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assistant project management

WSP in India

<div>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Interactive planning session(s) with the area / team leads to establish a Performance Measurement Baseline
 </li>
 <li>
 Monitor project risks, issues, resources and CPM and assist in providing solutions to Project Controls Manager, complying with WSP and the Client&rsquo;s standards and codes.
 </li>
 <li>
 Able to perform critical path analysis to determine which deliverable have float and which cannot slip schedule.
 </li>
 <li>
 Maintain the master schedule baseline for engineering, procurement and construction activities.
 </li>
 <li>
 Develop and implement comprehensive cost planning strategies for EPC(M) projects, including detailed cost estimates, budgets, and forecasts.
 </li>
 <li>
 Ensure alignment of cost plans with project objectives, timelines, and deliverables.
 </li>
 <li>
 Prepare, analyze, and present cost reports at various project phases and stage gates using relevant software tools.
 </li>
 <li>
 Regularly track actual expenditures against the budget and forecast future costs, identifying variances and trends.
 </li>
 <li>
 Provide detailed cost analysis and financial summaries for project managers and senior management.
 </li>
 <li>
 Report and graph updates of actual man-hours and costs invoiced, incurred, physical progress, forecast to complete, key and / or critical issues and scheduled achievements relative to the status of the project
 </li>
 <li>
 Conduct variance analysis to compare actual costs with budgeted amounts, explaining discrepancies and recommending corrective actions.
 </li>
 <li>
 Assess financial risks associated with project changes, delays, or cost overruns, and develop risk mitigation strategies in collaboration with project teams.
 </li>
 <li>
 Perform in-depth financial analyses to assess project performance, cost trends, and potential risks.
 </li>
 <li>
 Prepare accurate and timely financial forecasts, factoring in project milestones, deliverables, and potential scope changes.
 </li>
 <li>
 Ensuring thorough regular periodic reassessment of project scope, cost and schedule for completeness, reflecting the best judgement of the project team and management
 </li>
 <li>
 Evaluate current status of the project cost, provide most accurate total Project Forecast ensuring inclusion of all cost categories
 </li>
 <li>
 Evaluate the financial impact of changes in project scope or requirements.
 </li>
 <li>
 Collaborate with project managers to review and approve change orders, ensuring alignment with cost and budgetary goals.
 </li>
 <li>
 Identify potential cost-related risks, such as overruns or delays, and develop proactive strategies to address them.
 </li>
 <li>
 Work closely with project management, procurement, and other cross-functional teams to gather cost-related information.
 </li>
 <li>
 Ensure cost control measures align with overall project objectives and contractual requirements.
 </li>
 <li>
 Take on additional responsibilities as directed by management.
 
 
 
 </li>
 </ul>
 Key Competencies/Skills
 
 
 <ul>
 <li>
 Able to communicate, understand, express and apply basic technical, business or administrative concepts.
 </li>
 <li>
 Superior organizational and time-management skills; ability to meet deadlines.
 </li>
 <li>
 Decision and problem-solving ability.
 </li>
 <li>
 Proven ability to multi-task and efficiently respond to changing priorities.
 </li>
 <li>
 Accepts coaching, knowledge and support from more experienced staff.
 </li>
 <li>
 Meeting targets and deadlines
 </li>
 <li>
 Assist in the definition of and ensure adherence to the defined corporate objectives. Brief and assist subordinates with understanding and provide linked sub-objectives that have applicability to their work.
 </li>
 <li>
 Build and maintain WSP&rsquo;s brand/reputation both internally and externally.
 
