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administrator

Gulf Overseas HR Consultancy

<p>We are looking for a highly organized and experienced <b>Facility Administrator</b> to join our Facilities Management team in Qatar. The ideal candidate will handle day-to-day administrative operations, coordinate facility services, manage documentation, and ensure seamless support to the Facilities Management department. Applicants must have solid experience in FM administration and advanced skills in Microsoft Office. Candidates with <b>SAP experience</b> are strongly encouraged to apply.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide full administrative support for daily facility operations and FM activities.</li><li>Maintain accurate documentation, service records, maintenance logs, contracts, and reports.</li><li>Coordinate between internal teams, vendors, contractors, and service providers.</li><li>Prepare reports, meeting minutes, presentations, and correspondence.</li><li>Track and process purchase requests, material requests, invoices, and work orders.</li><li>Manage asset lists, maintenance schedules, and FM databases.</li><li>Perform SAP-related entries, tracking, and documentation (for SAP users).</li><li>Follow up on all pending tasks, service requests, and complaints to ensure closure.</li><li>Assist in audits, inspections, compliance documentation, and facility performance reporting.</li><li>Support front-desk operations and occupant/client communication when needed.</li></ul><p><b>Requirements:</b></p><ul><li><b>4&ndash;5 years of experience</b> in <b>Facilities Management administration</b> (mandatory).</li><li>Advanced proficiency in <b>Microsoft Excel</b>, and strong skills in Word and PowerPoint.</li><li><b>SAP experience</b> is a significant advantage.</li><li>Excellent communication, coordination, and multitasking abilities.</li><li>High level of attention to detail and organizational skills.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li><b>Immediate joiner</b> with a <b>valid Qatar ID and NOC</b> required.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 per month</p>

Facility Administrator

Al Dana Enterprise LLC

<p>Key Duties and Responsibilities</p><ul><li><b>Office management</b>: Oversee daily operations, maintain records, and ensure compliance with company policies</li><li><b>Communication</b>: Act as a point of contact between departments, clients, and external partners</li><li><b>Scheduling</b>: Organize meetings, appointments, and travel arrangements</li><li><b>Documentation</b>: Prepare reports, manage files, and update databases</li><li><b>Support executives</b>: Provide administrative assistance to senior staff, including drafting correspondence and presentations</li><li><b>Resource coordination</b>: Manage office supplies, budgets, and vendor relationships</li></ul><p>Skills and Qualifications</p><ul><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in office software (e.g., Microsoft Office Suite)</li><li>Problem-solving and decision-making skills</li><li>Ability to work independently and as part of a team</li></ul><p>Job Type: Full-time</p><p>Pay: QAR2,000.00 - QAR2,500.00 per month</p>

Administrator

Helitrope Ventures

<p>The <b>Company Administrator</b> will be responsible for managing and overseeing day-to-day administrative operations, human resources support, financial coordination, and facility management. This position requires a disciplined, organized, and proactive individual who can maintain structure, ensure compliance, and support the smooth functioning of all internal departments. The ideal candidate will bring a high level of professionalism, attention to detail, and reliability to ensure that company operations run efficiently and effectively.</p><p><b>KEY RESPONSIBILITIES</b></p><p><b>Administrative Management</b></p><ul><li>Oversee and maintain efficient office systems, including filing, documentation, and correspondence.</li><li>Coordinate company meetings, travel arrangements, and scheduling for management and teams.</li><li>Manage office supplies, procurement, and vendor coordination.</li><li>Handle all incoming and outgoing communication, ensuring timely and accurate correspondence.</li></ul><p><b>Human Resources Support </b></p><ul><li>Assist in employee onboarding, documentation, and record maintenance.</li><li>Coordinate employee attendance, leave tracking, and HR reporting.</li><li>Support internal training, engagement, and team-building activities.</li><li>Address employee inquiries and provide administrative support for HR functions.</li></ul><p><b>Finance &amp; Administrative Control </b></p><ul><li>Support financial documentation such as expense tracking, petty cash management, and invoice processing.</li><li>Assist in budgeting, financial reporting, and cost monitoring.</li><li>Ensure timely submission and accuracy of administrative financial records.</li></ul><p><b>Facility &amp; Operations Management </b></p><ul><li>Oversee maintenance and upkeep of office facilities and equipment.</li><li>Coordinate with suppliers, contractors, and service providers to ensure smooth operations.</li><li>Maintain safety, cleanliness, and compliance across all office premises.</li><li>Support the implementation of security and safety protocols.</li></ul><p><b>Compliance &amp; Coordination </b></p><ul><li>Ensure all administrative and operational procedures align with company standards and local regulations.</li><li>Maintain confidentiality and data integrity in handling sensitive company and employee information.</li><li>Collaborate with management and cross-functional teams to enhance internal coordination and efficiency.</li></ul><p><b>QUALIFICATIONS</b></p><p><b>Education</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (mandatory).</li></ul><p><b>Experience</b></p><ul><li>Minimum 3&ndash;5 years of experience in administration, operations, or office management roles.</li><li>Background in corporate, manufacturing, or trading environments preferred.</li><li>Proven ability to manage multiple functions and maintain organizational discipline.</li></ul><p><b>Technical Skills</b></p><ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with HR and accounting systems or ERP tools is an advantage.</li><li>Strong record-keeping, reporting, and documentation skills.</li></ul><p><b>Soft Skills</b></p><ul><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and time management abilities.</li><li>High integrity, discretion, and professionalism.</li><li>Ability to work independently with minimal supervision.</li></ul><p><b>Professional Attributes</b></p><ul><li><b>Disciplined &amp; Reliable:</b> Demonstrates ownership, consistency, and accountability in daily operations.</li><li><b>Organized &amp; Efficient: </b>Maintains structure, process clarity, and prioritization across multiple tasks.</li><li><b>Proactive &amp; Resourceful:</b> Anticipates needs and resolves issues promptly.</li><li><b>Team-Oriented</b>: Works collaboratively with management and staff to ensure smooth internal operations.</li><li><b>Adaptable</b>: Thrives in a dynamic work environment and adjusts well to organizational changes.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR4,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>administration, operations, or office management  roles. : 3 years (Preferred)</li><li>HR and accounting systems or ERP tools is an advantage.: 2 years (Preferred)</li><li>corporate, manufacturing, or trading environments : 2 years (Preferred)</li></ul>

