <li>
   <strong>
    Reporting to
   </strong>
   : HR Manager / Admin Manager
  </li>
  <li>
   <strong>
    Location
   </strong>
   : Chinese-invested Factory in Saudi Arabia
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Position Objective
  </strong>
 </p>
 <p>
  Provide comprehensive HR administrative support with a strong focus on foreign employee visa, Iqama, and government-related processes. Ensure compliance with Saudi labor law and smooth handling of expatriate employee documentation.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   3.1 Visa &amp; Iqama Processing
  </strong>
 </p>
 <ul>
  <li>
   Manage work visa, Iqama issuance, renewal, transfer, and cancellation through government portals (Muqeem, Absher, Qiwa).
  </li>
  <li>
   Prepare required documents for Jawazat, Ministry of HRSD, and other related authorities.
  </li>
  <li>
   Ensure timely follow-up on expiring visas/Iqamas to avoid penalties.
  </li>
 </ul>
 <p>
  <strong>
   3.2 Government Relations &amp; Compliance
  </strong>
 </p>
 <ul>
  <li>
   Liaise with Saudi authorities (MHRSD, Jawazat, GOSI, CCHI, ZATCA) on labor and immigration issues.
  </li>
  <li>
   Ensure compliance with Saudization/Nitaqat policies and HR-related regulations.
  </li>
  <li>
   Support WPS (Wage Protection System) and GOSI submissions.
  </li>
 </ul>
 <p>
  <strong>
   3.3 Onboarding &amp; Offboarding
  </strong>
 </p>
 <ul>
  <li>
   Coordinate new employee onboarding including visa stamping, medical insurance, and Iqama issuance.
  </li>
  <li>
   Handle clearance procedures and exit/re-entry permits for departing staff.
  </li>
 </ul>
 <p>
  <strong>
   3.4 HR Administration
  </strong>
 </p>
 <ul>
  <li>
   Maintain accurate employee records (Iqama, passport, medical insurance, contracts).
  </li>
  <li>
   Support payroll processing by providing updated staff information.
  </li>
  <li>
   Assist in HR reporting (headcount, Saudization ratio, visa/Iqama status).
  </li>
 </ul>
 <p>
  <strong>
   3.5 Employee Support
  </strong>
 </p>
 <ul>
  <li>
   Act as a focal point for expatriate employees regarding visa, Iqama, and government services.
  </li>
  <li>
   Provide guidance to employees on HR and compliance-related inquiries.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. Requirements
  </strong>
 </p>
 <p>
  <strong>
   4.1 Education
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
  </li>
 </ul>
 <p>
  <strong>
   4.2 Experience
  </strong>
 </p>
 <ul>
  <li>
   2&ndash;4 years HR experience in Saudi Arabia, preferably in a manufacturing or Chinese-invested company.
  </li>
  <li>
   Proven track record in handling expatriate visas, Iqama processes, and government portals.
  </li>
 </ul>
 <p>
  <strong>
   4.3 Skills
  </strong>
 </p>
 <ul>
  <li>
   Strong knowledge of Saudi labor law, visa regulations, and government platforms (Qiwa, Muqeem, Absher, GOSI, CCHI).
  </li>
  <li>
   Proficiency in MS Office (Excel, Word).
  </li>
  <li>
   Excellent organizational and documentation skills.
  </li>
  <li>
   Good communication skills in English; Arabic and/or Chinese is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   5. Performance KPIs
  </strong>
 </p>
 <ol>
  <li>
   On-time visa and Iqama processing rate.
  </li>
  <li>
   Compliance rate with Saudi HR regulations (Nitaqat, WPS, GOSI, CCHI).
  </li>
  <li>
   Accuracy of HR records and reporting.
  </li>
  <li>
   Employee satisfaction on HR services.
  </li>
  <li>
   Reduction of penalties/fines related to visas and Iqamas.
  </li>
 </ol>
 <p>
 </p>
</div>