 
 
 </li>
 </ul>
 Mandatory Skills
 
 
 <ul>
 <li>
 3 - 5 years&rsquo; Experience in Planning &amp; cost controlling with O &amp; G, Power plant, Chemical processing, Mining Processing industry experience.
 </li>
 <li>
 Demonstrable capability in Project Controls, and proven skills in the use of Cost Management software / Microsoft Excel /Power-Bi other cost management database products.
 </li>
 <li>
 The use and understanding of Primavera P6 Software
 </li>
 <li>
 Understanding the Project Controls function to align with.
 </li>
 <li>
 Schedule Management
 </li>
 <li>
 Cost Management
 </li>
 <li>
 Change Management, and
 </li>
 <li>
 Risk and Opportunity Management
 
 
 
 </li>
 </ul>
 
 Desired Skills
 
 
 
 <ul>
 <li>
 3 - 5 years Valuable experience in Project control is considered and asset
 </li>
 <li>
 Understanding management of changes implications
 </li>
 <li>
 Understanding Earned Value Management guiding principles considered a plus.
 </li>
 <li>
 Must be able to analyse the effect of schedule performance on project completion
 </li>
 <li>
 Must be time flexible and able to prioritize and handle multiple tasks simultaneously.
 </li>
 <li>
 Attention to detail is critical
 </li>
 <li>
 Excellent verbal and written communication skills and effective interpersonal skills.
 </li>
 <li>
 Familiarity with other analytics tools such as Power Point, Excel, Power BI &amp; equivalent dashboards.
 </li>
 <li>
 Previous experience in an EPCM environment in the O &amp; G, Power, Mining processing industry is an asset.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have minimum 3 - 5 years of experience post-graduation, preferably relating to a large-scale professional services work environment
 </li>
 <li>
 Degree holder with Engineering &amp;/or certificate in project Management, Cost Management, Contract Management or other applicable area would be an asset.
 </li>
 <li>
 PMP certification would be advantageous.
 
 
 
 </li>
 </ul>
 BGV:
 
 
 <ul>
 <li>
 Employment with WSP India is subject to the successful completion of a background verification (&ldquo;BGV&rdquo;) check conducted by a third-party agency appointed by WSP India.
 </li>
 <li>
 Candidates are advised to ensure that all information provided during the recruitment process &mdash; including documents uploaded &mdash; is accurate and complete, both to WSP India and its BGV partner&rdquo;.
 
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation &amp; Infrastructure, Property &amp; Buildings, Earth &amp; Environment, Power &amp; Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.
 
 
 With approximately
 
 4,000 talented people
 
 across 3 locations (Noida, Bengaluru &amp; Mumbai offices) in India and more than
 
 73,000 globally
 
 , in 550
 
 offices across 40 countries
 
 , we engineer projects that will help societies grow for lifetimes to come.
 
 
 At &ldquo;WSP&rdquo; we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Uni&filig;ed under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones:
 
 Our People, Our Clients, Our Operational Excellence and Our Expertise.
 
 
 
 
 www.wsp.com
 
 
 
 
 We are
 
 
 
 <ul>
 <li>
 Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
 </li>
 <li>
 A collaborative team that thrives on challenges and unconventional thinking.
 </li>
 <li>
 A network of experts channeling our curiosity into creating solutions for complex issues.
 
 
 
 </li>
 </ul>
 
 
 Inspired by diversity, driven by inclusion, we work with passion and purpose.
 
 
 
 
 
 Working with Us
 
 
 
 At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.
 
 
 
 Our Hybrid Working Module
 
 
 
 With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.
 
 
 <ul>
 <li>
 Maximize collaboration.
 </li>
 <li>
 Maintain product quality and cultural integrity.
 </li>
 <li>
 Balance community, collaboration, opportunity, productivity, and efficiency.
 
 
 
 </li>
 </ul>
 
 Health, Safety and Wellbeing
 
 
 
 Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our &ldquo;Making Health and Safety Personal&rdquo; initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.
 
 
 
 Inclusivity and Diversity
 
 
 
 WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.
 
 
 
 Imagine a better future for you and a better future for us all.
 
 
 
 Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.
 
 
 
 With us, you can.
 
 
 Apply today.
 
 
 
 
 NOTICE TO THIRD PARTY AGENCIES:
 
 
 
 
 WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation &ndash; no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
 
</div>

Assistant Project Management

<div>
 
 Your Team
 
 
 The UK GCC Business Administration team is the backbone of the UK WSP business and is vital to the smooth running of the business. With clearly defined career pathways and exciting opportunities to develop, the team is made up of a Business Support team consisting of Business and Project Support, Document and Accessibility specialists, PA Network, Graphics, Concierge, Travel and Fleet. We also have a Senior Personal Assistant network providing support to our senior leaders.
 