Company Administrator

The Clean Team

<ul><li>Needs to have a degree / higher education</li><li>Good with computer skills and communication</li><li>Prepare time sheets and make schedules</li><li>Procurement of equipment and checks / purchases</li><li>Procure quotations and compare it to multiple supplier lines</li><li>Make sure the documentations are up to date and report to HR</li><li>Experience with M.S office , word , excel , emailing........ ETC</li><li>Help with procurement and preparing of work documents, permits , and keep HR informed with reports per need</li><li>Keep Filing up to date and order</li><li>Coordinate with management and operations officers / staff as needed and make reports to headline manager as needed</li><li>Minimum 2-3 Years in Facility / Cleaning experience</li></ul><p>Job Types: Full-time, Permanent, Contract</p><p>Experience:</p><ul><li>facility management: 2 years (Required)</li></ul><p>Language:</p><ul><li>english (Required)</li></ul><p>License/Certification:</p><ul><li>driver's license  (Preferred)</li></ul>

Management Solutions International (MSI)

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Outsourcing</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><p>Hiring for Patient Administrator in Qatar</p>
<p><b>Project Duration: 3 months</b></p>
<p><b>Immediate Joiner</b></p>
<p><b>Educations</b></p>
<p>High School Diploma/ Associate&rsquo;s Degree</p>
<p><b>Experience</b></p>
<p>6+ months combined data entry, reception, customer service and cashiering experience</p>
<p>Minimum of 5 years Cerner / Epic Registration &amp; Scheduling experience</p>
<p><b>Certification and Licensure</b></p>
<ul><li><b>CHAM</b> Certification (NAHAM) &ndash; Certification of Healthcare Access Associate</li>
<li>NAHAM or AAHAM Certification</li>
</ul>
<p><b>Job Specific Skills and Abilities</b></p>
<ul><li>Ability to learn the following applications and utilize on a daily basis:</li>
</ul><ul><li>Biometric Application for patient identification Workflow</li>
<li>Cerner Patient Management functions (Registration &amp; Scheduling),
</li><li>Radnet / Surginet
</li><li>Powerchart Order Entry</li>
<li>PACs, Document scanning into pacs</li>
<li>Medical Necessity process</li>
<li>Finance Payment System Workflows and receipting</li>
<li>Scanning documents into the PEARL record</li>
<li>Ad Hoc Transport request process</li>
<li>SMS Appointment Reminder process</li>
<li>Patient Portal Registration practices</li>
<li>MOI Data Integration workflows
</li><li>Data Entry Accuracy</li>
<li>Medical Terminology Testing</li>
</ul><ul><li>Patient Experience Excellence</li>
<li>Good Organization
</li><li>Time management skills</li>
</ul><ul><li>Proficiency with Microsoft Office suite</li>
<li>Fluency in written and spoken English</li>
</ul>
<p>Arabic, Urdu or other language preferred.</p>
<p><b>KEY ROLE ACCOUNTABILITIES</b></p>
<ul><li>Patient Registration - Performs accurate and complex registrations in ambulatory locations, with a goal of exceeding service department expectations. Completes complex work queues and quality data corrections assigned by management so that Revenue Cycle operations are not delayed.
</li><li>Identification - Consistently performs Patient Identification practices through the performance of accurate medical record selection. Reports duplicate medical record numbers to management for further investigation to support patient safety goals. Reviews and validates printed wristbands with each patient and performs biometric validation.</li>