Human Resources Officer

Fosroc

<div><div><div><h3 class="jobSectionHeader"><b>Vacancy</b></h3></div><div><div><div><div><b>
Job title</b></div><div> Admin Officer</div></div><br>
<div><div><b>
Department</b></div><div> Administration</div></div><br>
<div><div><b>
Close date</b></div><div> 30th Nov 2025</div></div><br>
<div><div><b>
Location</b></div><div> Jeddah</div></div><div></div><div><div><b><br>
</b></div></div><br>
</div></div></div><div></div><div><div><h3 class="jobSectionHeader"><b>
Job description</b></h3></div><div><div><div><div><b>
Job description</b></div><div><li>Ensure all governmental portal transactions are executed efficiently and on time.
</li><br>
<li>Manage and maintain compliance with licensing and regulatory requirements.
</li><br>
<li>Support administrative operations to facilitate smooth business functioning.
</li><br>
<li>Serve as the primary liaison between the company and government authorities.</li></div></div><br>
<div><div><b>
Responsibilities</b></div><div> Government Portal Management:
<br>
Handle all transactions related to MOE, Balady, Salama, and other government portals.
<br>
Ensure all company licenses, permits, and approvals are renewed before expiration.
<br>
Submit applications, updates, and requests on relevant portals as per legal requirements.
<br>
Monitor and resolve any issues related to portal transactions and ensure compliance.
<br>
<br>
Regulatory Compliance &amp; Licensing:
<br>
Keep track of all regulatory requirements to maintain company compliance.
<br>
Work closely with relevant departments to ensure all necessary documentation is prepared and submitted.
<br>
Liaise with government authorities to address licensing and permit-related concerns.
<br>
<br>
Administrative Support:
<br>
Provide administrative assistance to HR &amp; Administration teams for documentation and compliance tracking.
<br>
Maintain organized records of all submitted applications, approvals, and licenses.
<br>
Assist in general office management, procurement of necessary permits, and legal paperwork.
<br>
<br>
Government &amp; External Liaison:
<br>
Communicate with government entities to stay updated on regulatory changes.
<br>
Represent the company in official government communications and visits.
<br>
Build and maintain strong relationships with regulatory bodies and service providers.
<br>
<br>
Metrics &amp; Reporting:
<br>
Maintain logs and reports on all governmental transactions and renewals.
<br>
Ensure accurate and timely reporting to management on licensing and compliance status.
<br>
Identify risks and propose solutions to streamline government-related processes.</div></div><br>
<div><div><b>
Skills required</b></div><div> Essential:
<br>
Strong experience in handling government portals and regulatory compliance.
<br>
Knowledge of licensing processes and administrative procedures in Saudi Arabia.
<br>
Excellent organizational and time management skills.
<br>
Ability to liaise effectively with government officials and regulatory bodies.
<br>
Strong attention to detail and ability to handle documentation with accuracy
<br>
<br>
Desirable:
<br>
Previous experience in a government relations or administrative role.
<br>
Familiarity with Saudi e-government systems and processes.
<br>
Arabic language proficiency.</div></div><br>
<div><div><b>
Educational requirements</b></div><div> Essential:
<br>
Bachelor&rsquo;s degree in Business Administration, Public Administration, or a related field.
<br>
<br>
Desirable:
<br>
Certification in Government Relations or Compliance.</div></div><br>
<div><div><b>
Job role notes</b></div><div> Key Working Relationships:
<br>
<br>
Internal:
<br>
HR &amp; Administration Department
<br>
Finance &amp; Legal Teams
<br>
Senior Leadership Team
<br>
Other Operational Departments
<br>
<br>
External:
<br>
Government Entities (MOE, Balady, Salama, etc.)
<br>
Licensing &amp; Regulatory Authorities
<br>
External Consultants &amp; Service Providers</div></div></div></div></div></div>