 <ul>
 <li>
 As a Personal Assistant, you will report to a Personal Assistant Lead.
 </li>
 <li>
 You will be able to meet your colleagues, share tips and best practice, proactively contribute to ensuring a safe and healthy working environment and get involved in new initiatives and ideas.
 </li>
 </ul>
 
 
 
 
 Role Summary
 
 <ul>
 <li>
 Professional problem solver. Expert-level communicator. Impeccable organizer. These are just a few attributes of a WSP Personal Assistant.
 </li>
 <li>
 Responsible for providing professional administrative and business support to
 
 minimum
 
 of five to
 
 six Business Unit (BU) Directors
 
 , this is an exciting and varied role.
 </li>
 <li>
 There is really no such thing as an average day for a WSP PA, but as a snapshot, some of your typical tasks might include (but are not restricted to):
 </li>
 <li>
 Diary management
 </li>
 <li>
 Inbox management
 </li>
 <li>
 International and domestic travel booking
 </li>
 <li>
 Project management
 </li>
 <li>
 Meeting and event coordination
 </li>
 <li>
 Internal communications
 </li>
 <li>
 Purchases and expenses
 </li>
 <li>
 Preparation of presentations, marketing materials, and reports
 </li>
 <li>
 HR tasks &ndash; onboarding and inductions
 </li>
 <li>
 You will gain invaluable insight and experience working for one of the world's leading engineering professional services firms and will work with internal stakeholders across our many and varied different functions.
 </li>
 </ul>
 
 The right candidate will:
 
 <ul>
 <li>
 Display a flexible and adaptable approach.
 </li>
 <li>
 Have excellent prioritization skills.
 </li>
 <li>
 Have a minimum of 5+ years&rsquo; experience working as a PA or Executive cum Administrative Assistant, in delivering a high-quality business administration service in demanding and pressurized environments.
 </li>
 <li>
 Be very comfortable using your own initiative.
 </li>
 <li>
 Have the ability to collaborate and communicate effectively with other colleagues.
 </li>
 </ul>
</div>

Personal Assistant

Alliance University

<div>
 
 Alliance University is a Private University established in Karnataka State by Act No. 34 of the year 2010. The University is recognized by the University Grants Commission (UGC), New Delhi.
 
 
 Alliance University with its vibrant and picturesque campus in Bangalore, India offers multidisciplinary undergraduate and postgraduate majors to students from diverse backgrounds. Alliance Education, defined by excellence through an agile and market-driven approach in the faculties of Management Studies &amp; Commerce; Science &amp; Technology; Humanities, Liberal Arts &amp; Social Sciences is guided by the core values of the University. As a top-ranked university, Alliance University offers programs in Business Management, Engineering, Law, Liberal Arts, Economics, Science, and Applied Mathematics.
 
 
 
 
 
 Alliance University invites applications for its Alliance School of Business from highly accomplished professionals for the position of
 
 Assistant Professor / Associate Professor
 
 in Human Resources Management. The applicant must have a strong academic background and at least eight years of experience in teaching and research at a reputed institution.
 
 
 
 
 
 
 Job Title:
 
 
 Assistant Professor / Associate Professor
 
 &ndash; Human Resources Management
 
 
 
 
 
 
 Roles and Responsibilities:
 
