secretary | personal assistant Jobs in Alexandria

secretary | personal assistant

assistant

AGH International Group

Job descriptionWe&rsquo;re Hiring &ndash; Full-Time Assistant AGH International Group 360&deg; Marketing is looking for a dedicated,proactive, and growth-minded Assistant to support our team. This is a full-time role and requires full commitment &mdash; this should be your only job.Responsibilities:<ul><li>Insert, manage, and track tasks in CRM &amp; calendar.</li><li>Follow up on AGH tasks and deadlines to ensure smooth workflow.</li><li>Visualize plans, analytics, and strategies using Canva templates.</li><li>Conduct research to support strategy and decision-making.</li><li>Organize digital files and company resources.</li><li>Provide day-to-day support to management and the marketing team.</li></ul>What we&rsquo;re looking for:<ul><li>Skilled in Google Workspace (Docs, Sheets, Drive, Calendar, etc.).</li><li>Organized, detail-oriented, and efficient in multitasking.</li><li>Creative mindset with ability to present plans and strategies visually.</li><li>Proactive, self-motivated, and eager to learn (growth mindset).</li><li>Full-time availability &amp; exclusivity required.</li><li>Prior assistant/admin experience is a plus.</li></ul>on-site &ndash; Alexandria, EgyptApply now: mustafa@agh-intgroup.comBe part of a fast-growing marketing team where your dedication, organization, and creativity will help drive success!Job Type: Full-timePay: From E&pound;5,000.00 per month

Assistant

Younis Architects

Hello There.We are a design studio and are on the lookout for a Personal Assistant/Secretary who embodies energy, intelligence, and problem-solving skills. This role involves supporting our head architect with a unique mix of business and personal tasks. The ideal candidate will adeptly handle day-to-day planning in alignment with our annual goals, manage both business and personal errands with efficiency, and serve as a pivotal communication link within our team.Your responsibilities will extend to engaging with potential clients, managing communications on platforms like WhatsApp, and ensuring follow-ups on pending tasks. A flair for planning, a strong grasp of digital tools like Excel, and absolute proficiency in English are vital. We value a candidate who can think on their feet, propose fresh ideas, and contribute more than just task execution.Experience levels are open, welcoming diverse backgrounds. The role is mostly in-office, offering a hybrid working option between office and home when possible. You will be working closely with our head architect.Our studio environment is very friendly and peaceful; you will mostly enjoy being there.Looking forward to meeting you.Responsibilities:Note: We're a small design studio, so each of these tasks would be very brief and simple to execute.Client Communication: Manage email and WhatsApp with prompt, professional responses.Team Communication: Support communication flow between management and team members.Meeting Coordination: Organize internal and external meetings.Calendar Management : Maintain team schedules and weekly briefings.Office Admin: Handle reception, mail, office supplies, and organization.Errand Support: Run errands, like bank visits, document drop-offs, and personal errands for our CEO if needed.Finance Support : Assist with invoices, reimbursements, and simple accounting.Social Media ( not mandatory but a plus ) : schedule posts on social media when needed.Thank YouJob Type: Full-timeApplication Question(s):<ul><li>If accepted, when can you join our Studio?</li><li>Do you have any future or near plans in place that could stop you from completing at least a full year in our office ?</li><li>Contacts ( Phone number &amp; Email )</li><li>When did you graduate ? and which university ?</li><li>How would you evaluate your proficiency in English language written and spoken ? did you take English courses before ?</li><li>Have you been responsible for any social media accounts before ? kindly provide information </li><li>Have you worked in a position where you had to do accounting ? kindly provide information </li><li>Link to CV ( make sure shared link is public )</li><li>What is your expected salary for such a job ? (that wont affect our planned budget )</li></ul>

Secretary | Personal Assistant

Marriott International

<div>Additional Information 
Job Number25153622 
Job CategoryFinance &amp; Accounting 
LocationSheraton Montazah Hotel, Corniche Road, Alexandria, Egypt, Egypt, 21923 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div><div> 
POSITION SUMMARY 
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Maintain accurate electronic spreadsheets for financial and accounting data. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures. 
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Address guests' service needs in a professional, positive, and timely manner. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
When you join the Sheraton family, you become a member of its global community. We&rsquo;ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you&rsquo;re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be &lsquo;The World&rsquo;s Gathering Place&rsquo;. In joining Sheraton Hotels &amp; Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Assistant Cost Controller