Admin Officer

Perfume Unlimited LLC

<p><b>Job Summary:</b></p><p>The Receptionist cum PRO will serve as the first point of contact for visitors and clients while providing administrative and public relations support to ensure smooth operations within the company. This role combines front-desk reception duties with responsibility for handling government relations, employee documentation, and company representation in accordance with Saudi labor laws and regulatory requirements.</p><p><b>Key Responsibilities:Reception &amp; Administrative Duties</b></p><ul><li>Greet and welcome visitors, clients, and partners in a professional and friendly manner.</li><li>Answer and direct phone calls, emails, and messages promptly and courteously.</li><li>Manage front office operations including mail and office supplies.</li><li>Assist in coordinating internal communications and office events.</li><li>Support HR and management in preparing reports, correspondence, and administrative documentation.</li></ul><p><b>Public Relations (PRO) Duties</b></p><ul><li>Handle all government-related documentation, renewals, and submissions (Iqama, visa, medical, GOSI, MOL, Mudad, Chamber of Commerce, Municipality, etc.).</li><li>Coordinate with relevant authorities (Jawazat, Labor Office, MOFA, Baladiya, etc.) for employee and company legal requirements.</li><li>Manage visa processing, sponsorship transfers, and renewals for employees .</li><li>Ensure compliance with Saudi labor laws, company regulations, and governmental procedures.</li><li>Liaise with external agencies and government offices to support company licensing, permits, and other legal matters.</li><li>Maintain confidential employee records and government correspondence files.</li></ul><p><b>Experience &amp; Skills</b></p><ul><li>Relevant experience as a Receptionist cum PRO, preferred.</li><li>Strong knowledge of Saudi labor laws and government procedures.</li><li>Proficiency in Arabic and English (spoken and written) is mandatory.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Professional appearance and customer service-oriented attitude.</li><li>Ability to multitask, prioritize, and handle confidential matters with discretion.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li></ul><p>Job Type: Full-time</p><p>Pay: &#65020;8,000.00 per month</p>

Receptionist cum PRO

Analytix Arabia Management Consultant pvt ltd

<p><b>Job Title:</b> HR Specialist<br/><b>Location:</b> Riyadh, Saudi Arabia<br/><b>Employment Type:</b> Full-Time, Permanent<br/><b>Availability:</b> Immediate joiners preferred</p><p><b>Position Overview:</b><br/>We are seeking a proactive and detail-oriented HR Specialist to join our team in Riyadh. The ideal candidate will oversee the entire employee lifecycle&mdash;from recruitment and onboarding to daily HR operations and offboarding. A comprehensive understanding of Saudi Labor Law and hands-on experience with key government platforms are essential for success in this role.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the full recruitment cycle, including sourcing candidates, conducting interviews, and facilitating onboarding.</li><li>Coordinate onboarding and offboarding processes to ensure a smooth and positive employee experience.</li><li>Administer daily HR activities such as maintaining employee records, processing documentation, and handling HR administrative duties.</li><li>Ensure strict compliance with Saudi Labor Law and internal HR policies.</li><li>Maintain accurate and confidential employee files and HR databases.</li><li>Operate and manage essential government portals, including Qiwa, Mudad, Muqeem, and others as necessary.</li><li>Assist with Government Relations tasks and serve as a liaison with regulatory authorities when required.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Immediate availability is highly preferred.</li><li>Saudi nationals are strongly encouraged to apply.</li><li>Strong knowledge of Saudi Labor Law and HR best practices.</li><li>Proficiency in English, both written and spoken.</li><li>Practical experience with government platforms such as Qiwa, Mudad, and Muqeem.</li><li>Experience in Government Relations is a valuable advantage.</li></ul><p>Job Types: Full-time, Permanent</p>