 
 <ul>
 <li>
 Continuously enrich the deliverables on learning aims of the curriculum for undergraduate and postgraduate programs.
 </li>
 <li>
 Guide, lead, and mentor students in research projects.
 </li>
 <li>
 Evaluate, monitor, and mentor students&rsquo; academic progress.
 </li>
 <li>
 Create, innovate and implement career-enhancement programs and activities.
 </li>
 <li>
 Assess, review and evaluate student activities and progress.
 </li>
 <li>
 Be instrumental in helping students secure career opportunities in areas of Finance/Marketing/Operations Management/HRM/General Management.
 </li>
 <li>
 Be instrumental in challenging the way students think, learn, and develop their understanding of academic disciplines.
 </li>
 <li>
 Develop core curriculum and deliver course material effectively.
 </li>
 <li>
 Publishing research, attending conferences and delivering presentations to build a strong research network.
 </li>
 <li>
 Make the best use of tools and technologies to facilitate understanding of students.
 </li>
 <li>
 To undertake research, either as an individual or with colleagues, of a level and quality that will result in regular publication in top-ranked international journals.
 </li>
 <li>
 Writing proposals to secure research funding.
 </li>
 <li>
 Organizing seminars and events to interact with established industry professionals.
 </li>
 <li>
 Review methods and teaching materials to make recommendations for improvement.
 </li>
 </ul>
 
 
 
 
 
 Note:
 
 The roles and responsibilities outlined above are not meant to be an exhaustive list of tasks. The need for flexibility is required and the job holder is expected to carry out any other related duties that are within the employee's skills and abilities whenever reasonably required.
 
 
 
 
 
 
 Profile
 
 
 <ul>
 <li>
 Demonstrated interest and competence in establishing courses and teaching at the undergraduate and graduate levels.
 </li>
 <li>
 A strong desire to publish in prestigious journals with the possibility to get outside funding for research initiatives.
 </li>
 <li>
 Ph.D. in Human Resources Management or related areas from a top-notch institution.
 </li>
 <li>
 Demonstrated experience &amp; proven track record in teaching to contribute to the PG/UG courses in Human Resources Management including the supervision of bachelor&rsquo;s and master&rsquo;s theses.
 </li>
 <li>
 Great interpersonal skills with an effective understanding of pedagogical tools and processes.
 </li>
 <li>
 Ability to work in teams.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Assistant Professor:
 
 
 <ul>
 <li>
 Doctoral degree in Human Resources Management or related areas from a top-notch institution with strong research and academic background.
 </li>
 <li>
 Bachelor&rsquo;s and master&rsquo;s degrees in Human Resources Management are mandatory.
 </li>
 </ul>
 
 
 
 
 
 
 Associate Professor:
 
 
 <ul>
 <li>
 Minimum 8 years of teaching and research experience with renowned institutions as an Assistant Professor in higher learning.
 </li>
 <li>
 Minimum 7 research publications in highly reputed journals.
 </li>
 </ul>
 
 
 
 
 
 
 Professor:
 
 
 <ul>
 <li>
 Minimum 10 years of teaching and research experience with renowned institutions as a full-time faculty.
 </li>
 <li>
 Minimum 10 research publications in highly reputed journals.
 </li>
 </ul>
 
 
 
 
 
 Eligibility:
 
 
 <ul>
 <li>
 A good academic record, with a Ph.D. degree in the concerned/allied/relevant disciplines.
 </li>
 <li>
 A Master&rsquo;s degree with at least 55% marks (or an equivalent grade on a point scale, wherever the grading system is followed).
 </li>
 </ul>
 
 
 
 
 
 Vacancy:
 
 Multiple vacancies in the Alliance School of Business. Priority would be given to candidates available to join immediately.
 
 
 
 
 
 
 Role:
 
 Teaching &amp; Research
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 Alliance University offers competitive salaries commensurate with an applicant&rsquo;s qualifications and experience. The University supports research through grants and incentives for publications. Additionally, the University offers subsidized campus housing, food, transport, insurance, and other benefits.
 
</div>

Assistant Professor / Associate Professor - Human Resources Management

Hyatt Centric

<div>
 
 Organization- Hyatt Centric Hebbal Bangalore
 
 
 
 
 Summary
 
 
 
 You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Human Resources Manager is responsible to ensure the smooth and efficient running of the Human Resources Department in the Human Resources Division, assisting the General Manager with the implementation of Hyatt's People Philosophy throughout the hotel.
 
 
 
 Qualifications
 
 
 
 Ideally with a university degree or diploma in HRM/HRD or Hospitality/Tourism management. Minimum 2 years work experience as Human Resources Manager or Assistant Manager Human Resources in larger operation. Good problem solving, administrative and interpersonal skills are a must.
</div>

Human Resources Manager

Wonderla Holidays Ltd.