<li>Confidentiality - Observes and maintains patient privacy and confidentiality during all Patient Administration operations.</li>
<li>Insurance Eligibility - Completes insurance pre-authorization eligibility successfully which may require direct contact with the insurance company to support successful financial revenue results.</li>
<li>Scanning Requirements - Accurately scans Patient Identification cards, Insurance Cards, Vaccine Records, and Newborn Birth Certificates into the medical record to support patient safety goals and successful financial revenues results. Ensures insurance information is updated and accurate for each visit.</li>
<li>Signatures - Thoroughly explains all registration documents and captures patient signatures. Correctly notates forms in instances where the patient signature is unobtainable. Notates when parental consent is obtained over the telephone.</li>
<li>Patient Experience - Utilizes the department in patient communications and interactions; in all telephone, email and/or during face-to-face patient encounters.</li>
<li>Scheduling Appointments - Accurately books multiple and complex appointments for patients in accordance with hospital requirements. Upon booking each appointment, a pre-registration is required so that finance, nurses and clinicians may complete workflow components prior to the patient&rsquo;s next visit. Thorough and correct entry of data and patient information which supports patient safety goals.
</li><li>Patient Point of Sale (PoS) Collections - Systematically processes in patient PoS collections and issues receipts. Timely notification to Patient Administration management of any collection or deposit issues as needed.</li>
<li>Medical Necessity - Performs Medical Necessity and collects patient due as required supporting successful revenue results. Escalates all medical necessity issues to the appropriate clinical delegate.</li>
<li>Wristbands - Leads in consistently performing Patient Identification practices, including the application of patient wristbands.</li>
<li>Assists the Supervisor and Manager in the collection of information related to advanced research and reports required by the department.</li>
<li>Ensures select interpreters and preferred language for each patient.</li>
<li>Completes patient&rsquo;s visit by scheduling any necessary follow up appointments.</li>
<li>Liaises between different support services to ensure patient needs are met (e.g. the laboratory, pharmacy, translation services).</li>
<li>Assists coworkers if required during busy periods and if capacity allows.
</li><li>Being polite, compassionate, and understanding to patients and family members at all times. Complies with Sidra customer service standards to ensure patient needs are met.
</li><li>Treats colleagues, patients, and visitors with dignity and respect at all times and promotes and maintains effective communication and teamwork.</li></ul><br>
<p>
</p><p>Interested candidates apply resume to <b>beena@themsigroup.com</b></p></div><br>
<p></p>
<br>
<br>
<br>
<br>
<div><div>Skills
</div></div><div>Cco, Clo, Cro, Cto, Pharma, Vat, Time Management, Education, Erp, Ned, Ntp, Visio, Management Skill, Accountability, Teamwork, Customer Service, Scala, Data Entry, Microsoft Office, Microsoft Office Suite, Cashiering, Workflow, Excel, Listening, Research And Reports, Conflict Of Interest, Pharmacy, Time Management Skill, Healthcare, Patient, Data Integration, Decision Making</div></div><p></p>