HR Specialist

<div>
 <p>
  <strong>
   Job Description &ndash; Data Officer (with Manufacturing Experience)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   1. Basic Information
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Position Title
   </strong>
   : Data Officer
  </li>
  <li>
   <strong>
    Department
   </strong>
   : Administration / HR / Production Support (depending on allocation)
  </li>
  <li>
   <strong>
    Reporting to
   </strong>
   : Department Manager (HR/Admin/Production)
  </li>
  <li>
   <strong>
    Location
   </strong>
   : Chinese-invested Factory in Saudi Arabia
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Position Objective
  </strong>
 </p>
 <p>
  Collect, process, and analyze factory operational data (production, HR, finance, compliance, etc.) to support decision-making. Ensure accuracy of records, timely reporting, and compliance with both corporate and Saudi regulatory requirements.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   3.1 Data Collection &amp; Entry
  </strong>
 </p>
 <ul>
  <li>
   Gather daily, weekly, and monthly data from production, HR, warehouse, and finance departments.
  </li>
  <li>
   Maintain accurate data records in Excel, SAP, or other ERP systems.
  </li>
  <li>
   Ensure data integrity and traceability.
  </li>
 </ul>
 <p>
  <strong>
   3.2 Data Analysis &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Prepare production efficiency, manpower, and cost analysis reports.
  </li>
  <li>
   Support HR reports (headcount, Saudization ratio, attendance, turnover).
  </li>
  <li>
   Generate compliance reports for WPS, GOSI, CCHI, and government submissions.
  </li>
  <li>
   Provide dashboards and KPIs to management and HQ.
  </li>
 </ul>
 <p>
  <strong>
   3.3 System &amp; Process Support
  </strong>
 </p>
 <ul>
  <li>
   Work with ERP/SAP or factory management systems for data input and validation.
  </li>
  <li>
   Support digital transformation initiatives for data automation.
  </li>
  <li>
   Monitor data discrepancies and propose corrective measures.
  </li>
 </ul>
 <p>
  <strong>
   3.4 Cross-Department Coordination
  </strong>
 </p>
 <ul>
  <li>
   Act as a data focal point, consolidating information across production, logistics, finance, HR, and quality.
  </li>
  <li>
   Provide ad-hoc reports and analysis for management decisions.
  </li>
 </ul>
 <p>
  <strong>
   3.5 Compliance &amp; Confidentiality
  </strong>
 </p>
 <ul>
  <li>
   Ensure reports and records comply with company policies and Saudi regulations.
  </li>
  <li>
   Maintain strict confidentiality of sensitive company and employee data.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. Requirements
  </strong>
 </p>
 <p>
  <strong>
   4.1 Education
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Statistics, Data Science, Industrial Engineering, Business Administration, or related field.
  </li>
 </ul>
 <p>
  <strong>
   4.2 Experience
  </strong>
 </p>
 <ul>
  <li>
   Minimum 2&ndash;4 years&rsquo; experience in data management or reporting role.
  </li>
  <li>
   Must have experience working in a factory or industrial environment.
  </li>
  <li>
   Experience with ERP/SAP or similar systems preferred.
  </li>
 </ul>
 <p>
  <strong>
   4.3 Skills
  </strong>
 </p>
 <ul>
  <li>
   Strong MS Excel and data visualization skills (pivot tables, charts, dashboards).
  </li>
  <li>
   Knowledge of SAP, Power BI, or other data analysis tools is an advantage.
  </li>
  <li>
   Good problem-solving and analytical skills.
  </li>
  <li>
   Communication skills in English; Chinese/Arabic is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   5. Performance KPIs
  </strong>
 </p>
 <ol>
  <li>
   Accuracy rate of reports and data entry.
  </li>
  <li>
   Timeliness of data submission.
  </li>
  <li>
   Data error correction rate.
  </li>
  <li>
   Management satisfaction with reporting support.
  </li>
  <li>
   Contribution to data-driven improvements.
  </li>
 </ol>
 <p>
 </p>
</div>


Data Officer (with Manufacturing Experience)

Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div><br>
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div><br>
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div><br>
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

Project Admin Assistant

Explore 563+ Assistant manager admin and government relations in Jeddah Saudi Arabia this November. Find roles across top companies and apply now to boost your career.