<div>
 
 
 About Wonderla At Wonderla,
 
 
 
 we don&rsquo;t just run amusement parks; we create joy at scale. With 5 world-class amusement parks and 2 premium resorts under our belt, Wonderla is India&rsquo;s favorite destination for thrill, fun, and family bonding. Our rides, water attractions, immersive events, and stays bring joy to over 3 million guests annually. Behind every scream of joy and every unforgettable memory is a team that believes in creating "India's happiest places."
 
 
 
 
 
 
 Role Overview :
 
 
 
 The Assistant Brand Manager (ABM) will help shape how millions experience Wonderla by supporting the strategy, execution, and performance of brand-building initiatives across ATL, digital, social, BTL activations, and on-ground park communication. Someone who wants to think big, move fast, and build a brand that people feel.
 
 
 
 
 
 This role requires a mix of consumer insight, creative thinking, project management, analytical ability, and strong collaboration with cross-functional teams.
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 Brand Building &amp; Ideation
 
 
 <ul>
 <li>
 Build on consumer insights to support the development of annual brand plans across parks
 </li>
 <li>
 Support brand strategy and seasonal campaign planning
 </li>
 <li>
 Help translate brand positioning into campaigns, communication, and on-ground experiences.
 </li>
 <li>
 Keep your radar on consumer trends, youth insights, pop culture and the amusement/entertainment category
 </li>
 <li>
 Conduct strategic research by coordinating with research agencies and studying category trends and audience behaviour to strengthen brand thinking and campaign development.
 </li>
 </ul>
 
 
 
 
 
 Campaigns, Content &amp; Creatives
 
 
 
 
 
 <ul>
 <li>
 Assist in planning and executing integrated campaigns (TV, digital, OOH, radio, BTL)
 </li>
 <li>
 Work with creative, digital and media agencies &amp; in-house teams on end-to-end campaign execution
 </li>
 <li>
 Ensure the brand&rsquo;s tone of voice is sharp, fun, and unmistakably Wonderla
 </li>
 <li>
 Help create high-energy content, manage campaign timelines, creative approvals, budgets, and delivery
 </li>
 <li>
 Track &amp; report campaign performance with actionable insights
 </li>
 </ul>
 
 
 
 
 
 On-Ground Experience &amp; Activations
 
 
 <ul>
 <li>
 Support in-park branding, events, festivals, influencer days, and guest experience touchpoints
 </li>
 <li>
 Work with operations, sales, GR and IT to make the Wonderla experience feel seamless and exciting
 </li>
 <li>
 Help execute campus programs, mall activations, brand tie-ups and special collaborations
 </li>
 <li>
 Be hands-on during major campaigns and activation weekends (you&rsquo;ll love the energy)
 </li>
 </ul>
 
 
 
 
 
 Tracking, Reporting &amp; Learning
 
 
 
 
 
 <ul>
 <li>
 Maintain weekly/monthly trackers and dashboards
 </li>
 <li>
 Analyse market performance, campaign ROI, customer insights, and content performance
 </li>
 <li>
 Derive what&rsquo;s working, what&rsquo;s not, and what can go bigger.
 </li>
 <li>
 Present insights to marketing leadership with a clear, fresh point of view.
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 
 
 
 <ul>
 <li>
 A creative thinker with strong execution skills &amp; attention to detail
 </li>
 <li>
 Obsessed with content, social media, pop culture and brand storytelling
 </li>
 <li>
 Data-aware (not scared of numbers!)
 </li>
 <li>
 Great at multitasking and managing timelines
 </li>
 <li>
 Comfortable working with agencies and cross-functional teams
 </li>
 <li>
 Energetic, curious, collaborative and sharp
 </li>
 <li>
 Bonus: local language skills (Tamil/Kannada/Malayalam/Telugu/Odia)
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 MBA/PGDM in Marketing, Communications, or related fields
 </li>
 <li>
 3-5 years of experience in brand marketing in FMCG, entertainment, hospitality, or consumer-facing categories
 </li>
 <li>
 Experience working with creative/media/event agencies is preferred
 </li>
 </ul>
 