Hilton

<div>Food &amp; Beverage Secretary
An Administrative Assistant / F&amp;B Secretary is responsible for carrying out the daily activities of the F&amp;B office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. 
What will I be doing? 
As an Administrative Assistant / F&amp;B Secretary, you will be responsible for carrying out the daily activities of the F&amp;B office to deliver an excellent staff experience. An Administrative Assistant / F&amp;B Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Carry out daily administrative activities of the F&amp;B office while adhering to Hilton Standards, policies and procedures</li><li>
Provide secretarial support to the Executive team</li><li>
Ensure all communications, particularly relating to all dep., guests and the Corporate office are handled promptly and professionally</li><li>
Receive and distribute mail</li><li>
Ensure outgoing mail is dispatched in a timely manner</li><li>
Provide minutes to F&amp;B Team Meetings and compile management reports in a timely and accurate manner if necessary</li><li>
Maintain adequate supplies of office stationary</li><li>
Identify and build internal and external relationships</li><li>
Carry out all filing</li><li>
Comply with all key security mandates</li><li>
Report any maintenance issues or hazards</li><li>
Maintain own work area in a clean, tidy and good manner</li><li>
Report defective materials and equipment</li><li>
Assist with special projects related to the F&amp;B Office</li></ul>
What are we looking for? 
An Administrative Assistant / F&amp;B Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Excellent verbal and written communication skills</li><li>
Excellent administration and IT skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous administrative experience in a fast paced environment</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Food & Beverage Secretary

Paradise Inn Group

<div>
 We are looking for a dynamic competent office manager for the chairman to provide support in different functions.
 
 
 
 Duties And Tasks
 
 
 
 <ul>
 <li>
 Handle routine and advanced messaging that includes confidential and time-sensitive letters, memoranda, and transcribed documents.
 </li>
 <li>
 Keeps the pace of the inflow and outflow of information under a tight schedule.
 </li>
 <li>
 Follows up with others on calls, and incoming and outgoing communication.
 </li>
 <li>
 Coordinates and follows up on the implementation of the different tasks between the chairman and the different hotel management departments.
 </li>
 <li>
 Prepare and attend meetings, take minutes, and follow up execution.
 </li>
 <li>
 Prepares calendar and schedules appointments and meetings as appropriate, locally and internationally including their preparation, follow-up work, and, relevant arrangements.
 </li>
 <li>
 Leads assigned projects in event management, data analysis topics and others.
 </li>
 <li>
 Handles and liaisons complaints delivered to the chairman&rsquo;s office from customers or others.
 </li>
 <li>
 Arrange advanced travel and hospitality planning for small or large groups.
 </li>
 <li>
 Maintains and improves the filing system and tracking of documents.
 </li>
 <li>
 May take on business projects, and perform business analytical work.
 </li>
 <li>
 Following the VIP Guest in all Hotels and submitted to the Chairman daily in case the list includes Hotel business leaders or owners.
 </li>
 <li>
 Has the ability to review legal contracts and follow targets and time frames.
 </li>
 <li>
 Ability to draft contracts for different subjects.
 </li>
 <li>
 Ability to set meetings priorities.
 </li>
 <li>
 Ability to schedule meetings and attend them in case of need.
 </li>
 <li>
 Ability to address the Charmin message in a proper way.
 </li>
 <li>
 Has the power &amp; personality to solve problems.
 </li>
 <li>
 She has the knowledge to make the right decision, ability to trainee &amp; advise the office team.
 </li>
 <li>
 Ability to review budgets and figures analysis.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Attractive and competitive salary packages.
 </li>
 <li>
 Luxury accommodation for non-resident hires.
 </li>
 <li>
 Monthly performance-based bonuses.
 </li>
 <li>
 Private health insurance.
 </li>
 <li>
 Life insurance coverage.
 