Patient Administrator

Prego Italian Restaurant 

<p><b>Overview</b><br/>We are seeking a highly organized and proactive Arab Office Administrator to oversee daily office operations and support various administrative functions. This role is vital in ensuring the smooth functioning of our office environment, coordinating with team members, managing vendor relationships, and supporting event planning and human resources activities. The ideal candidate will possess strong communication and organizational skills, with experience in office management, bookkeeping, and team supervision. This position offers an excellent opportunity for professional growth within a dynamic organization.</p><p><b>Duties</b></p><ul><li>Manage calendar schedules, appointments, and meetings to ensure efficient time management for staff and leadership</li><li>Oversee front desk operations, including multi-line phone systems, greeting visitors, and maintaining a professional reception area</li><li>Coordinate event planning activities, including logistics, vendor management, and preparation of materials</li><li>Supervise administrative staff and provide training &amp; development to enhance team performance</li><li>Handle bookkeeping tasks such as invoicing, filing, and maintaining financial records using QuickBooks or similar software</li><li>Manage human resources functions including payroll processing, employee record keeping, and assisting with onboarding procedures</li><li>Oversee office supply inventory and coordinate vendor relationships for supplies and services</li><li>Maintain filing systems, ensure document accuracy, and support general clerical tasks such as data entry and correspondence</li><li>Assist with budgeting processes and monitor expenses to stay within financial guidelines</li><li>Ensure adherence to office policies and procedures while promoting a positive work environment</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office administration or office management roles</li><li>Supervising experience preferred, with demonstrated ability to lead a team effectively</li><li>Proficiency in QuickBooks or comparable bookkeeping software</li><li>Strong skills in schedule management, calendar coordination, and multi-line phone systems</li><li>Experience with vendor management, event planning, and human resources functions such as payroll and onboarding</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and professional phone etiquette</li><li>Strong organizational skills with attention to detail in clerical tasks such as filing and record keeping</li><li>Background in medical office management or related fields is a plus but not required</li><li>Prior experience in training &amp; development within an office setting is advantageous</li><li>Proficient in both English and Arabic</li></ul><p>This position is integral to maintaining an efficient office environment while supporting the organization&rsquo;s growth objectives. We welcome candidates who are detail-oriented, communicative, organized, and eager to contribute to a collaborative team.</p><p>Job Type: Full-time</p>

Office Administrator

MaintenX

<p><b>About Maintenx</b></p><p>Maintenx is a growing maintenance and MEP fit-out company delivering integrated solutions across multiple service lines. We are seeking an organized and proactive <b>Operations &amp; Office Administrator</b> to support day-to-day operations, reporting, and coordination across technical, procurement, and management teams.</p><p><b>Role Overview</b></p><p>The Operations &amp; Office Administrator will be responsible for <b>office management, data collection, reporting, and coordination</b> across projects and departments. This role is critical to ensuring that reports are prepared and submitted on time, procurement activities are tracked, and operational information is accurately consolidated.</p><p><b>Key Responsibilities</b></p><p><b>Office &amp; Operations Administration</b></p><ul><li>Manage daily office administrative activities and correspondence.</li><li>Maintain organized records for projects, vendors, suppliers, contracts, and invoices.</li><li>Coordinate office logistics and administrative supplies.</li></ul><p><b>Reporting &amp; Data Management</b></p><ul><li>Collect weekly and monthly data from engineering, operations, and site teams.</li><li>Prepare and consolidate <b>weekly, monthly, and ad-hoc management reports</b>.</li><li>Track submission deadlines and ensure on-time reporting.</li><li>Maintain dashboards, trackers, and logs for projects and operational activities.</li></ul><p><b>Procurement &amp; Coordination</b></p><ul><li>Coordinate with procurement for:</li><li>Purchase requisitions</li><li>Purchase orders</li><li>Delivery follow-ups</li><li>Supplier documentation</li><li>Track material requests and delivery status in coordination with site teams.</li><li>Support vendor registration and documentation.</li></ul><p><b>Internal Coordination</b></p><ul><li>Act as a coordination point between:</li><li>Engineering</li><li>Operations</li><li>Procurement</li><li>Finance</li><li>Follow up with teams on pending actions, approvals, and required inputs.</li><li>Schedule meetings and prepare minutes when required.</li></ul><p><b>Required Qualifications &amp; Experience</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li><b>3&ndash;6 years of experience</b> in an administrative or operations support role.</li><li>Experience in construction / maintenance / MEP environment is a strong advantage.</li><li>Strong organizational and follow-up skills.</li></ul><p><b>Technical Skills</b></p><ul><li>Proficient in <b>MS Excel, Word, and Outlook</b></li><li>Ability to manage trackers, reports, and data logs</li><li>ERP / procurement system experience is a plus</li></ul><p><b>Core Competencies</b></p><ul><li>Strong attention to detail</li><li>Excellent time management</li><li>Proactive follow-up and coordination skills</li><li>Ability to work in a fast-paced, multi-project environment</li></ul><p><b>What We Offer</b></p><ul><li>Stable and growing work environment</li><li>Clear role ownership and impact</li><li>Opportunity for growth as the company scales</li><li>Competitive salary based on experience</li></ul><p><b>To Apply:</b><br/>Please submit your CV highlighting <b>administrative, reporting, and coordination experience</b>, preferably within a technical or construction environment. Kindly also attach a cover letter to support your case.</p><p>Job Types: Full-time, Permanent</p><p>Pay: QAR2,500.00 - QAR3,500.00 per month</p>

Operations & Office Administrator

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Facility Administrator

Administrator

Company Administrator

Administrator

Patient Administrator

Office Administrator

Operations & Office Administrator