 
 
 
 
 Perks of Working with Wonderla
 
 
 <ul>
 <li>
 Build one of India&rsquo;s most exciting consumer brands
 </li>
 <li>
 Work on high-impact, visible, creative projects
 </li>
 <li>
 Young, fast, high-energy marketing team
 </li>
 <li>
 Opportunities to work on multi-geography campaigns, theme park launches, and exciting partnerships
 </li>
 <li>
 Complimentary access to Wonderla parks and resort perks
 </li>
 <li>
 Career growth in one of India&rsquo;s most trusted experiential brands
 </li>
 </ul>
</div>

Assistant Brand Manager Marketing

Rakuten Symphony

<div>
 
 
 Designation:
 
 EA
 
 
 
 Location:
 
 Bangalore
 
 
 
 
 
 
 Why should you choose us?
 
 
 
 Rakuten Symphony is reimagining telecom, changing supply chain norms and disrupting outmoded thinking that threatens the industry&rsquo;s pursuit of rapid innovation and growth. Based on proven modern infrastructure practices, its open interface platforms make it possible to launch and operate advanced mobile services in a fraction of the time and cost of conventional approaches, with no compromise to network quality or security. Rakuten Symphony has operations in Japan, the United States, Singapore, India, South Korea, Europe, and the Middle East Africa region. For more information, visit: https://symphony.rakuten.com
 
 
 
 
 Building on the technology Rakuten used to launch Japan&rsquo;s newest mobile network, we are taking our mobile offering global.
 
 
 
 
 To support our ambitions to provide an innovative cloud-native telco platform for our customers, Rakuten Symphony is looking to recruit and develop top talent from around the globe. We are looking for individuals to join our team across all functional areas of our business &ndash; from sales to engineering, support functions to product development.
 
 
 
 
 Let&rsquo;s build the future of mobile telecommunications together!
 
 
 
 
 About Rakuten Group, Inc. (TSE: 4755) is a global leader in internet services that empower individuals, communities, businesses and society. Founded in Tokyo in 1997 as an online marketplace, Rakuten has expanded to offer services in e-commerce, fintech, digital content and communications to approximately 1.9 billion members around the world. The Rakuten Group has over 30,000 employees, and operations in 30 countries and regions. For more information visit https://global.rakuten.com/corp/.
 
 
 
 
 
 
 
 
 
 
 
 
 
 What will you do?
 
 
 
 
 To provide high-level administrative and technical support to leadership, ensuring smooth operations and enabling executives to focus on strategic priorities
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Manage calendars, schedule meetings, and coordinate logistics for HR executives.
 </li>
 <li>
 Prepare confidential correspondence, reports, presentations, and meeting materials.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Maintain filing systems (electronic and paper), ensuring confidentiality and compliance.
 </li>
 </ul>
 
 
 Travel &amp; Communication
 
 
 <ul>
 <li>
 Make domestic and international travel arrangements for HR leaders and teams.
 </li>
 <li>
 Draft, review, and send communications on behalf of HR executives.
 </li>
 <li>
 Organize and prepare agendas and logistics for meetings and events.
 </li>
 </ul>
 
 
 Project &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments and external stakeholders.
 </li>
 <li>
 Track budgets, vendor contracts, and support procurement processes.
 </li>
 <li>
 Support cross-functional initiatives and ensure deadlines are met.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred (Business, HR, Communications, or related field).
 </li>
 <li>
 High school diploma or equivalent required.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 8 Year + years of experience as an Executive Assistant.
 </li>
 <li>
 Experience supporting C-level executives is highly desirable.
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Familiarity with HRIS systems (e.g., PeopleSoft, Oracle) and tools like Concur.
 </li>
 </ul>
 
 
 
 
 
 RAKUTEN SHUGI PRINCIPLES:
 
 
 
 Our worldwide practices describe specific behaviours that make Rakuten unique and united across the world. We expect Rakuten employees to model these 5 Shugi Principles of Success.
 