 
 </li>
 </ul>
 
 Qualifications/Requirements
 
 
 
 <ul>
 <li>
 10 years at least as an office manager.
 </li>
 <li>
 Capable of independently handling communication with other entities.
 </li>
 <li>
 Fluent written and spoken English .
 </li>
 <li>
 Capable of representing chairman&rsquo;s office in interactions with international customers &amp; suppliers.
 </li>
 <li>
 Can work under pressure and is a multi-task person.
 </li>
 <li>
 Fast learner, active and target oriented.
 </li>
 <li>
 Having excellent management, communication, interactive, and negotiation skills.
 </li>
 <li>
 Having excellent experience in using MS Word, Excel, PowerPoint, and Exchange.
 </li>
 <li>
 Team Player and able to work with different teams to accomplish different assignments.
 
 
 </li>
 </ul>
 
 About Paradise Inn Group
 
 
 
 Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria&rsquo;s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views.Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite.Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony.Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking.Halls: Queen Elizabeth, Prince of Wales, King EdwardOutlets: Blue harbor Cafe &amp; Restaurant - Skyroof Rooftop LoungeLocations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait CitadelNear to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.
</div>

Office Manager to CEO

<div>
 A Purchasing Supervisor will supervise the purchase of goods and materials required by the hotel in adherence to policy and with cost reduction and profitability in mind.
 
 
 
 What will I be doing?
 
 
 
 As Purchasing Supervisor, you will supervise the purchase of goods and materials required by the hotel in adherence to policy and with cost reduction and profitability in mind. Specifically, you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Assist the Purchasing Manager with the purchasing of all goods and equipment required by the hotel
 </li>
 <li>
 Supervise the purchase of correct goods and materials at a competitive price and proper quantities/volumes
 </li>
 <li>
 Assist the Purchasing Manager with regularly report on goods purchased and inventory levels to allow for more effective future purchasing
 </li>
 <li>
 Report all monthly savings to the hotel Team
 </li>
 <li>
 Work with hotel management to improve the purchasing process as a way to reduce waste and improve profitability
 </li>
 <li>
 Maintain good communication and working relationships with all hotel areas
 </li>
 <li>
 Attend finance meetings, as required
 </li>
 <li>
 Act in accordance with fire, health and safety regulations and follow the correct procedures when required
 </li>
 <li>
 Serve your role and Team in an environmentally-conscience manner
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Purchasing Supervisor serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in a high volume Accounts function
 </li>
 <li>
 Computer literate, with good Microsoft Excel skills
 </li>
 <li>
 Good time management and organisation skills
 </li>
 <li>
 Passion for providing an exceptional customer service experience
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience with the Birchstreet and the PeopleSoft system
 </li>
 <li>
 Relevant degree, in Finance/Accounting or related business discipline, from an academic institution
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Alexandria Corniche Hotel
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Supply Management, Procurement, Purchasing, and Receiving
</div>

Purchasing Supervisor

Jade Textile

<div>
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Receive, inspect, and record incoming shipments of raw materials, components, and supplies.
 </li>
 <li>
 Organize and maintain warehouse layout to optimize space utilization and improve material flow.
 </li>
 <li>
 Monitor inventory levels, perform cycle counts, and support inventory audits to ensure accuracy.
 </li>
 <li>
 Maintain proper documentation for material movements, shipping, and receiving activities.
 </li>
 <li>
 Collaborate with production, purchasing, and logistics teams to ensure timely material availability.
 </li>
 <li>
 Adhere to safety standards and participate in warehouse safety programs.
 </li>
 <li>
 Identify opportunities to improve warehouse operations and implement best practices.
 </li>
 <li>
 Support compliance with ISO standards, quality procedures, and company policies.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Warehouse Specialist or in a similar role in a manufacturing environment.
 </li>
 <li>
 Strong understanding of warehouse operations, inventory management, and material handling.
 </li>
 <li>
 Experience with ERP or Warehouse Management Systems (WMS).
 </li>
 <li>
 Ability to operate warehouse equipment such as forklifts and pallet jacks (certification preferred).
 </li>
 <li>
 Good knowledge of safety regulations and best practices in warehouse settings.
 </li>
 <li>
 Strong attention to detail, organizational, and problem-solving skills.
 </li>
 <li>
 Ability to work effectively in a fast-paced, team-oriented environment.
 </li>
 </ul>
 
 Bachelor's degree
 
 
 good command of English
 
 
 
</div>

Warehouse Specialist

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