 <ul>
 <li>
 
 Always improve, always advance.
 
 Only be satisfied with complete success - Kaizen.
 </li>
 <li>
 
 Be passionately professional.
 
 Take an uncompromising approach to your work and be determined to be the best.
 </li>
 <li>
 
 Hypothesize - Practice - Validate - Shikumika.
 
 Use the Rakuten Cycle to success in unknown territory.
 </li>
 <li>
 
 Maximize Customer Satisfaction.
 
 The greatest satisfaction for workers in a service industry is to see their customers smile.
 </li>
 <li>
 
 Speed!! Speed!! Speed!!
 
 Always be conscious of time. Take charge, set clear goals, and engage your team.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Hitachi Energy

<div>
 
 The Opportunity
 
 
 
 We are seeking an experienced Global HR Program Management Office Leader who will be responsible for overseeing the portfolio of Global Human Resources projects to ensure that they align with strategic company and functional objectives. This role involves three key aspects 1) Developing and managing the portfolio, which includes intake, prioritization, resource allocation, budget monitoring, and reporting on performance to leadership, 2) Creating and upskilling/coaching the function on Project Management standards 3) creating a change management and adoption philosophy that becomes core in project execution and measuring success.
 
 
 This role will be a critical member of the HR Capabilities and Solutions center of Expertise and will partner directly with the Digital HR Solutions team, the People Intelligence and Analytics team, and the Governance and Standards team.
 
 
 
 How You Will Make An Impact
 
 
 
 <ul>
 <li>
 Portfolio Management: develop and manage the HR project portfolio, including intake, prioritization, resource allocation, and budget oversight
 </li>
 <li>
 PM Standards and Process Improvement: establish and maintain best practices for project management methodologies to ensure consistency and efficiency as well as mature PM capabilities within the function.
 </li>
 <li>
 Team Leadership: Lead, coach, and educate HR project managers from planning through execution to final delivery, ensuring they meet deadlines and stay within budget.
 </li>
 <li>
 Stakeholder Management: Build and maintain strong relationships with key stakeholders across different regions, business units, and centers of expertise to ensure project alignment and buy-in.
 </li>
 <li>
 Cross-functional leadership: Guide and motivate cross functional project teams (including finance and IT) to achieve project goals and organization objectives
 </li>
 <li>
 Risk and Issue Management: proactively identify potential risks, issues, and bottlenecks, and develop mitigation plans to keep projects on track.
 </li>
 <li>
 Change Management: Coordinate organizational change management efforts related to projects to ensure smooth adoption and successful business transformation.
 </li>
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 Performance and Reporting: develop and monitor KPIs and metrics to track portfolio health, progress, and success. Provide regular status to HRLT members utilizing metrics and data visualization
 
 
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 Your Background
 
 
 
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 Project management certifications like PMP or PMI-ACP preferred.
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 Proficiency with project management tools and techniques, specifically ServiceNow Strategic Portfolio Management.
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 Capability to understand business needs and translate them into effective project plans.
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 Ability to use data and analytics to inform decision-making and measure project impact.
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 Experience in leading global, matrixed programs and influencing senior stakeholders
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 Proven experience in managing large-scale projects and portfolios.
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 Strong project management skills, with knowledge of methodologies like Agile.
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 Excellent communication, leadership, and influencing skills to manage diverse stakeholders.
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 Experience with data analysis to track performance and support decision-making.
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 Ability to quickly understand business needs and translate complex concepts for different audiences.
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 Experience with resource leveling and budget oversight.
 
 
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 Hitachi Energy is a global technology leader in electrification, powering a sustainable energy future through innovative power grid technologies with digital at the core. Over three billion people depend on our technologies to power their daily lives.
 
 
 With over a century in pioneering mission-critical technologies like high-voltage, transformers, automation, and power electronics, we are addressing the most urgent energy challenge of our time &ndash; balancing soaring electricity demand, while decarbonizing the power system.
 
 
 Headquartered in Switzerland, we employ over 50,000 people in 60 countries and generate revenues of around $16 billion USD. We welcome you to apply today.
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HR Program Management Office Lead

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